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HomeMy WebLinkAbout2. VB Minutes 06/19/2012MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 19, 2012 CALL TO ORDER Mayor Wilks called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee Steven Polit Trustee John Matuszak Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Juracek gave the Invocation. MINUTES MINUTES Trustee Polit, seconded by Trustee Korn, moved to approve the minutes of the regular Village Board meeting held June 5, 2012. Trustee Juracek, stated the vote for the Prevailing Wage Ordinance on page seven (7) incorrectly reflected Trustee Hoefert voting in support of the ordinance. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Correct vote: Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: [ Hoefert] Approval of the June 5, 2012 minutes as corrected: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS & APPROVE BILLS Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. Amend Chapter 13 (Alcoholic Liquors); Blue Breeze, Inc. d /b /a Dae Jang Kum, 1747 West AMEND CHAPTER Golf Road 13 (ALCOHOLIC LIQUORS) Mayor Wilks presented for a first (1 reading an ordinance amending the Village Code by decreasing the number of Class "F -3" liquor licenses by one (1) issued to Blue Breeze, Inc. d /b /a Dae Jung Kum, 1747 West Golf Road and increasing the number of Class "F -1" licenses by one (1) for Old Village Korean Restaurants, Inc., d /b /a Dae Jang Kum Restaurant at 1747 West Golf Road. Minutes of the Regular Meeting of the Mount Prospect Page 1 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect Ms. Jeoung Seo, owner of Old Village Korean Restaurant and Mr. Richard Kim, attorney, were in attendance to provide additional information and respond to questions. (A restaurant menu was distributed to the Village Board.) In response to questions from the Village Board Ms. Seo and Mr. Kim provided the following: ■ Oriental /Korean Barbeque Restaurant ■Will complete mandatory alcohol training by June 24 ; Basset Training. -Owner and on -site manager will both complete Basset training Trustee Juracek noted the importance of the alcohol training as wellas compliance with the Village's liquor license requirements and regulations. Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6014: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 6014 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. AMEND CHAPTER B. Amend Chapter 13 (Alcoholic Liquors); Joyco & Aguado, Inc. d /b /a Mia's Cantina, 143 West 13 (ALCOHOLIC Prospect Avenue LIQUORS) Mayor Wilks presented for a first (1 reading an ordinance amending the Village Code by increasing the number of Class "F -3" licenses by one (1) for Joyco & Aguado, Inc. d /b /a Mia's Cantina, 143 West Prospect Avenue. Ms. Joy Aguado (owner) and Mr. Esteban Aguado, (manager) were in attendance to provide additional information and respond to questions from the Village Board. (Mr. Esteban distributed menus to the Village Board.) In response to questions from the Village Board Mr. Aguado provided the following: -Completed alcohol training. -Anticipate opening by the end of the month. Trustee Hoefert stated the importance of adhering to the Village's liquor license requirements and regulations. Trustee Korn, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 6015: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 6015 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Minutes of the Regular Meeting of the Mount Prospect Page 2 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. APPOINTMENT APPOINTMENT OF MAYOR PRO TEM MAYOR PRO TEM Mayor Wilks stated in accordance with the Village Code the election of the new President/Mayor Pro Tem would be conducted. Mayor Wilks provided background information and the procedure for the nomination of Mayor Pro Tem. Mayor Wilks nominated Trustee Paul Hoefert to serve as Mayor Pro Tem for the term to run July 1, 2012 — June 30, 2013, Trustee Korn seconded the nomination. Mayor Wilks then asked for other nominations; there were no other nominations. Trustee Polit, seconded by Trustee Korn, moved to close nominations for Mayor Pro Tem. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The nomination of Trustee Hoefert as Mayor Pro Tem effective July 1, 2012 — June 30, 2013 was approved by the following vote: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel, Wilks Nays: None Motion carried. Mayor Wilks recognized and thanked Trustee Matuszak for serving as Mayor Pro Tem this past term. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointments /reappointments for the Village Board's approval: Community Relations Commission Reappointment: Pankaj Parikh Term expires July 2015 Planning and Zoning Commission Appointment: Thomas Fitzgerald Reappointment: Joseph Donnelly Sister Cities Commission Appointment: Diana Sahakian Term expires July 2014 Term expires July 2017 Term expires August 2016 Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointment as listed above: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks provided an overview of the Youth Commission's current membership status and the Open Meetings Act that governs public meetings. Due to the number of Youth Commission members, including the recommended appointments, the Youth Commission does not meet the required quorum to conduct meetings. Minutes of the Regular Meeting of the Mount Prospect Page 3 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect Mayor Wilks and Village Clerk Lisa Angell met with the Commission to discuss membership issue and seek input from both the youth members and adult advisors. The Commission will not be allowed to meet until their numbers have increased, or the ordinance governing the Youth Commission is revised to lower the required number of members. The current members have committed to recruiting new members during the summer months. The status of the Commission will be reviewed at their September 2012 meeting. Village Board Comments -Other than youth having numerous activities; perhaps there is a lack of interest in serving on the Commission -Commission formed in 1997; may no longer be an interest. -Need to monitor; can't force something if it's not going to work. As an Adult Advisor to the Commission Trustee Polit stated, at times the Commission may lack focus. He challenged the youth of Mount Prospect to become a part of the Commission; opportunity to bring youth perspective to Village Board. Current members support revising the ordinance to lower the number of required members. Mayor Wilks presented the following appointments /reappointments for the Village Board's approval: Youth Commission Appointment: Steven Kellerhals Reappointments: Michael Boivin Delanie Steinweg Jaclyn Stassen Term expires June 2013 Term expires June 2013 Term expires June 2013 Term expires June 2013 Trustee Hoefert, seconded by Trustee Polit, moved to approve the appointment as listed above: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn requested the memo regarding Youth Commission appointments be revised to accurately reflect Steven Kellerhals' grade as 12 COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD Ms. Kathy Schmieskors 1016 Meadow Ms. Schmieskors addressed the Village Board regarding the safety and private property concerns created by the on- street parking of Auto Barn employees in the Wedgewood neighborhood. She indicated there have been approximately twenty (20) employee vehicles parked in the neighborhood six (6) days a week for the last month. She stated the cars are driven over residential property and due to the narrow roads and parked vehicles there is not enough space for two (2) way traffic. On behalf of the neighborhood she asked for Village assistance to resolve the parking situation. Community Development Director Bill Cooney provided additional information stating the Village was aware of the recent parking situation which is due to Auto Barn losing the parking agreement at the adjacent strip mall. Mr. Cooney stated as written, the current Village Code allows for the on- street parking in the area. Minutes of the Regular Meeting of the Mount Prospect Page 4 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect CITIZENS TO BE Rather than pursue amendments to the Code Village that would restrict on- street parking, which HEARD would also affect the homeowners, the Village is seeking voluntary cooperation with Auto Barn in finding alternative parking for their employees. However, parking restrictions remain an option. Village Board Comments -Unconscionable that Auto Barn is using residential neighborhood to solve its parking problem. -Guaranteed homeowner's this matter will be resolved. -Staff have Village Board support to pursue appropriate measures to eliminate Auto Barn's use of neighborhood for parking. -Auto Barn made poor choice. -If parking restrictions are put in place; homeowners would also need to comply. Assistant Village Manager Dave Strahl stated the Village has been working with both the homeowners and business to resolve the parking situation. Mr. Anthony Rendina Swallow Construction Mr. Rendina addressed the Village Board regarding the letter he recently received from Public Works Director Sean Dorsey informing Swallow Construction it is no longer allowed to do contract work for the Village. He stated this letter follows his contesting the recommended bid award at the May 15, 2012 Village Board meeting; sewer line spot repair. Mr. Rendina stated he did not understand why his company was not allowed to participate in the rebid of the project; no previous indication from the Village regarding unsatisfactory performance. Public Works Director Sean Dorsey stated the Village Attorney has indicated he would be willing to meet with Swallow Construction to discuss the letter. Mr. Swallow, Sr. also addressed the Village Board stating his company has a very good reputation and has done previous work for the Village; no indication work was unsatisfactory. Swallow has a good reputation; concerned impact of letter. Village Board Comments -Have not reviewed letter to Swallow; Village Manager to provide information. -Letter was not publicized; Swallow brought forward for public discussion. CONSENT AGENDA -Village Attorney to make contact with Swallow for follow -up discussion. -Points are well taken; Village Board not in position to respond. CONSENT AGENDA Trustee Hoefert requested Item D. Request Village Board approval to waive the bid process to purchase furniture through Business Office Systems at the U.S. Communities National Sales Agreement Pricing competitive bid process in an amount not to exceed $48,925 be removed from the Consent Agenda. Mayor Wilks stated Item D. will be removed from Consent and discussed separately as listed under the Village Manager's Report. FINANCIAL REPORT Trustee Juracek, seconded by Trustee Polit, moved to approve the following business items: & APPROVE BILLS 1. Monthly Financial Report— May 2012 2. Bills dated May 31 — June 13, 2012 Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None OLD BUSINESS OLD BUSINESS A. PZ- 09 -12, 878 East Northwest Highway, Joseph and Kimberly Ruffolo, (Mt. Plaines Animal Hospital) PZ- 09 -12, 878 EAST 2 nd reading of An Ordinance Granting a Conditional Use Permit for Property Located at 878 East NORTHWEST Northwest Highway HIGHWAY Minutes of the Regular Meeting of the Mount Prospect Page 5 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect Mayor Wilks presented for a second (2nd) reading an ordinance granting a conditional use permit for property located at 878 East Northwest Highway. This ordinance grants a conditional use permit for property located at 878 East Northwest Highway to operate an animal daycare. The Planning and Zoning Commission recommended approval of the request by a vote of 5 -0. Community Development Director Bill Cooney stated the first (1 reading of the ordinance was held at the June 5, 2012 Village Board meeting. At the request of the adjacent property owner's who were unable to attend the June 5 th meeting the second (2 reading of the ordinance was held to allow the owner's an opportunity to address the Village Board. Mr. Cooney stated there was no additional information to be presented by staff. Public Comment Mrs. Dreessen 719 We Go Trail Mr. John Redfield Attorney for Dr. and Mrs. Dreessen Mr. Redfiled stated Dr. and Mrs. Dreeseen own the property on both sides of the Subject property and are concerned the noise from barking dogs will impact these properties. Mr. Redfield stated Dr.and Mrs. Dreessen and Dr. Ruffolo have come to an agreement; based on this agreement Dr. and Mrs. Dreessen will withdraw their objections to the petitioner's request. Voluntary terms of the agreement between Dr. and Mrs. Dreessens and Dr. Ruffolo; (1) split the cost 50/50 for sound insulation on both sides of the wall at 878 East Northwest Highway and (2) Dr. Ruffolo will pay for the installation. The terms of the agreement regarding sound insulation will be a condition of the Conditional Use permit. Mr. Redfield stated he and Mr. Nick Pappas, attorney for Dr. Ruffolo will finalize language to be incorporated into the ordinance authorizing the Conditional Use permit. Village Board to move forward with approval of the request for Conditional Use permit with language regarding insulation to be incorporated upon finalization by attorneys. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6016: ORD 6016 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 874 -878 EAST NORTHWEST HIGHWAY Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried NEW BUSINESS NEW BUSINESS PUBLIC HEARING, A. Public Hearing Annexation Agreement— (ARC Disposal Company, Inc.,) located at 2101 ANNEXATION South Busse Road AGREEMENT, 2101 SOUTH BUSSE At 8:12 p.m. Mayor Wilks opened the Public Hearing for an Annexation Agreement, ARC ROAD Disposal Company, Inc. The public hearing was called pursuant to due and proper legal notice published in the Daily Herald on May 31, 2012 relative to a proposed Annexation Agreement for the property located at 2101 South Busse Road. Community Development Director Bill Cooney presented an overview of the proposed area of annexation; 14.1 acres of land. The owner currently operates multiple waste hauling and office uses on the Subject Property and is seeking annexation to the Village. Mr. Cooney stated the proposed annexation will promote the sound planning and development of the Village. As drafted, the agreement would enable ARC to operate their waste hauling facility in the same manner they have in Cook County for the past several decades. The agreement would grandfather several existing non - conforming zoning matters such as lot coverage and setbacks. Minutes of the Regular Meeting of the Mount Prospect Page 6 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect If the Village Board approves the agreement, the petitioner would then move forward with an application for a text amendment to create a new 12 Waste Hauling District, a map amendment to rezone their properties to the new 12 zoning classification and any necessary variances to address existing conditions on the Subject property. While recognizing the property is a waste and transfer facility, Trustee Juracek stated the condition of the property is pretty rough. She questioned whether, overtime, the Village will have some ability to assist with cleanliness of the area. Mr. Cooney stated the annexation would allow the Village to address some aspects of the debris and garbage. He added that ARC Disposal has resurfaced Kenneth Drive and will take over roadway. Public Comment Mike Nelson, Fire Chief Elk Grove Rural Fire Protection District Fire Chief Nelson raised several questions regarding the Village's recent actions to annex property currently serviced by the Elk Grove Rural Fire Protection District. He indicated the annexation of ARC will put a wedge in the middle of Busse Road; area served by the fire district and significantly impact the fire district's revenue. Fire Chief Nelson questioned whether the Village was approaching the businesses in the area or if the properties were asking for the annexation. He referenced the previous, failed annexation of properties in this area. Mr. Ken Kubiesa, attorney for ARC Disposal, responded he was unaware of the annexation history but ARC Disposal is prepared to pay the amount of compensation required by state statute to the fire district. Village Board Comments -Annexations are voluntary; concerned with Fire Chief Nelson's suggestion that Village may be doing something questionable to annex these properties. -Fire District should ask business why they are seeking annexation. -Cook County objective; increase annexation of unincorporated properties. -Village has also annexed property in Wheeling Township. Fire Chief Nelson stated he did not intend to imply the Village was doing anything inappropriate; he is concerned with the impact the annexations will have on the Fire District Assistant Village Manager Strahl stated the five (5) year pay -out, per the state statute, is intended to help districts adjust to declining revenue. In response to Trustee Matuszak's request for clarification on vacation of roadways, Mr. Cooney stated the details for vacation are to be flushed out; easement will be part of annexation. Trustee Polit stated the deterioration of the roadways is due to Cook County's failure to maintain. Public Works Director Sean Dorsey stated since de- annexation of the properties the Village has spent no money to maintain these roads; no one has claimed ownership. ARC has agreed to take over Kenneth Drive. As there were no further comments or questions, Mayor Wilks closed the Public Hearing for the Annexation Agreement at 8:21 p.m. ANNEXATION B A Resolution Authorizing the Execution of an Annexation Agreement by and between the AGREEMENT, ARC Village of Mount Prospect and ARC Disposal Company, Inc. located at 2101 South Busse Road. DISPOSAL COMPANY, 2101 Mayor Wilks presented a Resolution authorizing the execution of an Annexation Agreement by SOUTH BUSSE and between the Village of Mount Prospect and ARC Disposal Company, Inc. located at 2101 ROAD South Busse Road. Minutes of the Regular Meeting of the Mount Prospect Page 7 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect This agreement, requiring 2/3 vote of the Corporate Authorities, authorizes the Village to enter into an Agreement with ARC Disposal Company, Inc. for the property located at 2101 South Busse Road. Trustee Zadel, seconded by Trustee Juracek, moved for approval of Resolution No. 29 -12: A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNEXATION RES 29 -12 AGREEMENT BY AND BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ARC DISPOSAL COMPANY, INC.FOR PROPERTY LOCATED AT 2101 SOUTH BUSSE ROAD Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. CLASS 6B, TAX ABATEMENT, C. A Resolution in Support of Andrews Products, 431 Kingston Court, Mount Prospect, Illinois ANDREWS making Application for an Extension of Cook County Class 6B Tax Abatement. PRODUCTS, 431 KINGSTON COURT Mayor Wilks presented a Resolution in support of Andrews Products, 431 Kingston Court, making application for an extension of Cook County Class 6b Tax Abatement. RES 30 -12 Community Development Director Bill Cooney provided background information stating Andrews Product is requesting the Class 6b abatement to maintain its taxes at approximately $1.60 per square foot. Located in the Kensington Business Center since 2002, Andrews Products specializes in the manufacturing of motorcycle parts. The ten (10) year extension would enable Andrews Products to maintain its facility in Mount Prospect. Mr. Cooney stated Andrews Products provided real estate tax projections based on renewal and no renewal of the extension. In response to questions from the Village Board Mr. Cooney provided the following: -Village has processed about five (5) extensions in the last few years; majority in Kensington Business Center. -There could be more requests. -Village Board approval is key player in Cook County's decision to approve Class 6b; if Village approves usually County does as well. Village Board Comments -Tax spreadsheets very helpful; recommend all applicants be required to submit similar tax tables. -Manufacturing industry leaving Cook County /State of Illinois; tax incentive is a failure. -Kensington moving from industrial /engineering site to service center. -Need to reinvigorate Kensington to fill businesses with manufacturing that create jobs. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution No. 30 -12: A RESOLUTION IN SUPPORT OF ANDREWS PRODUCTS, 431 KENSINGTON COURT, MOUNT PROSPECT, ILLINOIS MAKING APPLICATION FOR AN EXTENSION OF COOK COUNTY CLASS 6B TAX ABATEMENT Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks called for a recess at 8:35 p.m. Mayor Wilks resumed the June 19, 2012 Village Board meeting at 8:45 p.m. Minutes of the Regular Meeting of the Mount Prospect Page 8 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect ILLINOIS D. A Resolution Authorizing Participation as a Member in the Illinois Emergency Management EMERGENCY Mutual Aid System Response pursuant to an Intergovernmental Agreement by and between MANAGEMENT the Village of Mount Prospect and the Illinois Emergency Services Management Association MUTUAL AID for the Establishment of a Mutual Aid International Service Agreement AGREEMENT Mayor Wilks presented a Resolution authorizing participation as a member in the Illinois Emergency Management Mutual Aid System Response pursuant to an Intergovernmental Agreement by and between the Village of Mount Prospect and the Illinois Emergency Services Management Association for the Establishment of a Mutual Aid International Service Agreement. RES 31 -12 Fire Chief John Malcolm provided background information stating the Fire Department is requesting approval from the Village Board to enter an intergovernmental agreement with the Illinois Emergency Services Management Association (IEMMAS) to authorize Mount Prospect's participation in statewide mutual aid for emergency management purposes. As a member of IEMMAS the Village would be able to request additional emergency management resources when local resources are overwhelmed; similar to what we currently have with local mutual aid agreement. The Village would also have the ability to send local resources to communities stricken by emergencies; the Village would retain the right to determine its own needs and /or ability to send local resources to other areas in the state. In response to questions from the Village Board Fire Chief Malcolm provided the following: -Membership — no financial commitment; teams assist but no financial commitment. -Agreement has been reviewed by village attorney. Trustee Juracek stated this type of agreement makes sense; good to have in place before need arises. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution No. 31 -12: A RESOLUTION AUTHORIZING PARITICIPATION IN THE ILLINOIS EMERGENCY MANAGEMENT MUTUAL AID SYSTEM RESPONSE PURSUANT TO AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS EMERGENCY SERVICES MANAGEMENT ASSOCIATION FOR THE ESTABLISHMENT OF A MUTUAL AID INTERGOVERNMENTAL AGREEMENT Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. E. 1 St reading of An Ordinance to Prohibit the Installation and Operation of Video Gaming terminals within the Corporate Limits of the Village of Mount Prospect, Illinois Mayor Wilks presented for a first (1 reading an ordinance to prohibit the installation and operation of Video Gaming terminals within the corporate limits of the Village of Mount Prospect. VIDEO GAMING ACT Assistant Village Manager Strahl provided background information relative to Ordinance No. 5761 which was adopted by the Village Board in 2009 in response to the Video Gaming Act. The existing ordinance established a moratorium on the use of said terminals within Mount Prospect until such time as the State Gaming Board (SGB) issues final rules pursuant to the Act. The SGB has indicated it will be promulgating rules covering the operation and oversight of said devices in August or September. The proposed ordinance is presented for Village Board discussion and to decide whether to allow or prohibit the licensing of video poker terminals in eligible Mount Prospect liquor establishments. Mayor Wilks provided a comprehensive overview of the Act as well as her own extensive review of the Act. Of particular concern was the lack of protection the Act provides to municipalities should a municipality choose to allow video gaming terminals. Minutes of the Regular Meeting of the Mount Prospect Page 9 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect Local municipalities have very little ability regarding regulation and enforcement; maximum fine for violators is $5,000, municipalities cannot revoke license. Municipalities faced with an all or nothing option; accept all aspects of video gaming or prohibit all video gaming. Some municipalities may be tempted to allow gambling in the hopes of increased revenue. Village Board Comments -Opinion has not changed since 2009 discussion; no benefit to municipality. -Gaming Board has provided no information on how video gaming terminals will be regulated or rules enforced. -Gaming Board website lists which municipalities have accepted /rejected video gaming; only community in this area to accept is Prospect Heights. -Sad when government needs to seek funds through gambling. -Concern regarding sufficient regulation; make sure everyone is playing by the same rules. -Does not support raising funds in this manner to balance budget. -Only good thing about legalized video gaming is that with regulations it eliminates illegal gambling terminals. -Video gaming does nothing positive for the community or individuals. -Individuals with gambling issues — negatively impact well -being of individuals /families. -Implementation of Gaming Act; act of sheer desperation by Gaming Board. -Legislators protecting the gambling industry; very little concern for municipalities. -Sense citizens of Mount Prospect do not want gaming video terminals. Assistant Village Manager Strahl stated similar to the Citizen Survey conducted in 2009 the Village will again solicit resident input with an on -line survey on the Village's web -site. The Village will also advise local businesses eligible for the terminals about the Village's discussion and decision making process. To allow for public comment from both residents and local businesses Mayor Wilks asked that this item be held for a second (2 at the July 17, 2012 Village Board meeting. Trustee Zadel and Trustee Korn expressed their support to hold the ordinance for a second (2 Village committed to giving businesses the opportunity to communicate with the Village Board on this matter before final action. Mayor Wilks stated the ordinance would be presented for a second (2 reading at the July 17, 2012 Village Board meeting. VILLAGE MANAGER'S REPORT A. Request Village Board approval to accept Police Towing and Storage Contract for the period MANAGER'S of July 1, 2012 through June 30, 2015. REPORT Deputy Police Chief John Wagner presented background information and staff recommendation. POLICE TOWING The towing contract is a regulatory service, intended solely to ensure vehicles are towed quickly AND STORAGE and effectively by a professional towing service according to a fixed fee. One (1) bid for the CONTRACT, VBA towing contract was received from Hillside Auto Body. In addition to conducting rate 21 -12 comparisons staff did an on -site inspection of the facility and background checks. Hillside Auto Body offers a combination of reasonable cost, excellent service and extensive experience in towing and storage of vehicles. Police staff recommend the police towing and storage contract be awarded to Hillside Auto Body, Towing & Services, Inc. Police Chief Semkiu and Deputy Chief Wagner responded to questions from the Village Board. -Hillside can provide service to any type of vehicle; provided towing service after train accident at Mount Prospect Road. ■Second (2 time Village has received only one (1) bid. -Hillside has provided good to service to the Village; contractual service since early part of 2000. Minutes of the Regular Meeting of the Mount Prospect Page 10 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect Trustee Zadel stated as his employer Illinois Tollway does business with the Hillside and to uphold the ethical standards of an elected official he would abstain from voting. He added that there are several towing companies in the area; not sure why they did not submit competitive bid. Hillside is well - qualified; equipment and operators. Trustee Polit stated from personal experience he has found Hillside to be professional with quality service. Trustee Hoefert, seconded by Trustee Polit, moved for Village Board approval to accept Police Towing and Storage contract with Hillside Auto Body, Towing and Services, Inc. for the period of July 1, 2012 through June 30, 2015.. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Nays: None Abstain: Zadel Motion carried. B. Request for Village Board approval to accept Suburban Purchasing Cooperative bid for the FUEL BID,VBA 22 -12 purchase of gasoline and diesel fuel in an amount not to exceed $188,000. Public Works Director Sean Dorsey provided background information and staff recommendation. Mr. Dorsey stated in May of this year the Village was notified by the Northwest Municipal Conference that this year's Suburban Purchasing Cooperative (SPC) bid contract to purchase fuel for the Village's fleet of vehicles and equipment was awarded to Palatine Oil Company of Schaumburg. Mr. Dorsey reviewed the fuel bid work sheet that compared last year's Village contract pricing with the new SPC bid award pricing. Based on the Village's five (5) year average consumption of 100,000 gallons of gasoline and 50,000 gallons of diesel, the Village would realize a savings of $4,575 compared to last year's contract pricing. Throughout the potential four -year term of the proposed contract (initial award and three (3) one - year extensions), the OPIS low rack price may rise and fall on a daily basis but the amount of money paid to Palatine Oil Company as profit/overhead would not change; remain fixed at $0.0475 over the OPIS low rack price for unleaded and $0.0575 for #2 bio- diesel. Staff recommend (1) the Village accept the NWMC /SPC bid award and execute a new 2012 fuel contract with Palatine Oil Company, Inc.; effective June 19, 2012 to June 5, 2013 and (2) the Village Board authorize staff to execute up to three (3) one (1) year extensions if approved by the NWMC /SPC. Trustee Hoefert, seconded by Trustee Korn, moved for Village Board to accept the NWMC /SPC bid award and execute a new 2012 fuel contract with Palatine Oil Company, Inc.; effective June 19, 2012 to June 5, 2013 and (2) authorize staff to execute up to three (3) one (1) year extensions if approved by the NWMC /SPC. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. C. Request for Village Board approval to accept State of Illinois bid for the purchase of four (4) PUBLIC WORKS new Ford F -250 pick -up trucks in an amount not to exceed $88,500. VEHICLES, FOUR PICK -UP TRUCKS, Public Works Vehicle /Equipment Superintendent Jim Breitzman provided background VBA 23 -12 information and staff recommendation. The new trucks are replacement vehicles for four (4) pick -up trucks currently in the Public Works fleet. Purchased in 2001 all four (4) trucks have exceeded the criteria established for vehicle /equipment replacement; mileage and deterioration of frame strength. Minutes of the Regular Meeting of the Mount Prospect Page 11 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect Mr. Breitzman stated life cycle analysis including optimum economic replacement was completed for each of the vehicles; to extend the service life it would cost approximately $6,750 per vehicle. He added, the purchase price of the replacement vehicles would be at the 2010 State Contract bid price; this price will increase substantially during the next model production year. Staff recommends the purchase of the four (4) replacement vehicles utilizing the State of Illinois bid from Morrow Brothers Ford, Inc. of Greenfield, Illinois in an amount not to exceed $88,500. Funds for the purchase are available in the current budget. Remaining available funds will be used to purchase necessary additional equipment. In response to questions from the Village Board Mr. Breitzman provided the following: -Idle time affected by extreme cold and heat, night work, and short tasks. Need to keep vehicle running. -Idle time impacts life cycle. -Replacement recommendations also based on potential costly repairs to vehicles that are ten (10) years old or have 50,000 miles; Village replacement schedule. -Vehicles are not falling apart but feel most cost effective approach is to replace vehicles. -Vehicles can be sold at NWMC auction. Village Board Comments -Like public safety vehicles — Public Works needs good /reliable vehicles. -Support replacement of four (4) pickup trucks. Trustee Zadel, seconded by Trustee Juracek, moved for Village Board to accept State of Illinois bid results for the purchase of four (4) new Ford F -250 pick -up trucks in an amount not to exceed $88,500. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. POLICE D. Request Village Board approval to waive bid process to purchase furniture through Business FURNITURE, VBA Office Systems at the U.S. Communities Sales Agreement Pricing competitive bid process in an 24 -12 amount not to exceed $48,925. Assistant Village Manager Strahl stated this item was removed from the Consent Agenda for separate discussion. Trustee Hoefert stated his request for removal of this item from the Consent Agenda was to determine why the purchase of the furniture was not done under the competitive process. Deputy Police Chief Wagner presented background information stating that while the Police Department did not conduct a bid process, the recommended purchase is based on the competitive bid pricing of the U. S. Communities National Sales Agreement Pricing competitive bid process. As part of the purchasing process the Police Department compared office furniture offered both by Warehouse Direct Office Products and Business Office Systems. All factors being equal, including quality of product and service, the proposal from Warehouse Direct was $55,076 compared to Business Office Solutions at $48,925. Business Office Solutions was able to offer the Village the competitive bid pricing from U. S. Communities National Sale Agreement Pricing. Staff request is for approval to waive the Village's bid process and purchase furniture through Business Office Systems at the U. S. Communities National Sales Agreement Pricing Competitive bid process in an amount not to exceed $48,925. Trustee Hoefert asked for clarification as to why two (2) proposals were solicited if pricing from a competitive bid process similar to the State of Illinois bid process was available. Minutes of the Regular Meeting of the Mount Prospect Page 12 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect Police Chief Semkiu stated for comparative purposes proposals from these two (2) vendors were sought: (1) the Village had used both businesses in the past and (2) both had participated in competitive bid process through NWMC. Trustee Polit stated Trustee Hoefert raised an important issue regarding the acceptance of bid pricing through other agencies. He questions whether the State always gets the best pricing; likes that the Village goes out to find other competitive pricing to make sure Village is getting the best price. E. Status Assistant Village Manager Strahl announced the following community meetings /events: -Committee of the Whole meeting — June 26 — Cancelled -Village Board meeting — July 3 rd — cancelled OTHER BUSINESS -Next Village meeting July 17 OTHER BUSINESS Trustee Korn stated the 74 Annual Lions Clubs Fair will be at Melas Park; July 3 rd — 8 th Fireworks will be on July 4 th and July 8th Mayor Wilks stated information about the event including entertainment, food vendors and other ADJOURN activities can be found on the Village's website and other advertisement throughout the community. ADJOURN There being no further business to discuss Mayor Wilks asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Juracek, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The June 19, 2012 Village Board meeting adjourned at 10:05 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mount Prospect Page 13 of 13 Mayor and Board of Trustees June 19, 2012 of the Village of Mount Prospect