HomeMy WebLinkAbout03/06/2012 VB MinutesMINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
March 6, 2012
CALL TO ORDER Mayor Pro Tern Matuszak called the meeting to order at 7:05 p.m.
ROLL CALL Present: Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steven Polit
Absent: Mayor Irvana Wilks
Trustee Michael Zadel
PLEDGE PLEDGE OF ALLEGIANCE
Trustee Polit led the Pledge of Allegiance.
INVOCATION INVOCATION
Trustee Korn gave the Invocation.
MINUTES MINUTES
Trustee Polit, seconded by Trustee Juracek, moved to approve the minutes of the regular Village
Board meeting held February 21, 2012.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak. Polit
Nays: None
Motion carried.
APPROVE BILLS APPROVE BILLS
Mayor Pro Tern Matuszak stated the next item on the agenda, "APPROVE BILLS" was noted by
an asterisk, and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA."
MAYOR'S REPORT MAYOR'S REPORT
Mayor Pro Tern Matuszak presented the following appointments recommended by Mayor Wilks
for Village Board approval:
APPOINTMENTS APPOINTMENTS
Citizen Corps Commission
Appointments
Public Health Nurse Jill Heinking
Deputy Police Chief Michael Semkiu
Term expires December 2012
Term expires December 2012
Trustee Juracek, seconded by Trustee Polit, moved to approve the appointments as listed
above.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Minutes of the Regular Meeting of the Mount Prospect Page 1 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
HEARD Mayor Pro Tern Matuszak welcomed Boy Scouts:
Devon Vodden Troop #168
Patrick Spanier Troop #117
Nicholas Spanier Troop #117
The Scouts are working on their Citizen in the Community badges.
CONSENT AGENDA CONSENT AGENDA
Trustee Korn, seconded by Trustee Juracek, moved to approve the following business items:
APPROVE BILLS 1. Bills dated February 16 — February 29, 2012
2. A RESOLUTION AUTHORIZING APPROVAL OF THE OFFICIAL ZONING MAP
LANDSCAPE MAINT. OF THE VILLAGE OF MOUNT PROSPECT
VBA 09 -12
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
OLD BUSINESS OLD BUSINESS
A. PZ- 32 -11, 1108 North Elmhurst Road, Linda Davis
PZ- 31 -11, 701 EAST Mayor Pro Tern Matuszak presented for a second (2nd) reading an ordinance to grant variations
PROSPECT AVENUE for property located at 1108 North Elmhurst Road. This ordinance grants variations for floor area
and lot coverage for property located at 1108 North Elmhurst Road. The Planning and Zoning
Commission recommended by a vote of 6 -0 to deny the request; adoption of the ordinance
requires a super majority vote for approval.
Mr. Cooney indicated there was no new /additional information since the first (1 reading of the
ordinance at the February 7, 2012 Village Board meeting. He stated the owners of the subject
property were in attendance to address the Village Board.
Mr. Donald Davis, owner, showed a picture of his property and requested additional time as he is
trying to purchase the property to the north of his property. The purchase of the additional
property would allow completion of the addition in compliance of the Village Code. (To date he
has been unable to make contact with the owner.) Granting the additional time would give him
time to reach the property owners to the north and south. While he believes the home to the
north of his property is condemned the purchase of either property would provide the additional
land needed to complete the addition per Village Code requirements.
Trustee Juracek asked Mr. Davis how much time he would need to contact the owners. She
added that if the Village Board granted the additional time (1) no work could be done on the
project during this time and (2) the time could not be extended indefinitely. If successful the lots
would need to be consolidated; requiring additional time.
Mr. Davis requested sixty (60) days to contact the property owners regarding purchase of their
respective property.
In response to questions from the Village Board Mr. Cooney provided the following:
• Petitioner would need to purchase land and raze the house.
• Code does not prohibit lot size.
• Require consolidation of lots.
Village Board Comments
• Can work with Petitioner for a finite period.
• Grant the 60 days; provide status report on acquisition.
• Should know in 60 days if property available for purchase; if doesn't get land, addition will need
to come down.
• Petitioner could contact neighbor to the north about the property; neighbor may be interested in
splitting the land.
Minutes of the Regular Meeting of the Mount Prospect Page 2 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
Trustee Korn stated he would like a shorter period of time granted; 60 days is too long.
Petitioner should be able to demonstrate within a 30 day time period what action he has taken to
acquire property.
Trustee Juracek acknowledged the importance of having the Petitioner take action on his intent
to obtain additional land but was inclined to support the request for a 60 day extension.
Trustee Juracek, seconded by Trustee Polit, moved to approve a sixty (60) day deferral, (May
15, 2012 Village Board meeting) for the 2 nd reading of an ordinance granting variations for
property located at 1108 North Elmhurst Road, to allow the Petitioner additional time to locate
the property owner(s) to the north and /or south for the purpose of acquiring property.
Upon roll call: Ayes: Hoefert, Juracek, Polit
Nays: Korn, Matuszak
Motion failed.
Village Manager Janonis stated approval required a super majority vote; 4 votes in favor of the
motion.
Trustee Hoefert, seconded by Trustee Korn, moved to approve a thirty (30) day deferral (April
17, 2012 Village Board meeting) for the 2 nd reading of an ordinance granting variations for
property located at 1108 North Elmhurst Road, to allow the Petitioner additional time to locate
the property owner(s) to the north and /or south for the purpose of acquiring property.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
AMEND WATER B. 2 nd reading of An Ordinance to Amend Water and Sewer Rates Set Forth in Appendix A,
AND SEWER Division II of the Village Code of Mount Prospect.
RATES
Mayor Pro Tern Matuszak presented for a second (2 reading an ordinance to amend water
and sewer rates set forth in Appendix A, Division II of the Village Code. This ordinance
increases water and sewer rates effective for bills rendered on or after May 1, 2012.
Finance Director Dave Erb provided a brief overview stating the rate increase is a direct result of
the 9.5% rate increase imposed by the City of Chicago for the sale of water. He stated the City
of Chicago rate increase and its impact on Village rates had been presented to the Village Board
for public discussion at the January 24 Committee of the Whole meeting as well as the
February 21 Village Board meeting. The ordinance approves a 9.5% rate increase on or after
May 1, 2012
Trustee Hoefert reiterated, the Village Board had worked with staff and held lengthy public
discussions on the City of Chicago rate increase and subsequent increase to resident water
rates; action the Village must take to keep water flowing. He referenced the "Most Favored
Nation" clause with respect to the City of Chicago's rate increase.
Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance No. 5994:
ORD 5994 AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH
IN APPENDIX A, DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
Minutes of the Regular Meeting of the Mount Prospect Page 3 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
NEW BUSINESS NEW BUSINESS
A.1 reading of An Ordinance Amending Ordinance No. 5838 Granting A Conditional Use Permit
AMEND ORD 5838, for the Preliminary Approval of a Planned Unit Development for Property Located at 1703
1703 KENSINGTON Kensington Road.
ROAD
Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance amending Ordinance
No. 5838 granting a conditional use permit for the preliminary approval of a Planned Unit
Development for property located at 1703 Kensington Road. This ordinance amends Ordinance
No. 5838 by extending the effective date for the conditional use for one (1) year.
Community Development Director William Cooney provided background information stating the
Petitioner has requested an extension of the zoning approvals granted by the Village in 2011 for
a Preliminary Planned Unit Development to construct a senior housing development. The
Petitioner has yet to construct the development as they have not been granted tax credits from
the Illinois Housing Development Authority. The Petitioner is seeking approval to renew the
requests for an additional year; anticipating the tax credits will be granted. Mr. Cooney stated
staff is supportive of the request.
Ms. Randy Schulo, Alden Foundation, was in attendance to address the Village Board and
provide additional information.
• Grant money — competitive process. Not unusual to not get grant award in first attempt.
Shorewood Development — grant awarded after third round.
• Grant process unrelated to certificate of need process.
• Alden Foundation committed to Mount Prospect Development — recognize need for senior
housing.
Village Board Comments
• No senior housing in Mount Prospect; residents in their senior years wanting this type of
housing have to move out of the community.
• Need for financing to come through.
• Need for skilled facilities.
• Will speak on behalf of Alden Group to secure financing from the Illinois Housing Development
Authority.
• Support Alden Foundation project; understand financing is difficult.
Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings
of an ordinance.
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 5995:
AN ORDINANCE AMENDING ORDINANCE NO. 5838 GRANTING A CONDITIONAL
ORD 5995 USE PERMIT FOR THE PRELIMINARY APPROVAL OF A PLANNED UNIT
DEVELOPMENT FOR PROPERTY LOCATED AT 1703 KENSINGTON ROAD
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
AMEND CHAPTER B.1 st reading of An Ordinance Amending Chapter 20 of the Village Code of the Village of Mount
20 (ANIMALS) OF Prospect regarding Vicious Animals.
THE VILLAGE CODE
Minutes of the Regular Meeting of the Mount Prospect Page 4 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance amending Chapter 20
of the Village Code regarding vicious animals. This ordinance amends Section 20.207, "Vicious
Animals," of Article II, Dogs and Cats of Chapter 20.
Police Chief John Dahlberg provided background information regarding the intent as well as the
regulations of Section 20.207 entitled Vicious Animals adopted in January of 2006. He stated at
since that time approximately two (2) dozen dogs, have been officially declared vicious animals.
Chief Dahlberg indicated over this same period he frequently received feedback from those dog
owners that the inability to walk their dog on the public way (which is not currently permitted) was
a significant concern and a quality of life issue for their dogs. In recent months, the police
department evaluated Section 20.207 of the Village Code that governs "Mandatory Restraint" to
determine if this requirement could be amended to address the concern of the dog owners and
at the same time ensure public safety.
At the February 14 Committee of the Whole meeting, Chief Dahlberg reported that while the
current "vicious animal" requirements work well and meet the needs of the community, he also
proposed an amendment to the Village Code that would allow owners with dogs declared vicious
to walk them on the public way; subject to certain conditions. Following a lengthy public
discussion at the February 14 COW meeting, the Village Board indicated their support of the
proposed amendments that would permit a vicious animal to be on the public way.
The proposed amendment to Chapter 20, Section 20.207 requires a vicious animal that is on the
public way be: 1) securely muzzled; 2) restrained by a chain or leash, not in excess of six feet
(6'); 3) chained or leashed to a three (3) point harness and 4) under the immediate and constant
physical restraint of an individual not less than eighteen (18) years of age. The revised
ordinance also provides a mechanism for the Office of the Chief of Police to revoke the privilege
of walking a vicious animal on the public way if the animal has bitten or caused injury to any
person or domestic animal while being exercised.
Chief Dahlberg stated an animal is determined to be vicious if it has bitten or attacked a person
or another domestic animal in an unprovoked manner.
Villaae Board Comments
• Proposed amendments to the Code were discussed at length at the February 14 COW
meeting.
• Public safety is paramount; amendments seem reasonable.
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings
of an ordinance.
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
Trustee Juracek, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5996:
ORD 5996 AN ORDINANCE AMENDING CHAPTER 20 OF THE VILLAGE CODE
OF THE VILLAGE OF MOUNT PROSPECT REGARDING VICIOUS ANIMALS
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
C. 1 St reading of An Ordinance Amending Chapter 11 and Appendix A of the Village Code
Regarding Public Passenger Vehicles (Taxicabs and Livery)
Minutes of the Regular Meeting of the Mount Prospect Page 5 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
AMEND CHAPTER Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance amending Chapter 11
11 (MERCHANTS, and Appendix A of the Village Code regarding Public Passenger Vehicles (Taxicabs and Livery).
BUSINESSES, This ordinance amends Article I, Article XI, Article XXXIV of Chapter 11 and Appendix A,
OCCUPATIONS Division III of Chapter 11, "Merchants, Businesses, Occupations and Amusements" regarding
AND AMUSEMENTS taxicabs and livery.
OF THE VILLAGE
CODE Police Chief Dahlberg presented background information stating a review of Chapter 11
regarding public passenger vehicles (taxicabs and livery) had been conducted by Police
Administration. As it was determined this section of the code was no longer necessary to ensure
public safety in the current public passenger vehicle operating environment, recommendations to
amend Chapter 11 were presented for the Village Board's consideration and public discussion at
the January 10 Committee of the Whole meeting.
As amended the current Article XI requirement to license individual taxicabs would be eliminated
and tax drivers would be required to obtain chauffer licenses.
Village Board Comments
• Elimination of licensing removes Village liability
• Elimination of existing requirements enhances police department efficiencies.
Trustee Korn, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of
an ordinance.
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance No. 5997:
ORD 5997 AN ORDINANCE AMENDING CHAPTER 11 AND APPENDIX A OF THE
VILLAGE CODE REGARDING PUBLIC PASSENGER VEHICLES
(TAXICABS AND LIVERY
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
AMEND CHAPTER D. 1 St reading of An Ordinance Amending Chapter 11 "Merchants, Businesses,
11, MERCHANTS, Occupations and Amusements" of the Village Code Regarding Solicitation.
BUSINESSES,
OCCUPATIONS Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance amending Chapter 11
AND AMUSEMENTS and Appendix A. This ordinance amends Article I and Article XXVIII of Chapter 11 and Appendix
A, Division I of the Village Code regarding door to door solicitation.
Police Chief Dahlberg presented background information stating the recommendation to amend
Chapter 11 regarding door to door solicitation followed staff review of the requirements and were
based on 1) the registration requirements are onerous for the Police Department and 2)
concerns that the present requirements may not meet Constitutional muster. In addition to
public discussion of door to door solicitation by the Village Board at a previous Committee of the
Whole meeting, staff recommendations were reviewed by the Assistant Village Attorney. The
Assistant Village Attorney concurs, certain provisions of the Code regarding door to door
solicitation were problematic and drafted an ordinance to amend the Code which includes: 1)
elimination of the registration requirements and 2) limits the enforcement of solicitation to those
areas in which an owner or occupant of property has restricted solicitation by placement of a
sign to that effect.
Village Board Comments
• Door to door solicitation — Village Board held public discussion at previous COW meetings.
• Village Code still has some restrictions including hours.
Minutes of the Regular Meeting of the Mount Prospect Page 6 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
• Does not apply to political or religious solicitation.
• Courts have said we have no comes to door to solicit.
• Posting of "No solicitors invited sign" — solicitor cannot knock /ring doorbell.
Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings
of an ordinance.
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5998:
AN ORDINANCE AMENDING CHAPTER 11 "MERCHANTS, BUSINESSES,
ORD 5998 OCCUPATIONS AND AMUSEMENTS" OF THE VILLAGE CODE
REGARDING SOLICITATION
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
Chief Dahlberg returned to the subject of the amendment to the Village Code regarding vicious
animals. He stated the Police Department will be sending letters, in approximately twenty (20)
days, to all owners with a dog identified as "vicious" explaining the change in the Village Code.
E. 1 St reading of An Ordinance Authorizing the Sale of Certain Personal Property Owned by the
RATIFICATION OF Village of Mount Prospect.
SALE OF CERTAIN
PERSONAL Mayor Pro Tern Matuszak presented for a first (1 reading an ordinance authorizing the sale of
PROPERTY OWNED certain personal property owned by the Village of Mount Prospect. This ordinance ratifies the
BY THE VILLAGE actions of Village Manager Michael Janonis in his approval of the sale of a street sweeper
authorized for sale pursuant to Ordinance No. 5817, September 21, 2010.
Public Works Director Sean Dorsey presented background information stating in September of
2010 the Village Board authorized the sale of a 2002 street sweeper as surplus equipment. In
2011 the sweeper was marketed at GovDeals.com.; however, none of the bids received met the
minimum bid requirement of $25,000. After the bidding at GovDeals.com closed staff received a
written offer to purchase the sweeper for $25,000 from the City of Oak Forest, Illinois; due to the
limitations of the Oak Forest purchasing policy they were unable to participate in the
GovDeals.com bid.
With the approval of Village Manager Janonis the offer from Oak Forest was accepted;
transaction has been completed. The ordinance under consideration for the Village Board's
approval ratifies the actions of Village Manager Janonis.
Village Board Comments
• Staff always watching Village dollars; by holding to sale price, staff was able to get an
additional $8,500 for the Village.
• Great job — not the first (1 time Public Works has gotten the best dollar for the Village.
Mr. Dorsey credited Vehicle /Equipment Superintendent James Breitzman for taking steps to
ensure the best interests of the Village. He did not believe the bid price of $16,500 was a fair
price; recommended the Village hold off on the sale to receive value of sweeper - $25,000.
Trustee Hoefert, seconded by Trustee Juracek, moved to waive the rule requiring two (2)
readings of an ordinance.
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Minutes of the Regular Meeting of the Mount Prospect Page 7 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
Motion carried.
Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 5999:
AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL
ORD 5999 PROPERTY OWNED BYTHE VILLAGE OF MOUNT PROSPECT
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
F. Resolution Authorizing Approval of the Official Map of the Village of Mount Prospect.
Approved under the Consent Agenda.
CRYSTAL HEALTH G. Request motion for approval of the final written order in the matter of the hearing on the
SPA, 1735 appeal of Crystal Health Spa, located at 1735 Algonquin Road, Mount Prospect, Illinois from
ALGONQUIN ROAD the Order of Revocation dated December 14, 2011.
Mayor Pro Tern Matuszak presented the request for motion for approval of the final written order
in the matter of the hearing on the appeal of Crystal Health Spa, located at 1735 Algonquin
Road, Mount Prospect, Illinois from the Order of Revocation dated December 14, 2011.
Village Manager Janonis provided background information stating on February 28, 2012 the
Corporate Authorities of the Village conducted a hearing pursuant to the Mount Prospect Village
Code on the appeal of the licensee from the Order of Revocation issued by Hearing Officer
David Strahl on December 14, 2011; revocation for "act of prostitution." The Mayor and Board
conducted an "on record" review of the matter, heard arguments of counsel and conducted their
deliberations of the appeal. The Mayor and Village Board affirmed the decision of the Hearing
Officer as to the findings and the assessed penalty of revocation. Revocation of Business
License No. 148; effective 11:59 pm., March 7, 2012.
The motion to approve the final written order is the official adoption of the final order. He noted
the decision to affirm the findings and revocation of the business license can be appealed to the
Circuit Court.
Trustee Hoefert, seconded by Trustee Polit, moved to approve the motion to uphold the findngs
of the Hearing Officer and the revocation of the business license of Crystal Health Spa.
Trustee Jurcek called for a tint of order stating the findings of the Hearing Officer were already
affirmed at the February 28 h appeal hearing; the motion before the Village Board at this time is
for the approval of the final written order.
Village Manager Janonis stated the motion should be for approval of the final written order;
amend motion.
Trustee Hoefert, seconded by Trustee Polit, moved to approve the request for approval of the
final written order in the matter of the hearing on the appeal of Crystal Health Spa, located at
1735 Algonuin Road, Mount Prospect, Illinios from the Order of Revocation dated December 14,
2011.
Upon roll call: Ayes: Juracek, Hoefert, Korn, Matuszak, Polit
Nays: None
Motion carried.
MANAGER'S VILLAGE MANAGER'S REPORT
REPORT A.Request Village Board approval to accept bid for the 2012 Street Resurfacing Program in
an amount not to exceed $2,084,711.59
Minutes of the Regular Meeting of the Mount Prospect Page 8 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
Village Engineer Jeff Wulbecker introduced village engineers, Mr. Joel Michalik and Mr. Dan
2012 STREET Randolph. He credited the success of the street resurfacing program to the excellent work of
RESURFACING Mr. Michalik and Mr. Randolph.
PROGRAM
Mr. Wulbecker then presented background information and staff's recommendation. The goal of
the Village's Street Resurfacing Program is to maintain an average 20 -year life for all Village
streets; this requires that 6.8 miles of Village streets are resurfaced on a yearly basis. However,
due to the continued decline in street improvement funds and MFT funds, this year's program
was reduced from 6.8 miles to approximately 4.7 miles. In order to secure an early and more
favorable bid both the MFT funded program and the Village Street Improvement funded program
were combined.
The Engineer's estimate for the project was estimated at $2,082,898. The lowest bid submitted
for the project was from Arrow Road Construction Company at $1,979,673.20. As this year's
contract unit prices are less than those used in the Engineer's estimates and the low bid of
Arrow Road is less than the amount budgeted, staff recommend the Village take advantage of
the favorable pricing and add additional work up to the budgeted amount of $2,084,711.59. Staff
further recommended the contract be awarded to the low bidder Arrow Road Construction in an
amount not to exceed $2,084,711.59.
In response to questions from the Village Board Mr. Wulbecker stated staff will need to
reevaluate the condition of the streets to determine which streets can be added into the project.
Condition of the streets and funds will determine how much additional work can be done. He
stated the Village is approximately 7.21 miles behind in the resurfacing program; one (1) year
behind in funding.
Village Manager Janonis stated future discussions will include potential funding mechanisms for
catching up.
Trustee Korn, seconded by Trustee Juracek, moved for approval of request to accept bid for
2012 Street Resurfacing Program and to add additional work up to the budgeted amount of
$2,084,711.59.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
WATER METER B. Request Village Board approval to accept proposal for Water Meter Services in an amount not
SERVICES to exceed $109,680.
Water /Sewer Superintendent Matt Overeem provided background information including the bid
process and recommendation.
To maintain the accountability of water consumption annual water meter testing, replacement
and repairs are routinely performed within the Village's water system. Approximately 800
properties are annually targeted for water meter replacement and /or private building inspections
with an additional 125 commercial water meters tested.
On the advice of the village attorney the RFP included a requirement to pay prevailing wage. In
addition, the bid documents stipulated no price increase over the two (2) year contract period.
Three (3) proposals were submitted; the lowest proposal was submitted by HBK Water meter
services. The low bid of $109,680 represents an increase of approximately 33.5% when
compared to the 2010 -2011 contract.
Staff recommend the Village Board accept the lowest, responsible proposal and authorize an
agreement with HBK Water Meter Services in an amount not to exceed $109,680.
Minutes of the Regular Meeting of the Mount Prospect Page 9 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect
Village Board Comments
• Experience with HBK — very positive; staff performing meter replacement — very
knowledgeable, neat and pleasant.
• Illinois American Water customers — not part of Village contract with HBK
In response to questions regarding the proposal Mr. Overeem stated the one (1) proposal that
was "off the mark" was submitted by a company that had little experience in this field but trying to
expand services.
Trustee Hoefert, seconded by Trustee Juracek, moved to approve the request to accept
proposal for water meter services in an amount not to exceed $109,680.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
C. Status
Village Manager Janonis announced the following:
■ Coffee with Council, March 10 at 9:00 a.m.
Village Hall Community Room
Trustee Hoefert encouraged members of the local media (newspapers) to attend.
Mayor Pro Tern Matuszak stated in was a good venue that allowed for discussion
with the Mayor and members of the Village Board
OTHER BUSINESS OTHER BUSINESS
Trustee Korn stated the Senior Advisory Council was holding its annual St. Patrick's Day
Party at the Wellington, Sunday, March 11 He also reminded everyone to change
their clocks and smoke detector batteries this weekend; daylight savings time starts
March 11
ADJOURN ADJOURN
There being no further business to discuss Mayor Pro Tern Matuszak asked for a motion to
adjourn.
Trustee Polit, seconded by Trustee Juracek, moved to adjourn the meeting.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Motion carried.
The March 6, 2012 Village Board meeting adjourned at 8:39 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting of the Mount Prospect Page 10 of 10
Mayor and Board of Trustees March 6, 2012
of the Village of Mount Prospect