Loading...
HomeMy WebLinkAboutCOW Agenda Packet 07/09/2002COMMITTEE OF THE WHOLE AGENDA Meeting Location: Mt. Prospect Park District Community Center 1000 West Central Road Meeting Date and Time: Tuesday, July 9, 2002 7:00 p.m. II. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer Trustee Michael Zadel ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF JUNE 11, 2002 CITIZENS TO BE HEARD 2003-2007 CAPITAL IMPROVEMENTS PLAN In 1997, the Village Board formally adopted its first comprehensive 5-year Capital Improvements Plan (CIP). In previous years, the Village used a number of separate documents in its capital projects planning. While each of these documents was useful in its own right, none offered an overall picture of the Village's capital needs. The establishment of a 5-year Capital Improvements Plan (CIP) provides a comprehensive view of the Village's capital needs for consecutive rolling five-year windows. The proposed 2003-2007 CIP is generally comprised of projects which involve the purchase or construction of long-lived, tangible assets at a cost of $25,000 or more. The total cost of all requests for all years included in the plan is approximately $45.2 million. Many of the requests in the plan are simply continuations of established projects. Others are projects not currently in progress but have been discussed by the Village Board on previous occasions. Some requests are being presented for the first time through the CIP. Given that the CIP is intended to afford a comprehensive view of the Village's capital needs, it is fitting that all of these project requests be included in the proposed plan. Of the $45.2 million of project requests included in the proposed CIP, about $25 million (or 55%) is for the continuation of established projects including approximately $15.6 million for street resurfacing. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T '100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392- 6064. A project's inclusion in the CIP does not guarantee its funding and accomplishment. The CIP is a planning document. As such, it is subject to change. The CIP is reviewed and updated on an annual basis. The next CIP will cover the years 2004 through 2008. Special attention should be given to the projects requested for 2003. Those are the projects, which would potentially be included in the Village's next annual operating budget. Although the Village Board may decide not to fund a 2003 project request included in the final 2003-2007 CIP, the CIP should serve as a "pre-budget" for capital items. The 2003 project requests included in the proposed CIP amount to $15.3 million. Of this amount, $5.2 million (or 34%) is for the continuation of established projects including $3.2 million for the Street Program. The proposed 2003-2007 CIP was distributed on June 7, 2002 to the Finance Commission and the Village Board. The Finance Commission held a meeting on June 27 to reviewthe proposed document. Copies of the draft minutes from the Commission's meetings will be provided separately. Once the Committee of the Whole completes its review of the proposed 2003-2007 CIP, it will be presented to the Village Board for formal acceptance on July 16, 2002. VILLAGE MANAGER'S REPORT ANY OTHER BUSINESS VII. ADJOURNMENT L II. III. IV. MINUTES COMMITTEE OF THE WHOLE JUNE 11, 2002 CALL TO ORDER The meeting was called to order at 7:01 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Paul Hoefert, Richard Lohrstorfer, Michaele Skowren, Irvana Wilks and Michael Zadel. Trustee Timothy Corcoran arrived at 7:13 p.m. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl and Public Information Officer Maura Jandris. APPROVAL OF MINUTES Approval of Minutes from March 26, 2002. Motion made by Trustee Zadel and seconded by Trustee Lohrstorfer. Trustee Wilks requested a revision to the Minutes regarding her comments relating to the discussion of the Floating Coffee with Council. Minutes were approved with revision. Approval of Minutes of May 14, 2002. Motion made by Trustee Lohrstorfer and Seconded by Trustee Skowron to approve the Minutes. Minutes were approved. CITIZENS TO BE HEARD None. COMPREHENSIVE CITIZEN SURVEY WORKSHOP REVIEW Village Manager Michael Janonis provided a general overview of the project to date and summarized the options to move forward with additional study based on the information that has been obtained to date. Public Information Officer Maura Jandris summarized the data that had been collected. She stated the sampling of the data was not scientific and there was a desire to create an annual survey plan for budget consideration. The true value of the information will be the trend that compares the information from year to year. She anticipates direction from the Board to determine what the future options which are preferred. Robert Froelich of MCIC spoke. He summarized the findings from the key informant interviews from the focus group discussions and from the information obtained by way of previous surveys. Woody Carter of MCIC spoke. He stated the focus groups did not include teens or ethnic group data and recommended additional study specifically focusing on these groups and their needs. He stated that participants were generally quite happy with the community and satisfied with the level of services provided. He stated because of the overall positive service level that people receive, little issues tend to become overblown and color much of the citizens' perception of the community based on the minor issue. He stated this is partly an outgrowth of the high expectations that people have and are actually being met. He also stated that some of the participants felt the Village had a strong community feeling but lacked a central gathering place. He stated that some of the negatives that were highlighted include the community changing, the traffic levels and the ethnic community needs in the future. He stated many people voiced satisfaction with the changes occurring in the downtown but were confused about what the overall plan is. He felt that most people were interested in additional communication from the Village even though the Village covers a broad spectrum in communication mediums as it is. He also stated some concerns were voiced regarding Randhurst and its future with several residents looking for leadership and solutions from the Village. General comments from the Village Board members included the following items: It was mentioned that there would have to be additional input from specific groups including Hispanic and youth populations. Comment was made regarding the need to narrow the focus of specific group needs and the Village Board needs to decide what it intends to ask. It was also commented that there is a need to survey businesses to determine the definition of a friendly and supportive atmosphere as envisioned by the businesses themselves. It was stated there is a need to be clear on what the Village Board is looking to obtain so that when the data is brought back to the Board, there is a better understanding of linkages necessary to act. General consensus of the Village Board was to move forward with developing various survey instruments for consideration as part of the 2003 Budget discussions, it was requested that staff continue to develop possible survey instruments and suggested questions for additional review by the Village Board to determine what is desirable. 2 VI. NATURAL GAS COLLECTION AGREEMENT Village Manager Janonis stated that the proposed Agreement from Nicor is intended to collect the Utility Tax on natural gas and is necessary to assist in collecting revenue from deregulated gas providers. He stated the law does limit the Village's ability to collect the tax on out-of-state providers and this Agreement would only allow collection from providers that utilize Nicor energy's billing system. He stated that it is quite possible that out-of-state providers would bill directly to customers and the Village would be unable to obtain any tax on such a bill by Federal law. He also stated that Nicor would collect a 3% service fee for its administrative expense of collecting the tax on the Village's behalf. He stated this proposal protects the existing revenue stream and is not a new tax. Consensus of the Village Board was to enter into an Agreement with Nicor Energy to collect the Utility Tax on natural gas. NEW LIQUOR LICENSE CLASSIFICATION Mayor Farley is requesting the creation of a new Class of Liquor License designated as MH. Such a classification would be for complimentary beer and wine at local hotels. The property owner would be required to ensure proper enfomement of the Village's Liquor License Code in order to obtain and maintain the License. Consensus of the Village Board was to create the additional Liquor License Classification. VII. VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Farmers' Market started last Sunday and will continue each Sunday through the summer. He stated the Peace Pole dedication is scheduled for 6:00 p.m. on June 19. He also stated that the Village Board meetings, Committee of the Whole meetings and Planning and Zoning meetings will be relocated to the Central Community Center effective July 2. VIII. ANY OTHER BUSINESS Assistant Village Manager Strahl provided a general update regarding the Village Hall discussion and the progress of the project to date. He stated there are several items currently under discussion including utility relocations and the direct impact on a time schedule for demolition and construction start. 3 illage Manager Janonis stated that the community blood drive was moving to St. Mark's Church effective July 11 and continuing thereafter on the first Thursday of each month until the new Village Hall is available. He also stated there is no need for a Closed Session this evening. X. ADJOURNMENT Thers was no further business and the Committee of the Whole meeting immediately adjourned at 8:15 p.m. DAVID STRAHL Assistant Village Manager 4 Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE BOARD AND FINANCE COMMISSION DIRECTOR OF FINANCE JUNE 5, 2002 PROPOSED ClP: 2003-2007 Attached hereto is the proposed 2003-2007 Capital Improvements Plan (CIP). The projects being considered for the year 2003 total $15,318,100. The five-year total for all projects is $45,244,308. We encourage you to read the Manager's transmittal letter beginning on page ii. This correspondence describes the purpose of the CIP, highlights some of the more significant projects, and reviews project funding. To help you evaluate our ability to fund the requested projects we have again provided five- year financial forecasts for the major operating and capital projects funds that provide funding for the CIP. These forecasts can be found in Section G of the document. In general, the projects being presented directly relate to the monies expected to be available. However, from reviewing the CIP requests in conjunction with the five-year financial forecasts you will find four areas of potential concern. General Fund Projects The CIP is showing projects totaling an average of $233,000 as being paid from General Fund revenues. This in itself appears reasonable given the fact we have funded in excess of $300,000 of capital expenditures out of the General Fund for the past several years. However, the five-year financial forecast for the General Fund is showing significant operating deficits beginning in 2003 and continuing through 2007 (see page G-2). It should be noted that increasing operating expenditures and relatively modest revenue increases ara causing the deficits, and not the level of capital spending. Downtown Redevelopment Fund Proiects As has been disclosed for the past few years, it is expected that the Downtown Redevelopment Fund will experience a negative fund balance in 2003 of almost $911,000. The negative balances gradually disappear by the year 2007. It has been suggested that the General Fund loan the Downtown Redevelopment Fund the money it needs to stay in a positive balance. apitallmprovements Plan June 5,2002 Page 2 Water and Sewer Fund The proposed CIP for 2003-2007 includes the start of a combined sewer system improvement program at an approximate cost of $750,000 per year beginning in 2004. This new program results in significant operating deficits in the Water and Sewer Fund as can be seen in the five- year financial forecast (pages G-12 through G-14). The deficits range from $200,000 to $35O,OOO. Bond Proceeds The draft CIP is showing five projects valued at $12.1 million as being funded through the issuance of general obligation bonds. Two of these projects are the continued construction of a new Village Hall/Community Center and a multi-level parking structure, which account for a little more than $9 million of the total amount. The numbers included in the CIP for these two projects reflect a total borrowing of $14.4 million, compared to the $13.3 million originally projected. The other projects included in the proposed CIP identified as being funded from bond proceeds include Fire Station 12 improvements ($275,500), construction of a new Fire Station 14 ($1.8 million) and the expansion of the Public Works vehicle maintenance building ($947,520). The CIP does not address the tax increases that would be associated with issuing bonds for these projects. Staff looks forward to discussing the draft CIP with you in the very near future. DOUGLAS R. ELLSWORTH, CPA DIRECTOR OF FINANCE h\CIP\03-07~Correspondence\Board memo 6-5-02.doc Copy: Michael Janonis, Village Manager Dave Strahl, Assistant Village Manager Department Directors MAYOR Gerald L. Farley Timothy J. Corcoran Paul Wm, Hoefert Richard M. Lohrstorfer Michaele W, Skowron Irvana K. Wilks Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 Phone: Fax: TDD: (847) 392-6000 (847) 392-6022 (847) 392*6064 MOUNT PROSPECT YOUTH COMMISSION AGENDA JULY 10, 2002 MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS 7:00 P.M. I. Call To Order I1. Roll Call II1. Approval of June 5, 2002 Minutes IV. Old Business V. New Business VII. Other Business VIII. Adjournment It is the general expectation of the Mount Prospect Youth Commission that all members attend every meeting. If you are unable to attend please contact either Nicole at 847-758-9680 or Julie or Laura at 847-870-0327 by the Friday prior to the meeting. In an emergency cancellation, you may call the meeting room at the Mount Prospect Police and Fire Headquarters at 847-818-5337 at the time of the meeting. Upcoming meetings are scheduled for: - August 7, 2002 September 4, 2002 October 2, 2002 MAYOR Gerald L. Farley Timothy J. Corcomn Paul Wm. Hoefert Richard M. Lohrstorfer Michaele W. Skowron Irvana K. Wilks Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 Phone: (847) 392-6000 Fax: (847) 392-6022 TDD: (847) 392-6064 MOUNT PROSPECT YOUTH COMMISSION MINUTES MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS WEDNESDAY, JUNE 5, 2002 7:00 P.M. PRESENT: NICOLE BYRNE, CHAIRMAN JULIE HIGGINSON, CO-CHAIRMAN LAURA HIGGINSON, CO-CHAIRMAN BRENT BUSSE SARAH CORCORAN KAREN HUANG JULIE MARKUS JAMES RUETSCHE MELODY RUETSCHE KlM UNGER A/A GILLIGAN A/A LOHRSTORFER A/A NAGEL A/A SCHEIN ABSENT: A/A BUSSE, A/A WALPOLE GUESTS: PROSPECTIVE NEW MEMBERS FROM RIVER TRAILS MIDDLE SCHOOL: BEATA DUL, COLLEEN HICKEY, NICOLE LOGISZ, CHRISTY LUCAS, JUSTYNA MILEWSKI, AILYNN NAKAZAWA, KELLY SNODGRASS, ANDREW STEINWEG PROSPECTIVE NEW MEMBERS FROM LINCOLN JUNIOR HIGH SCHOOL: MICHELLE, KAY, BETH MOLCATE, TYRA STROBEL PROSPECTIVE NEW MEMBER FROM FRIENDSHIP JUNIOR HIGH SCHOOL: MICHAEL ARTWOHL CALL TO ORDER CHAIRMAN NICOLE BYRNE CALLED THE MEETING TO ORDER AT 7:10 P.M. IN THE FIRST FLOOR TRAINING ROOM OF THE MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS, MOUNT PROSPECT, ILLINOIS. ROLL CALL SECRETARY CINDY RUMORE READ ROLL CALL. MOUNT PROSPECT YOUTH COMMISSION MINUTES JUNE 5, 2002 APPROVAL OF MINUTES MOTION: TO APPROVE THE MINUTES FROM THE APRIL 3, 2002 YOUTH COMMISSION MEETING. 1ST JAMES RUETSCHE 2ND MELODY RUETSSCHE UNANIMOUS MOTION: AMEND: TO APPROVE THE MINUTES FROM THE MAY 1,2002 YOUTH COMMISSION MEETING. TO SHOW CORRECTED NAME OF SARAH HIGGINSON TO LAURA HIGGINSON. 1sT JULIE MARKUS 2i~D JULIE HIGGINSON UNANIMOUS GUESTS - PROSPECTIVE NEW YOUTH COMMISSION MEMBERS CHAIRMAN NICOLE BYRNE WELCOMED INVITED, PROSPECTIVE YOUTH COMMISSION MEMBERS FROM RIVER TRAILS MIDDLE SCHOOL, LINCOLN JUNIOR HIGH SCHOOL AND FRIENDSHIP JUNIOR HIGH SCHOOL. FOLLOWING INTRODUCTIONS OF CURRENT YOUTH COMMISSION MEMBERS AND INVITED GUESTS, CHAIRMAN BYRNE AND YOUTH COMMISSION MEMBERS EXPLAINED THE PURPOSE OF THE YOUTH COMMISSION, DISCUSSED THE ACTIVITIES THE YOUTH COMMISSION ARE INVOLVED WITH, ASKED FOR THEIR INPUT ON ISSUES UNDER DISCUSSION AND ANY CONCERNS AND SUGGESTIONS. APPLICANTS WERE ADVISED IF THEY WERE INTERESTED IN JOINING THE YOUTH COMMISSION TO FILL OUT THE APPLICATION, INCLUDING THE TWO RECOMMENDATIONS, AND SUBMIT IT TO MAYOR FARLEY AS SOON AS POSSIBLE FOR APPOINTMENT TO THE YOUTH COMMISSION. OLD BUSINESS YOUTH COMMISSION ANNUAL REPORT YOUTH COMMISSION TO PRESENT THEIR ANNUAL REPORT TO THE VILLAGE BOARD AT THE JUNE 18, 2002 MEETING AT 7:00 P.M. A/A LOHRSTORFER ADVISED THE SENIOR MEMBERS OF THE YOUTH COMMISSION ARE REQUIRED TO ATTEND. YOUTH COMMISSION MEMBERS AND PROSPECTIVE NEW MEMBERS ENCOURAGED TO ATTEND THE VILLAGE BOARD MEETING. MEMBERS DISCUSSED THE ACTIVITIES THE YOUTH COMMISSION PARTICIPATED IN DURING THE PAST YEAR AND WHAT WOULD BE INCLUDED IN THE PRESENTATION. YOUTH VIEW MEMBERS DISCUSSED THE TOPICS FOR THE NEXT TWO PROGRAMS SCHEDULED FOR TAPING IN JUNE. THANK YOU NOTE TO BE WRITTEN TO MRS. DEBBIE KIDD FOR HER COMPIMENT TO THE YOUTH COMMISSION ON A RECENT YOUTH VIEW SHOW. SENIOR ADVISORY COUNCIL TASK FORCE KAREN HUANG CONTACTED LAST YEAR'S PRESIDENT OF THE SENIOR ADVISORY COUNCIL MR. JIM CAULFIELD AND CARL AND ARLENE PALMER INTERESTED MEMBERS OF THE SENIOR ADVISORY COUNCIL TO SET UP A MEETING OF THE TASK FORCE. MR. CAULFIELD TO CONTACT THE YOUTH COMMISSION WITH AN AVAILABLE DATE. YOUTH COMMISSION MEMBERS FOR TASK FORCE -SARAH CORCORAN, MELODY RUETSCHE, JAMES RUETSCHE AND KlM UNGER. INTERESTED PROSPECTIVE NEW MEMBERS FOR TASK FORCE - KELLY SNODGRASS AND ANDREW STEINWEG. 2 MOUNT PROSPECT YOUTH COMMISSION MINUTES JUNE 5, 2002 NA LOHRSTORFER SUGGESTED CONTACTING THE LIBRARY BOARD OF TRUSTEES FOR POSSIBLE PARTICIPATION IN THE TASK FORCE AND POSSIBLE USE OF SPACE IN THE LIBRARY. JULY 4TM PARADE YOUTH COMMISSION TO PARTICIPATE PREPARATIONS FOR THE EVENT. IN THE 4TM OF JULY PARADE. MEMBERS DISCUSSED MIDSUMMER DOWNTOWN BLOCK PARTY EVENT TO TAKE PLACE ON SATURDAY, JULY 27, 2002 FROM 4:00 - 9:00 P.M. ALONG EMERSON STREET AND BUSSE AVENUE. TO BE DISCUSSED FURTHER AT NEXT MEETING. NEW BUSINESS YOUTH COMMISSION ELECTIONS CHAIRMAN BYRNE BROUGHT UP FOR DISCUSSION THE NOMINATIONS FOR YOUTH COMMISSION OFFICERS FOR THE 2002-2003 YEAR. MEMBERS DECIDED THE ELECTION OF TREASURER AND HISTORIAN TO BE HELD AT THE AUGUST MEETING. MEMBERS PROCEEDED WITH NOMINATIONS AND VOTED FOR THE OFFICE OF CHAIRMAN AND CO-CHAIRMAN. SARAH CORCORAN WAS VOTED FOR AND ACCEPTED THE POSITION OF CHAIRMAN AND KlM UNGER WAS VOTED FOR AND ACCEPTED THE POSITION OF CO-CHAIRMAN. MOTION: TO APPOINT SARAH CORCORAN CHAIRMAN AND KlM UNGER CO-CHAIRMAN OF THE YOUTH COMMISSION FOR THE 2002-2003 YEAR. UNANIMOUS BY ALL MEMBERS MOTION: ELECTION OF YOUTH COMMISSION CHAIRMAN AND CO-CHAIRMAN FOR THE 2002-2003 YEAR TO BECOME EFFECTIVE AT THE AUGUST MEETING. 1sT SARAH CORCORAN 2ND JULIE MARKUS UNANIMOUS COFFEE WITH COUNCIL NEXT MEETING: SATURDAY, JULY 13, 2002 9:00 A.M.- 11:00 A.M. -VILLAGE HALL, 100 SOUTH EMERSON STREET SATURDAY, AUGUST 10, 2002 A/A LOHRSTORFER TO SET UP TOUR OF POLICE AND FIRE HEADQUARTERS FOR YOUTH COMMISSION AT JULY MEETING. MOTION TO ADJOURN MOTION: TO ADJOURN THE JUNE 5, 2002 YOUTH COMMISSION MEETING. 1sT JULIE MARKUS 2ND KlM UNGER UNANIMOUS MEETING ADJOURNED CHAIRMAN NICOLE BYRNE DECLARED THE MEETING ADJOURNED AT 8:36 P.M. /cjr 3