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Home My WebLink About6. MANAGERS REPORT 8/20/02TO: FROM: MICHAEL E. JANONIS, VILLAGE MANAGER MICHAEL J. FIGOLAH, FIRE CHIEF DATE: AUGUST 13, 2002 SUBJECT: BID RECOMMENDATION - ASBESTOS REMOVAL FIRE STATION 12 Back.qround Renovation of fire station 12 is scheduled to begin October 1, 2002. Asbestos removal must take place prior to starting the project. Earlier this year, Mattson Associates from Downers Grove, Illinois was hired to perform a pre-demolition asbestos investigation for the project. The purpose of their investigation was to identify asbestos material to be removed from the facility. The results of their tests indicated asbestos-containing material in floor tile, pipe fitting insulation, and boiler flue insulation. This material must be removed from the building before remodeling can begin. In July, Mattson Associates pre-qualified seven (7) potential contractors to perform the asbestos removal work. A project manual was developed by Mattson Associates and was provided to the seven contractors for bid. This manual included the bidding and contract requirements, instruction to bidders, and a schedule of drawings for the project. Upon Village Board approval, the anticipated start date for asbestos removal is September 16, 2002. It will take approximately two weeks to complete the project. The firefighters assigned to this station will be relocated to a temporary trailer behind the fire station during the renovation. Provisions have been included in the scope of work for access to the emergency vehicles on the apparatus floor. H:\Station 12 Remodeling~Asbestos Removal Bids.doc TO: VILLAGE MANAGER SUBJECT: BID RECOMMENDATION -ASBESTOS REMOVAL AUGUST 13, 2002 PAGE 2 Bid Results On Monday, August 12, 2002, at 10:00 AM, sealed bids were opened and read aloud. A total of six bids and one no bid were received. The following is a list of bids received: VENDOR Bid Amount Asbes:tos Control, Inc $21,950 Universal Asbestos Removal, Inc $26,100 Environmental Hazard Control $26,777 High Efficiency Professional Abatement $28,500 The Luse Companies $35,152 Champion Environmental Services $42,300 Holian Asbestos Removal No Bid Recommendation It is recommended that the Village Board award the contract to Asbestos Control Incorporated in Arlington Heights, IL, for an amount not to exceed $21,950.00. A copy of the recommendation letter and bid tabulations from Mattson Associates are attached to this memo. Funds are available in account number 5307701-640003 Station 12 Improvements, which is on page 289 of the 2002 budget book. JM Attachments ~ENT BY: MATT~ON A~SoC[ATES, LTD.; 630 9~3 ~34; AUG-~3-02 9:28AM; PA~E 2 August 1 3, ~OO~ Mr. John Malcolm Deputy Chief Mt, Prospect Fire Department 112 E. Northwest Highway Mt. Prospect, IL 60058 VIA FACSIMILE: 847-870-5663 RE: PROPOSALS FOR ASBESTOS ABATEMENT AT THE MOUNT PROSPECT FIRE STATION Dear Mr. Malcolm: Mattson Associates, Ltd. [MAL) has reviewed the proposals received to perform asbestos abatement at the Mount Prospect Fire Station #1 ;~. Please find attached a proposal tabulation sheet listing the proposals received. The lowest bidder for the project was Asbestos Control, Inc. (ACl) of Arlington Heights, Illinois. They propose to perform the base scope of work for $21,950.00, We have spoken to Mr. Chris Adams of ACI, who was the estimator for this proposal. He indicated that ACl feels comfortable with the proposal and that they can perform the work as specified, ACI has successfully performed numerous IDJnois asbestos abatement projects of similar scope, and they meet all the requirements set forth in the project documents. We recommend that ACI be selected by the Village of Mount Prospect to perform this abatement project. ENT BY: WATTgON ASSoCiATES., LTD.; ~30 963 t134; AU~-13-O~ 9:~8A~; PA~E 3/4 Shouldyouhaveanyquestions, please do nothesitateto contectus at 63D-963- 0775. Respectfully Submitted, MATTSON ASSOCIATES, LT~3, Nickolas S. Briglio Senior Project Manager cc: Nick Papanicholas Nick Papanicholas, Jr. SNNI ~Y: ~AIISON ASSOOIATES, LTD.; 830 9B3 1t34~ AUG-13-O~ 9:~SAM; PA~E 4/4 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: MICHAEL JANONIS, VILLAGE MANAGER PUBLIC INFORMATION OFFICER AUGUST 13, 2002 SUBJECT: NEWSLETTER PRINTING SERVICES 2002 RFP RESULTS BACKGROUND The Village Newsletter is an important component of the Village's communication program. It is our most regular contact with residents and. businesses in the community that reaches the widest audience. In 2000, the Village entered into an agreement with Print Turnaround for Newsletter Printing Services starting with the March/April 2001 issue. Print Turnaround continued to print the Village newsletter for one year. Due to printing quality and customer service concerns, staff decided to end the relationship with this vendor and issued an RFP for Newsletter Printing Services in June. RFP (Request for Proposals) An RFP for Newsletter Printing Services was prepared and distributed to a list of nine printers. The list was composed of printers the Village had previously used on other projects, printers that worked with other Villages and printers who requested to be included on our mailing list for such proposals. Proposals were due by July 10. RFP RESULTS Three responses were received. Below is a summary of bids. Staff has evaluated all proposals and deemed all responsive. It appears that C.L. Graphics has submitted the lowest cost proposal. Company C.L. Graphics Precise Printing C ne Pdnting Location Crystal Lake, IL Schaumburg, IL Elk Grove, L Perlssue Cost Total Annual Cost $8,311 $49,866 $9,160 $54,960 $12,500 $75,000 ewsletter Printing Services 2002 RFP Results August 13, 2002 Page 2 DISCUSSION C.b Graphics has never performed printing services for the Village of Mount Prospect. They were highly recommended by the Village of Lincolnshire, for whom they print their Village Newsletter in addition to other publications such as an annual report and a calendar. C.L. Graphics also prints the Village of Wheeling Newsletter and newsletter publications for the McHenry County Conservation Distdct and the Crystal Lake Chamber of Commerce. C.L. Graphics is located in Crystal Lake, Illinois. The salesperson has assured staffthat the distance will not be an issue, as they will personally pick-up and deliver all materials and files as necessary. Staff has visited their facility and met with the company president to discuss this contract. Vendors provided references with their proposals, and C.L.'s clients gave very positive feedback about their services. Staff is confident that C.L. Graphics understands this project and its importance to the Village. RECOMMENDATION The lowest bidder, C.L. Graphics submitted a bid in the amount of $8,311 per issue. I recommend awarding the contract to C.L. Graphics for newsletter printing services in an amount not to exceed $76,000. Funding for this project is included in the 2003 proposed budget under Account Codes 011105-540210 (printing services) and Account Code 011105-570090 (paper). If the Village Board concurs with the recommendation, the new vendor's first issue would be November/December 2002. Please include this item on the August 20, 2002 Village Board Meeting Agenda. Public Information Officer O: FROM: DATE: SUBJECT: Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM VILLAGE MANAGER MICHAEL E. JANONIS ASSISTANT VILLAGE MANAGER AUGUST 13, 2002 AMENDMENT #1 - CONSTRUCTION CONTRACT The Agreement between the Village and W.B. OIson (Construction Manager) does not include the services related to the demolition of the Senior Center site. However, in order to coordinate the demolition of the site respective of the needs of the construction process, W.B. Olson has offered to handle the details of the demolition at the same fee as utilized under their existing agreement for construction management, 4%. Therefore, the projected cost of demolition of the Senior Center is between $40,000 and $45,000, with the W.B. OIson fee amounting to another $1600 to $1800 depending on the bid price. W.B. Olson will handle all the bid packages and the site work for this fee. The Village will review the bids for the demolition to ensure the lowest responsible bid was accepted and all required public purchasing criteria was met. The lowest responsible bid will then come before the Village Board for award for the demolition. I would recommend Village Board approval to Amendment #1 to the Standard Form of Agreement between the Village and Construction Manager dated August 7, 2001. This amendment is for the coordination of the demolition process for the Senior Center and adjacent Medical Building. ' If you have any questions, please contact me. David Strahl H:\GENWillage Hall~Amendment I Demo Services V~ Ofson.doc o .soN, Nc. The Construction People CHANGE ORDER PROPOSAL TO: David Strahl Village of Mt. Prospect DATE: 8/8/2002 PROJECT NO.: I01 PROJECT NAME: Mt. Prospect Village Hall and Parking CHANGE ORDER PROPOSAL NO.: 001 DESCRIPTION OF CHANGES TO THE CONTRACT: Amend the Standard Form of Agreement Between Owner and Construction Manager dated August 7, 2001 to include the demolition of the existing Senior Center and adjacent building that are on the southeast corner of the project site. Cost of demolition and fees are to be determined in accordance with the provisions of the Agreement. All other terms and conditions of the Agreement are unchanged. COPIES TO: CHANGES APPROVED: By: CHANGE ORDERAMOUNT: W.B. OLSON, INC. By: 3235 ARNOLD LANE SIGNED: NORTHBROOK, ILLINOIS 60062 DAVID L. OLSON 847-498-3800 FAX 847-498-4896 O: FROM: DATE: SUB3ECT: Mount Prospect Public Works Department INTEROFFICE MEMORANDUM VILLAGER MANAGER-MICHAEL E. JANONIS VILLAGE CLERK VELMA LOWE VILLAGE ENGINEER AUGUST 13, 2002 MATZ FUNERAL HOME / SITE IMPROVEMENTS 408 EAST RAND ROAD Attached please find the Village Board Approval and Acceptance form for the sub!ed[ project. The project has been satisfactorily completed and I recommend approval of this project. Please place this in line for inclusion at the August 20, 2002 Village Board Meeting. ~ibecker Cc: Glen R. AndIer, Public Works Director X:\files\engineer\dev\lc\devguar\matzmm ILLAGE BOARD ACCEPTANCE OF PUBLIC IMPROVEMENT AND/OR PRIVATE IMPROVEMENT APPROVAL PROJECT: MATZ FTIN~F~R AL HOMqq~, LOCATION: 40~ lq,~t R~nd Rn~d DATE: J, ly q0~ 2002 STAFF APPROVAl, ENGINEERING DRAWINGS APPROVED: PLAT OF SUBDiVISION RECEIVED: PLAT OF SUBDiVISION RECORDED: AS BUILT PLANS REVIEWED AND APPROVED: PUBLIC WORKS APPROVAL: COMMUNITY DEVELOPMENT APPROVAL: FIRE DEPARTMENT APPROVAL: ENGINEER CLERK CLERK ENGINEER PUB.WKS.DIR. COMM.DEV.DIR. FIRE PREVENTION PIrRI,TC TMPROVFJVIENTg FOR ACCEPTANCE RY VII J,AGF, WATER MAIN N/A _ SANITARY SEWER N/A STORM SEWER N/A ROADWAYS N/A SIDEWALKS N/A STREET REGULATORY SIGNS N/A STREET LIGHTS # N/A PARKWAY TREES N/A_ PARKWAY LANDSCAPING Complete pRIVATE TMPROV1Z~M~F, NTg APPROV1Z~D WATER MAIN SANITARY SEWER STORM SEWER ROADWAY PARKING LOTS SITE LIGHTING LANDSCAPING Fhfilding gervice N/^ Complete N/^ Complete Complete Complete APPROVED BY TH]E BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, THIS DAY OF ,2002. Village Clerk