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HomeMy WebLinkAbout3. Future COW Discussion Items2012 PROPOSED COW TOPICS NAME /DEPARTMENT TOPIC Mayor Wilks Commemorative plaques to acknowledge a business person, leader, or resident who made a contribution to the Village of Mount Prospect. Establish a Commission to oversee the 100th year incorporation of Mount Prospect. Trustee Hoefert Review of vicious dog regulations Trustee Korn Police actions on underage house parties Trustee Juracek Review of VOMP Municipal deregulation of opportunities Trustee Korn /Polit Synthetic Drug Ordinance Several Village Board Members Door to door solicitation regulations Requirement for residents and businesses to shovel snow after a storm Village Manager Roadside memorial displays and related regulations Village Clerk Consent Agenda Items OMA & FOIA Training (workshops) Community Development Northwest Suburban Housing Collaborative Updated Downtown plan Fire Fire department staffing Police Crime prevention unit reactivation 2013 Public Works EAB /Gypsy Moth update Levee 37 update July 23, 2011 Flood study report AMR /AMI System replacement Street Improvement Program Commuter pay station replacement MWRDGC Watershed Management ordinance Finance ERP Project implementation status update Date: January 17, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: Commemorative Plaques to acknowledge a business person, leader, or resident who made a contribution to the Village of Mount Prospect. DESCRIPTION: Occasionally I will receive a request to rename a street or to put a name on something that commemorates the commitment for historical purposes that a particular person had in the life of Mount Prospect. Because GPS now rules our world and if someone is searching for directions on a renamed street it would be impossible to locate addresses. In response, I have had to develop a letter to send to relatives who discover the connection to the Village when going through papers or records. I also have resisted it because just renaming a street or putting a name plaque on a bench or one of the park district's bricks doesn't tell the history of the person As certain people pass away they take their memories and stories with them. RESOLUTION: I envision a type of plaque on a metal post that briefly describes a few facts about the person's story. I spoke with the Rev.Tony Tolbert, chair of the Community Relations Commission and he would be willing to take on such a task The work of the CRC would have to be expanded to allow for the plaques project. The plaques could be placed in Founder's plaza next to the flags Family members would pay for the plaques to be produced and maintained. TIME FRAME: This will be an ongoing responsibility and we should be sure we do it without rushing However, with each funeral, we are losing the stories of our past I would like for our history to be preserved not Oust in headstones in the graveyards but in something that people can visit outside Village Hall. Irvana K. Wilks Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: _ Hoefert: Polit: _ Juracek: Zadel: _ Korn: Date: January 17, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: On February 3 2017 the Village of Mount Prospect will celebrate its 100 year of incorporation — in 5 years. I would like for us to establish a commission to help us celebrate that important occasion. DESCRIPTION: Last year, Lil (who has sadly passed away) and Leo Floros and Gerald L. "Skip" and Janice Farley met with Mike Janonis and me to remind us of the approaching anniversary. Former Mayor Farley had named the Floroses and Janice to co -chair the 75 Anniversary Committee, which was celebrated in 1992 and became the template for our Celestial Celebration that is still held on the 1s' Saturday each February. The Farleys and Floros have saved scrapbooks and boxes full of pictures, news clippings and event brochures to provide a historical context. RESOLUTION: I envision a commission that would have members and staff liaisons (as all of our commissions do now) and also have a line item in the future budgets Because it is constituted by the Village it would have the ability to meet and to accomplish this needed role. TIME FRAME: This will be a responsibility for at least 5 years and probably would dissolve at the conclusion of its tasks. I would like for our 100 Anniversary to be honored in the best possible way. Doing it as a commission rather than a working subcommittee or any other structure, makes sense to me. Irvana K. Wilks Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: _ Juracek: Zadel: _ Korn: Date: SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION /CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: act A � �.s Elected Official /Staff concur that there should be discussion of the above - listed subject matter: Yes No Wilks: Hoefert: Juracek: Korn: Matuszak: Polit: Zadel: Yes No HAVILM \Cow\2009 \C0W Items Form.doc ITAI X_ Date: ` 1 Or i 2 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: ' BRIEF DESCRIPTION V\� If Ce vyen-- OF ISSUE /PROBLEM i INCLUDING VILLAGE . A)v �' CODE REFERENCE, IF APPLICABLE C, r +1 t s. e4 ews. VQ_ - to RESOLUTION /CHANGE C kv \r• �; `, 1 1c` e (G 4r' SOUGHT: TIME FRAME FOR CONCLUSION: I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: Juracek: Zadel: Korn: HAVILM \Cow\2009 \C0W Items Form.doc Date: / 4- SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION (� OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION /CHANGE SOUGHT: �A ��4 t-I > -� TIME FRAME FOR CONCLUSION: 2012 Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: Juracek: Zadel: Korn: HAVILM \Cow0009 \C0W Items Form.doc Date: I SUBJECT: SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION f VA OF ISSUE /PROBLEM INCLUDING VILLAGE � 'ti CODE REFERENCE, lr tI , `c+ 1 KCt IF APPLICABLE S r1�Y }�z � �6, C"J c i�E? �V � C RESOLUTION /CHANGE SOUGHT: ` 4 TIME FRAME FOR CONCLUSION: a",)4 � ,'A r L Ele a cl t I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks- Matuszak: Hoefert: Polit: Juracek: Zadel: Korn: H: \VILM \CowV009 \C0W Items Form.doc Date: SUBJECT: SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION /CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: if V Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: Juracek: Zadel: Korn: HAVILM \Cow\2009 \C0W Items Form.doc Date: /I F3 /I SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION /CHANGE SOUGHT: L i • TIME FRAME FOR CONCLUSION: Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: Juracek: Zadel: Korn: HAVILM \Cow\2009 \C Items Form.doc Date: 3 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION /CHANGE ?, 41-r,8, qjZ &e �A& SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official /St I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: Juracek: Zadel: _ Korn: HAVILM \Cow\2009 \C0W Items Form.doc Date: January 4, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE Consent Agenda Waive second (2 "d ) reading of certain business items that are considered routine /non - controversial (no discussion). These ordinances would be under the Consent Agenda — could be removed at the request of Mayor or Trustees. Examples: 1) Revisions to Village Code previously discussed at COW meeting(s) (no questions /controversy and /or "housekeeping" item(s). 2) Appointment(s) to outside agencies — JAWA 3) Conditional Use requests — approved by P & Z (see attached) RESOLUTION /CHANGE 1) Efficiency of Village Board action. SOUGHT: 2) If applied to CU could minimize amount of time requester must expend in the process. TIME FRAME FOR No urgency. CONCLUSION: Lisa Angell Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: Juracek: Zadel: Korn: HAVILM \Cow\2009 \C0W Items Form.doc Date: 2 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE [•�sa I x, RESOLUTION /CHANGE SOUGHT: Aq- TIME FRAME FOR © �� CONCLUSION: V �=" csc � Offici /Staff e I concur that there should be discussion of the above - listed subject matter: Yes No Wilks: Hoefert: Juracek: Korn: Yes No Matuszak: Polit: Zadel: H: \VILM \Cow\2009 \COW Items Form.doc Date: 1 /5 If L SUBJECT: SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS G AW51 5 40 1 n C ell 4bo,' 11 TIME FRAME FOR A ". CONCLUSION: Is Eleciell Official /St I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: _ Hoefert: Juracek: Korn: Port: Zadel: HAVILM \Cow\2009 \C0W Items Form.doc Date: 3 /I SUGGESTIONSIPOSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS r � 1bo uln -( wn A SUBJECT: �� � BRIEF DESCRIPTION OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION /CHANGE SOUGHT: reu pre 1k)tj G1ui�tS 7u � Owtadwr' yIGI• t o A^ C6 n �,. nIA ilov, • NA G I7VlT A a f p l io V , AIhPftdtd PIAS, TIME FRAME FOR CONCLUSION: T Elected fficial /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: Juracek: Zadel: Korn: HAVILM \Cow\2009 \C0W Items Form.doc Date: JANUARY 4, 201 SUGGESTIONSIPOSSIBLE DISCUSSION ITEMS FUTURE COAIFMITTEE OF THE WHOLE MEETINGS SUBJECT FIRE DEP ARTMM STAFFING BRIEF DESCRIPTION REVIEW FIRE DEPARTMENT OF ISSUE/PROBLEM INCLUDING VILLAGE STAFFING REQUEST AS OUTLINED CODE REFERENCE, IF APPLICABLE THE 5 COMPR PLAN - 2011 UPDATE. RESOLUTION /CHANGE HIRE ADDITIONAL PERSONNEL SOUGHT: TO STAFF TO APPROPRIATE LEVEL. TIME FRAME FOR CONCLUSION: AS FUNDING COMBS AVAILABLE - INCLUDING STAFFING FOR .. °. ADEQUATE FIRE AND EMER RESPONSE ��GRANT- Electe cial /Staff ' I concur that there should be discussion of the above- listed subject matter: Yes No Yes No WNlks: Matuszak: Hoefert: Polit: Juracek: Zadel: Kom: HAVILWC0w120091C Items Form.doc Date: January 3, 201 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: POLICE DEPARTMENT - CRIME PREVENTION UNIT REACTIVAT 2013 I concur that there should be discussion of the above - listed subject matter: Yes No Wilks: Hoefert: Juracek: Korn: Yes No Matuszak: Polit: Zadel: HAVILM \Cow\2009 \C0W Items Form.doc BRIEF DESCRIPTION EFFECTIVE 01 JANUARY 2011, THE CRIME PREVENTION UNI WAS OF ISSUE /PROBLEM DEACTIVATED DUE TO SWORN PERSONNEL FORCE REDUCTIONS. THE LOSS INCLUDING VILLAGE OF THE CRIME PREVENTION UNIT /OFFICERS HAS CREATED A SERIES OF CODE REFERENCE, ISSUES INCLUDING THE F=E TO ADEQUATELY MAIN I THE DEPART - IF APPLICABLE MENT'S MEDIA RELATIONSHIPS, PUBLIC INFORMATION EFFO CRIME AND COMMUNITY ALERT FUNCTIONS. DEMAND FOR CRIME PREVENTION RE- LATED ACTIVITIES SERVICES., PROGRAMS AND INFORMAT L HAS BEEN SIGNIFICANT IN 2011 (SEE ATTACHED LOG OF 2011 REQUESTS FOR CRIME PREVENTION UNIT SERVICES). MOST NOTABLY, OUR WORKIN RELATION- SHIPS AND LINES OF COMMUNICATION WITH LOCAL SCHOOLS HAVE SUFFERED DUE TO THE FORCE REDUCTION. RESOLUTION /CHANGE RESTORE ONE (1) FULL TIME CRIME PREVENTION UNIT SWO OFFICER SOUGHT: FOR F.Y. 2013. TIME FRAME FOR RESTORATION OF POSITION APPROVED PRIOR TO FINAL 2013 BUDGET CONCLUSION: APPROVAL. 1ST YEAR COST: $85,559.00 2ND YEAR COST: $87,099.00 JOHN K. DAHLBERG, CHIEF OF POLICE Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Wilks: Hoefert: Juracek: Korn: Yes No Matuszak: Polit: Zadel: HAVILM \Cow\2009 \C0W Items Form.doc Date: First Choice 2/28/12 (Second Choice 3/13/121 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: EAB and Gypsy Moth Update BRIEF DESCRIPTION OF ISSUE /PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE Forestry/Grounds staff will update the Village Board about Emerald Ash Borer. We will show how the number of finds and removals has risen rapidly in the past year and report on our expectations for 2012. Emerald Ash Borer Program Manager Scott Schirmer of the Illinois Department of Agriculture is expected to attend and provide that department's viewpoint on our EAB management activities. Staff will present the results of the Illinois Municipal Ash Management Survey (M.A.M.S.) written by Forestry /Grounds staff and conducted by the Morton Arboretum. We will review our past insecticide usage and discuss possible changes for 2012. We will also present several options for Board consideration regarding treatment of additional parkway trees by residents. Citizens will be invited to attend, particularly the gentleman on Thornwood Drive who has requested a delay in plans to remove infested trees and allow treatment. Staff will very briefly mention the status of Gypsy Moth in Mount Prospect and any treatment recommendations for 2012. Note: Timing of meeting is critical. It needs to occur after February 15 in order to include results of M.A.M.S. survey and no later than mid -March in order to allow time for contractual decisions and citizen outreach before the recommended EAB insecticide treatment window. RESOLUTION /CHANGE SOUGHT: Possible increase in funds allotted for EAB treatments (changing treatment methods from annual to biennial) and the need for additional tree removal funds. Also, we'll recommend an ordinance change to allow additional time for removal of infested ash trees found during the dormant season. TIME FRAME FOR CONCLUSION: 2/15-3/15 Sean Dorsey Elected Official /Staff Date: JANU 4, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: LEVEE 37 UPDATE BRIEF DESCRIPTION LEVEE 37 WILL BE SUBSTANTIALLY COMPLETED IN 2012, EXCEPT FOR THE 600' GAP. OF ISSUE /PROBLEM INCLUDING VILLAGE STAFF PROPOSES TO EXPLAIN THE STATUS OF THE LEVEE, THE PLAN FOR ADDRESSING CODE REFERENCE, CODE COMPENSATORY STORAGE ISSUES, AND THE TIMEFRAME FOR FINAL FILLING OF THE GAP. APPROPRIATE STAFF WILL BE ON HAND. RESOLUTION /CHANGE INFORMATIONAL PRESENTATION ONLY. NO ACTION NEEDED. SOUGHT: TIME FRAME FOR CONCLUSION: 2ND QUARTER 2012. SEAN DORSEY Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: — Hoefert: Juracek: Korn: Pollt: Zadel: H: \VILM \Cow\2009 \COW Items Form.doc Date: JANUARY 4, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: JULY 23, 2011 FLOOD STUDY REPORT BRIEF DESCRIPTION PRESENTATION AND DISCUSSION OF FLOOD STUDY REPORT. THE VILLAGE ENDURED OF ISSUE /PROBLEM INCLUDING VILLAGE A RECORD - SETTING RAINFALL ON JULY 23RD RESULTING IN WIDESPREAD FLOODING. CODE REFERENCE, CODE THE VILLAGE HIRED BURNS & MCDONNELL CONSULTING ENGINEERS TO EXAMINE THE CAUSES OF FLOODING AND IDENTIFY POTENTIAL SOLUTIONS THAT COULD HELP LIMIT FUTURE RECURRENCES. STAFF & BURNS & MCDONNELL REPS WILL BE ON HAND. RESOLUTION /CHANGE VILLAGE BOARD ENDORSEMENT OF CONCEPT PLAN AND FUNDING PLAN TO ADDRESS SOUGHT: FLOODING ISSUES TIME FRAME FOR CONCLUSION: 1ST QUART 2012, SEAN DORSEY Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: _ Hoefert: Polit: _ Juracek: Zadel: _ Korn: H: \VILM \Cow\2009 \COW Items Form.doc Date: January 4, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: Automated Meter Reading/ Automated Metering Infrastructure AMR /AMI system replacement. BRIEF DESCRIPTION Staff proposes to replace existing defunct AMR system OF ISSUE /PROBLEM installed on approximately 1,200 commercial accounts. INCLUDING VILLAGE New system will be expandable for future inclusion of all CODE REFERENCE, residential accounts (13,000 +). Staff will present IF APPLICABLE recommended replacement system. Village Board approval of recommended replacement RESOLUTION /CHANGE AMR /AMI system prior to presentation of RFP results at SOUGHT: Village Board meeting. TIME FRAME FOR April 2012 CONCLUSION: Sean Dorsey Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: _ Hoefert: Polit: _ Juracek: Zadel: _ Korn: H:WILM \Cow\2009 \COW Items Form.doc Date: JANUARY 4, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: STREET IMPROVEMENT PROGRAMS BRIEF DESCRIPTION PRESENT UPDATE ON CONSTRUCTION STATUS OF STREET IMPROVEMENT PROGRAM. OF ISSUE /PROBLEM INCLUDING VILLAGE PRESENTATION WILL FEATURE DISCUSSION OF STREET RESURFACING BACKLOG. CODE REFERENCE, IF APPLICABLE STAFF WILL ALSO PRESENT CONCEPTS FOR RECOMMENDED IMPROVEMENTS ON MOUNT PROSPECT ROAD, BUSSE ROAD (B/W GOLF & CENTRAL), AND ROUTE 83 (BIW CENTRAL & RAND). RESOLUTION /CHANGE VILLAGE BOARD DIRECTION WITH RESPECT TO STREET RESURFACING BACKLOG SOUGHT: AND PURSUIT OF IMPROVEMENTS ON MOUNT PROSPECT ROAD, BUSSE ROAD, AND ROUTE 83. TIME FRAME FOR CONCLUSION: 1ST QUARTER 2012 OR EARLY 2ND QUARTER 2012. SEAN DORSEY Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit: Juracek: Zadel: Korn: HAVILM \Cow\2009 \C0W Items Form.doc Date: January 4, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: Commuter pay station replacement. BRIEF DESCRIPTION Staff proposes to replace existing commuter pay station OF ISSUE /PROBLEM machines with new devices that accept various forms of INCLUDING VILLAGE payment including third -party commercial credit/debit CODE REFERENCE, cards and pay -by -phone capabilities. Staff will also IF APPLICABLE present a proposed plan to implement permit parking. Village Board approval of recommended replacement RESOLUTION /CHANGE machines and permit parking plan. SOUGHT: TIME FRAME FOR May 2012 CONCLUSION: Sean Dorsey Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Wilks: Hoefert: Juracek: Korn: Matuszak: Polit: Zadel: Yes No HAVILM \Cow\2009 \C0W Items Form.doc Date: JANUARY 4, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: MWRDGC WATERSHED MANAGEMENT ORDINANCE BRIEF DESCRIPTION THIS ISSUE WAS PRESENTED TO THE VILLAGE BOARD AT A DECEMBER 2009 COW. STAFF OF ISSUE /PROBLEM INCLUDING VILLAGE COMMITTED TO REVISITING THE ISSUE AFTER MWRDGC FINALIZES AND ADOPTS THE CODE REFERENCE, F APPLICABLE ORDINANCE. STAFF ANTICIPATES THAT THE ORDINANCE WILL BE COMPLETED IN THE FIRST HALF OF 2012. STAFF ANTICIPATES SUBSTANTIVE AND EXTENSIVE CHANGES TO THE VILLAGE CODE WILL BE NECESSARY TO COMPLY WITH THE NEW ORDINANCE. RESOLUTION /CHANGE INFORMATION ONLY. SOUGHT: TIME FRAME FOR CONCLUSION: 4TH QUAR TER 2012 SEAN DORSEY Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No MKS: Matuszak: Hoefert: Juracek: Korn: Polit: Zadel: H: \VILM \Cow\2009 \COW Items Form.doc Date: January 12, 2012 SUGGESTIONS /POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: Enterprise Resource Planning (ERP) Implementation — Status Update BRIEF DESCRIPTION A village -wide software solution was selected through an RFP OF ISSUE /PROBLEM process in December, 2009 Implementation of the software INCLUDING VILLAGE began in February, 2010 To -date the village has gone live CODE REFERENCE, on the Financial Management Community Development, and IF APPLICABLE: HR/Payroll modules The final module Utility Billing, will go live in July 2012 Staff will provide an update of the ERP project and what the next steps will be in evaluating the project. RESOLUTION/ Presentation is for information purposes only. Suggestions on ne CHANGE SOUGHT: next steps will also be discussed. TIME FRAME FOR Date for presentation is at the March 27 COW. CONCLUSION: Elected Official /Staff I concur that there should be discussion of the above - listed subject matter: Yes No Yes No Wilks: Matuszak: Hoefert: Polit.. Juracek: Zadel: Korn: