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HomeMy WebLinkAbout11/08/1994 COW minutes MINUTES COMMITTEE OF THE WHOLE NOVEMBER 8, 1994 I. CALL TO ORDER Mayor Gerald Fartey celled the meeting to order at 8 20 p m Present at the meebng were' Mayor Gerald Farley, Trustees T~mothy Corcoran, Paul Hoefert and M~chaele Skowron Trustee Irvana Wilks arnved at 8 45 p m, Trustee Clowes amved at 8 55 p m and Trustee Hendncks arrived at 9 24 p m Also present at the meeting were V~llage Manager M~chael Janon~s, Assistant to the V~llage , Manager Dawd Strahl, Adm~n~strabve Intern Cathleen Freels, Pohce Chief Ronald Pavlock, F~nance D~rector Dawd Jepson and Assistant Finance D~rector Carol Widmer. II. MINUTES Acceptance of the Minutes from September 24, 1994 Mobon made by Trustee Hoefert and Seconded by Trustee Corcoran M~nutes approved Acceptance of Minutes from October 11, 1994 Mobon made by Trustee Corcoran and Seconded , ~ by Trustee Skowron M~nutes approved III. CITIZENS TO BE HEARD None IV. ~ REVIEW OF FEDERAL CRIME BILL , ' ~ Village Manager Janonls prowded a general overview of the basic Grant process and adwsed the Board of the need to put out a letter of intent by November 10, 1994 Chief Pavlock prowded the details concerning the Grant process ~tself He stated that based on cetegones available to Mount Prospect, the V~llage could ~ncrease the total Pohce work force by 3% which equates to three Officers The purpose of the Grants ~s to focus on Commumty-based Poh=ng The funding w~ll be d~rectly from Washington based on a Federal goal of increasing community poh=ng The funding available would be for a percentage of salary and benefits ~for a three-year penod w~th the V~llage making up the d~fference and making a commitment to continue the funding after the three-year period However, he stated that the opportumty of intergovernmental cooperation w~th the School D~stncts or other governmental bodies would substanbally ~ncrease the probab~hty of Mount Prospect receiving a Grant ~f the Board desired to apply for the Grant Consensus of the Village Board was to proceed with the Letter of Intent before November 10 in order to receive the application packet necessary to apply for the Grant. V. VILLAGE FINANCIAL REVIEW A. Mount Prospect 2000 Update Village Manager Janonis stated that the V~llage Board acbon relabve to Revenue source changes last year has resolved the finan~al I~m~taflons and has addressed long-term revenue shortfalls which were prewously projected The V~llage is now in much better finan~al shape than a couple of years ago We are looking at recommending a mulb-year budget and to develop a financial cushion as a reserve _ amount of funds to smooth out budget cyclical changes For example, the proposed calendar year budget w~ll allow for 20-month budgebng cycle for the next fiscal year B. Calendar Year Budqet Cycle Finance Director Dave Jepson prowded an overview of the pros and cons of changing to a calendar year based fiscal year Among the items highlighted to justify a change to a calendar year fiscal year is the SWANCC Agreement and the way Property Taxes are collected ~n Cook County He also stated that the Village would lose some comparab~hty w~th an e~ght-month budget but by going to a 20- month budget cycle dunng the trans~bon penod, the comparability will be more accurate and require less proiecbon for the remaining months of the short budget year General comments of the V~llage Board ~ncluded quesbons ~as to whether the L~brary would have to follow Mount Prospect's change to a calendar year fiscal year and whether the V~llage would ~ncur add;t~onal audit costs related to the change ~n the fiscal year. Mr. Jepson stated that the additional Aud;t costs would be minimal and the e~ght- month budget would have to be footnoted for comparability w~th past trend analys;s He also stated that prehm;nary indications from the L~brary indicate they would most I~kely change their fiscal year to match the V~llage's fiscal year Consensus of the Village Board was to support the change to a calendar year based fiscal year beginning January 1, 1996. C. Slx Month Bud.qet Review Finance Director Dave Jepson provtded an overview of the current trends of revenue receipts for the first slx months of th;s fiscal year Based on the current trends projected through the end of the fiscal year, there is a poss~b~hty that revenues may exceed expend;tures by approximately $6,600 Sales Tax has been very fiat s~nce 1990 and actually declined over time The new local Sales Tax is earmarked for Debt Service Also, the Permit Fees have decreased substanbally over time The new revenues which were approved by the Village Board significantly decreased the V~llage's rehanca on Property Tax to finance V~llage acbwbes Finally, the short budget year projects a shortfall of $495,000 The shortfall is due to the timing of Property Tax receipts and the one-time adjustment w~ll be necessary to make up the d~fference by using conbngency fees, however, th~s shortage is only a paper shortage based on the timing of revenue D. 1994 Tax Levy Ordinance Finance Director Dave Jepson reported that the objective of Mount Prospect 2000 was to reduce the rel~anca on Property Tax which has been done as illustrated by the Chart provided to the Village Board Due to these other revenues, the projected increase for Property Tax for next fiscal year is approximately 2 7% Also, there ~s a project~on of uncemm~tted Property Tax money of approximately $200,000 for '1995, 1996 and 1997 The future year projecbons are based on a reassessment due in 1995 The bm~ng of the Property Tax Ord~nanca requires that the V~llage Board pass a Resolution before December 1 to ~n~bate the Property Tax Ordinance Consensus of the Village Board was to proceed as outlined by Mr. Jepson and consider a Resolution establishing the Property Tax Levy at the next regular Board meeting of November 15. VI.MANAGER'S REPORT No report VII. ANY OTHER BUSINESS Trustee Hendrlcks proposed the V~llage Board consider entering the fight against a Citizens' Ubl~t;es Rate Increase Mayor Farley stated staff ~s prepanng a response to the proposed increase Trustee Corcoran provided an overview of the recent SWANCC meebng concermng the vote to obtain the Roli~ng Meadows Transfer Station The d~scuss~on concerning the vote centered on the fact that if the property were purchased and the Station built, ~t would ~ncrease costs for all members of SWANCC except for four members whose costs would go down Therefore, he voted not to purchase the Rolling Meadows' property Trustee Clowes recommended the V~llage BOard consider rescheduhr~g future V~llage Board and Committee of the Whole meetings which conflict w~th elecbons Mayor Farley asked the V~llage Board for cons~derabon to allow h~m to attend the U S Conference of Mayors' seminar in Washington, D C The cost would be between $1,000 and $1,900 and he ~s requesting the Board consider allowing the funding for his attendance The Conference has offered h~m the opportunity to attend the conference w~thout the commumty becoming a member and paying the necessary dues to become a member. General consensus of the Village Board was to allow the Mayor to attend the Conference and designate the necessary funding to attend. VIII. ADJOURNMENT ,. ~ ~ r~ There being no further bus~ness, the meeting was adJourned at 10 10 p m Respectfully submitted, DS/rcc Assistant to the V~llage Manager