Loading...
HomeMy WebLinkAbout6. Village Manager's Report 10/02/2012Mount Prospect Mount Prospect Public Works Department t INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: SEPTEMBER 20, 2012 SUBJECT: SEALED BID RESULTS FOR THE REPAIR AND PREVENTATIVE MAINTENANCE OF THE VILLAGE HALL PARKING GARAGE (NOT TO EXCEED $20,075) BACKGROUND In the current budget, staff has requested funds for repair and preventative maintenance of the Village Hall parking garage. The work will include, but not be limited to: • rout, clean and caulk double tee joints, and floor cracks • repair floor spalls and delaminating • vertical and overhead concrete repairs including soffit and parapet wall spalls • replacement of cove joint along the Village Hall building east side wall • perform any and all other additional work, as required by the Director of Public Works, for the unit costs indicated on the bid sheet The Village hired Desman Associates of Chicago, Illinois to design and prepare the bid documents, oversee the bid opening and supervise construction of the project. Desman is an architectural engineering firm that specializes in parking structures and performed the original design and construction management services for the Village Hall Parking Deck project in 2003. BID RESULTS Sealed bids were opened at 1:00 P.M. on September 10, 2012 for proposed work. A bid notice was placed in the local paper and four concrete construction/restoration firms were invited to participate. Page two Repair and Preventative Maintenance of the Village Hall Parking Garage September 20, 2012 Five bids were received. The results are as follows: Bidder JLJ Contracting, Inc., Broadview, IL Harry S. Peterson, Chicago, IL Takao Nagai Concrete Restoration, Chicago, IL LS Contracting Group, Inc., Chicago, IL Restore Masonry LLC, Chicago, IL BID RESULTS continued Bid Price $ 18,250 $ 22,940 $ 24,475 $ 42,318 $ 84,650 One additional bid was received at the Village Hall but was not labeled as a bid. The contract documents instructed all bidders to submit their bids to the Village Manager's Office at 50 South Emerson Street and to be labeled "Sealed Bid for Village Hall Parking Garage Contract 2012 ". The bid was not opened. It has been deemed non - responsive and will be returned unopened to the bidder. DISCUSSION The low bidder JLJ Contracting, Inc. has never worked for the Village before but they supplied us with a list of references. All references were contacted and said that JLJ Contracting, Inc. completed their contracts satisfactorily and that they would hire them again. Staff recommends including a 10% contingency fee in the award of this project. This contingency would be reserved for quantity variances and unforeseen circumstances. In this instance, the total recommended award would be $20,075. Page three Repair and Preventative Maintenance of the Village Hall Parking Garage September 20, 2012 RECOMMENDATION Staff recommends accepting the lowest cost proposal as submitted by JLJ Contracting, Inc. of Broadview, Illinois for repair to the Village Hall Parking Deck in an amount not to exceed $20,075. Sufficient funds for this proposed project exist in the current budget. Paul Bures Superintendent of Streets & Buildings PB c: Director of Public Works Sean P. Dorsey Deputy Director of Public Works Jason Leib File Director of Public Works