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Home My WebLink AboutRes 10-12 05/01/2012 IGA with MPPL for a Neighborhood Resource CenterRESOLUTION NO. 10 -12 A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND MOUNT PROSPECT PUBLIC LIBRARY FOR A NEIGHBORHOOD RESOURCE CENTER (KNOWN AS THE COMMUNITY CONNECTIONS CENTER) WHEREAS, on February 17, 2009, the Village of Mount Prospect, an Illinois Home Rule Municipal Corporation and the Mount Prospect Public Library, an Illinois Village Public Library entered into the Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for a Neighborhood Resource Center (the Agreement) to cooperatively fund and operate a Neighborhood Resource Center now (Known as the Community Connections Center) located at 1709 -1711 West Algonquin Road, Mount Prospect, Illinois; and WHEREAS, the Village of Mount Prospect and the Mount Prospect Public Library have since agreed to expand the Community Connections Center through the Village's lease of additional property attached to the Premises, to wit: 1713 West Algonquin Road, Mount Prospect, Illinois such that the Community Connections Center will include the property located at 1709 -1713 West Algonquin Road, Mount Prospect, Illinois: and WHEREAS, the Village of Mount Prospect President and the Board of Trustees find that it is in the best interests of the residents of the Village of Mount Prospect to enter into the First Amendment to the Intergovernmental Agreement Between the Village of Mount Prospect and Mount Prospect Public Library for a Neighborhood Resource Center (Known as the Community Connections Center), a copy of which is attached to and made a part of this Resolution as Exhibit "A," which First Amendment reflects the expansion of the Community Connections Center and otherwise clarifies the Agreement. NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1 : That the Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for the funding and operation of a Neighborhood Resource Center is hereby amended as set forth in the First Amendment to the Intergovernmental Agreement Between the Village of Mount Prospect and Mount Prospect Public Library for a Neighborhood Resource Center (Known as the Community Connections Center), attached as Exhibit "A ". SECTION 2 : That the Village President and Village Clerk are hereby authorized and directed to execute the First Amendment to the Intergovernmental Agreement Between the Village of Mount Prospect and the Mount Prospect Public Library for a Neighborhood Resource Center (Known as the Community Connections Center). SECTION 3 : That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. 247974_1 Res 10 -12 Community Connections Center Page 2 AYES: Hoefert, Juracek, Korn, Zadel NAYS: Polit ABSENT: Matuszak PASSED and APPROVED this 1 day of May, 2012. Irvana K. Wi ks Mayor ATTEST: r�r!L Angell Village Clerk 247974_1 FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND MOUNT PROSPECT LIBRARY FOR A NEIGHBORHOOD RESOURCE CENTER (KNOWN AS THE COMMUNITY CONNECTIONS CENTER) WHEREAS, on February 17, 2009, the Village of Mount Prospect (the "Village "), an Illinois Home Rule Municipal Corporation, and the Mount Prospect Public Library (the "Library "), an Illinois Village Public Library (collectively, the "Parties "), entered into the Intergovernmental Agreement Between the Village of Mount Prospect and Mount Prospect Library for a Neighborhood Resource Center (the Agreement) to cooperatively fund and operate a Neighborhood Resource Center in the south end of the Village of Mount Prospect to provide centralized information, referral and programming for all residents of the Village of Mount Prospect primarily through the services of the Village and Library, supplemented by complimentary services provided by not - for - profit partners; and WHEREAS, pursuant to the Agreement, the Village leased the premises at 1709 -1711 West Algonquin Road, Mount Prospect, Illinois, and certain common areas, including walkways and a parking area, which is located in the Crystal Court Shopping Center, 1703 -1759 West Algonquin Road, Mount Prospect, Illinois, to house the Neighborhood Resource Center, which has since been renamed the Community Connections Center, and the Library agreed to reimburse the Village for certain of the lease- related costs for said Premises to permit the Library to maintain a Library substation on the Premises and use certain of the Village Area, as defined in the Agreement; and WHEREAS, the Village and Library also agreed to share the cost of certain other services related to the Center; and WHEREAS, the Village and Library have since agreed to expand the Community Connections Center through the Village's lease of additional property attached to the Premises, to wit: 1713 W. Algonquin Road, Mount Prospect, Illinois (the "Addition "), such that the Center will include the property located at 1709 -1713 West Algonquin Road, Mount Prospect, Illinois; and WHEREAS, the Village and Library intend that the build out costs for the Addition will be paid through grant funds in possession of the Village. NOW, THEREFORE, in consideration of the premises set forth above, which are incorporated into this First Amendment to the Intergovernmental Agreement Between the Village of Mount Prospect and Mount Prospect Library for a Neighborhood Resource Center (the "First Amendment "), the promises and consideration set forth herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: 1. Incorporation of Recitals /Defined Terms The Parties agree that the foregoing recitals are incorporated into this First Amendment as if fully recited herein. 284931 2. Incorporation of Agreement The Agreement is incorporated herein by reference. In all respects, except as specifically amended by this First Amendment, the Agreement remains in full force and effect. In the event of any conflict between the Agreement and this First Amendment, this First Amendment shall control. 3. The Agreement shall be amended as follows: a. The phrases "Neighborhood Resource Center" and "Community Connections Center" are interchangeable. b. Effective June 1, 2012, references to the term "Premises" shall mean the premises at 1709 -1713 West Algonquin Road, Mount Prospect, Illinois, and certain common areas, including walkways and a parking area. c. Paragraph A shall be amended by inserting the following at the end: "Effective June 1, 2012, the Premises and shall be expanded to consist of approximately 3,600 square feet with approximately 980 square feet being subleased to the Library, in addition to a separate office of approximately 72 square feet (collectively the "Library Substation "), as well as 2 additional offices, an open area, a reception area for patrons and a receptionist, a community room, and common area for washroom facilities, kitchenette, and storage and a parking area (collectively the „ Village Area "), the Library and the Village Areas being as described in the floor plan, attached hereto and incorporated herein as Exhibit B -1." d. Paragraph B -1 shall be amended by inserting the following at the end: "Effective June 1, 2012, the Village will execute a new lease for the Premises under the terms and conditions set forth therein, a copy of which the Library acknowledges having received and reviewed.” c. Paragraph C(1)(a) shall be amended to insert the following paragraph at the end: Effective June 1, 2012, build -out of the premises at 1713 W. Algonquin Road, Mount Prospect, Illinois (the Addition) shall commence. Payment for build -out of the Addition shall be made by the Village to the extent of grant funds designated by the Village for such purpose. The Parties agree that the build -out referenced in the first paragraph of paragraph C(1)(a), and any obligations for payment thereunder, have been completed. d. Exhibit C of the Agreement, the Neighborhood Resource Center, Cost Sharing Agreement', shall be replaced with Exhibit C -1, the "Community Connections Center, Cost Sharing Agreement', dated March 1, 2012, which is attached to this First Amendment and incorporated herein. e. Exhibit D of the Agreement, the "Technical Responsibilities Agreement', shall be replaced with Exhibit D -1, the "Technical Responsibilities Agreement', dated April 24, 2012, which is attached to this First Amendment and incorporated herein. 4. Authority to Execute Execution of this First Amendment by the Village is authorized by a resolution passed by the President and Board of Trustees of the Village on May 1, 2012. Execution of this Agreement by the Library is authorized by a resolution passed by the Board of the Mount Prospect Library on May 17, 2012. The Parties represent and 284931_1 warrant to each other that they have the authority to enter into this First Amendment and perform their obligations hereunder. 5. Effective Date This First Amendment shall be effective upon the date last executed by the Parties. IN WITNESS WHEREOF, the parties have entered into this First Amendment. VILLAGE OF MOUNT PROSPECT MOUNT PROSPECT PUBLIC Village President President Attest ? t es Village Clenc Date: /�( �� Date 2849311 3 EXHIBIT B -1 Community Connec is Center Floor Plan EXISTING STORAGE EXISTING TOILET SERVER CLOSET w N EXISTING MEETING ROOM (FUTURE LIBRARY SPACE) EXISTING LIBRARY EXISTING KITCHEN EXISTING CLOSET EXISTING NEW EXISTING DOOR TO REMAIN 3 DASHED LINES EXISTING a REPRESENT EXISTING EISTING WALLS TO BE - ` REMOVED,TYP. NEL PROVIDE SOUNDPROOFING SEAL KITS (b DOOR LOCATIONS, KITS INCLUDE REMAIN ' ALIGN NEW & a PROVIDE SOUNDPROOFING PROPOSED - EXISTING WALLS ° SEAL KITS (A1 DOOR CORRIDOR LOCATION, KITS INCLUDE DOOR SWEEPS AND EXISTING i AREA 1 WEATHERSTRIPS RECEPTION si PROPOSED i I , PROPOSED 1 OPEN AREA ROPO�ED 11 EXISTING TOIUIT' ; o' -vyy TOILET I w a - - - -- 4 DOOR DASHED ° • r LINES 3 REPRESENT - l .......- ...... . ........... ..: v 10' EXISTING WALLS TO BE 9'-0' TYPICAL REMOVED,TYP. D 9'lye' EXISTING > OFFICE ~ ........::. . 0 7 - t i : .... :.:.::.:.STOR. PROPOSED \ OFFICE_ +1- 116 SF r,T 9'-0' TYPICAL DOOR 2 3 3 sroR. U EXISTING > OFFICE ~ 4 STOP. m .. ..... _... _. ... ..... _.. .. ... .... ... -.... .. .._ ..._.. ....... .............. __. _...... ._ _.. ..... m _. _ . __ _....... PROPOSED ° 510' ST OR. OFFICE 3 +1- 109 SF m 2 1 r -1 Y —1 -TO R . � a r 3 ` EXISTING a OFFICE 19' -6}C�• 9' -G• TYPICAL PROVIDE SOUNDPROOFING SEAL KITS (b DOOR LOCATIONS, KITS INCLUDE ' DOOR SWEEPS AND � SHR� WEATHERSTRIPS `--- i EXISTING i AREA RECEPTION i I , PROPOSED LARGE MEETING AREA 2 +i- 45 SF 30 PERSON CAPACITY 4' -0' MIN. 3''0' DOOR EXISTING EXPANDED LOBBY ENTRY DOOR TO REMAIN FLOOR PLAN 3.6.2012 SCALE: 1/8" = 1' NEW EXISTN — �T — j MATCH EXISTING ncJ REFLECTED CEILING PLAN 03.06.2012 SCALE: 1/8" = 1' IrZU Q LU wJ D Z ZXw WW Dwcn OS LO 1 TZ LLJ T LU 00 0 Z -Z LU Co wmJX UC'3F w gl ZE P U W r LL m =- � oD @) w w Z� = 0 iU) m zd Q ¢ Ow w m 0� Wiz~ F = m ~ wF �Q z tiO - U Q z wzzY X H w J (3 0~� J I- O w w� U 1.U5:E NCnQm 00 U'a %J 1\ 0 co z L , Ln LO \ n Lnim LL 0 QQ w Q Q m z O �i cc LU Q z) U -o t co -o Lo , Z U O c j T LU 0 � mw o Q Q C l) :E UF- aoma z O "Nm��L CL z Zm O� z � ........ ............. w U co Z 0 WO Z F R w gl ZE P U W r LL m =- � oD @) w w Z� = 0 iU) m zd Q ¢ Ow w m 0� Wiz~ F = m ~ wF �Q z tiO - U Q z wzzY X H w J (3 0~� J I- O w w� U 1.U5:E NCnQm 00 U'a %J 1\ 0 co z L , Ln LO \ n Lnim LL 0 QQ w Q Q m z O �i cc LU Q z) U -o t co -o Lo , Z U O c j T LU 0 � mw o Q Q C l) :E UF- aoma z m T LU :: )JQ "Nm��L CL - z O 0 m L[) = a co LL > 0 0cl) LEND U J co w Q w CO W J m J W 0 M LU _2 o zw �E0 m � 0 9 U) c r ) (D 0OZ m F QZ � 0 EL 0 Zm O� 0 H niro� J J ❑OQ X>- wC7 Cl) QUA 0 F- }O C) Cl) cn Am W 9 D j w > H ri) 1- a O M w < Z> o 0� W p L? �- z m co F- n a N T I T W U N T EXHIBIT C -1 Community Connections Center Cost Sharing Agreement Amended: February 2012 revised 31111 2 EAHIBIT D -1 (revised 4 /23112) COMMUNITY CONNECTIONS CENTER Technical Support Responsibilities Agreement PURPOSE To support the operational needs of the Community Connections Center (the "Center "), as well as its community partners, the Village of Mount Prospect (hereinafter "Village ") and the Mount Prospect Public Library (hereinafter "Library"), will provide computers, phones, access to the Internet, and other technical support capabilities. Some of the equipment, such as network devices, will be shared by both Parties and will require considerable cooperation to ensure seamless network connectivity and successful operations. To address the level of support and type of cooperation needed, this document sets forth the management responsibilities of both Parties. Management responsibilities include technical support ( "help desk "), equipment maintenance (preventative, repair, and replacement), software upgrades, system monitoring and reporting, and budgeting. II. PRIMARY RESPONSIBILITY Since much of technical support equipment is shared at the Center and is connected to each of the Parties' networks, it is possible that a support issue may require considerable coordination among the Parties. To avoid any conflicts and ensure this coordination is managed orderly and efficiently, the following bullets set forth who primarily manages the Center's equipment: A. Network Connection, Equipment and Wiring 1. Switch(es) - Village 2. VPN and Firewall - Each Party supports and maintains their own 3. Wireless Access Point —Village 4. Uninterrupted Power Supplies — Library 5. Server Rack - Library 6. Data/Phone Wiring (to the wall jack) — Village B. Internet connection and associated AT &T equipment (e.g. router) - Library C. Personal Computers and Laptops — Each Party supports and maintains their own D. Phones (VolP or POTS) — Village E. Cable Television -Village F. Security System 1. Door Access (proxy card) System a. Support and Maintenance - Library b. Database Management — Both Parties will jointly manage the system's database 2. Facility Alarm — Village 3. Video Surveillance — Village G. Fire Alarm - Village H. Other Devices 1. Copy Machine — Village 2. Plasma/LCD TV and PC in Community Room — Village Each Party must obtain approval from the other Party if any new equipment is going to be installed on the Center's data network or if any of the existing devices or systems above will be changed in any way. If any new equipment is installed at the Center, the list above should be modified accordingly. III. TECHNICAL SUPPORT AND MAINTENANCE A. Technical Support Both Parties currently provide technical or "help desk" support via a phone number and a web - based form. These same services will be extended to the Center's staff members. In general, staff should contact their own respective organization's "help desk" to resolve a technical issue. If the issue affects one of the shared systems or equipment identified in Section II, the Party 285429_1 CCC Technical Suppon rtesponsibilities Agreement REVISED — April 23, 2012 Page 2 ------- - - - - -- — -- __. primarily responsible for managing the equipment must be notified in order to ad dress theissue. - -- Both Parties agree to work in good faith to respond and resolve technical support issues in a timely manner. B. Maintenance The Party primarily responsible for managing a system or piece of equipment will maintain that equipment, including administering any required service contracts. All maintenance issues associated with a shared system or piece of equipment will require coordination among the Parties. If a technical issue arises that requires a shared piece of equipment identified in Section II to be replaced, repaired, or eliminated, approval must be provided by both Parties. IV. NETWORK MONITORING, UPGRADES AND REPORTING The network will be divided into separate virtual local area networks (VLANS). The Village and Library will be able to monitor their own separate network remotely, upgrade software, and make any necessary configuration changes. Any issues should be reported to the other Party to avoid any system wide issues. V. BUDGETING Assuming the Center's continued success, there will be a time when equipment will need to be replaced. The Party primarily responsible for managing the equipment will pay for the new equipment and any required service contract, and seek reimbursement from the other Party. The apportioning of costs should be identified in Exhibit C of the Intergovernmental Agreement, of which this Exhibit D is a part. VI. PHYSICAL SECURITY Each Party will be responsible for the physical security of their own equipment. The server rack will be locked at all times and a key will be provided to both Parties for access to the shared equipment. The Parties acknowledge and accept the management responsibilities associated with the Community Connections Center's technical support capabilities. VILLAGE OF MOUNT PROSPECT MOUNT PROSPECT PUBLIC LIBRARY Computer Services Dire c or ay aoiZ Date E c ive Director Date 285429_1 — IT Director ¢1Z41 /z RESOLUTION NO. 05 -2012 A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND MOUNT PROSPECT PUBLIC LIBRARY FOR A NEIGHBORHOOD RESOURCE CENTER ( KNOWN AS THE COMMUNITY CONNECTIONS CENTER WHEREAS, on February 17, 2009, the Village of Mount Prospect, an Illinois Home Rule Municipal Corporation and the Mount Prospect Public Library, an Illinois Village Public Library entered into the Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for a Neighborhood Resource Center (the "Agreement ") to cooperatively fund and operate a Neighborhood Resource Center now (Known as the Community Connections Center) located at 1709 -1711 West Algonquin Road, Mount Prospect, Illinois; and WHEREAS, the Village of Mount Prospect and the Mount Prospect Public Library have since agreed to expand the Community Connections Center through the Village's lease of additional property attached to the Premises, to wit: 1713 West Algonquin Road, Mount Prospect, Illinois such that the Community Connections Center will include the property located at 1709 -1713 West Algonquin Road, Mount Prospect, Illinois; and WHEREAS, the Village of Mount Prospect President and the Board of Trustees find that it is in the best interests of the residents of the Village of Mount Prospect to enter into the First Amendment to the Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for a Neighborhood Resource Center (Known as the Community Connections Center), a copy of which is attached to and made a part of this Resolution as Exhibit "A," which First Amendment reflects the expansion of the Community Connections Center and otherwise clarifies the Agreement. NOW THEREFORE, BE IT RESOLVED BY THE LIBRARY BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION 1 : That the Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for the funding and operation of a Neighborhood Resource Center is hereby amended as set forth in the First Amendment to the Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for a Neighborhood Resource Center (Known as the Community Connections Center), attached as Exhibit "A." SECTION 2 : That the President and Secretary/Treasurer of the Mount Prospect Public Library Board of Trustees are hereby authorized and directed to execute the First Amendment to the Intergovernmental Agreement between the Village of Mount Prospect and the Mount Prospect Public Library for a Neighborhood Resource Center (Known as the Community Connections Center). 1 SECTION 3 : That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Barbara Burns, Dale Draznin, Jane Everett, Brian Gilligan, Sylvia Haas, Dick Tani, John Zulaski NAYS: None ABSENT: None PASSED and APPROVED this 17 day of May, 2012. W. Everett dent, Library Board of Trustees ATTEST: Barbara N. Burns Secretary/Treasurer, Library Board of Trustees 2