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HomeMy WebLinkAbout07/09/2002 COW minutesL II. Ill. IV. MINUTES COMMITTEE OF THE WHOLE JULY 9, 2002 CALL TO ORDER The meeting was called to order at 7:10 p.m. by Village Manager Michael Janonis. Present at the meeting were: Trustees Timothy Corcoran, Michaele Skowron, Irvana Wilks and Michael Zadel. Absent from the meeting were: Mayor Gerald Farley, Trustees Paul Hoefert and Richard Lohrstorfer. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director Douglas EIIsworth, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm, Police Chief Richard Eddington, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey and Community Development Director William Cooney. Motion made by Trustee Zadel and Seconded by Trustee Skowron to appoint Trustee Corcoran as Mayor Pro Tem for the meeting. Appointment was approved. APPROVAL OF MINUTES Approval of Minutes from June 11, 2002. Motion made by Trustee Zadel and seconded by Trustee Wilks. Minutes were approved. CITIZENS TO BE HEARD None. CAPITAL IMPROVEMENTS PLAN REVIEW Village Manager Michael Janonis provided a summary of the purpose of the ClP process and stated this is the first step in the annual Budget process. He also stated that the approval of any CIP item does not guarantee funding in the next fiscal year or any fiscal year. He stated the document is primarily used for illustrating what is on the horizon in terms of large projects. He stated that staff has deferred several projects due to weak economic conditions and the fact that the Budget does not currently include a transfer of funds to the Capital Fund from the General Fund as has been done in the past. 1 Finance Director Doug EIIsworth provided a summary of the document components with the various schedules and summary pages including projected funds to be tapped if such a project were to go forward as depicted in the document. He also highlighted the fact that there is a need for a steady source of revenue for future projects. He also highlighted the fact that the TIF Fund has recently received an advance from the Generel Fund to cover the cost of severel development projects and the General Fund will need to be repaid from TIF investment increment by the end of the TIF period. He also stated that there are significant sewer projects on the horizon, which will need to be addressed at a date in the future. Assistant Village Manager David Strahl provided a general overview of the CIP items requested by Administration. Among the items under consideration are two projects relating to TV upgrades and wiring connections for the Village Board Room in the new Village Hall. General comments from Village Board members included the following items: There was a recommendation that the staff incorporate as much future technology opportunities in the new building as these systems come on line in the future. Community Development Director William Cooney provided a summary of the Community Development projects in the CIP. He highlighted the Streetscape timing program and the Village Hall corridor and improvement schedules based on downtown construction projects. Fire Chief Michael Figolah provided a summary of the Fire Department's CIP items. He provided details of the Station 12 improvements and the fact that several Grants are assisting in the project. He also stated that the expansion of the Public Works facility is related to the replacement of Station 14 in the future, thereby, the shift of vehicle maintenance personnel from Fire that manage the fire apparatus to Public Works would be complete. Police Chief Richard Eddington provided a summary of the Police Department projects. He stated the additional squads that are requested are dependent on the traffic unit approval. However, he would request additional consideration to separate out the pumhase from the establishment of the traffic unit so the additional squads could be available for Police personnel related to traffic enforcement activities. He also highlighted the need for the pistol range improvements and their redio upgrade to allow for below grade radio reception. General comments from Village Board members included the following items: There was a comment made regarding the amount of equipment that is in a squad car and the operating conditions for the Officers in the vehicles. 2 V= VI. Public Works Director Glen Andler provided an overview of the projects related to Public Works. He mentioned the fact that 2007 is the start of the Street Maintenance Program, which is at the conclusion of the accelerated Street Replacement and Resurfacing Project. He also highlighted the fact that there is a new Flood Control Project that has been added for 2004/2005 in the Prospect Meadows area. He said there is a water main relocation for the streets in the Prospect Meadows area from the rear yards in conjunction with the project. He stated that the water system in the area was a private water system, which was taken over by the Village when the area was annexed. General comments from Village Board members included the following items: There was a question highlighting the Busse Road improvement options targeted for 2004 and the likely location for sidewalk installation with any improvements that may be considered. Village Manager Janonis stated that several funds were anticipated to be discussed fully due to the projected General Fund deficit. John Korn, Chairman of the Finance Commission, spoke. He highlighted the fact that the staff has already deferred numerous projects due to budgetary constraints and they are supportive of the changes recommended by the Administration. He also stated that the focus of the Village Hall construction should be on the Administration initially and not on special meeting needs or group needs. He did confirm that there does appear to be a difficult 2003 Budget season ahead and is looking forward to working with the Administration and the Village Board for possible solutions. Village Manager Janonis stated that he will be bringing the CIP to the next Village Board meeting for approval and reminded everyone that the CIP approval does not guarantee funding in any Budget year. VILLAGE MANAGER'S REPORT Village Manager Janonis stated that Coffee with Council is scheduled for July 13 from 9:00 a.m. until 11:00 a.m. in the Village Hall. ANY OTHER BUSINESS Trustee Wilks wanted to thank everyone for their participation for the 4th of July events. Village Manager Janonis also wanted to highlight the efforts of Jill Friedrichs for her coordination of the 4th of July Parade. 3 II. ADJOURNMENT There was no further business and the Committee of the Whole meeting immediately adjourned at 8:17 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/mc 4