HomeMy WebLinkAbout2. DRAFT MINUTES 10/01/02CALL
TO ORDER
ROLLCALL
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
October 1, 2002
CALL TO ORDER
Mayor Gerald L. Farley called the meeting to order at 7:06 p.m;
ROLL CALL
Present:
Absent:
Mayor Gerald Farley
Trustee Timothy Corcoran
Trustee Paul Hoefert
Trustee Richard Lohrstorfer
Trustee Michaele Skowron
Trustee Irvana Wilks
Trustee Michael Zadel
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Lohrstorfer led the audience in reciting the Pledge of Allegiance.
INVOCATION
INVOCATION
Mayor Farley gave the invocation.
MINUTES
APPROVAL OF MINUTES
Trustee Lohrstorfer, seconded by Trustee Skowron, moved to approve the minutes
of the regular meeting held September 17, 2002.
Upon roll call:
Motion carried.
Ayes: Farley, Hoefert, Lohrstorfer, Skowron
Nays: None
Abstain: Corcoran
BILLS
MAYOR'S
REPORT
PROCLAMATIONS
APPROVE BILLS
MayorFarleystatedthenextitemontheagenda,"APPROVEBILLS"wasnotedbyan
asterisk, indicatingthatiswouldbeconsideredasbusinessitem"lX. CONSENT
AGENDA."
MAYOR'S REPORT
The following proclamations were read by Mayor Fadey and Board members:
· Pediatric Cancer Awareness Month, October, 2002
· International Hispanic/Latino Mental Health Week, October 6-12, 2002
· National Fire Prevention Week, October 6-12, 2002; presented to
Mount Prospect Fire Marshal Paul Valentine
· National Community Education Day, October 10, 2002
· Domestic Violence Awareness Month, October, 2002.
EMPLOYEE
PROMOTION
APPOINTMENTS
Police Chief Richard Eddington recognized the following employees from the Police
Department who are celebrating quinquennial employment anniversaries:
Thomas Nowak 25 years
Cathy Schmidt 15 years
Edward Szmergalski 10 years
Ronald Kadzielawski 5 years
Jose Melendez 5 years
Patricia Bountinas 5 years
Michael Landeweer 5 years
Mark Bechtold 5 years
Michael Patti 5 years
Michael Eterno 5 years
There were no appointments to boards or commissions.
CITIZENS
TO BE HEARD
CONSENT
AGENDA
BILLS
BID RESULTS:
MARTAM
CONSTRUCTION
GREEN
CHEVROLET
PLANNED
LIGHTING
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT AGENDA
Trustee Lohrstorfer, seconded by Trustee Skowren, moved to approve the following
business items:
Bills, dated September 25, 2002;
Bid results:
A. Kensington Business Park retention basin dredging project, Pond 4A
(Martam Construction, not to exceed $94, 250.00);
B. One 2003 Chevrolet GVWR pickup truck with utility body
(Green Chevrolet, Peoria, IL, not to exceed $28,596.44);
C. Holiday tree lighting (Planned Lighting, not to exceed $35,000.00).
Upon roll call:
Motion carried.
Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron
Nays: None
OLD BUSINESS
PZ-24-02
915 S. OWEN ST.
ORD. NO. 5279
OLD BUSINESS
An ordinance was presented for second reading, which would grant a variation to allow a
garage to encroach within a five-foot interior side yard. The Village Code allows a
maximum 672 square foot garage. The Planning and Zoning Commission had
recommended approval by a vote of 4-0.
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved for approval of Ordinance
No. 5279:
AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED
AT 915 SOUTH OWEN STREET
Upon roll call:
Motion carried.
Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron
Nays: None
NEW BUSINESS
NEW BUSINESS
None.
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VILLAGE
MANAGER'S
REPORT
GATEWAY
STRUCTURE,
RAND/CENTRAL
SCHAEFGUS
BROTHERS, INC.
REJECT BIDS
ROAD SALT
CONTRACT
AMERICAN SALT
COMPANY
AMEND
CONSTRUCTION
CONTRACT FOR
SENIOR CTR. &
MEDICAL CTR.
VILLAGE MANAGER'S REPORT
Director of Public Works Glen Andler presented the following bid results for the
construction of three gateway structures for three locations within the Village, those of
Golf Road/Route 83 (Site Four), Central Rd.ANe[ler Lane (Site Five), and Rand
Road/Central Road (Site Nine):
BIDDERS SITE FOUR SITE FIVE SITE NINE
Schaefgus Brothers $204,500.00 $ 95,500.00 $ 92,400.00
G.F. Structures 203,000.00 102,000.00 114,000.00
Great lakes Landscape 204,727.00 95,742.00 96,437.00
Martam Construction 213,300.00 97,960.00 92,628.00
Featherstone, Inc. No bid 120,000.00 120,000.00
With only Site Nine being considered at this time, staff recommended accepting the Iow
bid from Schaefgus Brothers, Inc.
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to accept staff's
recommendation to enter into a contract with Schaefgus Brothers, Inc., of Wheeling,
Illinois, for the construction of a gateway structure/entrance marker at the intersection of
Rand and Central Roads (Site Nine).
Upon roll call:
Motion carried.
Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron
Nays: None
Trustee Corcoran, seconded by Trustee Skowron, moved to reject all other bids,
including those of Schaefgus Brothers, Inc., for the construction of gateway structures at
Site Four and Site Five.
Upon roll call:
Motion carried.
Ayes: Corcoran, Hoefert, Lohrstorfer, Skowren
Nays: None
A request was presented for the Village to participate in the State of Illinois joint
pumhasing program for read salt during the 2002-2003 winter season. The State has
entered into a contract with North American Salt Company, of Overland Park, Kansas
(formerly IMC Salt), at $31.96 per ton, the same cost as 2001-2002.
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve the Village
entering into a contract with North American Salt Company, through the State purchasing
program, for road salt for the winter, 2002-2003.
Upon roll call:
Motion carried.
Ayes: Corcoren, Hoefert, Lohrstorfer, Skowron
Nays: None
Assistant Village Manager David Strahl presented a request for Board acceptance of
amendments to the standard construction agreement for each portion of the new village
hall/parking deck project.
A detailed memorandum is attached and filed with the official minutes.
Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve Amendment #1 to
the standard construction management contract between the Village and W.B. OIson; the
amendment establishes a guaranteed maximum price (GMP) in the amount of $123,138
for the demolition and general conditions relating to the Senior Center and neighboring
medical center.
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Upon roll call:
Motion carried.
Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron
Nays: None
ANY OTHER
BUSINESS
ANY OTHER BUSINESS
Mayor Farley noted the success of the First Annual Family Bike Ride, which was
September 28; he stated that there were 476 participants.
Mayor Farley stated his dissatisfaction with the way utility and public works workers use
permanent spray markings on local sidewalks and curbs, when working on projects.
Glen Andler replied that the Village assumes liability for any potential accidents which
might occur due to the markings being removed prior to a project's completion. He said
that he has consulted with other communities and the Public Works Committee of the
Northwest Municipal Conference to find an acceptable graffiti remover for this purpose.
He further stated that the Board might pass an ordinance which would establish
guidelines for the removal of such markings as projects are completed.
CLOSED
SESSION
CLOSED SESSION
Trustee Skowron, seconded by Trustee Lohrstorfer, moved to convene in Closed Session
to discuss the following:
LAND ACQUISITION 5 ILCS 120/2 (c) (5) - The purchase or lease of real property for
the use of the public body, including meetings held for the purpose of discussing whether
a particular parcel should be acquired.
PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public
body and its employees or their representatives, or deliberations concerning salary
schedules for one or more classes or employees.
Upon roll call:
Motion carried.
Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron
Nays: None
RECONVENE
RECONVENE
The Village Board reconvened in Open Session at 9:00 p.m., with no further business
being discussed.
ADJOURNMENT
ADJOURNMENT
The October 1,2002 Village Board meeting was adjourned at 9:03 p.m.
Velma W. Lowe
Village Clerk
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