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HomeMy WebLinkAboutCOW Agenda Packet 09/10/2002COMMITTEE OF THE WHOLE AGENDA Meeting Location: Mt. Prospect Park District CommunityCenter 1000 West Central Road Meeting Date and Time: Tuesday, September 10, 2002 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel II. ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF AUGUST '13, 2002 I11. CITIZENS TO BE HEARD IV. BACKGROUND CHECKS FOR VOLUNTEER BOARDS/COMMISSIONS Several months ago, Trustee Timothy Corcoran raised concerns with the longstanding method of reviewing the background and credentials of potential Village volunteer Board and Commission members. Current practice consists of having interested candidates fill out an Appointee Information Sheet and sitting with the Mayor for an interview. This practice has been unchanged for well over a decade, if not longer. Trustee Corcoran's desire to have the Village Board consider stricter standards comes from the recent private sector financial scandals where corporate boards of directors were severely criticized for not taking their fiduciary responsibilities more seriously. On the public sector side, the same need for stdct fiscal oversight is obvious. Beyond that, there is also a feeling on the part of some Village Board members that greater review should be directed at the backgrounds of individuals, who through appointment to any one of ten (10) duly constituted Village advisory Boards and Commissions, are placed in the position of "advisors" to the Mayor and Board of Trustees on a wide range of issues vital to the well being of the community. At this point, members of the Village Board are divided on the need and/or scope of heightened review criteria. Tuesday evening's meeting provides an initial forum for detailed discussion of this topic. The attached information packet includes a "thought starter" memorandum from Trustee Corcoran, background information on current criteria, information on the Village's background checking policy for new hire employees and a survey of the Northwest Municipal Conference communities regarding their background checking criteria for volunteer boards and commissions. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT I00 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. VI. We are seeking consensus from Village Board members on how to proceed with changes, if any, to the review criteria. Letters have been sent to all current Board and Commission members inviting them to attend the meeting and participate in the discussion. Appropriate staff will be on hand to answer questions and facilitate discussion. REGULATION OF MOTORIZED SCOOTERS This item was previously discussed at the August 13, 2002 Committee of the Whole meeting. The attached draft Ordinance contains a number of changes reflective of the August 13 discussion. The reworked draft and other background material was also reviewed and discussed by the Youth Commission at their September 4, 2002 meeting. Youth Commission members may be in attendance to share their initial thoughts on the proposed Ordinance. During the past several years, the popularity of motor-driven scooters (a.k.a. go-peds or motorized skate boards) has skyrocketed. Along with the proliferation of these (vehicles), has come complaints from all parts of the community regarding the inherent danger in these vehicles and the sometimes-reckless manner in which they are operated. The Village had, in the past, received a small number of requests seeking the strict regulation or outright ban of these vehicles in the Village. Other neighboring communities suchas Des Plaines and Hoffman Estates, have taken an aggressive stance in banning the use of these vehicles on public property and have begun aggressive enforcement. With the tragic death this past June of a Des Plaines youth who was struck by an automobile while on such a motorized scooter the need to consider the strict regulation or outright banning of same has arisen anew. Given the most prevalent users of these devices are pre-teen/young teenagers (pre- driver's license), there is a wide spectrum of driving skills at play and no formal/uniform mechanism for training said users. The Police Chief has recommended an outright ban of these devices. Village Attorney Everette Hill, in consultation with Chief Eddington, has drafted an Ordinance banning the use of these devices, which is modeled after the Hoffman Estates prohibition. Besides banning the use of these devices on public ways, the Ordinance also provides for fines and the ability of the Police to impound said vehicles under certain circumstances. A staff report and draft Ordinance are provided for your review. Appropriate staff will be In attendance to answer questions and facilitate discussion. REVIEW OF ACCESSORY SHED REGULATIONS This topic has been previously discussed at the April 9, May 14 and August 13, 2002 Committee of the Whole meetings. The attached draft Ordinance contains a number of changes reflective of the August 13 discussion, While it appears that the material regulations (size, setback, definitions) have been agreed to by Board members, staff seeks further direction regarding concerns raised about regulation of appearance and penalties for work without a permit. Information regarding the open items is included in the information package. Earlier this year, two Variation requests for the size and placement of sheds came to the Village Board for consideration. In each case, the sheds' respective sizes greatly exceeded the current 120 square feet maximum allowed by the Code. Both cases also requested Variations to allow placement or the sheds in existing utility easements or setback areas. These cases and the issues they raised prompted considerable discussion among Village Board members. As a resultof that discussion, the two shed variation cases were tabled, and staff was directed to research whether the current shed regulations were outdated as to both allowable maximum size of a shed and its placement on one's property. As a result, staff surveyed surrounding communities regarding their regulatory schemes and found that two methods of regulation prevailed. Some communities simply state the maximum allowable size of a shed, regardless of lot size, with the only other limiting factor being overall lot coverage. Other communities followed a formula wherein the maximum size of a shed was determined by multiplying lot size by some factor to determine maximum shed size, again with overall lot coverage being a limiting factor. Staff indicated it could be comfortable administering either type of regulatory scheme. The May 14 discussion resulted in direction to staff to develop regulations within a "formula" framework plus an overall "not- to-exceed" maximum shed size. Staffwent back and reworked all previously discussed options and tested same against ten randomly selected lots throughout the Village. The attached staff report reviews each of those options and their impact on these sample lots. Staff's recommendation calls for shed size not to exceed 2% of the lot area along with not-to-exceed maximums. An additional limiting factor would be current lot coverage limitations. Additionally, staff is recommending new definitions, which clarify and distinguish sheds from other accessory structures. Appropriate staff will be in attendance to answer questions and facilitate discussion. VII. PROHIBITION ON USE OF DRYVIT (EIFS) This item was previously discussed at the April 9, 2002 Committee of the Whole meeting. At that time, the Village Board directed staff to draft an Ordinance prohibiting the use of Dryvit (EIFS) for all building applications (residential and commercial). At this time staff is requesting that the Village Board consider a modified prohibition that would allow for the limited use of a "water managed" Dryvit (EIFS) system in commercial applications subject to strict regulation. Draft Ordinances along with additional background information is provided. One of the 2001 Committee of the Whole discussion topics not addressed last year was whether the Village should regulate (prohibit) the use of EIFS as an acceptable construction material on buildings in the Village. Discussion of this topic resulted from a number of high- profile media reports indicating that this manmade building material was defective and resulted in long-term maintenance and in some cases health-related issues (mold). Board members continued to express an interest in reviewing this topic. Staff has provided background material and will be on hand to answer questions and facilitate discussion. Viii. VILLAGE MANAGER'S REPORT IX. ANY OTHER BUSINESS X. ADJOURNMENT CLOSED SESSION LAND ACQUISITION 5 ILCS 120/2 (c) (5). "The purchase or lease of real property for the use of the public body." II. fill IV. MINUTES COMMITTEE OF THE WHOLE AUGUST '13, 2002 CALL TO ORDER The meeting was celled to order at 7:07 p.m. by Mayor Farley in the conference room of the Central Community Center, 1000 West Central Road. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Michaele Skowron, Irvana Wilks and Michael Zadel. Absent from the meeting was: Trustee Richard Lohrstorfer. Staff members present included Assistant Village Manager David Strahl, Community Development Director Bill Cooney, Finance Director Douglas EIIsworth, Deputy Police Chief Ronald Richardson, Deputy Fire Chief John Malcolm, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Human Services Director Nancy Morgan, Deputy Finance Director Carol Widmer and Village Clerk Velma Lowe. APPROVAL OF MINUTES Approval of Minutes from July 9, 2002. Motion made by Trustee Skowron and seconded by Trustee Corcoran. Trustee Hoefert abstained. Minutes were approved. CITIZENS TO BE HEARD. None. DISCUSSION ON BAN OF MOTOR-GRIVEN SCOOTERS Mayor Farley provided an introduction and general information on the background of the proposal as submitted. Deputy Chief Ron Richardson spoke. He stated that the Police are somewhat limited at this point in regulating these so-called vehicles because they fall within the gap of the definition of a vehicle by the Illinois Vehicle Code. He stated that from the Police perspective the opportunity to utilize such an Ordinance to educete and enforce, if necessary, would be an important tool for their use. He stated that the Police have received seven to ten complaints per week and would cetegorize the complaints as not overwhelming the resources of the Department at this time. He stated that the Hoffman Estates Ordinance example allows for several options for enforcement and that ordinance example is supported by the Police Department for that reason. He stated the difference between the enforcement options for bicycle riders and these scooters are the fact that the scooters operate at much higher speeds than bicycles. John Korn, 301 North William, spoke. He stated that he has appeared before the Board previously to request an Ordinance regulating these items and is supportive of the Ordinance as drafted. Brian BuChanan, 302 North Prospect Manor spoke. He is also in favor of a ban on the scooters and has experienced these scooters being operated irresponsibly by groups of operators traveling on the streets and sidewalks. Kevin Bolger, 510 North Prospect Manor, spoke. He supports the ban and is concerned that these will continue to increase in number unless they are regulated. He has also seen the operators utilizing these scooters in packs or groups and completely ignore all rules of the read. General comments from the Village Board members included the following items: There was a discussion regarding the application of the Illinois Vehicle Code. There was also a discussion regarding whether the segway which was recently approved for sidewalk use by the General Assembly is included or not included in the proposed draft prohibition. There was also discussion regarding the use of such similar devices by Post Office employees or adults who operate these vehicles within the rules of the mad. There was also a concern raised regarding similar type devices operated for legitimate purposes and the Board wanted to make sure this proposed Ordinance does not eliminate those opportunities. Consensus of the Village Board was to continue to consider the ban but to request staff to provide some additional research to ensure that the proposal includes a prohibition on the items that the Board is focused on. SHED REGULATION DISCUSSION Community Development Director Bill Cooney provided a review of the staff analysis with the four options that staff has researched extensively. He stated that staff is recommending a 2% lot coverage option with a 250 square foot maximum. General comments from the Village Board members included the following items: There was a concern that setbacks and lot coverage requirements must apply regardless of what would be relaxed to allow larger sheds. There was also a concern raised regarding the actual usage of the shed and the height of such a structure. Concern was raised about the increase in size from 120 square feet to the 250 square foot proposal. It was suggested that the garage be included as part of the lot coverage calculation if the staff proposal is to move forward. There were comments regarding general appearance review of the structures as preferred. A preference was made for simpler regulations in order to allow residents easy understanding of what the maximum size and application is for what they may consider for use on their property. Consensus of the Village Board included the following: Setback must be maintained as required in the Village Code for any change in shed square footage consideration. The Village Board is comfortable with the 2% lot coverage limitation for sheds. That way, the lot size can be incorporated into the consideration of the shed size. The height of the shed will be clearly described in the Village Code. Definition of acceptable uses will be included in the Code revision. VI. Consideration of appearance review over a specific square footage as recommended by staff. However, this component of the proposed regulation change should not be developed at the expense of completing the remaining regulations and moving forward. Consequences for violation of the shed regulation is the structure must be brought into compliance and the current enforcement structure of double fines eliminated. Dave Schein, 512 Na-Wa-Ta, spoke. He stated that he is not sure that the Shed Code needs to be altered but would suggest that there may be insurance implications that impact residents that want larger sheds and such impacts should be considered. 2002 MID-YEAR BUDGET REVIEW/2003 PRE-BUDGET WORKSHOP 2002 Mid-Year Bud.qet Review Finance Director Doug EIIsworth went through the revenue estimates so far for this fiscal year and acknowledges that revenues are significantly down from the previous year. He stated that the budget situation is a lack of revenue not excessive expenditures. He stated that at this point he estimates the General Fund revenues to be below $440,000 of the original estimate for the year and that expenses are projected to be approximately $64,000 over budget. He stated that as previously directed by the Village Board, there will be some reserves utilized down to the 25% level for Village Hall funding. He also stated that the Property Tax receipts have gone down substantially due to the appeal process and he has increased his pementage of loss to 1-1/2% compared to the previous 1%. He stated that State Income Tax is down 12% compared to the previous year. He stated that expenditures are running ahead of budget for the legal fees category and the relocation expenses for the TV Services Division. He stated that the Board will likely see a Budget Amendment in the near future that includes the funding for the purchase of the medical building adjacent to the Senior Center. The Village staff is also awaiting proceeds from the sale of the third piece of property for the Norwood development. Finally, he stated that Home Rule Sales Tax is down 12%~ This money is utilized for flood control purposes. 2003 Pre-Budqet Workshop Finance Director Doug EIIsworth stated that revenues are not keeping pace with expenditures and the projected shortfall for 2003 is currently at $1.2 million. He stated that Pension Levies are scheduled to increase due to investment shortfalls. He stated that of the typical programmed increase of Property Tax at 3.5%, the General Fund would only receive $81,000 of new money and he is suggesting the Board consider transferring any savings that may be realized through the Refuse Program into the General Fund to assist in covering expenditures. He stated staff will continue to refine the budget as information becomes available. He stated there will be significant difficulty to present a balanced budget and staff has undertaken a no increase in all commodities approach, however, with two-thirds of the budget considered as personnel costs, it is difficult to make significant impact with those limitations. 3 General comments from Village Board members included the following items: There was a discussion regarding the increase in the pension expenses and what is creating the need for those changes. A comment was also made regarding the under- utilized property in the Village in terms of revenue generation and the need to enhance such opportunities. There were also comments regarding the need to look at vital services that the Village provides and determine what the strategic focus is. Assistant Village Manager Strahl provided some information regarding the current budget situation. He stated the staff strategy for 2003 is to present a Budget with approximately $500,000 in cuts but will not be balanced when presented to the Village Board even with those cuts. The Village Parking Deck project is not driving the projected budget. The budget shortfall is a lack of revenues. He stated that staff will present the budget with the proposed Police Traffic Unit but will not present a funding recommendation utilizing existing resources for creation of the Unit. He also stated that it is not likely that the deficit could be eliminated by cutting expenses alone. There will need to be some consideration for other options including revenues. He also stated that the final projected cost of the Village Hall has not yet been included in the projected expenses for 2003 and 2004. He stated the Finance Commission is planning to review essential and non-essential budgetary items for Village Board consideration as part of their work in the near future. John Korn, Chairman of the Finance Commission, spoke. He confirmed the Finance Commission is looking at potential essential and non-essential items with the focus on maintaining services in 2003 with no new programs. The Finance Commission had recommended previously that the Sidewalk Inspector Program that the staff had been discussing be eliminated and the Traffic Unit be delayed until money becomes available. The Commission also is recommending the delay in the purchase of a new fire engine. The Commission is recommending that the Community Resource Center remain under consideration at this time. He stated that it is not wise to utilize reserves for anything other than short-term emergencies and should not utilize reserves for making up this deficit at this time. He stated that while reducing expenditures is possible, increasing revenue should be a last resort. The review of essential and non-essential services will be provided to the Board in consultation with staff. He stated the focus of the Finance Commission is fairly limited and one area that the Commission has no impact is involvement in Union negotiations and determining how to control those costs. General comments from Village Board members included the following items: There is a need to focus on maintaining without significant reductions. If the personnel cost is 80% of the total, then there needs to be some consideration of personnel head count. There was also some concern regarding utilizing an increase in Sales Tax to address this shortfall. VII. VILLAGE MANAGER'S REPORT None. VIII. ANY OTHER BUSINESS None. 4 X. D$[rcc CLOSED SESSION Motion made by Trustee Hoefert and Seconded by Trustee Skowron to move into Closed Session to discuss Land Acquisition and Litigation. Meeting was adjoumed at 9:31 p.m. into Closed Session ADJOURNMENT Reconvened into open session at 9:34 p.m. Thero was no further business and the Committee of the Whole meeting immediately adjourned at 9:35 p.m. ~ ... Respectfully submitted, DAVID STRAHL Assistant Village Manager 5 MAYOR Gerald L. Farley TRUSTEES Timothy $. Corcoran Paul Wm. Hoefer~ Richard M. Lohrstorfer Michaele W. Skowron Irvana K. Wilks Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 ATTACHMENT A Phone: (847) 39243000 Fax: (847) 818-5336 TDD: (847) 392-6064 TO: FROM: DATE: SUBJECT: MAYOR GERALD L. FARLEY AND MEMBERS OF THE BOARD OF TRUSTEES FINANCE COMMISSION AUGUST 13, 2002 RECOMMENDATIONS FOR PROPOSED BUDGET - FISCAL YEAR 2003 Whereas the Village is currently facing a General Fund budget deficit of $670,000 in FY03; ~vhereas key municipal revenue streams continue to be pressured by a weak economic environment, local business closures and deter/orating state financials; and whereas there is a significant potential for funding shortfalls and/or budget overruns for key village capital programs, the Mount Prospect Finance Commission strongly recommends that the FY03 Budget be focused on maintaining core, existing municipal services and progams and should avoid adding all but the most essential new expenditures. 1) General Fund a) It is recommended that the following General Fund items not be included in the FY03 Budget: *Sidewalk Inspection Prom'am. (Community Development) The Conuuission recommends that consideration of a Sidewalk Inspection Program be indefinitely postponed. The Comnnssion believes that this is not an urgently needed program. The problem it addresses is limited, a means currently exists for mitigating these problems and there are clearly more important needs for the associated funding. ($60,000) *Traffic Unit and Patrol Cars. (Police Department) The Commission recommends that the establishment of a Traffic Unit be delayed. While a growing younger population and the do~vnto~vn redevelopment have disrupted and increased traffic flows throughout the Village, the Commission believes the current difficulties are not of a magnitude to warrant the establishment of new Traffic Unit with significant related fixed costs for personnel (5) and equipment (2 cars). ($300,000) *Engine in Station 13. (Fire Department) The Commission recommends that the addition of an Engine to Fire Station 13 be delayed. The Village recently acquired a new Engine. The Engine is currently being held in reserve because of a lack of personnel to man the vehicle. The Commission realizes that adding an Engine to Station 13 xvould enhance service to the expanded do~vnto~vn area and would allow the Department to respond to rflore calls thus reducing it's dependency on Automatic Aid and Mutual Aid from neighboring communities. However, the current coverage without the additional Engine is adequate and the cost of adding three (3) new firefighters/paramedics is significant. Selling the Squad would help offset some of the costs but not enough to make the move workable in the current fiscal environment. ($191,000) ) It is recommended that the following General Fund item be included in the FY03 Budget: *Community Resource Center. (Police Department) The Commission recommends the development and establishment of a Community Resource Center on the south side of the Village. The number of immigrants residing in Mount Prospect has significantly grown over the last decade. These new arrivals often experience difficulties in integrating into the community and in navigating the various governmental rules and regulations due to differences in culture, language and economics. A Resource Center would provide a means for reaching out to these new residents to provide assistance in their efforts to become integrated, contributory members of our community. In developing the Center the Village is encourage to seek the collaboration of other community organizations and governmental bodies. ($ 17,000) 2) Comment oftheUse of Reserves. The Commission strongly believes that reserve funds should be utilized only for the short term handling of emergency situations. The Village should not employ deficit budgeting and use reserves for funding ongoing programs. Such action invites financial disaster in the long term. Deficits should be dealt with by reducing expenditures and/or raising taxes. However, before raising taxes ail programs, new as well as existing, should be scrutinized for reduction or elimination. Raising taxes should never be the first alternative. oh~n Kom, Chairman Charles Bennett George Busse Vince Grochocinski Ann Hull Tom Pekras Ann Smilanic illage of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES TRUSTEE TIMOTHY CORCORAN SEPTEMBER 5, 2002 BACKGROUND CHECKS FOR BOARDS AND COMMISSIONS Here is a thought starter for the discussion for background checks for Village Boards and Commissions. While I favor the same checks for Village Board members, I am not certain of the election law complexities and the timing of the check - before or after election? Therefore, that discussion should be deferred to a later date. For definition purposes, my recommendation is: · Resume' check: All pertinent personal information such as employment history and education. · Criminal Check: Criminal record. · Check for felony convictions. · Financial Check: Financial history. Check for a repeat history of financial issues. The process would flow as follows: Level of review - key factors: A standard Board and Commissions application will be developed including a place for the signature of the individual to attest to the information accuracy. All personal information received from the background check will be held by the Village Manager. Specific information will not be shared with the Village Board or staff. All appointed Board and Commission members will sign an "ethics" promise establishing the norms of ethical conduct and potential conflicts of interest. The verification of data is conducted by an outside firm, ensuring confidentiality of process. Please let me know if you have any questions. Ti mot ,h~y/j. Co rcor~tl ..... · 'Trustee TJC/rcc APPOINTED BOARDS AND COMMISSIONS VILLAGE OF MOUNT PROSPECT The Village of Mount Prospect has several Boards and Commissions that are comprised of citizen volunteers. The Mayor and the Board of Trustees nominate and approve individuals who have both the experience and interest to serve on these Boards. Vacancies are filled on an as needed basis. Individuals who serve the Village in this capacity find the experience to be both challenging and rewarding. And, volunteer work is an invaluable part of our government process. If you are interested in serving on a Board or Commission, please contact the Mayor's Office for an application form. Below is a list of the Village's Boards and Commissions including the meeting times and locations, the appropriate Village staff person to contact if you have any questions, the current chairperson as of August 2002, and a brief statement of purpose. BOARD OF FIRE AND POLICE COMMISSIONERS Meets the second Tuesday of the month at 5:30 pm or when necessary at the Police and Fire Headquarters Staff Contact: Recording Secretary: Diane Rhode Chairperson: Chris Lenz The purpose of the Board of Fire and Police Commissioners is to prepare and conduct competitive examinations for the appointment of Police Officers and Firefighter/Paramedics as well as promotions within those departments. The Board also conducts hearings relative to disciplinary matters. COMMUNITY RELATIONS COMMISSION Meets quarterly and on an as-needed basis. Specific dates and location to be determined. Staff Contact: Lisa Angell Chairperson: John Brennan The purpose of the Community Relations Commission is to foster and promote understanding, mutual respect, cooperation and positive relations between and among all residents of Mount Prospect regardless of race, color, sexual orientation, religion, gender, age; disability, national origin or ancestry to the end that a sense of shared community among residents is strengthened, the value of each individual is affirmed and the constitutional rights of all ara realized. ECONOMIC DEVELOPMENT COMMISSION Meets the first Thursday of the month at 8:00 am at Village Hall Staff Contact: Community Development Director William Cooney Chairperson: Norman Kurtz The purpose of the Commission is to encourage and facilitate economic growth throughout the Village and to advise the Mayor and Board of Trustees on economic development goals and objectives. The Commission's main functions include business retention, business attraction, and marketing of the Village. FINANCE COMMISSION Meets the last Thursday of the month at 7:30 pm at Village Hall Staff Contact: Finance Director Doug Ellsworth Chairperson: John Korn The purpose of the Commission is to advise and assist the Mayor and Board of Trustees in the maintenance of a sound tax structure and overall fiscal policy. PLANNING & ZONING COMMISSION Meets the second and fourth Thursday of the month at 7:00 pm at the Senior Center, 50 S. Emerson (televised meeting). Staff Contact: Judy Connolly, Senior Planner Chairperson: Arlene Juracek The purpose of the Commission is to prepare a comprehensive plan for the present and future development of the Village. In addition, this Commission is responsible for Community Development Block Grant Funds, for the provisions of the Fair Housing Ordinance, and for the maintenance and improvement of the Development Code. The Commission is responsible for holding public hearings on requests for amendments to the Zoning Code and to mediate requests for variation from the Zoning Code. SAFETY COMMISSION Meets the second Monday of every other month at 7:30 pm at the Public Works Building, 1700 West Central Road. Staff Contact: Village Engineer Jeff Wulbecker Chairperson: Chuck Bencic The purpose of the Commission is to reduce accidents, injuries and deaths on ali streets, public rights-of-way and public properties; and also, health hazards such as air pollution, water pollution and such other activities that may be incident to the health and safety of the residents of Mount Prospect. SISTER CITIES COMMISSION Meets the first Thursday of each March, June, September and December, at 5:30 pm in the Mount Prospect Police and Fire Headquarters, f 12 East Northwest Highway. Special meetings may be called as needed. Staff Contact: Public information Officer Maura Jandris Chairperson: Dorothy Kucera The purpose of the Commission is to recommend policies and programs to enhance the Village's participation in the Sister Cities International Organization and to maintain any relationship the Village might establish with a sister city. The sole objective of the Commission and the program is to promote goodwill and international understanding. SOLID WASTE COMMISSION Meets the third Thursday of January, March, May, July, September & November at 7:30 pm at the Public Works Building, 1700 West Central Road Staff Contact: Solid Waste Coordinator Lisa Angell Chairperson: Dr. George Luted The purpose of the Commission is to act in an advisoq/capacity to the Mayor and Board of Trustees in proposing rules and regulations to promote the use of recycling and to reduce the amount of trash generated within the Village. SPECIAL EVENTS COMMISSION Meets the first Saturday of the month at 9:00 am at Village Hall Staff Contact: Village Manager Michael E. Janonis Chairpersons: Leo Floros and Lil Floros The purpose of the Commission is to create and sponsor activities, celebrations, and observances for the enjoyment and education of the residents Of the Village and visitors to our Village. YOUTH COMMISSION Meets the first Wednesday of the month at 7:30 pm at the Police and Fire Headquarters, 112 East Northwest Highway Staff Contact: Police Officer Klm Nagel Chairperson: Sarah Corcoran, ChaidKim Unger, Co-Chair The purpose of the Commission is to formulate recommendations on specific topics including, but not limited to, vandalism, liquor and drug law enforcement, automobile and bicycle safety, and youth and family issues. In addition, the Commission identifies youth issues in the community by holding public meetings, studying youth services in the Village and in other communities, and receiving communications from schools, community groups and Village residents. The goal of the Commission is to develop solutions to these problems and then present recommendations to the Village Board. H:\GEN\BRDSCOMM\Boards and Commissions Description Sheet.doc VILLAGE OF MOUNT PROSPECT APPOINTEE INFORMATION SHEET Date: One of the more important responsibilities of the Mayor and Board of Trustees is to nominate and confirm interested and qualified citizens to serve on the various Ad Hoc Boards, Commissions and Committees that have been created to assist in accomplishing the business of local government. Citizens may volunteer for appointment, or be recommended by a present or past Board member, an existing Committee or Commission member or the public at-large. Those that have expressed a willingness to serve are typically known to one or more members of the Board, but not necessarily to all. In an effort to help all Board members to know a bit more about you and your qualifications, information about you is requested. Accordingly, you are invited to. complete the form that follows. If, in your judgment, a question is asked that you feel is not relevant, please leave it blank. Questions are asked in the spirit of getting to know you better or to know you for the first time. Obviously, there are no right or wrong answers so please be candid and factual and understand your background will only be shared with those who have a need to know your qualifications. Thank you for your cooperation. Please feel free to use additional sheets of paper to complete your answers. NAME ADDRESS TELEPHONE (Residence). (Work) Number of years a Mount Prospect resident Prior community service (Identify if for Mount Prospect or prior residence What newspapers do you regularly read? Are you a Cable Television subscriber? Education and degrees attained Village of Mount prospect Page 2 Appointee Information Sheet WORK EXPERIENCE Present Employer Type of work performed Record of past 10 years of employment and work performed Prior elective or appointive office (Identify and length)_ Please state reasons why you feel your qualifications would be helpful and useful to the Village and identify the Board, Commission or Committee you would be most interested in serving on. Please list first, second and third choices in case of limited openings. Please return completed Information Sheet to: Mayor Gerald L. Farley Village of Mount Prospect 'I00 South Emerson Street Mount Prospect, Illinois 60056 H:\GEN\BRDSOOMM~Appointee Inforrflation Sheet 2.doc Village of Mount Prospect Appointee Information Sheet Page 2 WORK EXPERIENCE Present Employer Type of work performed Record of past I 0 years of employment and work performed Prior elective or appointive office (Identify and length) Please state reasons why you feel your qualifications would be helpful and useful to the Village and identify the Board, Commission or Committee you would be most interested in serving on. Please list first, second and third choices in case of limited openings. Please return completed Information Sheet to: Mayor Gerald L. Farley Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 H:\GEN\BRDSCOMM~,ppointee InforrhatJon Sheet 2.doc 0 CD illage of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS ASSISTANT VILLAGE MANAGER SEPTEMBER 5, 2002 BACKGROUND CHECKS - EMPLOYEES The Village Board will consider background checks for voluntary advisory boards and commissions members at the September 10 Committee of the Whole meeting. In way of additional information for consideration I would like to offer the background check information the Village undertakes for employees. Below is a list of activities that are undertaken for prospective employees, you will note that some activities are unique to specific Village positions and are required by mandate. · List of pre-employment testing based on specific position type (Attachment A) · Public Service Employment ResponsibilityAcknowledgement Form (Attachment B) is required to advise employees that may or may not be residents that employment at the Village has an increased level of responsibility than other employment and as such their activities as a public employee must not cause negative perceptions upon the Village and its employees. Also the purpose is to advise employees that they will absolutely not receive any type of special treatment by virtue of their Village employment. · Copy of the Village's employment application (Attachment C) is required of all positions in order to establish the employee's signature acknowledging that any false statements are grounds for termination. You will note that public employment background checks are taken very seriously to maintain public trust in the Village. I have also included some information regarding credit checks (Attachment D) on employees and the pitfalls that an employer must be aware of if such a check is undertaken. If you have any questions, please contact me. David Strahl H:\GEN\PersonneI\POLICIBS\EE Background Check In[, COW Meeting.doc Public Service Employment Responsibility Acknowledgement (PSERA) Equal Opportunity Agreement Public service employment is an honorable profession that requires additional consideration by the very nature of employment. Public service employment is such that care must be exercised at all times so that there is never any appearance of special or unique treatment by virtue of public service employment. The responsibilities of public service employment require employees to abide by any and all roles or regulations that relate to any payment of Village bills, fines, or levies within the specified timeframe and abiding by all the laws and ordinances set forth in the Village Code. As an Equal Opportunity Employer, we value and promote equal opportunity for all employee candidates and employees. Equal treatment will be given to all employees regardless of resident or non-resident status. Violation of this responsibility including the Employee Handbook and or Village ordinances will result in discipline, up to and including termination. I have read and understand the aforementioned "PSERA Equal Opportunity Agreement" and accept the responsibility of abiding with all roles and regulations set forth in both the Employee Handbook and the Village of Mount Prospect's ordinances. I also understand that failure to abide by such regulations will result in discipline, up to and including termination. Employee's Name (Primed) Employee's Signature Date H:\GENkPersonnelkPO LIC IES\P. esident Employee Equal Opportunity Agreement.doc H:\GENkP ersonnelWormskResident Employee Equal Opportunity Agreement.doc The Village of Mount Prospect is an Equal Employment OppommityEmployer. We consider applicants for all po sitions without regard to race, color, religion, sex, national origin, ant estry, age, marital or veteran stares, sexual orientation, political affiliation, or the presence o fanon-j ob related medical condition or handicap or any other legallyprotected status. Answers to the following statement are voluntary and will not affect the evaluation of this application. I am applying in response to a(an): rn Advertisement (indicate source) rn Friend/Relative/Employee [] Walk-In [] Village of Mount Prospect Web Site [] Other (please specify) Date of Position Rate of Pay Application: AppliedFor: Expected: Nalne: Address: Social SecurityNumber: HomePhoneNumber: Drivels License Number: Street City State Zip Code WorkPhoneNumber: Classification: State: ExpimtionDate: Are you known to the school references orj ob references given in this application by another name? [] Yes [] No If yes, what name? Have you ever filed an application or been employed here before? [] Yes [] No If yes, what date(s)? Are you authorized to work in the United States? [] Yes [] No Are you available to work: [] Full Time [] Part Time [] Temporary Shifts: Q 1st [] 2nd [] 3rd If hired, on what date would you be available to begin working: · Are you: [] Under l8 []Overl8 Have you ever been found guilty o fa crime including driving while under the influence of drags or alcoho I or driving on a suspended driver's license or are there any criminal charges pending against you? [] Yes [21No If yes, describe in full, including date(s): In the past three years, have you ever knowingly used anynarcotics, amphetamines or barbiturates, other than those prescribed to you by a physician? [] Yes ~ No If the answer is yes, please furnish details: Are you currently on layoff subject to recall? D Yes tn No List job-related trade or pro fessional organizations of which you are amember, including offices held: Give name, address and phone number of three personal references - not relatives or employers: 1: 2: 3: List any relatives presentlyworkingwith the Village of Mount Prospect: Employment Experience 1. Employer. Address: May we contact your present employer? [21 Yes FINo List each job held. Start with yourpresent or last job. From WorkPerformed: to Phone: Supervisor: 2. Employs. Address: JobTitle: Reason for Leaving: Ending Salary: From to WorkPerformed: Phone: Supervisor: Employs. Address: JobTitle: Reason for Leaving: Ending Salary: From to WorkPerformed: Phone: Supervisor: JobTitle: Reason for Leaving: EndingSalary: Education SchoolNarne: City/State: Last Year Completed(Circle): Elementary 45678 9 High College/ University 1011 12 1234 1234 Graduate Professional Diploma/Degree: Course of Study:. Describe special training, apprenticeship, skills and extra-curricular activities or any additional job-related information you feel maybe help ful in considering your application: Agreement I certi fy that the foregoing statements are tree and complete. I understand that anymisstatement or omis sion 0 ffact shall be sufficient cause for denial 0 femployment or summary dismissal at any time during my employment. I consent to investigation bythe Village of Mount Prospect of all references and previous employers to secure additional information, includingmydisciplinaryhistory, without furtherwritten notice to me, in order to arrive at an employment decision. I release from any and all liability all representatives of the Village 0 fMount Prospect for their acts performed in good faith in connection with evaluating my application, credentials, training ~d qualifications. I understand that any offer of employment is contingent upon the satisfactory completion ofaphysical examination, drag and alcohol screening and investigation 0 fmywork record and references. Iunderstand that i fi am employed by the Village of Mount Prospect, my employment can be terminated by either the Village or myself at-will, with orwithout cause, and with or without notice, at any time. I understand also that I am required to abide by all rules and regulations 0 fth~e employer. Date: Signed: Applicant Interviewed by: Remadcs: ForDepartmentalUse Only Reference Checks? [] Yes [] No Employed? [] Yes [] No JobTitle: StartingDate: Rate: Approved by: Date: Classification: [] P [] F [] T empforrn.pm512/97 Qualified applicants are considered for employment, and employees are treated during employment, without regard to race, color, religion, sex, national origin, age, marital or veteran status, ancestry, sexual orientation, political affiliation, presence ofan0n-j ob relatedmedical condition orhandicap or anyother legallypmtected status, as required by law. To help ns comp ly with federal/state equal employment opportunityrecord keeping, repo~ting and other legal requirements, please answer the questions below. This Pre-Employment Information Form will be kept in a CONFIDENTIAL FILE separate from the accompanying Application for Employment. INFORMATION CONTAINED HEREINWlLLNOTBE CONSIDERED IN THE EMPLOYMENT PROCESS. Date: Name (print): Address: Position(s) applied for: Phone Number: · Street Birthdate: Sex: rn Male [21 Female RaceJEthnic Group: City Age:. rn White [] Asian Marital Status: [21 Single [] Black [] Americanlndian Military - Active Service State Zip Code Married [] Separated [] Hispanic [] Alaskan Indian Branch Branch Date Entered Current Rank Previous Military Service Dates Served Rank MOS MOS empform.pm512/97 EMPLOYER DO'S AND DON'TS FOR USING CONSUMER REPORTS TO MAKE EMPLOYMENT DECISIONS The amendments to the Fair Credit Reporting Act ("FCRA"), effective October 1, 1997, impose several new obligations on all employers that use an investigator or agency to perform background checks on job .applicants or employees for the purpose of making employment decisions. The requirements under the FCRA are triggered if the background check information qualifies as a "consumer report." A "consumer report" is def'med as any written, oral, or other communication from a "consumer reporting agency" bearing on a consumer's credit-worthiness, credit standing, credit capacity, character, general reputation, personal characteristics, or mode of living. A "consumer reporting agency" is defined as a person or company which, for a fee or on a non-profit basis, regularly engages in the practice of assembling or evaluating information for the purpose of furnishing "consumer reports' to third parties. Following is a summary of employer Do's and Don'ts for complying with these new requirements. Weigh the regulatory burdens and liability risks against the potential usefulness of the information contained in the consumer report before deciding to request the report. Disclose to an employee or prospective employee in writing that a consumer report may be used for employment purposes .before requesting a report. Obtain an employee's or prospective employee's written authorization before requesting a consumer report. Thi. s authorization cannot simply be part of an employment application but must be a separate document from an.',' other authorizations. Upon request from a consumer reporting agency, certify to the agency that you will not misuse any information in the report in violation of equal employment laws and that you will comply with the other requirements of the FCRA. Prior to taking an adverse employment action against an employee or prospective employee, disclose to the individual in writing that you expect to take an adverse action against him or her based in whole or in part on information contained in the consumer report. Along with this disclosure, include a copy of the consumer report and a copy of "A Summary of Your Rights Under the Fair Credit Reporting Act," which should be available from the consumer reporting agency that supplied the report. Allow an employee or prospective employee a reasonable period of time to contest the information contained in the consumer report on which the adverse employment action is based. Notify an employee or prospective employee in writing once an adverse action has been taken against the individual based in whole or in part on the information contained in the consumer report. This notice must contain the following: - the name, address, and phone number of the consumer reporting agency that supplied the report; - a statement informing the individual that the consumer reporting agency that supplied the report did not make the decision to take the adverse action and cannot give specific reasons for it; and - a notice of the individual's right to dispute the accuracy of the information contained in the consumer and a notice to the individual that he or she has a right to obtain another copy of the consumer report directly from the consumer reporting agency. Avoid hiring a consumer reporting agency to collect information that you could easily obtain yourself or through another third party (e.g., an individual's former employer(s), the police, or other government agencies). Establish a uniform policy stating for what purposes consumer reports will be used and establishing procedures for complying with the FCRA. The policy should address how employees or applicants who refuse to sign authorization forms will be treated, including whether an individual's employment could be conditioned on signing an authorization form. Retain copies of disclosures, authorizations, and notices for the same period of time that you retain other personnel documents. Be aware of state laws covering copsumer reporting which may impose stricter requirements than the FCRA. DON'T . . . Obtain an employee's authorization each time you wish to request a report; one disclosure and authorization, preferably at the time of application, is sufficient. Attempt to hide an initial disclosure arid authorization in an employee handbook, employment application or other document; the notice and authorization must be clear and conspicuous so that an individual knowingly and voluntarily authorizes disclosure of information. Attempt to combine the pre-adverse action notice with the post-adverse action notice, even though the notices seem repetitive. DRAFT ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Article Xl, Motorcycles, of Chapter 18, Traffic, of the Mount Prospect Village Code, shall be amended by adding a new Section 18.1103 which shall be and read as follows: Sec. 18.1103. Motor Driven Scooters. A. For the purpose of this Section a motor driven scooter is defined as any electric or gas driven wheeled scooter, cycle or other vehicle (1) that does not provide a permanent seat installed by the manufacturer for the operator of the vehicle; ,o,r (2) does not have working .turn signals and brake lights. B. Ne person shall operate a motor driven scooter upon any public or private street, public sidewalk, parking lot, bike path, public park or on any other public property. C. A peace officer who cites a person for a violation of this Section may impound any motor driven scooter used by the person in the commission of the offense. The person or owner may recover the motor d riven scooter from the impound 24 hours after the citation was written upon payment of a fee as set forth in Appendix A, Division II. In the case where the operator was a person under 18 years of age, the scooter may only be returned to a parent or legal guardian. The fee shall include the costs incurred by the Village to remove the motor driven scooter to the impound. Upon the presentation of a signed court order by the person whose motor driven scooter was impounded showing that the person has been found not guilty of the offense, the Village shall refund the impoundment fee to the person er owner who paid such fee. D. Exemptions. 1. Any police, fire, Village, Park District or US Postal Service vehicle driven by an employee in the course of his or her duties. the Illinois Vehicle Code. 3. Motor driven ,sanctioned parade: j Motorized wheelchairs as defined in Article II of scooters used in a Villa,qe E. Any person found guilty of violating any of the provisions of this Section shall be fined as set forth in Appendix A, Division III. SECTION 2: Section 3, AppendixA, Division II of the Mount Prospect Village Code shall be amended by adding the following: Sec. 18.1103 Motor Driven Scooters. D. Impoundment fee - $100.00 SECTION 3: Section 4, Appendix A, Division III of the Mount Prospect Village Code shall be amended by adding the following: Sec. 18.1103 Motor Driven Scooters. F. Fine - Not less than $200.00 nor more than $1,000.00. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2002. ATTEST: Gerald L. Fadey, Village President Velma W. Lowe, Village Clerk illage of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: SEPTEMBER 4, 2002 SUBJECT: SHED REGULATIONS Pursuant to recent Village Board discussions, staff has prepared a draft ordinance that would modify Village shed regulations and permit sheds up to 2% of the lot area or 200 square feet in size, whichever is less. The current Village regulation limits sheds to 120 square feet regardless of the lot size. The attached ordinance would permit property owners to construct sheds equal in size to 2% of their total lot area. For example, an owner of a standard 8,125 square foot lot in the RI zoning district (65' x 125') could construct a 162.5 square foot shed. In addition, the ordinance limits the maximum size storage shed to 200 square feet, therefore any lot greater than 10,000 square feet in total area would be allowed this size shed. It should be noted that all other zoning bulk regulations would still apply (lot coverage, setbacks, etc.) so it is possible that certain properties would be limited to a smaller shed or no shed at all. The proposed ordinance also provides definitions for garages and sheds. These definitions are intended to clarify the types of items that may be stored in these structures and limits the types of activities that may be conducted within them. With the exception of a clause regulating the minimum roof slope, staff did not include any language in the ordinance relating to appearance review for sheds. The Village Board did raise the idea of requiring residents to submit elevations that would illustrate the shed's architectural style and building materials. While this is certainly possible, it would add an extra step in the process (we currently issue shed permits "over the counter") and require that we adopt some type of appearance standards for sheds, something that we don't have for any other structures in the Village. Staff is requesting further direction from the Village Board on how they wish to address appearance issues relating to sheds. In addition, the Trustees asked staffto review raising our fines for individuals who begin work without a permit. The Village currently doubles the cost of permit fees as a penalty for those that violate this ordinance. Since most of these violations occur on smaller projects, the penalty typically ranges from $25 to $100. Staff surveyed surrounding communities to determine how they handle this situation and found that most do not have any penalty that they enforce (see the attached chart). Staff would request further direction from the Village Board prior to proceeding with any proposed modifications to our current regulations. Please forward this memorandum and the attached ordinance to the Village Board for their review and 10 Committee of the Whole meeting. Staff will be in attendance at that consideration at their September th · meeting to answer any questions related to this matter. "Williaid J. Co y . DRAFT ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 14 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1: Paragraphs B(1) and B(2) of Section 14.306, entitled "Accessory Structures" of Article III, Chapter 14 of the Mount Prospect Village Code, shall be deleted in their entirety and new Paragraph B(1) and B(2) shall be inset[ed to be and read as follows: Section 14.306 Accessory Structures B. (1) Maximum Size Garages: A detached private garage may be no larger than 672 square feet. Sheds: A shed may be no larger than the smaller of the following: Two percent (2%) of the lot area; or 200 square feet. (2) Bulk Restrictions On lots fifty five feet (55') in width or less, detached accessory structures shall be set back three feet (3') from any interior side or rear lot line. On lots greater in width than fifty five (55'), detached accessory structures shall be set back five feet (5') from any interior side or rear lot line. No accessory structure shall be placed on any dedicated easement. Accessory structures shall be included in any maximum lot coverage calculation. SECTION 2: Paragraph A of Section 14.306, entitled "Accessory Structures" of Article III, Chapter 14 of the Mount Prospect Village Code, shall be amended by adding new subparagraphs (6) and (7) to Paragraph A which shall be and read as follows: 6. Shed Restrictions: A shed shall not be utilized to store motor vehicles or as office, work or living space. 7. Roof Pitch: No accessory structure shall have a roof pitch of less than 8:1. SECTION 3: The definition of "Accessory Structures" in Section 14.2401, entitled "Purpose" of Article III, "Definitions", Chapter 14, "Zoning" ofthe Mount Prospect Village Code, shall be deleted in its entirety and new definition shall be inserted to be and read as follows: Accessory Structure - A subordinate structure detached from but located on the same lot as the principal structure, the use of which is incidental and accessory to that of a principal structure. Said structures may include, but are not limited to the following: Garage - A structure designed primarily to house motor vehicles and secondarily to store household items and equipment necessary to maintain the primary structure and the property upon which it is located. Shed - A structure that is designed to store household items and equipment necessary to maintain the primary structure and the property upon which it is located. SECTION 4: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2002. ATTEST: Gerald L, Farley, Village President Velma W. Lowe, Village Clerk C;~MyFiles\Mp~O RD S~Secl 4~312, SeCOnd Housekeepin~,amd.ord.wpd 3 Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: SEPTEMBER 5, 2002 SUBJECT: EXTERIOR INSULATION FINISH SYSTEM (EIFS) REGULATIONS Attached to this memorandum are two ordinances that address the use of Exterior Insulation Finish System (Ell?S) on structures in the Village. One ordinance would ban the use of EIFS on all structures in the Village while the other would allow a limited amount of the product on non-residential structures. Staff has attached a survey of regulations from surrounding communities and some background information on this topic to help the Village Board make a final determination on this matter. Background As part of the development approval process, the Village has established a policy of seeking to reduce or eliminate the use of synthetic stucco construction material on new commercial buildings. The concern over this material grows out of local and national problems with its durability and potential for creating property maintenance problems. To better determine the Village's options for dealing with this material, the Community Development Department has researched it's history, application, and potential problems. The attached information, which was provided at a seminar on synthetic stucco attended by Nick Licari of the Building Division, provides good background on the material. The issue as it relates to Mount Prospect is summarized below. The generic name of the synthetic stucco material in question is Exterior Insulation Finish System (EIFS), but it is also known by the name of its most common producer's brand name - Dryvit. As noted on the attached information, EIFS is a low cost insulation/construction material that has failed in many places in the United States. Two relevant results of these failures are the structural problems that are created and a reputation for the material as "cheap" - implying both buildings and communities in which it is found are second rate. The construction and construction inspection industries have committed substantial effort to understand the structural problems created by EIFS. It is widely acknowledged that problems with the system result from improper installation, rather than the system as a building material. Poor installation allows water to be trapped behind the material. The trapped moisture results in deterioration of the EIFS system and other parts of the structure. This is particularly true in the freeze & thaw cycle of our local climate. Since the problem is literally hidden, the damage is likely to become quite extensive before it is even noticed. Newer versions of the EIFS teclmology allow for it to be installed with drainage channels that prevent water from getting trapped. These "drainage systems" are found to be far superior to the "barrier system" of EIFS. iven its many failures and its relatively low cost, buildings constructed with EIFS may be seen as "second class". Likewise, communities that have many buildings with this material may be concerned that the buildings pass along that same impression of the community. Whether an individual or a community as a whole likes the appearance of commercial or residential buildings constructed using EIFS is a separate issue from the question of its integrity, but one that exists. The impression that communities give is an important aspect of their character and the reputation of EIFS may play a role in that impression. Since EIFS is an exterior finish (like siding) the Village of Mount Prospect does not currently regulate or inspect its application. It is most commonly found as a highlight material or sign background on newer commercial buildings in town. It is also found on some single-family homes in the Village. To date, we have had no complaints about the material. This does not assure that the system will not become a problem in the future, since many of its applications are relatively new. In addition, where it is used in new construction, we are inspecting other parts of the structure that help move water away from the building (primarily the roof and its various elements). In general, if properly installed the material should last and serve as a sturdy exterior construction material. Options The two options being considered by the Village Board are the outright ban of E1FS on all structures in the Village or to allow a limited amount of the product on non-residential structures. It has been the Community Development Department's experience that the developers of new commercial projects receiving zoning approval are open to limiting the use of EIFS to architectural highlights and sign bands on buildings. The resuk has been attractive projects that enhance the character of the Village. Should the Village Board concur and choose to establish this model, the Building Code could be amended to allow EIFS as sign bands and architectural highlights. The following regulations should be adopted as part of that amendment to ensure the proper installation of this product: 1. Allow only drainable EIFS systems - the barrier system would be prohibited, 2. Manufacturer's specification would be required for plan review (to insure proper installation), and 3. Third party inspection by an agency with expertise in EIFS installation would be required (similar to our practice with other specialized inspections, such as structural steel or soil testing). Please forward this memorandum and the attached ordinance to the Village Board for their review and consideration at their September l0th Committee of the Whole meeting. Staff will be in attendance at that meeting to answer any questions related to this matter. 2 LAWOFFICES KLEIN, THORPE AND JENKINS, LTD. PaUiek A, Lucansky E. Kenneth Ffiker Gerard E. Dempsey Terrence M. Bamiele Bruce A. Zolua James P. Bardey Richard T. Wimmer Michael J. Duggan Thomas P. Bayer Dennis G. Waish Writer=s Direct Dial (312) 984-Ol20 Suite t 660 20 North Wacker Drive Chicago, Illinois 60606-2903 Telephone (312) 98445400 Facsimile (312) 98445444 (312) 606-7077 Ofland Park Office 15010 S. Ravinla Avenue, Suite 17 Orland Park, IL 60462-3162 Telephone (708) 349-3888 Facsimile (708) 349-1506 Wfiter=$ E-Mail emhill(~k~inet corn_ Rinda Y. Allison Thonms M. Melody Lance C. Malina Kaihleen T. Henno MEMORANDUM TO: Dave Strahl, Assistant Village Manager Village of Mount Prospect FROM: Everette M. Hill, Jr. DATE: April 24, 2002 RE: Prohibition of EIFS Systems You have asked for my opinion as to whether the Village may prohibit or restrict the use of Drivit or EIFS systems for new construction in the Village. It is my opinion that such restrictions are permissible, it is well within the Village's home rule powers to set building code standards and prohibit the use of materials which are either unsafe or inappropriate for our weather conditions. The City of Chicago has long prohibited the use of PVC piping for any plumbing application. Other communities in the Chicago area and indeed some entire states ban the use of EIFS or Drivit systems. You and I have discussed the possibility of banning such use entirely for residential applications, but of restricting and closely monitoring its use in commercial applications. Such a distinction between commercial and residential is permissible. Please let me know if you want me to proceed with drafting an ordinance to accomplish these objectives. DRAFT ORDINANCE NO. AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 2 OF THE MOUNT PROSPECT VILLAGE CODE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: Chapter 2, entitled "Building Code", Article II, General Provisions, of the Village Code, as amended, is hereby further amended by adding a new Section 21.233, "Use of Stucco or Engineered Stucco Systems" which shall be and read as follows: 21.233 Use of Stucco or Engineered Stucco Systems. A. Residential Applications The use of stucco or engineered stucco systems, including but not limited to those commonly known as "dryvit' or exterior insulation and finish systems (EIFS), is prohibited for all residential applications. B. Non-Residential Applications Stucco or an engineered stucco system may be used in commercial applications provided subject to the following conditions: (1) not more than 30% of a building's exterior surfaces are covered by such materials; (2) the manufacturer's specification sheets must be provided with the permit application; (3) system must be a "water managed system" as that term is generally applied in the industry; (4) the system is installed according to any standards promulgated by the Director of Community Development; and (5) an independent certified inspector of such systems must verify, in writing, that the system, as built, was installed according to all manufacturer's specifications, Director of Community Development standards and that it qualifies as a %rater managed system." SECTION TWO: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED andAPPROVEDthis day of ., 2002. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk C:\MyFiles\Mp\O RDS\Ch2.Sec21.233.U seofSt u ~co. Dryvit. EIFS.a mrJ.ord.wpd DRAFT ORDINANCENO. AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 2'1 OF THE MOUNT PROSPECT vILLAGE CODE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: Chapter 21, entitled "Building Code", Article II, .General Provisions, of the Village Code, as amended, is hereby further amended by adding a new Section 21.233, "Use of Stucco or Engineered Stucco Systems" which shall be and read as follows: 21.233 Use of Stucco or Engineered Stucco Systems;Prohibited. The use of stucco or engineered stucco systems, including but not limited to those commonly known as dryvit or exterior insulation and finish systems, (EIFS), is prohibited in the Village. If a previously installed stucco or engineered stucco system exterior has deteriorated or is destroyed so that more than 50% of its coverage of the structure requires repair, then the existing stucco or system must be replaced with materials that are permitted pursuant to Village regulations. SECTION TWO: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2002. ATTEST: Gerald L. Farley, Village President Velma W. Lowe, Village Clerk C:\MyFile$\Mp\ORDS\Ch2.Sec2 ~ .233.UseofStucco. Df~,it. EIFS.amd.ord.wpd Dryvit/EIFS Systems August 2002 Arlington Hts NO. Considering prohibition of barrier- Barrington type installations. No, Bartlett adopted the International Building Code (2002) which requires a water managed system and inspected Bartlett by a third party. Fox River Grove No. Lake Forest No. Lake in the Hills Yes. Would be amendment to building code, requiring drainage system behind face. Adopted May 2002, Informally, try to discourage use of dryvit for trim. See Attached Ordinance. No repairs. New or total replacement only. Repair & New Construction. All construction. See Attached Ordinance, Morton Grove No. Outright ban on all Mount Prospect Yes. systems. Yes. No. Roiling Meadows 1997 We have a policy of using minimal amount of dryvit usually permitted as accent material. There is nothing inthe code that requires this other than a section in the Zoning District that everything must be "face brick or comparable". Schaumburg Skokie Streamwood No. ,Vernon Hills No. Based on a book 96, section 1705.13 & t705.14 we require architectura or structura review and approve of all sub-surfaces to which EIFS will be applied. This applied-to existing surfaces onty for all buildings. The policy outlined in question 1 applies to both new and repair/rehab construction. For new construction for the driveways plane, flashing and air sparks are required based on manor spec's. Throughout. The entire Village of Bartlett. Historic District - special review to ensure historically compatible materials. Throughout the community All Districts. This restriction only applies within our Business Zoning Districts. In our historic oveday district EIFS is not permitted as this district requires only wood, metal or brick materials. On occasion variations have been granted for the use of EIFS again only as a decorative element. All construction. On May 17, 2000 the City of Chicago passed an ordinance that greatly limits the use of synthetic stucco in Chicago, Why? Below are just two reasons This 3 year old Chicago Home is part of a very'la,r~e development. All of these homes have potenti~Fstructur- al damago, moisture infiltration, and associ¢~d end'iron- mental health hazards. /" /' ln',~fil of 2000 a 3 1/2 ~ ~ii~ecti~;~f~F~~ off a~13 stor~, hqusing developm*nt f{Sr the elderly ~n Chicago's ~ . ~ . :~ ~ ................................................ West g~d~_on Kedz,e and~ Roo~ .............. ~~. ~.,~~u. -nately, Prohibits the use o~f....~type EIFS systems. (the most commonly used sys~fb-~)-' nrdequires that the use of. EIFS system must be designed to event water accumulation. (Referred to by the EIFS ustry as a "water managed" system) Requires that EIFS installations more than two stories high must use mechanical fasteners to affix the EIFS to the suD- strate. Requires that the foam i_nsulation used in EIFS, systems m.u~,t car.ry a label identifying its tested fire performance characteristics. Updates the referenced standards which the EIFS mate- rials must comply with. Require_s that test data verifying the fire-resistance fa, ting of_ the proposed EIFS system be included on plans submitted for permit review. Clarifies that EIFS may be used for buildings of other construction types and occupancies if the structural wall behind the EIFS is fire-rated in accordance with building code requirements, and the materials used in the EIFS meet cited national standards for fire resistance. "This progressive ordinance protects future consumers of new construction in Chicago and, we hope, will serve as a model for other municipalities and jurisdictions. This ordinance do:es not address existing homes and owners who are left vulnerable to the many problems asso- ciated with EIFS. They will have to learn about EIFS the hard way" - Charles Ostrander Executive Director- MAC MASONRY ADVISORY COUNCIL · 1480 Renaissance Ddve, Suite 302 , Park Ridge, IL 60068 · 847-297-6704 · Fax: 847-297-8373 www. MacOnline.org WHATS. EIFS ( Exterior Insulation and Finish Sytems a.k.a. Synthetic Stucco) clad residences Chica~o, Illinois ,, · %% & St Charles, Iilino,s - ~NFO' ' This 3 year old Chicago Home is part of a very large develop- ment. Ail of these homes have .,,. % % % % % % % \ % % % potential structural damage, moisture infiltration, and asso- ciated environmental health hazards. Mushroom/fungi growing at window head due to elevated moisture levels : 8% -12%.) St. Charles Home Built 1995- 96 occupied April 1996. Home shows severe moisture pen.etration and saturation. When tested for moisture , the wood structure beneath has a 42% moisture content. (Much higher than the normal This ad is for all the home builders and architects in the Midwest who state that "Problem EIFS jobs are just a localized problem in North Carolina" MASONRY ADVISORY COUNCIL · 1480 P, enaissanc~ Drive, Suite 302 · Park Ridge, IL 60068 . 847-297-6704 · Fax: 847-297-8373 www. MacOnline.org Mount Prospect Sister Cities Commission 100 South Emerson Street Mount Prospect, Illinois 60056 (847) 392-6000 AGENDA SISTER CITIES COMMISSION September 12, 2002 Village Hall Conference Room - 2nd Floor 5:30 p.m. III. IV. CALLTO ORDER OLD BUSINESS Ao Peace Pole Ceremony Quilt Exchange Band Visits NEW BUSINESS Sub-Committee Reports Service Organizations - Trustee Wilks, Fred Thulin Businesses - Dorothy Kucera Governmental - Maura Jandris, Larry D'urso Schools - Melanie Kareen Churches - J.L. Scott NEXT MEETING DATE - November 7, 2002 V. ADJOURNMENT MOUNT PROSPECT SISTER CITIES COMMISSION Minutes May 9, 2002 ATTENDANCE: Tokiko Blaine, Carole Bloomquist, Larry D'Urso, John Eichman, Evelyn Eichrnan, Janice Farley, Mayor Gerald "Skip" Farley, Lil F1oros, Melanie Karsen, Mike Karsen, Dorothy Kucera, Mark Miller, J.L. Scott, Adelaide Thulin, Fred Thulin. Staff.. Maura Jandds The meeting was called to order at 5:32 Peace Pole Location The Commission reviewed location options for the Peace Pole. The eventual permanent location will be the new Village Hall, but a temporary location needed to be determined. John Eichman moved and Evelyn Eichman seconded that the Peace Pole temporarily be installed at the comer of Wille Street and Busse Avenue. This was approved by the Commission. A Peace Pole Ceremony subcommittee was formed consisting of John and Evelyn Eichman, Dorothy Kucera, Mayor Farley and Janice Farley. The subcommittee agreed to meet at a later date to plan the specifics of the Peace Pole Planting ceremony, which would be held in early June. It was reported that S~wes had planted their peace pole on May 8. Report on Sister Cities Conference Dorothy Kucera provided an update to the Commission of her and Irvana Wilks' visit to the Illinois Sister Cities Association annual conference. The conference will be held in Elk Grove Village next year. One idea that was discussed was the idea of bringing a "visiting chef' to hold classes, to be sponsored by the Sister Cities Commission. Melanie Karsen offered to talk to Retro Bistro, a local French restaurant. Dorothy Kucera would contact a friend from Kendall College for ideas. Staff Report on Ta, ip to S~vres Staffmember Manta Jandris reported on her recent trip to S~vres. At a reception held at the City hall there, she met with representatives of the schools, the band, the historical society and more. She also met with Rolande Sarinelli and Mayor Francois Kosciosko Morizet to discuss the Peace Poles and future visits. Subcommittee Reports Service Organizations - no report Business - no report Government - no report Schools - Melanie is working on the correspondence program. She said she will be visiting S~vres in June and hopes to make contacts at that time. Churches - J.L. Scott attended a church council meeting to propose the Church banner idea to the members. Each church would donate a 12 inch square to compose a banner that could be sent to S~wes for display in their churches. The banner is expected to be completed in the fall. Other News Francois Chavatte, one of the members of thc S~'rres delegation that had visited Mount Prospect in 2000 had recently been awarded with the "Legion de Honor" a very prestigious award in France. Didier Adon, our contact in S~vres was going to be promoted soon, and we would have a new contact. The meeting was adjourned at 6:45 p.m. MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstor fer Michaele W, Skowron Irvana K. Wilks Michael A. Zadel Village of Mount Prospect VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Community Development Department Phone: 847/818-5328 Fax: 847/818-5329 100 South Emerson Street Mount Prospect, Illinois 60056 TDI>: 847/392-6064 NOTICE THE THURSDAY, SEPTEMBER 12, 2002 MEETING OF THE PLANNING & ZONING COMMISSION HAS BEEN CANCELLED. AN AGENDA WILL BE SENT PRIOR TO THE NEXT MEETING, SEPTEMBER 26, 2002. Dated this 6Tu day of September 2002. Phone ~47/870-5~4C) Mount Prospect Publie Works Department SAFETY COMMISSION AGENDA MEETING LOCATION: Public Works Building 1700 W. Central Road Mount Prospect, Illinois 60056 MEETING DATE AND TIME: Monday September 9, 2002 7:00 p.m. Call to Order Roll Call Approval of Minutes Citizens to be Heard ' ' Old Business A. No Turn on Red Signs [n Downtown New Business A. Request for Two-Way Street Designation Along Main Street 8. Request for Traffic Control Signs at the lntersedtion of Columbine Drive, Larch Drive & Oneida Lane C. Request for Traffic Control Signs at the IntersectJor~ of Pine Street & Shabonee TraiJ Commission Issues Ad]ournment NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE VILLAGE · MANAGER'S OFFICE AT 100 SOUTH EMERSON STREET, MOUNT PROSPECT, 847/392-6000, EXTENSION 5327, TDD 847/392-6064. ******************************************************************************************** ******** TO ALL COMMISSION MEMBERS ******** ******** IF YOU CANNOT ATTEND THE SAFETY COMMISSION MEETING ******** ******** PLEASE CALL MATT LAWRIE 870~5640 IN ADVANCE ******** Recycled Paper - PHnced with Soy Ink