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HomeMy WebLinkAbout05/23/2002 FC minutes RAFT FINANCE COMMISSION MINUTES OF THE MEETING MAY 23, 2002 POLICE/FIRE BUILDING DRAFT CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman John Kom and Commissioners Charles Bennett, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abemathy, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Fire Marshall Paul Valentine, Fire Information Technology Coordinator Chris Tmty, Director of Finance Douglas Ellsworth, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner George Busse arrived at 7:25, Commissioner Ann Hull arrived at 8:35 and Commissioner Vince Grochocinski was absent. APPROVAL OF MINUTES Commissioner Tom Pekras motioned to approve the minutes of May 2, 2002. Commissioner Ann Smilanic seconded the motion and the minutes were accepted as presented. III. HUMAN SERVICES - PRE-BUDGET DISCUSSION Director of Human Services Nancy Morgan began her discussion by highlighting the most pressing internal issues faced by the department. Among them is the loss of the department's technological support as a result of the department moving out of their current location. Presently the department does not know where they will be located once the Senior Center is demolished. They are negotiating with two locations to determine where they will move. Beginning the end of May and through most of June the senior activities and classes will be moving to their various new locations. Another internal issue discussed was the need for Microsoft 2000 computer training. Commissioner Ann Smilanic asked how the training would be conducted. Nancy Morgan stated that with the help of the Human Resource Department it would mostlybe handled internally. Finally, Ms. Morgan stated that the department must continue to evaluate the services presently provided and determine what is needed and no longer needed. Commissioner Tom Pekras asked how the department goes about evaluating the various programs it provides. Ms. Morgan stated that it is done informally, for example if several people request the same type of program they may add the program if they feel there is a need. Furthermore, if interest in an activity is diminishing they may eliminate a program. Ms. Morgan summarized several external issues the department will face in 2002 or 2003. The majority of the external issues deal with the relocation of the senior center and its activities. Human Services will be monitoring the various programs that have been transferred and will make sure all programs are running smoothly. Human Services will also provide in-service to other village departments that were once provided at the senior center. IV. PUBLIC WORKS - PRE-BUDGET DISCUSSION Director of Public Works Glen Andler began his discussion on the internal issues faced by the Public Works Department. Several of the issues involve new or fairly new computer applications. With the help of the Finance Department the purchasing/accounts payable module should be available shortly. The department is also collecting data and developing a database to help each division within Public Works interact with each other and reduce the flow of paper. Another issue faced is the increased demand on the department in conjunction with the downtown redevelopment. Deputy Director of Public Works Sean Dorsey discussed several of the external issues faced by the department. Among them is the coordination of the numerous IDOT projects currently underway throughout the village. Mr. Dorsey also reviewed the Combined Sewer Overflow Policy and the Sanitary Sewer Overflow Regulations. Chairman John Kom asked when we would get the results of the survey being conducted. Mr. Dorsey stated that it would be sometime next year. The total contract would last about 12 months. Also mentioned was the right ofwaymanagement process. Quite often the village has to repair and fix problems caused by utility companies and then must try to recoup the money spent in the process. V. FIRE DEPARTMENT -- PRE-BUDGET DISCUSSION The Fire Department's presentation began with Fire Chief Mike Figolah introducing the Information Technology Coordinator Chris Truty. Mr. Trnty provided a demonstration of the apparatus computer laptops and how the department uses them in their vehicle throughout the process of an emergency call. He explained the equipment currently being used by the Fire Department as well as technology and wireless communications of the future. Chief Figolah provided an overview of the 2002 update to their 5-year comprehensive plan. Chief Figolah stated the 5-year plan is updated annually and contains a section on current issues and progress on issues already addressed. One of the current issues discussed in detail was the replacement of Fire Station 14 with an estimated cost of $2,646,000 and the effects it would have on the mechanics currently located at Station 14. With the proposed new station the mechanics would move to the public works building, which would also have to be renovated to accommodate the move. Another issue discussed was the utilization of the new 12-1cad electrocardiogram and continuous positive airway pressure units. Currently the department uses a 3-lead electrocardiogram to help treat patient with potential heart problems. Commissioner GeorgeBusse askedifthe 12-1eadwasreallythat much better than the 3-lead. Chief Figolah stated that it is the difference between a 3 dimensional picture of the heart with a 12-lead and a single dimensional picture with the 3-lead. ChiefFigolah summarized several other issues faced by the depamnent. Among them is the threat of damage to the petrochemical facility located in Mount Prospect. The department would like to acquire several pieces of equipment totaling $42,650.00 that would aid in the protection of this facility. The department has requested federal grant funds for this project and could also acquire funds through donations or other grants. Lastly, the village is planning a village-wide tabletop disaster drill for sometime in 2002. The Fire Department is likewise looking into establishing an Emergency Operation Center that would help in case of a disaster or terrorist incident. Finally, Chief Figolah highlighted several areas in the department's plans that have been accomplished and the positive effects they have had on the village. 2 I. CHAmMAN'S REPORT Chairman John Kom highlighted the topics discussed at the board meetings that have taken place recently. There was a minor discussion on the new Village Hail/Community Center project. Village Manager Michael Janonis stated that there could be a more detailed discussion at the June Finance Commission meeting on the Village Hall project after the CIP discussions. VII. FINANCE DIP~CTOR' S REPORT Finance Director Doug Ellsworth presented a memo regarding the Moody's bond rating the village recently received. The memo reafftrmed the Aa3 status currently held by the village. VIII. OTtaWa BUSINESS Chairman John Korn asked if the members wanted to make any recommendations on the pre budget information presented byFinance, Police orthe CommunityDevelopment Departments. The members decided to discuss their recommendations at the conclusion of all the presentations in one overview. IX. NEXT MEETING: JUNE 27, 2002 Commissioner Tom Pekras motioned to adjourn and Commissioner Charles Bennett seconded the motion. The meeting was adjourned at 9:55 p.m. The next meeting will be June 27, 2002. Respectfully submitted, Lisa Burkemper Adnfinistrative Assistant Finance Department