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HomeMy WebLinkAbout09/11/2012 COW MinutesCOMMITTEE OF THE WHOLE MINUTES September 11, 2012 CALL TO ORDER — ROLL CALL The meeting was called to order at 7:10 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Trustees present included Paul Hoefert, John Korn, Arlene Juracek, John Matuszak, Steven Polit and Michael Zadel. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director David Erb, Fire Chief John Malcolm, Police Chief Michael Semkiu, Public Works Director Sean Dorsey, Deputy Public Works Director Jason Leib, Village Engineer Jeff Wulbecker, Traffic Engineer Matt Lawrie, Streets Superintendent Paul Bures and Water Superintendent Matt Overeem. II. APPROVAL OF COMMITTEE OF THE WHOLE MINUTES FOR JULY 10, 2012 Motion made by Trustee Polit seconded by Trustee Korn. Minutes were approved. Trustee's Matuszak and Zadel abstained. III. MAYOR'S REPORT Mayor Wilks read a proclamation acknowledging Patriots' Day and National Day of Service and Remembrance for 2012. IV. CITIZENS TO BE HEARD I0C•0A V. 2011 COMPREHENSIVE STORMWATER STUDY FINAL REPORT Public Works Director Sean Dorsey spoke. He stated this is the fourth meeting before the Village Board regarding this topic. He provided an overview of the recommendations which included the following: 1) Recommendation for $14.4 million in public improvements. 2) $9.476 million in private sector improvements. 3) Additional engineering studies of $28,000 4) Total projected cost of approximately $23.9 million. He provided an overview of what the public improvements consists of which would bring the sewer system up to a storm water level for a 25 year storm. He recommended private sector improvements which include removal of gravity drains, installation of overhead sewers, and the disconnection of footing tile drains from the public sewer system. He also stated that the installation of overhead sewers generally provided greater protection than a 25 year storm sewer capacity design. Committee of the Whole Page 1 of 5 9/11/12 He highlighted the Finance Commission recommendations. The recommendations consist of a multiyear phased approach to spend approximately $1.2 million per year. The funds would be generated through the establishment of the special service area. The Commission also recommended increasing the sewer construction fee by $2 to generate funds for a repayable low- interest loan, but no outright grants. Staff is recommending the establishment of $2.5 million for public sector improvements utilizing short -term debt. He also noted that there is sufficient capacity in the existing revenue streams for debt service for a seven year note with additional capacity from the quarter cent sales tax that will become unavailable once the 1990s IEPA loans are retired. The projected interest for the seven year note is presently 1.73 %. The priority for the private improvements would focus on the Hatlen Heights area followed by Lonnquist, BlackHawk, and Lawrence areas. Staff seeks direction on the following items from the Village Board: 1) Is there support for Staff recommendation of private sector improvements amounting to $9.475 million or $300,000 per year? 2) Should property owners that have already installed overhead sewers and have disconnected from footing tiles since July 23, 2011 retroactively be eligible to access any Village financing? 3) Is there support for the issuance of short -term debt finance of $2.5 million in public sector improvement starting in 2013? 4) Is there support for the issuance of long -term debt to facilitate construction of the Isabella improvements? Comments of Village Board members and residents included the following items: • There was a question about how sewer mechanics work in terms of flow based on a 10 year versus a 25 year storm. • There was also a general discussion regarding the benefits of individual improvements compared to how many participants would be necessary on an individual basins for value to be added to the group that participates in terms of storm sewer relief. • It was noted that a previous program had been in place and there was low participation in that program so there is a concern that a future program will also have limited participation. • There is a question as to if the program is funded and a revenue stream is established and returned back to the Village through repayments what happens to the funds if there are no other participants. • It was also noted that there is a concern regarding the completion of public improvements and how the priority would be determined. • It was noted that there is no capacity for surface retention basins. It was also suggested the private sector improvements need to be established at a minimum in order to benefit all persons impacted within each basin. • There was also concern regarding how MWRD regulations would likely impact any system that is put in place. Committee of the Whole Page 2 of 5 H: \VILM \Cow\2012 \Minutes \Cow Minutes 9- 11- 12.docx Resident Calvin Hebenstreet, 1714 Martin Lane spoke. He stated that he has had back yard flooding previously and met with the Village Board four years ago. As a result of the meeting the Village agreed to pay for the improvements if the residents took care of the landscaping. To date nothing has been taken care of at his address. Manager Janonis stated the funding for the program has not been available for several years. The policy regarding flooding has established the need to keep sewer water out of homes as a priority with backyard flooding as a lower priority. He stated the Village does provide the engineering for the backyard improvements if the residents want to undertake the improvement on their own. Resident Casimir Zyskowski, 2114 Lawrence spoke. He wanted to inquire about the scheduled meeting to discuss issues specifically for their area. It is confirmed that a meeting has been scheduled and residents notified of a discussion on September 19. Resident Jim Cosi, 2110 Lawrence spoke. He inquired as to if Arlington Heights has establish a budget if improvements are necessary on the area that is their responsibility compared to the area that is the responsibility of Mount Prospect to correct their issue. Resident Joe Bonomo, 305 S. Hatlen spoke. He inquired as to whether having a storm sewer system that can only handle a one year flood event caused flooding that was more damaging than if the system had been able to accommodate additional storm levels and should not be the cost of the improvements borne by the public sector. Public Works Director Dorsey stated that the basin that services the Hatlen area was flooded well beyond capacity and the sewer system that services that area was built to the standards in place at the time. He stated staff is recommending the Hatlen improvements be a priority in the next round of funding. Resident Kathy Zielinski, 620 N. Fairview spoke. She stated that she has had backyard flooding that has come into her house and was inquiring as to what solution is available for her. Public Works Director Dorsey stated that this address is in a combined area and the civil engineer is reviewing the options for a possible solution. Fran Zalewski, 310 S. Hatlen spoke. She stated that she has a concern regarding the street holding water and feels it is a problem that should be addressed as part of the improvements being considered by the Village. Randy Paget, Engineering Consultant, stated that water is in the street because it has nowhere else to go and the proposed improvements will help get the water out of the street providing there is capacity to move the water. Committee of the Whole Page 3 of 5 H: \VILM \Cow\2012 \Minutes \Cow Minutes 9- 11- 12.docx Resident Beth Fernadez, 1715 N. Elmhurst spoke. She had questions regarding how the funding would be obtained. She wanted to know how a loan program would work since she has a previously built in an overhead sewer system. Public Works Director Dorsey provided an explanation of how the sewer fee would generate additional funds and how the residents would benefit from the loans available through these funds. Paul Soliza, representing his daughter and son -in -law at 1704 Verde spoke. He stated the he is concerned about the street grading and how that affects water ponding in the street. Resident Mike Handler, 413 N. Wille spoke. He stated he put in an overhead sewer in 2008 and did not get any black water from this past storm. However, he did get 5 feet of water in his basement from the overland flooding due to his house being in a low area. He stated he would be open to selling his house for the creation of a basin along with the vacant house next door. Village Engineer Wulbecker stated that the amount of water necessary for a basin to be effective would be much greater than the size of two housing lots. Resident Debbie Caccamo, 717 N. Elmhurst spoke. She stated her house was flooded and they did have an overhead sewer in place. She wanted to know why her home flooded along with a few others in her general area and why the impact was very sporadic rather than more universal for the residents on her block. She could not understand why her house and five others flooded when they had not flooded previously. She also inquired why residents should pay for overhead sewers if the benefits are to the community at large. Public Works Director Dorsey stated that the North Elmhurst area has benefited from the improvements at Prospect Manor and the area already has a 25 year sewer system in place. He also stated a review of possible causes to this flooding did not reveal any structural issue. Resident Roberta Dusek, 507 W. Lonnquist spoke. She stated that her home has flooded previously and sewers have been cleaned out regularly and she supports the Lonnquist improvements. Consensus of the Village Board was to support the staff recommendations for improvements on Hatlen, Lonnquist, Blackhawk, and Lawrence starting in 2013 and to move forward with the short -term financing plan as presented. There was also an acknowledgement that there will be a need to have additional discussion on how to fund the Isabella section plus how to handle the private sector improvements. It was suggested that a review of what other towns are doing on this topic be undertaken and how the MWRD rules may impact any improvements the Village is considering. Committee of the Whole Page 4 of 5 H: \VILM \Cow\2012 \Minutes \Cow Minutes 9- 11- 12.docx VI. DOWNTOWN COMMUTER PARKING STUDY Public Works Director Sean Dorsey provided a summary of the downtown parking study that was prepared by KLOA consultants for the commuter parking. He stated that staff had planned on replacing the automated parking machines in the near future due to obsolescence and the need to address the long lines of commuters using the machines. The recommendations from the consultant include an additional pay station with machines that allow for remote payment and to consider permit parking in the commuter parking lots. Staff would also recommend that such a permit parking system be considered for next year through the use of placards and invite the consultant back to review the results of the system on a real -time basis. General comments from the Village Board members included the following items: • There was support for a permit parking system. • There were questions regarding how the permits would be sold including a number of point -of -sale options. • There was support for a quarterly permit system. • There was also a question about how the enforcement would be undertaken and how, if any refunds would be considered if the permits were not used. Manager Janonis stated that staff could bring back a summary of the program prior to implementation the spring. VII. MANAGER'S REPORT None VIII. ANY OTHER BUSINESS I0C•0A IX. ADJOURNMENT Meeting adjourned at 10:50 PM DAVID STRAHL Assistant Village Manager Committee of the Whole Page 5 of 5 H: \VILM \Cow\2012 \Minutes \Cow Minutes 9- 11- 12.docx