HomeMy WebLinkAbout12/06/2011 VB MintuesMINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
December 6, 2011
CALL TO ORDER
Mayor Wilks called the meeting to order at 7:05 p.m.
ROLL CALL
Present: Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steven Polit
Trustee Michael Zadel
PLEDGE
PLEDGE OF ALLEGIANCE
Trustee Hoefert led the Pledge of Allegiance.
INVOCATION
INVOCATION
Trustee Polit gave the Invocation.
APPROVAL OF
APPROVAL OF MINUTES
MINUTES
Trustee Korn, seconded by Trustee Zadel, moved to approve the minutes of the regular
Village Board meeting held November 15, 2011.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Polit, Zadel
Nays: None
Abstain: Matuszak
Motion carried.
FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS
AND APPROVE Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND
BILLS APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an
item(s), all items further listed in that manner would be considered with one (1) vote as
business item "IX. CONSENT AGENDA."
MAYOR'S REPORT MAYOR'S REPORT
A. Resolution: Mayor Wilks presented a Resolution for the Holiday Season.
Trustee Polit, seconded by Trustee Juracek, moved for approval of Resolution No. 33 -11:
RES 33 -11 "A RESOLUTION FOR THE HOLIDAY SEASON"
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Wilks, Zadel
Nays:None
Motion carried.
NATIONAL DRUNK B. Proclamation: "National Drunk and Drugged Driving (3D) Prevention Month,"
AND DRUGGED December 2011
DRIVING (3D)
PREVENTION Mayor Wilks presented the "National Drunk and Drugged Driving (3D) Prevention Month,"
MONTH to Deputy Police Chief Michael Semkiu. Deputy Chief Semkiu thanked the Village Board for
their support in addressing this important and all too often tragic safety concern.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 1 of 11
He stated the apprehension and conviction of impaired drivers is a priority; drivers were
reminded that driving while impaired is never acceptable.
AMEND CHAPTER C. Mayor Wilks presented for a first (1 reading of an ordinance amending Chapter 13
13 (ALCOHOLIC (Alcoholic Liquor) of the Mount Prospect Village Code.
LIQUOR) OF THE
VILLAGE CODE This ordinance amends the Village Code by decreasing the number of Class "F -1" liquor
licenses by one (1) issued to Sho Restaurant Inc. d /b /a Sakura Restaurant and increasing
the number of Class "S -6" liquor licenses by one (1) for Sho Restaurant Inc. d /b /a Sakura
Restaurant at 105 South Main Street.
Mayor Wilks provided background information on the public hearings before the Liquor
Commissioner (Mayor Wilks) regarding liquor code violations and the "S -6" classification;
liquor license with special conditions.
Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 5883:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUOR)
ORD 5883 OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
D. Mayor Wilks presented for a first (1 reading of an ordinance amending Chapter 13
AMEND CHAPTER (Alcoholic Liquor) of the Mount Prospect Village Code.
13 (ALCOHOLIC
LIQUOR) OF THE This ordinance amends the Village Code by increasing the number of Class "F -1" liquor
VILLAGE CODE licenses by one (1) for Pizza 5 Inc. d /b /a CRAVE PIZZA at 106 West Northwest Highway.
Mr. Rafael Manjarres Dickson, owner and manager of Crave Pizza, provided additional
information and responded to questions from the Village Board.
■ 80% of business —take out with delivery
■ Mount Prospect great place to market product; specialty is thin crust pizza.
■ Grand opening December 15
Trustee Korn, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings
of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Korn, moved for approval of Ordinance No. 5884:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUOR)
ORD 5884 OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes
Nays:
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
December 6. 2011
Page 2 of 11
Motion carried.
APPOINTMENTS
APPOINTMENTS
None.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
HEARD Lions Club representatives Mr. Nick Acearenza, Mr. Fred Steinmiller and Mr. Mike Giblin
provided an overview of this year's Farmers' Market. Mr. Acearenza stated the Farmers'
Market raised $16,000; half of the money goes to the Mount Prospect food pantry and the
remainder of the money will be donated to various charitable organizations. Ms. Victoria
Brand, Human Services Social Worker accepted the check on behalf of the Village.
In response to Mr. Acearenza's request for assistance with traffic control, Deputy Chief
Semkiu indicated the Police Department will work with the Lions Club next season.
Mr. Mike Giblin highlighted the special activities featured at this year's market. He indicated
the Lions Club donated approximately 400 -450 pounds of left -over perishable food from the
market to the Mount Prospect food pantry each week.
Mr. John Desai, Prospect High School student, provided an overview of the customer survey
he conducted at this year's market; his Eagle Scout project.
Ms. Brand thanked the Lions Club for the generous donation and their continued support of
community programs. Mayor Wilks and the Village Board also thanked and recognized the
significant contributions of the Lions Club to the community.
CONSENT AGENDA CONSENT AGENDA
Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business
items:
FINANCIAL REPORT 1.
Bills dated November 10 — November 30, 2011
& APPROVE BILLS 2.
A RESOLUTION AUTHORIZING THE PAYMENT TO THE MOUNT PROSPECT
PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT
RES 34 -11 3.
A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT
BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE
RES 35 -11
VILLAGE OF MOUNT PROSPECT
4.
A RESOLTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY
RES 36 -11
MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230)
5.
A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE
RES 37 -11
ILLINOIS HIGHWAY CODE
6.
Request Village Board approval to accept proposal for Workers' Compensation
Third -Party Claims Administration for fee totaling $13,900.00
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
OLD BUSINESS OLD BUSINESS
None.
NEW BUSINESS NEW BUSINESS
Mayor Wilks opened the public hearing to approve a proposed property tax levy for the fiscal
PUBLIC HEARING year January 1 — December 31, 2011 at 7:37 pm. Notice of the public hearing was published
in The Daily Herald on November 25, 2011.
2011 PROPERTY
TAX LEVY
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 3 of 11
Finance Director David Erb provided a summary of the proposed 2011 tax levy which
included staff's recommendation of a net Village tax levy of $15,852,353; a 4.33% increase
over the 2010 tax levy. The Mount Prospect Library Board approved their tax levy request of
$9,854,744, a 3.65% increase over the 2010 levy.
Mr. Erb stated there are three (3) ordinances related to the 2011 Tax levy. Two (2) of the
ordinances establish the initial levy of the Village (including the Library) and the Village's
special service area. The third (3 rd ) is an abatement ordinance that reduces a portion of the
Series 2009C debt service tax levy established by its bond ordinance.
Ordinances:
(1) The levy and collection of taxes for the corporate and municipal purposes of the Village
of Mount Prospect including the Library for the fiscal year beginning January 1, 2011 and
ending December 31, 2011.
The Village's 2011 tax rate is expected to decrease to $0.821 from the 2010 rate of $0.828;
the Library's 2011 tax rate is estimated at $0.510 compared to the 2010 rate of $0.518. To
illustrate the tax rate, Mr. Erb stated a home with an EAV of $115,500 (market value of
approximately $350,000) in 2011 will pay $947 in taxes to the Village of Mount Prospect and
$568 to the Library; a $39 increase in the Village levy and a $21 increase in the Library levy
from the levy extended in 2010.
(2) Village's Special Service Area No. 5 which helps fund the delivery of Lake Michigan
water to the Village's water system. Staff recommend the 2011 tax levy remain the same as
the 2010 levy ($1,545,773).
(3) Abate part of the taxes levied for corporate and municipal purposes of the Village
Mount Prospect for fiscal year 2011. The abatement is the result of issuing these bonds as
Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest
paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy
for 2011 is $4,258.
Mayor Wilks stated as part of the budget process the proposed budget and tax levy have
been discussed at previous COW and Finance Commission meetings. Mayor Wilks stated
the proposed 2012 budget includes modest changes; residents recognize the Village Board
is very frugal.
Mayor Wilks opened the Public Hearing for questions /discussion; there being none the
hearing was adjourned at 7:45 p.m.
The following ordinances were presented for first readings:
LEVY AND A. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION
COLLECTION OF OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES
TAXES CORPORATE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE
AND MUNICIPAL FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING
PURPOSES DECEMBER 31, 2011.
LEVY AND
B. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF
COLLECTION OF
TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE
TAXES SPECIAL
AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT,
SERVICES AREA #5
ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011
AND ENDING DECEMBER 31, 2011.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 4 of 11
C. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR
ABATE A PART OF CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF
THE TAXES LEVIED MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING
FOR CORPORATE JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011.
AND MUNICIPAL
PURPOSES 2010 The ordinances will stand for a second (2 reading at the December 20, 2011 Village Board
meeting.
Mayor Wilks presented for a first (1 reading an ordinance to adopt the Village's 2012
annual budget. A Public Hearing for the 2012 Budget will be held at the December 20, 2011
Village Board meeting.
ANNUAL BUDGET D. 1 St reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR
FOR FISCAL YEAR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR
2012 COMMENCING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012
IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE.
This ordinance will stand for a second (2 reading at the December 20, 2011 Village Board
meeting.
AMEND WATER AND E. Mayor Wilks presented for a first (1 st) reading an ordinance to amend water and sewer
SEWER RATES rates set forth in Appendix A, Division II of the Village Code. This ordinance increases
the combined water and sewer rate by 5% effective January 1, 2012.
Finance Director Dave Erb provided background information; since 1990 the Village has
followed the practice of approving moderate annual increases in water and sewer rates, as
opposed to implementing large increases periodically. [Village water rates are affected by
the water rate increases by the City of Chicago for the purchase of lake water; to date the
planned increases by the Village have help avoid spikes in Village water rates.] A five -year
rate study prepared as part of the budget process increases the combined water and sewer
rate by 5% for billing after January 1, 2012. Mr. Erb stated the current water rate increase
schedule is a more cost - effective way to operate the water fund; no debt in water fund.
Mr. Erb stated the cost to a Mount Prospect household using 15,000 gallons of water over a
two -month period, would be $115.30, an increase of $4.95; bi- monthly water and sewer
usage fee.
Mr. Erb also provided an overview of the new water billing system scheduled for July 1, 2012
implementation. The utility billing component of the Village's ERP system will enhance the
billing process. Implementation of monthly billing will allow for earlier detection of water
related problems and improve cash flow.
In addition, Mr. Erb and Village Manager Janonis presented the City of Chicago rate
increases that could significantly impact the cost of the Village's water; 25% increase in 2012
and 15% increase 2013 -2015. There is an on -going dialogue with the City of Chicago and
the Joint Action Water Agency (JAWA) regarding the rate increase and its impact. JAWA
communities are reviewing contract with City of Chicago and questioning whether the City
has the ability to raise rates without justification. Anticipate response in 2012; will update
Village Board with long -range plan. May need to look at mid -year rate increase.
Trustee Juracek, JAWA Alternate Director, stated the agency is looking at options to push
back hoping to get clarification /justification for rate increases.
In response to questions from the Village Board Mr. Erb provided the following:
• JAWA — Village is one (1) of seven (7) communities that make -up agency.
• Organized in 1980's; started receiving Lake Michigan water in 1987.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 5 of 11
Member communities manage system and maintain line receiving water from Lake
Michigan.
Village water customers will be billed the same day every month.
Electronic billing — customers will be able to pay bill on -line; no charge under new
system.
Trustee Polit noted the rate increase is only Village residents /businesses in Special Service
Area #5. Illinois American Water is also proposing a rate increase for their customers.
Mayor Wilks stated this ordinance will stand for a second (2 reading at the December 20,
2011 Village Board meeting.
F. Mayor Wilks presented for a first (1 reading an ordinance to amend solid waste
AMEND SOLID residential rates set forth in Appendix A, Division II of the Village Code. This ordinance
WASTE increases the annual residential solid waste rates by $25 per year; $100 annual fee per
RESIDENTIAL residential property with curbside solid waste service.
RATES
Mr. Erb stated the cost of solid waste collection, provided by a third party, is supported by a
property tax levy and a direct bill on each service address; the annual direct bill is $75.
Based on projections for 2012 and 2013, an increase in the direct bill is needed to balance
the Refuse Fund budget and to prevent further drawdown on reserves.
Residential customers with Village water will be charged $8.33 per month and residents with
Illinois American water will be billed $25 quarterly. Direct bill rates will be reviewed each
year as part of the budget process to determine if subsequent increases are needed to
support the refuse collection budget.
Mr. Erb stated funds collected are only used for water and refuse services. Village Manager
Janonis stated the leaf collection program is funded through the refuse fund.
Mayor Wilks added elimination of the leaf program has been discussed in the past; residents
have voiced their support to continue the program.
Trustee Polit suggested staff monitor the Village's waste stream; with the Village's unlimited
refuse collection, there is a potential the waste stream will climb, increasing the Village's
disposal costs.
Public Works Director Sean Dorsey stated the Village's diversion rate is at 40 %. Staff will
continue to monitor and evaluate Village's waste stream; diversion rate.
Trustee Hoefert suggested a reminder that residents can increase the size of their recycling
containers be published in the Village Newsletter.
Mayor Wilks stated this ordinance will stand for a second (2 reading at the December 20,
2011 Village Board meeting.
AMEND CHAPTER G. Mayor Wilks presented for a first (1 st) reading an ordinance amending Chapter 18
(18) TRAFFIC (Traffic) of the Village Code. This ordinance amends Chapter 18 (Traffic), Section
2009.0 entitled Parking During School Hours. By a vote of 7 -0 the Transportation
Safety Commission recommended to prohibit, stopping, standing and parking along
the east side of Weller Lane between Busse Avenue and Cleven Avenue on school
days from 8:30 a.m. to 4:30 p.m.
Project Engineer Matt Lawrie presented background information and Transportation Safety
Commission's recommendation for approval.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 6 of 11
Weller Lane is adjacent to the rear of Westbrook School. Due to crowded conditions in the
school parking lot, many parents choose to park on Weller Lane. At the beginning of this
school year, residents along Weller Lane were notified the Village would monitor the parking
situation. With over fifty (50) vehicles parking on the street during the afternoon the daily
parking concerns along Weller Lane required immediate action. At the direction of the
Village Manager Janonis, signs prohibiting parking along the east side of Weller Lane on
school days were installed; none of the residents objected to the signs.
Since installation of the signs parents have complied by parking only on the west side of
Weller Lane; traffic conditions along the street have improved.
The Transportation Safety Commission (TSC) voted 7 -0 in support of staff's
recommendation to prohibit, stopping, standing and parking along the east side of Weller
Lane between Busse Avenue and Cleven Avenue on school days from 8:30 a.m. to 4:30
p.m. Mr. Lawrie stated residents on Weller Lane were notified of the TSC meeting and
staff's recommendations.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 5885:
ORD 5885 AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC)
OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
BINDING H. Mayor Wilks presented for a first (1 reading an ordinance providing for and requiring
REFERENDUM the submission of a binding public question to determine whether the Village of Mount
PUBLIC QUESTION - Prospect should have the authority to arrange for the supply of electricity for its residential
ELECTRICAL and small commercial retail customers who do not opt out of such a program, to appear
AGGREGATION on the ballot of the electors of the Village of Mount Prospect at the general primary
election to be held March 20, 2012.
Assistant Village Manager Dave Strahl stated at the November 22, 2011 he had presented
an overview of electrical aggregation. Following a detailed discussion of the available
options and steps that would need to be undertaken in the process, it was the general
consensus of the Village Board to move forward with the referendum question. The binding
referendum lets Mount Prospect voters decide whether the Village of Mount Prospect should
have the authority to arrange for the supply of electricity for its residential and small
commercial retail customers who do not opt out of such a program.
If the ordinance is adopted the referendum will be on the March 20, 2011 ballot. The
ordinance must be approved by January 3, 2012 to appear on the ballot.
After a discussion as to whether this ordinance should be held for a second (2 reading, the
general consensus was to waive the second (2 reading; opportunity for public comment
since November 22, 2011 Village Board meeting. Trustee Korn stated he had received
comments in support of the electrical aggregation.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 7 of 11
Trustee Juracek stated she would refrain from discussion and abstain from voting on the
ordinance. In her position (Director of Illinois Power Agency) one of her responsibilities is to
be a resource to municipalities regarding electrical aggregation. As such she can share
information and respond to questions specific to electrical aggregation; to avoid any conflict
of interest or appearance of impropriety she will not participate in the discussion or vote on
this subject as it relates to the referendum.
Trustee Zadel, seconded by Trustee Hoefert, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Abstain: Juracek
Motion carried.
Trustee Polit stated he supports the referendum process but has numerous concerns with
electrical aggregation. His primary concern is to protect the residents; making sure they are
educated about the referendum and electrical aggregation. He identified several issues
resident should be aware of including; opt out policy — cost to opt out; hidden costs to Village
— managing program; hidden future costs; and third (3 rd ) party rates.
Trustee Polit directed questions regarding the electric aggregation process and the Village's
role in the process to Trustee Juracek.
Trustee Juracek stated (1) the Village will not be acting as the Illinois Procurement Agency
(IPA); massive and complicated procurement process administered by IPA. (2) Village
could act as the facilitator but onus is on supplier to administer service to customers. (3)
Information regarding current pricing municipalities with electrical aggregation can be found
on the Illinois Commerce Commission's web site. (4) Bidding — do it once, good for term of
the contract and (5) Village is under no obligation to accept bid if pricing is not favorable.
In response to questions from the Village Board Assistant Village Manager Strahl stated: (1)
referendum will not commit the Village to a supplier; bid process to follow; (2) residents can
opt out; (3) energy providers use ComEd's infrastructure — ComEd involved with repairs (4)
preliminary discussions with other communities to do joint bidding; (5) will utilize Village
Newsletter for public education — article in winter Newsletter regarding referendum.
Village Board Comments
• Supports bringing the question to the voters; placement on March 20, 2012 ballot.
• Village not obligated to accept bids if not favorable.
• Cost to residents is the issue; if pricing not favorable always fall back to ComEd.
• No down side — gives Village additional options.
As a follow -up to his earlier comment regarding additional staff time and costs to
municipalities utilizing electrical aggregation, Trustee Polit asked Village staff to contact the
Village of Oak Park and the City of Evanston to confirm the information he had heard
regarding these municipalities incurring additional costs.
Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 5886:
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 8 of 11
AN ORDINANCE PROVIDING FOR AND REQUIRING THE
ORD 5886 SUBMISSION OF A BINDING PUBLIC QUESTION TO DETERMINE
WHETHER THE VILLAGE OF MOUNT PROSPECT SHOULD HAVE
THE AUTHORITY TO ARRANGE FOR THE SUPPLY OF ELECTRICITY
FOR ITS RESIDENTIAL AND SMALL COMMERCIAL RETAIL
CUSTOMERS WHO DO NOT OPT OUT OF SUCH A PROGRAM, TO
APPEAR ON THE BALLOT OF THE ELECTORS OF THE VILLAGE OF
MOUNT PROSPECT AT THE GENERAL PRIMARY ELECTION TO BE
HELD ON MARCH 20, 2012
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Abstain: Juracek
Motion carried.
Items I., J. K. and L. were approved under the Consent Agenda.
MANAGER'S VILLAGE MANAGER'S REPORT
REPORT A.Request Village Board approval for the purchase of various portable, mobile and
consollete radios and radio accessories through the Northwest Central Dispatch System
FIRE AND POLICE (NWCDS) in an amount not to exceed $850,000.
PORTABLE, MOBILE
AND COSOLETTE Deputy Chief Michael Semkiu and Fire Chief John Malcolm provided general background
RADIOS information regarding NWCDS upgrading of its radio system infrastructure and the impact on
their respective departments specific to the purchase of portable and mobile radio
equipment. The upgraded infrastructure necessitates the purchase of new portable, mobile
and consollette radio equipment and radio accessories for daily use by all member
agencies. The new system will consolidate all member agencies onto one (1) system
providing for true radio communication interoperability.
Police Department Purchases - $415,245
100 multi - channel portable radio, 15 multi - channel vehicle radios, 3 multi - channel vehicle
consoles, 1 multi - channeled based console and equipment and accessories..
Fire Department Purchases - $429,321.
55 multi - channel portable radios, 19 multi - channel vehicle radios, 4 base station consoles,
and equipment and accessories; Fire Department radios require the more costly two (2)
band widths.
In response to questions from the Village Board, Fire Chief Malcolm, Deputy Police Chief
Semkiu and Sergeant Steve Burrell provided the following:
■ Conducted thorough analysis of radios and equipment.
■ NWCDS is upgrading their computers and software to be compatible with the new
radios.
■ Digital radios scramble the signals to eliminate eavesdropping from privately owned
multi - channel radios.
■ Replacement cycle for radio average 12 to 14 years.
■ Enhanced radio technology maximizes building penetration.
Mr. David Erb provided funding options for the proposed purchase. NWCDS will provide the
Village with a loan to cover the cost of purchasing the upgrade. The Village has the loan
options of a five (5) year term with three (3 %) percent interest and an estimated monthly
payment of $15,296 or a seven (7) year term with three and a quarter (3.25 %) percent
interest and an estimated monthly payment of $11,327.
Staff requested Village Board approval to purchase various mobile, portable and consolette
radios and radio accessories in an amount not to exceed $850,000.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 9 of 11
Mr. Erb presented the pros and cons of financing versus drawing down on the Village's
reserve funds. He noted that with the delay in tax funds Village reserves are needed for
emergencies.
Village Manager Janonis indicated the Village Board could approve the purchase and staff
could come with financing options /recommendations at a later date.
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the purchase of various
portable, mobile and consollete radios accessories an amount not to exceed $850,000.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
B. Approved under the Consent Agenda.
Status Report:
Village Manager Michael Janonis made the following community announcement:
■ Coffee with Council — December 10 9— 11 am
Village Hall Community Room
OTHER BUSINESS OTHER BUSINESS
Trustee Hoefert requested an update on the status of the commuter parking lot payment
equipment; still problematic.
Village Manager Janonis stated he will obtain an update from Public Works to share with the
Village Board.
In response to Trustee Hoefert's question regarding a recent power outage, Fire Chief John
Malcolm confirmed there was a power outage in the Village on December 10 th ;
approximately one (1) hour duration.
Trustee Hoefert stated Mr. Walt Witkowski, a long -time resident and active member of the
Mount Prospect Historical Society recently passed away. Mr. Witkowski dedicated himself
to renovating the Historical Society museum from a house to a museum. He was also a
World War II war hero.
Trustee Korn added to the earlier discussion about the Village's waste stream by
encouraging residents to breakdown their cardboard boxes for recycling. The material is
recyclable; placement of the broken down cardboard in the recycling container reduces litter
in the community.
Mayor Wilks shared a recent interaction she had with a Mount Prospect resident. The
resident approached her in the grocery store specifically to let her how appreciative he /she
was for the excellent job the Mayor and Village Board do; a very well run community. Mayor
Wilks stated she too appreciates all the hard work of the elected officials and staff.
CLOSED SESSION CLOSED SESSION
Mayor Wilks asked for a motion to enter Closed Session to discuss:
PERSONNEL 5 ILCS 120/2 (c) (1) The appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body, including hearing
testimony on a complaint lodged against an employee to determine its validity.
REVIEW OF MINUTES 5 ILCS 120/2.06 (c)(21) - Discussion of minutes of meetings lawfully
closed under this Act, whether for purposes of approval by the body of the minutes or semi-
annual review of the minutes as mandated by Section 2.06.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 10 of 11
Trustee Zadel, seconded by Trustee Polit, moved to meet in Closed Session to discuss
PERSONNEL 5 ILCS 120/2 (c) (1) and Review of Minutes 5 ILCS 120/206. (c)(21)
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak. Polit, Zadel
Nays: None
Motion carried.
The Village Board entered Closed Session at 9:26 p.m.
ADJOURN ADJOURN
The Village Board reconvened in Open Session at 9:40 p.m.; there being no further business
to discuss the December 6, 2011 Village Board meeting adjourned at 9:41 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
December 6. 2011
Page 11 of 11