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HomeMy WebLinkAbout5. New Business 12/06/2011lk Houma I'resp( Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: NOVEMBER 28, 2011 SUBJECT: 2011 GENERAL CORPORATE AND SPECIAL SERVICE AREA PROPERTY TAX LEVY AND ABATEMENT ORDINANCES PURPOSE: To obtain approval of the attached three ordinances related to the tax levies of the Village, the Mount Prospect Public Library, and the Village's Special Service Area. BACKGROUND: Prior to December 27, 2011 the Village must have on file with the County Clerk its 2011 tax levy ordinances. The Village will receive proceeds from the 2011 tax levy in 2012. The Village Board first discussed the proposed 2011 tax levy at its October 25th Committee of the Whole meeting. Staff recommends a net Village tax levy of $15,852,353, an increase of 4.33% from the prior year. The Mount Prospect Library Board approved their tax levy request at its meeting on October 6, 2011. They are asking for a total levy, inclusive of a 2.0% provision for loss and cost, of $9,854,744. This represents an increase of 3.65% over the 2010 levy. DISCUSSION: The following table compares the proposed 2010 levy to the 2009 levy for the Village and Library. The amounts presented in the table are net of abatements and are inclusive of the 2% provision for loss and cost. Village General Refuse Debt Service Police Pension Fire Pension Total Village Library Operations Debt Service Total Library Tota I 2011 Levy 2010 Levy $ Increase %Change 7,521,422 6,921,544 599,878 8.67% 1,838,550 1,785,000 53,550 3.00% 1,782,245 1,787,739 (5,494) (0.31 1 / 1 6) 2,484,780 2,516,878 (32,098) (1.28 1 / 1 6) 2,225,356 2,183, 477 41.879 1.92% 15, 852, 353 15,194, 638 657,715 4.33% 8,247,107 7,853,500 393,607 5.01% 1,607,637 1,654,041 (46,404) (2.81 0 /6) 9,854,744 9,507,541 347,203 3.65% 5.7 24.702.179 .0 4.07% A detailed spreadsheet of all proposed levies, including detailed levies for each outstanding bond issue, is also attached. 2011 Property Tax Levy November 28, 2011 Page 2 The Village's 2010 equalized assessed valuation (EAV) is $1,834,680,507. Our 2011 EAV is estimated to increase approximately 5.30% from the prior year based on historical trends. This projection is subject to change based on the significant adjustments made by the Cook County Assessor for the 2010 values. The final 2011 EAV will not be available until August 2012. The Village's 2011 tax rate is expected to decrease to $0.821 from the 2010 rate of $0.828. This is due to the increase in the estimated EAV from the prior year (5.3 %) and limiting the levy increase to 4.33 %. The Library's 2011 tax rate is estimated at $0.510, compared to the 2010 rate of $0.518. For illustration purposes only, a home with an EAV of $115,500 (a market value of approximately $350,000) in 2011 will pay taxes of $947 to the Village of Mount Prospect and $568 to the Library for the levy extended in 2012. Assuming valuations do not change, the Village portion of the levy for a typical home will increase $39 while the increase in the Library levy is $21 from the levy extended in 2009. These amounts will vary based on eligible tax reductions for homeowner or senior exemptions or senior assessment freezes. Special Service Area No. 5 was created in the mid - eighties to help fund the delivery of Lake Michigan water to the Village's water system. It is recommended the 2011 levy remain the same as the 2010 levy ($1,545,773). The Village Board is being asked to consider three ordinances related to the 2011 tax levy. Two of the ordinances establish the initial levy of the Village (including the Library) and the Village's special service area. The third is an abatement ordinance that reduces a portion of the Series 2009C debt service tax levy established by its bond ordinance. The abatement is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The subsidy is used to abate a portion of the tax levy for debt service. The BAB subsidy for 2011 is $47,258. RECOMMENDATION: It is recommended the Village Board approve the attached 2011 property tax levy ordinances. David O. Erb Finance Director Attachment DOE/ I: \Property Taxes\2011 Levy \Levy Ordinance Cover Memo to Board - 2011.docx Nursery, 1801 N. Rand Road, Palatine. With fresh,designer greens, branches and berries, the designers will show you how to create a Holiday swag. Bring a pair of gloves and pruners. Cost is $30. Register at (847) 359 -1080. Moon Over Wheeling: 7 -8:30 j p.m., Wednesday, Nov 30, Indian Trails Public Library, 355 S. Schoenbeck Road, Wheeling. The Lake County. Astronomical Society will bring telescopes for viewing the moon, planets and stars. Dress appropriately for out- doors. Participants can bring their own telescopes. Regis- tration required. NOTICE OF PROPOSED PROPERTY TAX LEVY a FOR THE VILLAGE OF MOUNT PROSPECT I. A public hearing to approve a proposed property tax levy for the Village of Mount Prospect for the fiscal year ^ beginning January 1, 2011 and ending December 31, 2011 , will be held on December 6, 2011 at 7:0.0 p.m. at the Mount Prospect Village Board Room, 50 South Emerson Street, Mount Prospect, Illinois. Any person desiring to appear at the public hearing and present testimony to the taxing district may contact David 0. Erb, Finance Director, 50 South Emerson Street, Mount Prospect, Illinois (847) 392 -6000. II. The corporate-and special Pub property taxes ; extended or abated for the fiscal year beginning January 1, 2010 and ended December 31, 2010 were $21260,400 r The proposed corporate and special purpose property taxes to be levied for the fiscal year*inning January 1, 2011 and ending December 311,2011 are 0,317,215 Thy` represents a 4.97% increase over the previous year. III. The property taxes extended for debt service for the fiscal year beginning January 1, 2010 and ended December =.. 31, 2010 were $3,441,779. K The estimated property taxes to be levied for debt service for the fiscal ear beginning Jan 1, 2011 and ending Y �9� 9 �► n9 3 December 31, 2011 are $3,389,882. This represents 1.51 % decrease from the previous year. T IV. The total property taxes extended or abated for the fiscal . year beginning January 1, 2010 and ended December 31, . 2010 were $24,702,179. The estimated total property taxes to be levied for the fiscal year beginning January 1, 2011 and wing December 31, `- 2011 are $25,707,097. This represents a 4.07% increase over the previous year. Dated this 25th day of November 2011. . /sJ M. Lisa Angell :ff� Village Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of 2011 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of 12011. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011 NOW, THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, as follows: Section 1 : That the sum of Twenty -Five Million Two Hundred Three Thousand Thirty - Seven Dollars ($25,203,037), the same being the total amount to be levied of budget appropriations heretofore made for the corporate and municipal purposes for the fiscal year beginning January 1, 2011 and ending December 31, 2011 as approved by the President and Board of Trustees of the Village of Mount Prospect, be and the same is hereby levied on all taxable property within the Village of Mount Prospect according to the valuation of said property as is, or shall be assessed or equalized by the State and County purposes for the current year 2011. Section 2: The budgetary appropriations having been made by the President and Board of Trustees of the Village of Mount Prospect were passed and approved by Ordinance No. 5826 at a meeting hereof regularly convened and held in said Village of Mount Prospect, Illinois, on the 21st day of December, 2010, and as amended by Ordinance No. 5852 passed and approved on the 19 day of April, 2011 and thereafter duly published according to law, the various objects and purposes for said budgetary appropriations are heretofore made and set forth under the column entitled "Amount Budgeted ", and the specific amount herein levied for each object and purpose is set forth under the column entitled "Amount Levied ", in Articles I through VI. VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY ARTICLE I - GENERAL FUND 10 Public Representation 11 00 000 Mayor and Board of Trustees Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Commodities & Supplies Total Mayor and Board of Trustees 11 00 001 Community Groups & Misc. Contractual Services Other Expenditures Total Community Groups & Misc. 11 00 002 Blood Donor Program Amount Amount Budgeted Levied 31,101 0 5,591 0 2,250 0 67,959 0 455 0 3,000 0 110,356 0 108,700 0 8,000 0 116,700 0 Personal Services 1,844 0 Employee Benefits 142 0 Commodities & Supplies 750 0 Total Blood Donor Program 2,736 0 11 00 400 4th of July & Civic Events, Etc. Personal Services Employee Benefits Contractual Services Commodities & Supplies Total 4th of July & Civic Events, Etc. 11 00 401 Holiday Decorations Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Holiday Decorations 12 00 000 Advisory Boards and Commissions Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Advisory Boards and Commissions Total Public Representation 94,169 0 12,122 0 25,995 0 37,430 0 169,716 0 8,184 0 1,895 0 53,390 0 17,500 0 80,969 0 3,432 0 1,556 0 1,000 0 600 0 6,588 0 487,065 0 2 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY I Amount Amount BudLeted Lev ied 20 Village Administration 21 00 000 Village Manager's OtYjcc personal Services 398,950 0 Etuployce l3criefits 172,164 0 Other Employee Costs 7,300 0 Contractual Services 6,984 0 Utilities 4,277 0 Commodities & Supplies 6,550 Office 1.:,quiprnent 300 0 Total Village Manager's Office 596,525 0 21 00 050 Legal Services Contractual Services 438,250 'rotal Legal Serviccs 438,250 0 22 00 000 Village Clerk's Office Personal Services 77,537 0 Emp I oyce; Bene 33,950 0 Other Ernploycc Costs 1,015 0 Contractual Services 27,810 0 Utilities 1,549 0 Commodities & Supplies 1,200 Total Village Clerk's Office 143,061 0 23 O�O 000 Human Resources Personal Services 170,357 0 Employee Bencrits 62,690 0(her'Employce Costs 10,200 0 Contractual Services 6,075 0 Commodities & Supplies 500 0 Officc Equipment 300 0 Total Human Resources 250 0 24 00 00'0 Information Tcchnology Personal Services 347,608 0 Employee Benefits 112,532 0 Other Employee Costs 5,500 0 ContraCtUal Services 603,683 0 Utilities 3,850 0 Corranodities & Supplies 4,150 0 Offlice Equipmcnt 18,500 0 Other Equipment 0 0 Total Information Technology _1,095,823 0 I VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY Amount Amount Budgeted Levied 25 00 000 Public Information 23,772 0 Personal Services 63,429 0 Employee Benefits 26,580 0 Other Employee Costs 1,200 0 Contractual Services 115,000 0 Utilities 0 0 Commodities & Supplies 1,800 0 Total Public Information 208,009 0 26 00 000 TV Services 0 0 Personal Services 61,530 0 Employee Benefits 30,234 0 Other Employee Costs 700 0 Contractual Services 12,298 0 Utilities 1,600 0 Commodities & Supplies 4,000 0 Other Equipment 7,000 0 Total TV Services 117,362 0 26 00 051 Intergovernmental Programming Personal Services 23,772 0 Employee Benefits 4,345 0 Other Employee Costs 17,743 0 Commodities & Supplies 1,500 0 Other Equipment 1,500 0 Total Intergovernmental Programming 48,860 0 20 Village Administration - IT System Improvements 90 00 707 IT System Improvements Office Equipment 0 0 Total Village Administration - IT System Improvements 0 0 Total Village Administration 2,898,012 0 30 Finance Department 01 00 000 Finance Administration Personal Services 116,276 0 Employee Benefits 36,444 0 Other Employee Costs 12,233 0 Contractual Services 134,350 0 Utilities 5,820 0 Commodities & Supplies 19,750 0 Office Equipment 1,000 0 Total Finance Administration 325,873 0 01 00 100 Insurance Program Personal Services 31,601 0 Employee Benefits 9,243 0 Insurance 318,468 0 Total Insurance Program 359,312 0 4 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY 01 00 150 Economic Development Personal Services Amount Amount 13,809 0 Budgeted Levied 01 00 101 Cash Management 35,000 0 Total Economic Development Personal Services 21,476 0 Employee Benefits 3,956 0 Total Cash Management 25,432 0 31 00 000 Accounting 55,818 0 Utilities Personal Services 309,683 0 Employee Benefits 103,999 0 Contractual Services 5,527 0 Commodities 2,950 0 Total Accounting 422,159 0 32 00 000 Customer Services Personal Services 284,106 0 Employee Benefits 106,255 0 Contractual Services 47,500 Cl Commodities & Supplies 11,,850 0 Total Customer Services 449,711 0 Total Finance Department 1,582,487 0 40 Community Development Department 01 00 000 Community Development Administration Personal Services 169,807 0 Employee Benefits 83,776 0 Other Employee Costs 3,650 0 Contractual Services 0 Utilities 2,892 0 Commodities & Supplies 1,010 0 Total Community Development Administration 261,135 0 01 00 150 Economic Development Personal Services 56,603 0 Employee Benefits 13,809 0 Other Employee Costs 1,500 0 Contractual Services 35,000 0 Total Economic Development 106,912 fl 41 00 000 Planning & Zoning Personal Services 171,727 0 Employee Benefits 63,602 0 Other Employee Costs 6,987 0 Contractual Services 55,818 0 Utilities 2,622 0 Commodities & Supplies 3,488 0 Total Planning & Zoning 304,244 0 5 W i VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY Amount Amount Budgeted Levied 42 00 000 Building Personal Services 408,047 0 Employee Benefits 160,903 0 Other Employee Costs 8,508 0 Contractual Services 215,530 0 Utilities 8,086 0 Commodities & Supplies 8,608 0 Total Building 809,682 0 43 41 000 Housing Inspections Personal Services 344,191 0 Employee Benefits 133,773 0 Other Employee Costs 5,381 0 Contractual Services 52,493 0 Utilities 2,901 0 Commodities & Supplies 5,500 0 Computer Equipment 4,200 0 Total Housing Inspections 548,439 5 43 42 000 Health Inspections Personal Services 89,734 0 Employee Benefits 39,432 0 Other Employee Costs 1,400 0 Contractual Services 8,702 0 Utilities 1,837 0 Commodities & Supplies 2,513 0 Total Health Inspections 143,618 0 Total Community Development Dept. 2,174,030 0 50 Human Services Department 01 00 000 Human Services Administration Personal Services 94,588 0 Employee Benefits 51,654 Other Employee Costs 1,206 0 Contractual Services 10,535 0 Utilities 9,755 Commodities & Supplies 5,400 0 Office Equipment 700 0 Total Human Services Administration 173,838 0 51 00 000 Social Services Personal Services 251,469 0 Employee Benefits 82,284 Other Employee Costs 1,150 0 Commodities & Supplies 1,000 0 Total Social Services 335,903 0 6 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY Amount Amount Budgcted Levied 52 00 000 Nursing/Health Services Personal Services 111,796 0 Employee Benefits 39,079 0 Other Employee Costs 900 0 Contractual Services 43,500 0 Commodities & Supplies 17,800 0 Total Nursing/Health Services 213,075 0 53 00 000 Senior Center Leisure Programs Personal Services 19,138 !.1 Employee Benefits 8,966 0 Contractual Services 5,000 0 Commodities & Supplies 0 0 Total Senior Center Leisure Programs 33,104 0 54 00 000 Community Connections Center Personal Services 163,367 0 Employee Benefits 62,754 0 Other Employee Costs 1,760 0 Contractual Services 68,510 0 Utilities 4,120 0 Commodities & Supplies 5,400 0 Office Equipment 1,200 0 Total Community Connections Center 307,111 0 Total Human Services Department 1,063,031 0 60 Police Department 01 00 000 Police Administration Personal Services 1,048,064 0 Employee Benefits 3,048,700 0 Other Employee Costs 143,700 0 Contractual Services 88,600 0 Utilities 33,800 0 Commodities & Supplies 21,220 0 Office Equipment 600 0 Total Police Administration 4,384,684 0 01 00 250 Crossing Guards Personal Services 0 0 Employee Benefits 0 0 Commodities & Supplies 0 0 Total Crossing Guards 0 0 01 00 252 Equipment Maintenance & Operations Contractual Services 722,057 0 Commodities & Supplies 15,300 0 Other Equipment 8,300 0 Total Equipment Maintenance & Operations 745,657 0 7 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY ii Amount Amount Budgeted Levied 01 61 000 Records Personal Services Employee Benefits Building Improvements Total Records 0 0 0 0 0 0 0 0 01 62 000 Technical Services 20,330 0 Personal Services 0 0 Employee Benefits 0 0 Total Technical Services 0 C1 01 63 000 Auxiliary Service 4,000 0 Personal Services 0 0 Employee Benefits 0 0 Employee Benefits 0 0 Total Auxiliary Services 0 0 61 64 000 Crime Prevention & Public Services Personal Services 20,330 0 Employee Benefits 10,576 0 Other Employee Costs 4,300 0 Contractual Services 500 0 Commodities & Supplies 4,000 0 Total Crime Prevention & Public Services 39,706 0 61 65 000 Patrol and Traffic Enforcement Personal Services 6,614,645 3,834,500 Employee Benefits 1,072,363 0 Contractual Services 512,900 0 Commodities & Supplies 76,147 0 Office Equipment 1,750 0 Other Equipment 5,500 0 Total Patrol and Traffic Enforcement 8,283,305 3,834,500 61 66 000 Investigative and Juvenile Program Personal Services 1,050,922 0 Employee Benefits 189,181 0 Other Employee Costs 0 0 Contractual Services 24,200 0 Commodities & Supplies 4,550 0 Office Equipment 400 0 Other Equipment 500 0 Total Investigative and Juvenile Program 1,269,753 0 Total Police Department 14,723,105 3,834,500 8 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY 70 Fire Department 01 00 000 Fire Administration Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Office Equipment Other Equipment Total Fire Administration 01 00 309 Equipment Maintenance Contractual Services Commodities & Supplies Total Equipment Maintenance 71 00 000 Fire Department Operations Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Building Improvements Other Equipment Total Fire Department Operations 71 00 300 Fire Communications Contractual Services Utilities Commodities & Supplies Other Equipment Total Fire Communications 71 00 302 Paid -On -Call Program Personal Services Employee Benefits Other Employee Costs Other Equipment Total Paid -On -Call Program 71 00 303 Fire Training Academy Personal Services Employee Benefits Commodities & Supplies Total Fire Training Academy Amount Amount Budgeted Levied 562,946 2,412,391 68,900 36,800 8,000 15,165 5,500 3,1 X19,702 0 0 0 0 0 0 0 0 457,764 250 458,014 0 0 6,100,176 3,539,443 873,118 0 46,800 0 126,975 0 29,383 0 0 0 60,008 0 7,236,460 3,539,443 8,800 33,000 3,500 2,500 47,800 24,805 1,900 12,375 1,000 40,080 8,810 128 4,000 12,938 0 0 0 0 9 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY Amount Amount Budgeted Levied 72 00 000 Fire Prevention 26,532 0 Employee Benefits Personal Services 347,394 0 Employee Benefits 118,834 0 Other Employee Costs 6,250 0 Contractual Services 1,400 0 Commodities & Supplies 7,650 0 Other Equipment 0 0 Total Fire Prevention 481,528 0 73 00 000 Emergency Preparedness Personal Services 0 0 Employee Benefits 0 0 Other Employee Costs 3,500 0 Contractual Services 16,210 0 Commodities & Supplies 18,325 0 Total Emergency Preparedness 38,035 0 Total Fire Department 11,424,557 3,5 1 9,443 80 Public Works - Administration 01 00 000 Public Works Administration Personal Services 226,635 0 Employee Benefits 134,801 0 Other Employee Costs 25,802 0 Contractual Services 804,843 0 Utilities 19,470 0 Commodities & Supplies 15,169 0 Office Equipment 1,200 0 Other Equipment 255 0 Total Public Works Administration 1,228,175 0 80 Public Works - Streets and Buildings 81 00 000 Street and Building Administration Personal Services 103,260 0 Employee Benefits 55,188 0 Total Street and Building Administration 158,448 0 81 81 350 Street Maintenance Personal Services 109,822 0 Employee Benefits 28,414 0 Contractual Services 23,185 11 Commodities & Supplies 25,988 4'.l Infrastructure 0 0 Total Street Maintenance 187.409 Cti 81 81 351 Maintenance of State Highways Personal Services 26,532 0 Employee Benefits 9,573 0 Contractual Services 17,742 0 Commodities & Supplies 34.045 0 Total Maintenance of State Highways 87,892 0 10 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY 81 81 352 Traffic Sign Maintenance Personal Services Employee Benefits Commodities & Supplies Total Traffic Sign Maintenance 81 81 353 Storm Sewer and Basin Maintenance Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Storm Sewer and Basin Maintenance 81 81 354 Snow Removal Personal Services Employee Benefits Contractual Services Commodities & Supplies Other Equipment Total Snow Removal 81 82 000 Maintenance of Public Buildings Personal Services Employee Benefits Contractual Services Utilities Commodities & Supplies Other Expenditures Total Maintenance of Public Buildings Total Public Works - Streets and Buildings 80 Public Works - Forestry and Grounds 82 00 000 Forestry and Grounds Administration Personal Services Employee Benefits Total Forestry and Grounds Administration 82 83 000 Forestry Program Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Total Forestry Program Amount Amount Budgeted Levied 79,730 20,059 13,877 113,666 0 0 0 0 64,721 18,291 11,670 7,231 101,913 425,126 56,119 36,576 212,855 0 730,676 0 0 0 0 0 0 398,931 118,797 351,729 73,193 113,957 4,000 1,0 60,607 � 0 0 0 0 0 0 0 172,823 0 68,493 0 241,316 0 312,430 0 99,051 0 3,662 0 399,339 0 10,702 0 825,184 0 11 • VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY Amount Amount Budgeted Levied 82 84 355 Maintenance of Grounds Personal Services 265,377 0 Employee Benefits 91,217 0 Contractual Services 105,486 0 Commodities & Supplies 8,656 0 Other Equipment 69,100 0 Total Maintenance of Grounds 539,836 (1 82 84 356 Public Grounds Beautification Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Public Grounds Beautification Total Public Works - Forestry and Grounds 80 Public Works - Engineering 83 00 000 Engineering Services Personal Services Employee Benefits Other Employee Costs Contractual Services Commodities & Supplies Office Equipment Other Equipment Total Engineering Services 83 86 357 Traffic Control & Street Lighting Personal Services Employee Benefits Contractual Services Utilities Commodities & Supplies Total Traffic Signals & Street Lighting Total Public Works - Engineering 80 Public Works - Improvements 90 00 Public Works - Improvements 707 Office Equipment 703 Distribution Systems 705 Infrastructure 710 Infrastructure Total Public Works - Improvements Total Public Works 25,615 0 9,129 0 2,400 0 32,191 0 69,335 0 1,675,671 0 586,674 187,319 3,552 61,965 7,105 546 1,638 848,799 0 0 0 0 0 0 0 0 104,300 37,976 5,307 75,000 25,750 248,333 1,097,132 0 0 17,000 87,808 104,808 6,546,397 0 0 0 0 0 A 0 0 0 0 12 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY Amount Amount Budgeted Levied 89 Emergency Events 69 00 800 2011 June Storm Event - Police Personal Services 0 0 Employee Benefits 0 0 Commodities & Supplies 0 0 Total 2011 June Storm Event - Police 0 0 79 00 800 2011 June Storm Event -Fire Personal Services 0 0 Employee Benefits 0 0 Commodities & Supplies 0 0 Total 2011 June Storm Event - Fire 0' 0' 89 00 800 2011 June Storm Event - Public Works Personal Services Employee Benefits Contractual Services Commodities & Supplies Total 2011 June Storm Event - Public Works Total Emergency Events 00 Retiree Pensions 00 00 000 Miscellaneous Pensions Pension Benefits Total Miscellaneous Pensions Total Retiree Pensions 00 Non - Departmental 00 00 000 Contingencies Interfund Transfers Total Contingencies Total Non - Departmental TOTAL GENERAL FUND TOTAL BUDGET FOR GENERAL FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR GENERAL FUND 0 0 0 0 0 0 0 0 fl 0 45,863 0 45,863 0 45,863 0 0 0 0 0 0 _ 0 40,944,547 7,373,943 40,944,547 7,373,943 147,479 7,521,422 13 . VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY Amount Amount Budgeted Levied ARTICLE II - DEBT SERVICE FUND 00 Debt Service 00 00 510 G.O. Bonds -Series 2009 Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2009 00 00 511 G.O. Bonds - Series 2009B Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2009B 00 00 512 G.O. Bonds - Series 2009C Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2009C 00 00 514 G.O. Bonds -Series 2011B Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 201113 00 00 515 G.O. Bonds - Series 2012 Bond Principal Interest Expense Bank and Fiscal Fees Total G.O. Bonds - Series 2012 00 00 650 IEPA Loans Loan Principal Loan Expense Bank and Fiscal Fees Total IEPA Loans TOTAL BUDGET FOR DEBT SERVICE FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR DEBT SERVICE FUND 0 0 417,263 417,263 428 0 417,691 4'I 7,263 280,000 280,000 99,850 99,850 428 380,278 379,850 0 0 135,023 87,765 428 0 135,451 87,765 40,000 40,000 128,394 128,394 0 0 168,394 168,394 610,000 610,000 84,027 84,027 0 0 694,027 694,027 549,732 0 63 0 0 0 613,354 0 2,409, 195 1,747,299 34,946 1,782,245 14 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY ARTICLE III - REFUSE DISPOSAL FUND 80 Public Works - Refuse Disposal 85 00 000 Refuse Disposal Program Personal Services Employee Benefits Other Employee Costs Contractual Services Utilities Insurance Commodities & Supplies Total Refuse Disposal Program 85 0OC 365 Refuse Leaf Removal Program Personal Services Employee Benefits Contractual Services Commodities & Supplies Total Leaf Removal Program TOTAL REFUSE DISPOSAL FUND TOTAL BUDGET FOR REFUSE DISPOSAL FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR REFUSE DISPOSAL FUND ARTICLE IV - POLICE PENSION FUND 00 Retiree Pensions 00 00 000 Police Pensions Pension Benefits Contractual Services Insurance Commodities & Supplies Other Expenditures Total Police Pensions Total Retiree Pensions TOTAL POLICE PENSION FUND TOTAL BUDGET FOR POLICE PENSION FUND AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS & COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR POLICE PENSION FUND Amount Amount Budgeted Levied 93,864 0 37,591 0 1,200 0 3,958,555 1,802,500 572 0 25,175 0 15,710 0 4,132,667 1,802,500 165,463 0 52,737 0 10,000 18,027 0 246,227 0 4,378,894 1,802,500 4,378,894 1,802,500 36,050 1,838,550 3,431,110 2,436,059 123,500 0 10,000 0 500 0 12,000 0 3,577,110 2,436,059 3,577,110 2 „,436,059 3,577,110 2,436,059 3,577,110 2,436,059 48,721 2,484,780 15 0 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY Amount Amount lute' Levied ARTICLE V - FIREFIGHTERS' PENSION FUND 00 Retiree Pensions 00 00 000 Firefighters' Pensions Pension Benefits 3,112,073 2,1811,722 Contractual Services 133,000 0 Insurance 11,000 0 Commodities & Supplies 1,000 0 Other Expenditures 12,000 0 Total Firefighters' Pensions 3 „269,073 Ll 81,722 Total Retiree Pensions 3 =269,073 2,181,722 TOTAL FIREFIGHTERS' PENSION FUND 3,269,073 2,181,722 TOTAL BUDGET FOR FIREFIGHTERS' PENSION FUND 3,269,073 AMOUNT TO BE RAISED BY TAX LEVY 2,181,722 ADD 2% FOR LOSS & COST OF COLLECTION 43,634 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR FIREFIGHTERS' PENSION FUND 2,225,356 ARTICLE VI - MOUNT PROSPECT LIBRARY FUND 90 Mount Prospect Library 00 00 000 Library Services Component Unit Expenditures 8,179,500 8,085,399 Bond Principal 1,075,000 1,075,000 Interest Expense 501,115 501,115 Total Library Services 9,755,615 9,661,514 TOTAL MOUNT PROSPECT LIBRARY FUND 9,755,615 9,661,514 TOTAL BUDGET FOR MOUNT PROSPECT LIBRARY FUND 9,755,615 AMOUNT TO BE RAISED BY TAX LEVY - Component Unit Expenditures 8,085,399 AMOUNT TO BE RAISED BY TAX LEVY - Bond Principal and Interest 1,576,115 ADD 2% FOR LOSS & COST OF COLLECTION 193,230 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR MOUNT PROSPECT LIBRARY FUND 9,854,744 16 VILLAGE OF MOUNT PROSPECT, ILLINOIS 2011 TAX LEVY SUMMARY Article Fund I General II Debt Service III Refuse Disposal IV Police Pension Fund V Firefighters' Pension Fund for Loss Village Totals VI Mount Prospect Library Library Services Library Debt Service Library Totals Village and Library Totals 17 Amount Total to be Raised Amount Tax Levy Amount by for Loss Incl. Loss Budgeted Tax Levy and Cost and Cost $ 40,944,547 7,373,943 147,479 7,521,422 2,409,195 1,747,299 34,946 1,782,245 4,378,894 1,802,500 36,050 1,838,550 3,577,110 2,436,059 48,721 2,484,780 3,269,073 2,181,722 43,634 2,225,356 54,578,819 15,541,523 310,830 15,852,353 8,179,500 8,085,399 161,708 8,247,107 1,576,115 1,576,115 31,522 1,607,637 9,755,615 9,661,514 193,230 9,854,744 $ 64,334,434 25,203,037 504,060 25,707,097 17 r r r r + Section 3 : The sum of $317,800 is budgeted to be received from personal property replacement tax revenue during the fiscal year commencing January 1, 2011 and ending December 31, 2011 and has been included herein as funds to be derived from sources other than property taxes for general obligation bonds and interest, pensions, library services and general corporate purposes. Section 4 : That the County Clerk is directed to add 2% to the requested tax levy as a provision for loss and cost. Section 5 : That the Village Clerk of the Village of Mount Prospect is hereby directed to certify a copy of this Ordinance and is hereby authorized and directed to file a copy of the same with the County Clerk of Cook County, Illinois, within the time specified by law. Section 6 : That, if any part or parts of this Ordinance shall be held to be unconstitutional or otherwise invalid, such constitutionality or invalidity, shall not affect the validity of the remaining parts of this Ordinance. The President and Board of Trustees of the Village of Mount Prospect hereby declares that they would have passed the remaining parts of the Ordinance of they had known that such parts or parts thereof would be declared unconstitutional or otherwise invalid. Section 7 : That this Ordinance shall be in full force and effect from and after its passage, approval, publication in pamphlet form and recording, as provided by law. AYES: NAYES : ABSENT: PASSED and APPROVED this day of December, 2011 Irvana K. Wilks, Mayor ATTEST: M. Lisa Angell, Village Clerk 18 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2011 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the _ day of 1 2011. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011 NOW THEREFORE, BE IT ORDAINED BY THE President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois: Section 1 : That the sum of One Million Five Hundred Fifteen Thousand Four Hundred Sixty -Four Dollars ($1,515,464), the same being the total amount to be levied of budget appropriations heretofore made for the municipal purposes for the fiscal year beginning January 1, 2011, and ending December 31, 2011, as approved by the President and Board of Trustees of the Village of Mount Prospect, be and the same is hereby levied on all taxable property within the Special Service Area Number 5 of the Village of Mount Prospect according to the valuation of said property as is, or shall be, assessed or equalized by State and County purposes for the current year 2011. The budgetary appropriations having been made heretofore by the President and Board of Trustees of the Village of Mount Prospect were passed and approved by Ordinance No. 5826 at a meeting hereof regularly convened and held in said Village of Mount Prospect, Illinois on the 21 day of December, 2010, and as amended by Ordinance No. 5852 passed and approved on the 19 day of April, 2011 and thereafter duly published according to law, the various objects and purposes for said budgetary appropriations were heretofore made are set forth under the column entitled "Amount Budgeted," and the specific amount herein levied for each object and purpose is set forth under the column entitled "Amount Levied" in Article I. Section 2 : That the County Clerk is directed to add 2% to the requested tax levy as a provision for loss and cost. Section 3 : That the Village Clerk of the Village of Mount Prospect is hereby directed to certify a copy of this Ordinance and is hereby authorized and directed to file a copy of the same with the County Clerk of Cook County, Illinois, within the time specified by law. Section 4 : That, if any part of this Ordinance shall be held to be unconstitutional or otherwise invalid, such unconstitutionality or invalidity, shall not affect the validity of the remaining parts of this Ordinance. The President and Board of Trustees of the Village of Mount Prospect hereby declares that they would have passed the remaining parts of the Ordinance if they had known that such part or parts thereof would be declared unconstitutional or otherwise invalid. Section 5 : That this Ordinance shall be in full force and effect from and after its passage, approval, publication in pamphlet form and recording, as provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 1.1 Irvana K. Wilks, Mayor ATTEST: M. Lisa Angell, Village Clerk sa ® m • ARTICLE 1 - SPECIAL SERVICE AREA NO. 5 050 Lake Water Acquisition 570.001 SSA #5 JAWA Water 570.004 SSA #5 JAWA Fixed Costs TOTAL APPROPRIATED FOR SPECIAL SERVICE AREA NO. 5 LAKE WATER ACQUISITION AMOUNT TO BE RAISED BY TAX LEVY ADD 2% FOR LOSS AND COST OF COLLECTION TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SPECIAL SERVICE AREA NO. 5 Article I Special Service Area No. 5 SUMMARY Amount. Amount to Budgeted be Levied 3,213,500 1,515,464 Amount B udgeted Amount 2,562,500 874,464 651,000 641,000 3,213,500 1,515,464 30,309 1,545,773 Amount for Total Tax Loss & Cost LM 30,309 1,545,773 ORDINANCE NO. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2011 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the _ day of , 2011. ORDINANCE NO. AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011 BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: Section One The President and Board of Trustees of the Village of Mount Prospect find as follows: A. That pursuant to Village Ordinance No. 5772 adopted December 1, 2009 authorizing the issuance of general obligation bonds for financing a portion of the costs of constructing a replacement fire station, emergency operations center and public works expansion there was levied for the year 2011 the sum of $135,022.50 for bond interest payments. Section Two It is hereby declared by the President and Board of Trustees of the Village of Mount Prospect that the amount of $135,022.50 levied for G.O. Bond Interest payments for the purpose of funding a portion of the costs of constructing a replacement fire station, emergency operations center and public works expansion pursuant to Ordinance No. 5772 be and the same is hereby abated in the amount of $47,257.86 leaving a balance of $87,764.64 as that amount levied for such bond and interest payments for the fiscal year commencing January 1, 2011 and ending December 31, 2011. Section Three Village Ordinance No. 5772 is hereby amended with respect to the tax abatements declared herein and set forth in Section Two of this Ordinance. Section Four The Village Clerk of the Village of Mount Prospect is hereby authorized and directed to file a certified copy of this Ordinance with the County Clerk of Cook County, Illinois within the time specified by law: Section Five: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form and filing as provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this _ day of ........... _, 2011. Irvana K. Wilks,, Mayor M, Lisa Angell, Village Clerk I IL Mount Prospect Village of Mount Prospect Mount Prospect, Illinois \1�) INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: FINANCE DIRECTOR f DATE: NOVEMBER 28, 2011 SUBJECT: PROPOSED 2012 BUDGET PURPOSE: To present for the Village Board's consideration an ordinance adopting the annual budg or the fiscal year beginning January 1, 2012 and ending December 31, 2012. 100 BACKGROUND: The Village Manager released his proposed budget on October 14, 2011. Over the past two months the Finance Commission met three times to review the document. The Village Board, meeting as a Committee of the Whole (COW), reviewed the document on October 25 and November 8. DISCUSSION: Departmental presentations on the 2012 budget were made before both the Finance Commission and Village Board with various staff on hand to facilitate discussion. The proposed budget incorporates all of the policies and directives established by the Mayor, Board of Trustees and Finance Commission during the September 2011 pre- budget workshop. The General Fund budget, as presented, is balanced. The proposed budget provides for a 4.33% increase in the property tax levy, a 5% water rate increase and a $25 increase in the direct charge portion of the refuse collection fee. No other tax or fee increases are proposed. Estimates of other revenue sources remain, for the most part, flat. A public hearing on the proposed budget has been scheduled for December 20, 2011. Notice of the public hearing will be published in the Daily Herald on December 9, 2011. The ordinance included with this memo will officially adopt the budget for the Village of Mount Prospect. Once the ordinance is passed, the Finance Department will begin work on the final budget document. We expect to have the approved budget document produced no later than January 20, 2012. RECOMMENDATION: It is recommended the Village Board pass the accompanying ordinance adopting the 2012 annual budget. David O. Erb Finance Director DOE/ Attachment I: \Budget 2012 \Ordinance Cover Memo - 2012 Budget.docx ORDINANCE NO. AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2011 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the _ day of , 2011. ORDINANCE NO. AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE WHEREAS, the President and Board of Trustees of the Village of Mount Prospect in accordance with State Statutes, have provided for the preparation and adoption of an Annual Budget in lieu of passage of an Appropriation Ordinance; and WHEREAS, the tentative Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2012 and ending December 31, 2012, as prepared by the Budget Officer for the Village and submitted to the President and Board of Trustees, was placed on file in the Office of the Village Clerk on October 14, 2011 for public inspection, as provided by Statute; and WHEREAS, pursuant to notice duly published on December 9, 2011, a public hearing was held by the President and Board of Trustees on said tentative annual budget on December 20, 2011, as provided by Statute; and WHEREAS, following said public hearing, said tentative Annual Budget was reviewed by the President and Board of Trustees and a copy of said tentative Annual Budget is attached hereto and hereby made a part hereof. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE The Annual Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2012 and ending December 31, 2012, a copy of which is attached hereto and made a part hereof, is hereby approved and adopted as the Annual Budget for the Village of Mount Prospect for said fiscal year. SECTION TWO Within thirty (30) days following the adoption of this Ordinance there shall be filed with the County Clerk of Cook County a copy thereof duly certified by the Village Clerk and Estimate of Revenues by source anticipated to be received by the Village in the fiscal year beginning January 1, 2012 and ending December 31, 2012, duly certified by the Chief Fiscal Office SECTION THREE This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED AND APPROVED this day of 1 2011. ATTEST: Irvana K. Wilks, Mayor M. Lisa Angell, Village Clerk RESOLUTION NO. 2011 A RESOLUTION APPROVING AND CERTIFYING THE 2012 BUDGET AND 2011 TAX LEVY DETERMINATION WHEREAS, heretofore the Board of Trustees of the Mount Prospect Public Library, Mount Prospect, Illinois, at open and public meetings have considered the financing requirements of the Mount Prospect Library for the year commencing January 1, 2012; and WHEREAS, the Board of Trustees of the Mount Prospect Public Library has determined the financial requirements of the Mount Prospect Public Library for the ensuing year and has caused to be made, a statement thereof, a copy of which is attached hereto and marked "Exhibit A," for inclusion in the 2012 budget of the Village of Mount Prospect; and WHEREAS, the Board of Trustees of the Mount Prospect Public Library has further determined the amount of money which in its judgment, it will be necessary to levy for library purposes in the 2011 tax levy ordinance to be adopted by the President and Board of Trustees of the Village of Mount Prospect; WHEREAS, expenditures from the LIBRARY FUND shall be under the direction of the Board of Trustees of the Mount Prospect Public Library. WHEREAS, that the amount of money hereby determined by the Board of Trustees of the Mount Prospect Public Library to be necessary for library purposes and to be included in the 2011 Tax Levy Ordinance of the Village of Mount Prospect (taking into consideration other income from accumulations from the prior year, anticipated tax shrinkage, fines, non - resident fees, and maintenance, repairs, and alterations of library buildings and equipment) and for the collection and deposit to the LIBRARY FUND, which includes funds for the Illinois Municipal Retirement Fund pursuant to Section 5/7 -171, Chapter 40 of the Illinois Compiled Statutes; and for the maintenance repairs, and alterations of the library buildings and equipment, pursuant to Section 5/3 -4 of Chapter 75 of the Illinois Compiled Statutes; and for insurance and audit fees pursuant to Section 5/4 -14 of Chapter 75 of the Illinois Compiled Statutes. WHEREAS, in accordance with Chapter 75, Section 5/3 -5 of the Illinois Compiled Statutes it is requested that the amount so determined be levied and collected in like manner with the other general taxes of the Village of Mount Prospect and that such taxes be paid directly by the County Collector to the Library fund. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE MOUNT PROSPECT PUBLIC LIBRARY, VILLAGE OF MOUNT PROSPECT: SECTION ONE: That the financial requirements for library purposes of the Mount Prospect Public Library require the budget for the year commencing January 1, 2012, and ending December 31, 2012, the sum of $9,926,514 such to be included within the 2012 Budget of the Village of Mount Prospect, Illinois. SECTION TWO: That the amount of money hereby determined by the Board of Trustees of the Mount Prospect Public Library to be necessary for library purposes and to be included in the 2011 tax levy and to be levied and collected in like manner with the other general taxes of the Village of Mount Prospect and that such taxes to be paid directly by the County Collector to the Library Fund: $9,661,514. Expenditures from the Library Fund shall be under the direction of the Board of Trustees of the Mount Prospect Public Library. SECTION THREE: That the Secretary of the Board of Trustees of the Mount Prospect Public Library file a copy of this Resolution, with the Village Clerk of the Village of Mount Prospect, for transmittal to the President and Board of Trustees of the Village of Mount Prospect. SECTION FOUR: That if any part or parts of this Resolution shall be held to be unconstitutional, such unconstitutionality shall not affect the validity of the remaining parts of this Resolution. The Board of Trustees of the Mount Prospect Public Library hereby declares that it would have passed the remaining parts of this Resolution if it had known that such part or parts thereof would be declared unconstitutional. SECTION FIVE: That this Resolution shall be in full force and effect as of October 6, 2011. AYES: 7 NAYS: 0 ABSENT: 0 PASSED THIS 6th day of October, 2011. The undersigned, President of the Board of Trustees of the Mount Prospect Public Library, Village of Mount Prospect, Illinois, does certify that the foregoing Resolution was duly adopted by the vote specified at a legally convened meeting of the Board of Trustees of the Mount Prospect Public Library held at the Mount Prospect Public Library building on the 6th day of October, 2011. ( 0 Li td-� Jane W. Everett, President MOUNT PROSPECT PUBLIC LIBRARY 2012 Budget and 2011 Tax Levy EXHIBIT A 2012 Budget 2011 Tax Levy Fund Amount Request LIBRARY GENERAL FUND Salaries & Benefits 4110 Salaries $ 4,873,379 $ 4,773,475 4120 I M R F Pension 457,218 447,845 4130 FICA & M/C 372,007 364,381 4140 Medical Insurance 610,000 597,495 4150 Unemployment Comp 7,000 6,857 4260 Totals $ 6,319,604 $ 6,190,053 Management Expense 4210 Audit $ 4,200 $ 4,114 4220 Legal Fees 40,000 39,180 4230 Printing 37,550 36,780 4240 Community Services 60,900 59,652 4250 Programs 35,410 34,684 4260 Professional Dues 6,749 6,611 4270 Board 4,000 3,918 4280 Human Resources 68,595 67,189 4290 Other Operating Expense 6,000 5,877 Totals $ 263,404 $ 258,005 Operating Expenses 4310 Telecommunications $ 47,961 $ 46,978 4320 Insurance 74,900 73,365 4340 Office Supplies 27,000 26,447 4350 Library Supplies 20,000 19,590 4360 Postage 19,155 18,762 4370 Consultant Services 3,000 2,939 4380 Contract Services 23,450 22,969 4390 Computer Services 58,136 56,944 Totals $ 273,602 $ 267,994 Building Maintenance Costs 4410 Building Maintenance $ 89,510 $ 87,675 4420 Equipment Maintenance 86,292 84,523 4430 Equipment Rental 26,888 26,337 4440 Janitorial 50,053 49,027 4450 Equipment 124,600 122,046 4460 Utilities 62,674 61,389 Totals $ 440,017 $ 430,997 Library Materials 4610 Adult Print 242,100 $ 237,137 4620 Adult AV 80,750 79,095 4630 Youth Print 139,000 136,151 4640 Youth AV 42,700 41,825 4650 Subscriptions 21,650 21,206 (Continued On the Next Page) MOUNT PROSPECT PUBLIC LIBRARY 2012 Budget and 2011 Tax Levy EXHIBIT A 2012 Budget 2011 Tax Levy Fund Amount Request LIBRARY GENERAL FUND (Continued) Library Materials (Continued) 4660 Electronic Resources $ 135,000 $ 132,233 4661 Electronic Media 14,300 14,007 4662 Electronic Services 27,272 26,713 4670 Microform 11,000 10,775 4680 Processing Supplies 40,000 39,208 Totals $ 753,772 $ 738,350 GENERAL FUND TOTALS $ 8,050,399 $ 7,885,399 BUILDING & EQUIPMENT FUND 7705 Equipment & Building $ 202,400 $ 200,000 7730 Other Building Projects 22,600 - 7735 Trans to Library Operating - - BUILDING FUND TOTALS $ 225,000 $ 200,000 TOTAL GENERAL FUND & BUILDING FUND $ 8,275,399 $ 8,085,399 DEBT SERVICE FUND 3701 Interest Payments $ 501,115 501,115 3711 Principal Payments 1,075,000 1,075,000 DEBT SERVICE FUND TOTALS $ 1,576,115 $ 1,576,115 GIFT FUND 8740 Library Special Projects $ 50,000 $ - 8990 Contingencies 25,000 - GIFT FUND TOTALS $ 75,000 $ - ALL FUNDS - TOTALS $ 9,926,514 $ 9,661,514 2011 TAX LEVY SUMMARY Library Fund Levy (General Fund & Building Fund) Library Bonds & Interest Levy TOTAL LIBRARY TAX LEVY Levy Total Request 2% Loss Tax Levy $ 8,085,399 $ 161,708 $ 8,247,107 1,576,115 31,522 1,607,637 $ 9,661,514 $ 193,230 $ 9,854,744 VILLAGE OF MOUNT PROSPECT 2012 BUDGET SUMMARY TOTAL VILLAGE BUDGET 2010 2011 2011 2012 2013 Actual Budget Estimate Budget Forecast REVENUES AND OTHER SOURCES Property Taxes 18,678,963 19,200,500 19,319,000 19,882,500 20,583,500 Other Taxes 11,198,802 11,340,000 11,406,400 11,638,000 11,733,000 Licenses, Permits & Fees 2,767,264 2,721,000 2,595,000 2,510,000 2,520,000 Intergovernmental Revenue 18,826,394 17,883,977 19,032,064 18,822,420 19,153,250 Charges for Services 19,303,538 20,872,719 20,919,704 22,399,597 23,566,079 Fines & Forfeitures 791,504 786,000 707,125 687,000 687,000 Investment Income 7,837,421 5,325,400 1,718,200 5,202,600 5,464,280 Reimbursements 365,812 403,279 253,217 253,500 254,000 Other Revenue 7,395,512 7,916,590 7,839,411 8,040,680 8,650,542 Interfund Transfers 458,370 - - - - Other Financing Sources 49,188 52,000 46,000 988,000 51,000 Village Revenues & Other Sources 87,672,768 86,501,465 83,836,121 90,424,297 92,662,651 Mount Prospect Library Revenues 9,226,183 9,801,109 9,801,109 9,926,514 (a) Total Revenues & Other Sources 96,898,951 96,302,574 93,637,230 100,350,811 92,662,651 BUDGET EXPENDITURES Village Operating Budget 55,843,603 59,991,133 59,383,620 59,323,196 63,243,850 Village Capital Budget 9,711,088 9,470,271 9,304,333 9,419,850 12,628,100 Debt Services Budget 2,170,439 2,416,548 2,418,806 2,409,195 2,405,474 Pension Systems Budget 6,681,958 6,892,046 7,430,768 7,635,544 7,850,166 Internal Services Budget (b) 7,518,038 8,691,145 8,779,896 8,844,660 9,185,734 Village Expenditures 81,925,126 87,461,143 87,317,423 87,632,445 95,313,324 Mount Prospect Library Expenditures 9,083,006 9,801,109 9,801,109 9,926,514 (a) Total Expenditures 91,008,132 97,262,252 97,118,532 97,558,959 95,313,324 CHANGES IN FUND BALANCE Excess (Deficiency) of Revenues & Other Sources Over Expenditures (c) Fund Balance Start of Budget Year End of Budget Year Less: Pension Fund Balances (d) Mt Prospect Library Fund Balance Available Fund Balance 5,890,819 (959,678) (3,481,302) 2,791,852 (2,650,673) 120,064,396 125,955,215 125,955,215 122,473,913 125,265,765 125,955,215 124,995,537 122,473,913 125,265,765 122,615,092 (88,401,290) (92,547,407) (88,669,185) (92,318,946) (96,372,910)I (4,726,962) (4,726,962) (4,726,962) (4,726,962) (4,726,962) 32,826,963 27,721,168 29,077,766 28,219,857 21,515,220 (a) Not available as of December 20, 2011. (b) Internal Service Budget includes Vehicle Maintenance Fund and Risk Management Fund. The Motor Equipment Replacement Fund and Computer Replacement Funds are included in the Village Capital Fund. (c) Does not include the results of operation of the Mount Prospect Library for the 2013 Forecast. (d) Pension Fund Balances are reserved for pension benefits and not available for appropriation. VILLAGE OF MOUNT PROSPECT 2012 BUDGET SUMMARY REVENUES AND OTHER SOURCES BY REVENUE TYPE 2010 2011 2011 2012 2013 Actual Budget Estimate Budget Forecast VILLAGE REVENUES BY TYPE: Property Taxes 18,678,963 19,200,500 19,319,000 19,882,500 20,583,500 Other Taxes 11,198,802 11,340,000 11,406,400 11,638,000 11,733,000 Licenses, Permits & Fees 2,767,264 2,721,000 2,595,000 2,510,000 2,520,000 Intergovernmental Revenue 18,826,394 17,883,977 19,032,064 18,822,420 19,153,250 Charges for Services 19,303,538 20,872,719 20,919,704 22,399,597 23,566,079 Fines & Forfeits 791,504 786,000 707,125 687,000 687,000 Investment Income 7,837,421 5,325,400 1,718,200 5,202,600 5,464,280 Reimbursements 365,812 403,279 253,217 253,500 254,000 Other Revenue 7,395,512 7,916,590 7,839,411 8,040,680 8,650,542 87,165,210 86,449,465 83,790,121 89,436,297 92,611,651 INTERFUND TRANSFERS 458,370 - - - - OTHER FINANCING SOURCES Sale of Property /Other 49,188 52,000 46,000 988,000 51,000 49,188 52,000 46,000 988,000 51,000 TOTAL VILLAGE REVENUES AND OTHER SOURCES 87,672,768 86,501,465 83,836,121 90,424,297 92,662,651 MOUNT PROSPECT LIBRARY REVENUES 9,226,183 9,801,109 9,801,109 9,926,514 (a) TOTAL REVENUES AND OTHER SOURCES VILLAGE AND LIBRARY (b) 96,898,951 96,302,574 93,637,230 100,350,811 92,662,651 CHANGES IN FUND BALANCE Total Revenues & Other Sources 96,898,951 96,302,574 93,637,230 100,350,811 92,662,651 Total Expenditures 91,008,132 97,262,252 97,118,532 97,558,959 95,313,324 Additions to(Use of) Fund Balances 5,890,819 (959,678) (3,481,302) 2,791,852 (2,650,673) ANALYSIS OF CHANGES IN FUND BALANCE Additions to (Use of) Pension Fund Balances 6,580,064 4,146,117 267,895 3,649,761 4,053,964 Additions to (Use of) Other Fund Balances (689,245) (5,105,795) (3,749,197) (857,909) (6,704,637) 5,890,819 (959,678) (3,481,302) 2,791,852 (2,650,673) (a) Figures not available as of December 20, 2011. (b) Does not include the Mount Prospect Public Library 2013 Forecast. VILLAGE OF MOUNT PROSPECT 2012 BUDGET SUMMARY BUDGET EXPENDITURES 2010 2011 2011 2012 2013 Actual Budget Estimate Budget Forecast VILLAGE OPERATING BUDGET PUBLIC REPRESENTATION 468,889 487,065 482,175 551,260 560,462 VILLAGE ADMINISTRATION 2,842,921 2,898,012 2,800,904 2,763,935 2,924,252 FINANCE 1,571,136 1,582,487 1,586,221 1,494,533 1,614,108 COMMUNITY DEVELOPMENT Community Development 2,154,270 2,175,530 2,199,385 2,158,078 2,206,683 Community Development /CDBG 465,918 455,219 555,103 413,543 342,092 2,620,188 2,630,749 2,754,488 2,571,621 2,548,775 1HUMAN SERVICES DEPARTMENT 1,082,552 1,063,031 1,008,663 1,002,730 1,032,412 PUBLIC SAFETY AND PROTECTION Police Department 14,521,382 14,730,105 14,640,990 15,212,790 15,741,447 Fire Department 11,503,854 11,453,107 11,425,312 11,905,304 12,238,232 26,025,236 26,183,212 26,066,302 27,118,094 27,979,679 PUBLIC WORKS DEPARTMENT Administration 998,552 1,228,175 1,200,309 1,287,211 1,355,893 Streets /Bldgs 2,647,901 2,740,043 2,657,536 2,511,139 2,600,271 Forestry 1,625,036 1,687,171 1,816,791 1,758,050 1,821,016 Engineering 1,265,123 1,334,002 1,343,444 1,375,366 1,411,239 Improvements - 104,808 74,808 74,383 485,353 Refuse Disposal 4,002,498 4,378,894 4,300,411 4,410,220 4,570,910 Water /Sewer 9,958,966 13,176,172 12, 362, 355 12,007,174 13,960,769 Parking 284,605 497,312 318,205 397,480 378,711 20,782,681 25,146,577 24,073,859 23,821,023 26,584,162 EMERGENCY EVENTS - - 611,008 - - 11CONTINGENCIES & EQUITY TRANSFERS 450,000 - - - TOTAL OPERATING BUDGET 55,843,603 59,991,133 59,383,620 59,323,196 63,243,850 VILLAGE OF MOUNT PROSPECT 2012 BUDGET SUMMARY BUDGET EXPENDITURES 2010 2011 2011 2012 2013 Actual Budget Estimate Budget Forecast VILLAGE CAPITAL BUDGET Village -Wide Improv & Eqpt 1,246,532 1,863,440 1,075,151 2,176,000 3,369,400 Station 14, EOC, and PW Expan 3,386,834 148,150 148,150 - - Downtown Redevelopment 1,591,550 2,955,291 4,282,000 2,747,000 2,812,000 Street Improvement Projects 2,392,581 3,182,640 3,073,932 2,261,000 3,987,000 Flood Control Projects 39,692 455,150 425,000 680,150 490,000 Motor Equipment Replacement 872,966 670,650 250,100 1,321,800 1,736,300 Computer Replacement 180,933 194,950 50,000 233,900 233,400 9,711,088 9,470,271 9,304,333 9,419,850 12,628,100 DEBT SERVICE BUDGET 2,170,439 2,416,548 2,418,806 2,409,195 2,405,474 PENSION SYSTEMS BUDGET Miscellaneous Pensions 45,723 45,863 45,863 46,005 46,150 Police Pensions 3,434,325 3,577,110 3,707,311 3,794,470 3,913,000 Fire Pensions 3,201,910 3,269,073 3,677,594 3,795,069 3,891,016 6,681,958 6,892,046 7,430,768 7,635,544 7,850,166 VILLAGE INTERNAL SERVICES BUDGET Vehicle Maintenance Services 1,849,663 1,903,802 2,112,659 2,011,205 2,058,911 Risk Management 5,668,375 6,787,343 6,667,237 6,833,455 7,126,823 7,518,038 8,691,145 8,779,896 8,844,660 9,185,734 TOTAL VILLAGE EXPENDITURES 81,925,126 87,461,143 87,317,423 87,632,445 95,313,324 I MOUNT PROSPECT LIBRARY BUDGET 9,083,006 9,801,109 9,801,109 9,926,514 (a) TOTAL - BUDGET EXPENDITURES (b) 91,008,132 97,262,252 97,118,532 97,558,959 95,313,324 (a) Figures not available as of December 20, 2011. (b) Does not include the Mount Prospect Public Library 2013 Forecast. VILLAGE OF MOUNT PROSPECT 2012 BUDGET SUMMARY REVENUES AND OTHER SOURCES BY FUND 2010 2011 2011 2012 2013 Actual Budget Estimate Budget Forecast 2,068,000 1,166,000 Series 2009 Construction Fund 501,095 - - - - Downtown Redevelopment Construct 2,199,564 GENERAL FUND 40,712,318 40,600,430 40,775,743 41,547,482 42,532,820 1,875,174 1,372,000 1,509,100 1,555,500 1,600,500 Flood Control Construction Fund 159,003 536,079 562,244 665,646 DEBT SERVICE FUND 2,576,719 2,485,758 2,486,158 2,410,212 2,406,212 CAPITAL PROJECT FUNDS Capital Improvement Fund 1,157,588 1,121,000 1,265,100 2,068,000 1,166,000 Series 2009 Construction Fund 501,095 - - - - Downtown Redevelopment Construct 2,199,564 2,667,500 2,768,100 2,605,000 2,681,000 Street Improvement Construc Fund 1,875,174 1,372,000 1,509,100 1,555,500 1,600,500 Flood Control Construction Fund 159,003 536,079 562,244 665,646 700,646 DUI Fine Fund 5,892,424 5,696,579 6,104,544 6,894,146 6,148,146 SPECIAL REVENUE FUNDS Refuse Disposal Fund 4,009,121 4,090,632 4,068,132 4,469,150 4,582,650 Motor Fuel Tax Fund 1,744,093 1,485,700 1,709,873 1,711,000 1,711,500 Cmmty Development Block Grant 465,918 455,219 555,103 413,543 342,092 Asset Seizure Fund 15,912 3,500 3,225 3,500 3,500 DEA Shared Funds Fund 54 2,000 100 3,000 3,000 DUI Fine Fund 14,492 1,500 9,100 9,500 9,500 Foreign Fire Tax Board Fund 55,803 44,500 55,100 55,500 55,500 6,305,393 6,083,051 6,400,633 6,665,193 6,707,742 ENTERPRISE FUNDS Water and Sewer Fund 10,506,543 10,858,000 10,858,300 11,627,000 12,095,000 Village Parking System Fund 139,055 150,800 155,700 157,100 157,100 Parking System Revenue Fund 161,323 166,500 159,600 163,500 163,500 Risk Management Fund 10,806,921 11,175,300 11,173, 600 11,947,600 12,415,600 INTERNAL SERVICE FUNDS Vehicle Maintenance Fund 1,648,471 1,903,802 1,903,402 2,011,205 2,058,911 Vehicle Replacement Fund 179,787 783,600 773,600 1,267,800 1,386,100 Computer Replacement Fund 1,193 236,921 232,521 1,000 108,485 Risk Management Fund 6,333,243 6,543,724 6,333,120 6,440,359 7,040,655 8,162,694 9,468,047 9,242,643 9,720,364 10,594,151 = IDUCIARY FUNDS Police Pension Fund 6,954,158 5,752,500 3,924,000 5,867,000 6,187,680 Fire Pension Fund 6,262,141 5,239,800 3,728,800 5,372,300 5,670,300 13,216,299 10,992,300 7,652,800 11,239,300 11,857,980 TOTAL REVENUES & OTHER SOURCES - 87,672,768 86,501,465 83,836,121 90,424,297 92,662,651 ✓ILLAGE FUNDS MOUNT PROSPECT LIBRARY FUND 9,226,183 9,801,109 9,801,109 9,926,514 (a) TOTAL REVENUES & OTHER SOURCES - 96,898,951 96,302,574 93,637,230 100,350,811 92,662,651 ✓ILLAGE & LIBRARY FUNDS (b) (a) Figures not available as of December 20, 2011. (b) Does not include the Mount Prospect Public Library 2013 Forecast. VILLAGE OF MOUNT PROSPECT 2012 BUDGET SUMMARY EXPENDITURES BY FUND 2010 2011 2011 2012 2013 Actual Budget Estimate Budget Forecast I GENERAL FUND 40,493,816 40,944,547 41,260,769 41,547,482 43,433,492 DEBT SERVICE FUND 2,170,439 2,416,548 2,418,806 2,409,195 2,405,474 CAPITAL PROJECT FUNDS Capital Improvement Fund 1,246,532 1,863,440 1,075,151 2,176,000 3,369,400 Series 2009 Construction Fund 3,386,834 148,150 148,150 - - Downtown Redevelopment Construct 1,593,950 2,956,791 4,282,920 2,748,000 2,813,000 Street Improvement Construc Fund 1,472,581 2,572,640 2,463,932 1,217,000 2,597,000 Flood Control Construction Fund 39,692 455,150 425,000 680,150 490,000 DUI Fine Fund 7,739,589 7,996,171 8,395,153 6,821,150 9,269,400 SPECIAL REVENUE FUNDS Refuse Disposal Fund 4,002,498 4,378,894 4,300,411 4,410,220 4,570,910 Motor Fuel Tax Fund 1,525,653 1,146,302 1,176,302 1,580,302 1,937,026 Cmmty Development Block Grant 465,918 455,219 555,103 413,543 342,092 Asset Seizure Fund 6,118 3,500 13,000 3,500 3,500 DEA Shared Funds Fund 2,514 2,000 11,898 3,000 3,000 DUI Fine Fund 343 1,500 15,600 9,500 9,500 Foreign Fire Tax Board Fund 60,706 28,550 13,420 28,500 28 500 6,063,750 6,015,965 6,085,734 6,448,565 6,894,528 ENTERPRISE FUNDS Water and Sewer Fund 9,958,966 13,176,172 12,362,355 12,007,174 13,960,769 Village Parking System Fund 119,874 210,017 121,744 180,902 183,217 Parking System Revenue Fund 164,731 287,295 196,461 216,578 195,494 Risk Management Fund 10,243,571 13,673,484 12,680,560 12,404,654 14, 339,480 INTERNAL SERVICE FUNDS Vehicle Maintenance Fund 1,849,663 1,903,802 2,112,659 2,011,205 2,058,911 Vehicle Replacement Fund 872,966 670,650 250,100 1,321,800 1,736,300 Computer Replacement Fund 180,933 194,950 50,000 233,900 233,400 Risk Management Fund 5,674,164 6,798,843 6,678,737 6,844,955 7,138,323 8,577,726 9,568,245 9,091,496 10,411,860 11,166,934 FIDUCIARY FUNDS Police Pension Fund 3,434,325 3,577,110 3,707,311 3,794,470 3,913,000 Fire Pension Fund 3,201,910 3,269,073 3,677,594 3,795,069 3,891,016 6,636,235 6,846,183 7,384,905 7,589,539 7,804,016 TOTAL EXPENDITURES - VILLAGE FUNDS 81,925,126 87,461,143 87,317,423 87,632,445 95,313,324 MOUNT PROSPECT LIBRARY FUND 9,083,006 9,801,109 9,801,109 9,926,514 (a) TOTAL EXPENDITURES - VILLAGE AND LIBRARY FUNDS (b) 91,008,132 97,262,252 97,118,532 97,558,959 95,313,324 (a) Figures not available as of December 20, 2011. (b) Does not include the Mount Prospect Public Library 2013 Forecast. VILLAGE OF MOUNT PROSPECT 2012 BUDGET SUMMARY AVAILABLE FUND BALANCES 12 -31 -2012 Estimated 2012 2012 Estimated Recommended Balance Budget Budget Balance Fund Balance 1/1/2012 Revenues Expenditures 12/31/2012 12/31/2012 GENERAL FUND 9,932,965 41,547,482 41,547,482 9,932,965 10,858,373 1,438,942 2,068,000 2,176,000 1,330,942 863,610 Series 2009 Construction Fund 9,682 - - 9,682 - Downtown Redevelopment Construct 1,301,887 2,605,000 DEBT SERVICE FUND (11,492) 2,410,212 2,409,195 (10,475) 738,957 CAPITAL PROJECT FUNDS Capital Improvement Fund 1,438,942 2,068,000 2,176,000 1,330,942 863,610 Series 2009 Construction Fund 9,682 - - 9,682 - Downtown Redevelopment Construct 1,301,887 2,605,000 2,748,000 1,158,887 - Street Improvement Construc Fund (521,039) 1,555,500 1,217,000 (182,539) - Flood Control Construction Fund 11,223 665,646 680,150 (3,281) - DUI Fine Fund 2,240,695 6,894,146 6,821,150 2,313,691 863,610 SPECIAL REVENUE FUNDS Refuse Disposal Fund 2,029,356 4,469,150 4,410,220 2,088,286 1,142,728 Motor Fuel Tax Fund 303,277 1,711,000 1,580,302 433,975 484,257 Cmmty Development Block Grant - 413,543 413,543 - - Asset Seizure Fund 50,430 3,500 3,500 50,430 - DEA Shared Funds Fund 4,951 3,000 3,000 4,951 - DUI Fine Fund 34,802 9,500 9,500 34,802 - Foreign Fire Tax Board Fund 157,814 55,500 28,500 184,814 - 2,580,630 6,665,193 6,448,565 2,797,258 1,626,985 NTERPRISE FUNDS (a) Water and Sewer Fund 4,303,135 11,627,000 12,007,174 3,922,961 4,607,054 Village Parking System Fund 312,204 157,100 180,902 288,402 60,46 Parking System Revenue Fund (194,869) 163,500 216,578 (247,947) 64,51? Risk Management Fund 4,420,470 11,947,600 12,404,654 3,963,416 4,732,025 INTERNAL SERVICE FUNDS (a) Vehicle Maintenance Fund 337,733 2,011,205 2,011,205 337,733 337,733 Vehicle Replacement Fund 6,131,354 1,267,800 1,321,800 6,077,354 6,077,354 Computer Replacement Fund 850,480 1,000 233,900 617,580 617,580 Risk Management Fund 2,594,931 6,440,359 6,844,955 2,190,335 1,583,795 9,914,498 9,720,364 10,411,860 9,223,002 8,616,462 (a) Estimated balances reflect unrestricted net assets only. VILLAGE OF MOUNT PROSPECT 2012 BUDGET SUMMARY AVAILABLE FUND BALANCES 12 -31 -2012 Estimated 2012 2012 Estimated Recommended Balance Budget Budget Balance Fund Balance 1/1/2012 Revenues Expenditures 12/31/2012 12/31/2012 FIDUCIARY FUNDS (b) Police Pension Fund 44,757,000 5,867,000 3,794,470 46,829,530 79,707,044 Fire Pension Fund 43,912,185 5,372,300 3,795,069 45,489,416 73,444,862 88,669,185 11,239,300 7,589,539 92,318,946 153,151,906 TOTAL - VILLAGE FUNDS 117,746,951 90,424,297 87,632,445 120,538,803 180,588,322 Less: Fiduciary Funds (b) (88,669,185) (11,239,300) (7,589,539) (92,318,946) (153,151,906) TOTAL AVAILABLE BALANCES VILLAGE FUNDS 29,077,766 79,184,997 80,042,906 28,219,857 27,436,416 MOUNT PROSPECT LIBRARY FUND 4,726,962 9,926,514 9,926,514 4,726,962 4 TOTAL AVAILABLE BALANCES VILLAGE & 33,804,728 89,111,511 89,969,420 32,946,819 32,163,378 LIBRARY FUNDS (b) Fiduciary Funds are restricted for future pension benefits and do not constitute "Available Fund Balances." Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: NOVEMER 28, 2011 SUBJECT: PROPOSED WATER AND SEWER RATE INCREASE PURPOSE: To present for the Board's consideration an ordinance increasing the Village's water and sewer rates. BACKGROUND: Since 1990 the Village has followed the practice of approving moderate annual increases in water and sewer rates, as opposed to implementing large increases periodically. The 2012 Budget included an anticipated 5.0% increase in water and sewer rates. Results from the five - year rate study prepared as part of the budget process, increases the combined water and sewer rate by 5.0% for billings after January 1, 2012. DISCUSSION: The following table illustrates the recommended rates as reflected in the proposed ordinance. Inside Village Current Rate Per 1,000 Gallons Proposed Rate Per 1,000 Gallons Percent Change Water $5.06 $5.31 5.0% Sewer $1.63 $1.71 5.0% Combined $6.69 $7.02 5.0% Outside Village Current Rate Per 1,000 Gallons Proposed Rate Per 1,000 Gallons Percent Change Water $10.12 $10.62 5.0% Sewer $1.63 $1.71 5.0% Combined $11.75 $12.32 5.0% For sewer users not connected to the Village's water system, whether located inside or outside the Village, the monthly charge per dwelling unit would be $4.58, an increase of 5.0% over the current rate of $4.36. No increase is proposed for the $5.00 per month sewer construction fee. Water and Sewer Rate Increase November 28, 2011 Page 2 If a Mount Prospect household uses 15,000 gallons of water over a two -month period, their bimonthly water and sewer usage fee would be $115.30, an increase of $4.95 from the current rate. No increase is being proposed for the monthly availability charge assessed customers outside of Special Service Area No. 5. For most customers, those with a 5/8" water line, the charge will remain at $10. RECOMMENDATION: It is recommended the Village Board approve the attached ordinance increasing water and sewer rates effective for bills rendered on or after January 1, 2012. David O. Erb Finance Director DOE/ I: \Water & Sewer\2012 Rate Increase \Board Memo - December 2011.docx ORDINANCE NO. AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE Passed and approved by the President and Board of Trustees the day of December, 2011. Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois, the day of December, 2011. ORDINANCE NO. AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE That Section 22.504.2 entitled "Water Rates" of Appendix A, Division II of the Village Code, as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.504.2 of Appendix A, Division II shall be and read as follows: " See. 22.504.2 WATER RATES: A. All village users within the village, having a direct or indirect connection with village water mains or pipes: $5.31 per 1,000 gallons of water consumed or portion thereof. All village users outside the corporate limits of the village having a direct or indirect connection with village water mains or pipes: $10.62 per 1,000 gallons of water consumed or portion thereof. All village users located outside the boundaries of Special Service Area Number 5 shall pay an additional monthly availability charge based upon the size of the water meter as follows: 5/8 inch meter $ 10.00 3 /4 inch meter $ 15.00 1 inch meter $ 30.00 1% inch meter $ 50.00 2 inch meter $ 90.00 3 inch meter $150.00 4 inch meter $250.00 6 inch meter $475.00 8 inch meter $990.00 B. Hook -up charge for water furnished by the truckload: $10.00." SECTION TWO That Section 22.504.3 entitled "Sewer Rates" of Appendix A, Division II of the Village Code, as amended, is hereby further amended in its entirety; so that hereinafter said Section 22.5043 of Appendix A, Division II shall be and read as follows: " See. 22.504.3 SEWER RATES: C. All village seNver users within the corporate limits of the village having a direct or indirect connection with the village seNver and water mains or pipes: $1.71 per 1,000 gallons of water consumed or portion thereof. All village sewer users within the corporate limits of the village having a direct or indirect connection with the village's sewer mains or pipes and not with the village water mains or pipes: $4.58 per month per dwelling unit. All village sewer users outside the corporate limits of the village having a direct or indirect connection with the village's water and sewer mains or pipes: $1.71 per 1,000 gallons of water consumed or portion thereof. All village sewer users outside the corporate limits of the village having a direct or indirect connection with the village's sewer mains or pipes, but not with village water mains or pipes: $4.58 per month per dwelling unit." SECTION THREE That the fees set forth in this Ordinance shall be applied to all water and sewer bills rendered on or after January 1, 2012. SECTION FOUR That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 2011. Irvana K. Willcs, Village President ATTEST: M. Lisa Angell, Village Cleric Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: FINANCE DIRECTOR DATE: NOVEMER 28, 2011 SUBJECT: PROPOSED SOLID WASTE COLLECTION INCREASE PURPOSE: To present for the Board's consideration an ordinance increasing the Village's solid waste collection rate. BACKGROUND: The Village contracts with a third party to provide solid waste collection services for its residential households. The cost of this service is supported by a property tax levy and a direct bill on each service address. The annual direct bill rate for solid waste collection is $75.00 per household. Those residential customers on Village water see this charge included in their bi- monthly water bill (prorated over six billings) while residential customers serviced by Illinois American Water (IAW) are billed $25.00 three times per year (January, May, and September). DISCUSSION: The 2012 Budget included an anticipated $25.00 increase in the solid waste collection rate for residential customers. Budgets in the Refuse Fund for several years leading up to 2012 projected annual deficits drawing down on reserves in excess of fund balance policy levels. This was an intentional use of reserves to allow for the property tax levy and direct bill for solid waste collection to be held flat providing relief to residential and commercial property owners. Based on projections for 2012 and 2013, an increase in the direct bill is needed to balance the Refuse Fund budget and to prevent the further drawdown of reserves. Residential customers on Village water will be charged $8.33 per month. The charge will appear on their regular water bill. Billing to residents receiving water from IAW will now be billed $25.00 quarterly in March, June, September and December. Water and Sewer Rate Increase November 28, 2011 Page 2 Moving forward, direct bill rates will be reviewed each year as part of the budget process to determine if subsequent increases are needed to support the refuse collection budget. RECOMMENDATION: It is recommended the Village Board approve the attached ordinance increasing the solid waste collection direct bill amount effective January 1, 2012. David O. Erb Finance Director DOE/ H:WCCT \Refuse Billing \Refuse Board Memo - December 2011.docx ORDINANCE NO. AN ORDINANCE AMENDING DIVISION II, APPENDIX A, OF THE VILLAGE CODE OF MOUNT PROSPECT REGARDING SOLID WASTE COLLECTION SERVICES BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE Division II, Fees, Rates and Taxes, of Appendix A of the Code of Ordinances of the Village of Mount Prospect, Illinois, shall be amended by deleting the amount of "$75.00" and inserting in its place the amount of "$100.00" for Subsection A. 12. a. (1) Individual dwelling unit fees, of Section 19.202, Regulations With Respect To Customers Of Solid Waste Collection Services, to be and read as follows: A. 12. a. (1) Individual dwelling unit fees: $100.00. SECTION TWO This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of , 2011. Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk 277786_1 Mount • Works INTEROFFICE OR! TO: VILLAGE MANAGER MICHAEL E. JANONIS , 10JA411111;40 1 101014 911, i SIIBJECT: NOVEMBER TRANSPORTATION SAFETY COMMISSION M The Transportation Safety Commission transmits their recommendation to enact an ordinance prohibiting stopping, standing, parking along the east side Weller Lane between Busse Avenue and Cleven Avenue on school days from 8:30am — 4:30pm. Weller Lane is adjacent to the rear of Westbrook School. The school currently instructs pre- kindergarten, kindergarten and first grade students. Because of the crowded conditions in the Westbrook School parking lot throughout the school day, many parents choose to park on Weller Lane and walk over the bridge to the school. The young ages of the students cause parents to park on the street and walk them to school rather than simply drop them off. School District 57 restructured their bus policy this school year resulting in fewer students riding the bus. All students, regardless of distance to school, are required to pay in order to ride. Many parents have chosen to drive their child to school now. At the beginning of the school year, residents along Weller Lane were notified that the Village would monitor the parking situation. Also, the school encouraged parents to only park on one side of Weller Lane. However, not everyone complied. With over 50 vehicles parking on the street during afternoon pick -up, safe and efficient traffic flow was compromised. It also was affecting services such as garbage pick -up and street sweeping. The daily parking concerns along Weller Lane required immediate action. Per the direction of the Village Manager, signs were installed in mid September prohibiting parking along the east side Weller Lane on school days from 8:30am — 4:30pm. Both residents and parents were notified prior to installation of the signs. None of the residents objected to the signs. Since installation of the signs, parents have complied by parking only on the west side of Weller Lane. This has improved traffic conditions along the street. The final step is to formalize installation of the new signs by enacting an ordinance. This issue was discussed at the November 14, 2011 Transportation Safety Commission Meeting. No Weller Lane residents were present to speak on the issue. The Engineering Staff provided background page 1 of 2 November Transportation Safety Commission Meeting December 1, 2011 information on the subject and highlighted the positive impact the signs have had on the street. It was also noted that residents along Weller Lane, the Police Department and Fire Department all support the change. After some discussion, the Transportation Safety Commission supported the Engineering Staff's recommendation to formally prohibit parking along the east side of Weller Lane during school days. By a vote of 7 -0, the Transportation Safety Commission recommends the following: ® Enact an ordinance prohibiting stopping, standing, parking along the east side Weller Lane between Busse Avenue and Cleven Avenue on school days from 8:30am — 4:30pm. (Section 18.2009C) Please include this item on the Transportation Safety Commission reference. December 6 Village Board Meeting Agenda. Enclosed are the Minutes from the meeting as well as a location map for your v( ke Matthew P. Lawri Attachments c: Director of Public Works Sean Dorsey Deputy Director of Public Works Jason Leib Village Engineer Jeff Wulbecker Village Clerk Lisa Angell h: � engineering � traffic �safety_ commission�reccommendations�novemberl1 rec. doc page 2 of 2 Director Sean P. Dorsey Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056 -2229 MINUTES OF THE MOUNT PROSPECT TRANSPORTATION SAFETY COMMISSION DRAFT CALL TO ORDER Deputy Director Jason H. Leib The regular meeting of the Mount Prospect Transportation Safety Commission was called to order at 7:07 p.m. on Monday, November 14, 2011. ROLL CALL Present upon roll call: John Keane Chuck Bencic Angel Campos Robert Fisher Carol Tortorello Bob Smith Dane Phenegar Matt Lawrie Absent: Fred Pampel Paul Bures Others in Attendance: Ken Brey Chairman Commissioner Commissioner Commissioner Commissioner Police Department Representative Fire Department Representative Traffic Engineer —Staff Liaison Commissioner Public Works Representative 18 S. Owen Street APPROVAL OF MINUTES Commissioner Bencic, seconded by Commissioner Campos, moved to approve the minutes of the regular meeting of the Safety Commission held on July 11, 2011. The minutes were approved by a vote of 6 -0 with Sergeant Smith abstaining. CITIZENS TO BE HEARD Ken Brey, 18 S. Owen Street, was interested in knowing when the Village's Bicycle Plan would be presented to the Commission. Traffic Engineer Lawrie responded that it was scheduled to be discussed at the December meeting. Mr. Brey was invited to attend next month's meeting. Safety Commission Meeting Page 1 of 4 November 11, 2011 OLD BUSINESS There was no old business to discuss. NEW BUSINESS A. WELLER LANE PARKING REVIEW 1) Background Information Parking is prohibited at all times along both sides of Weller Lane between Central Road and Busse Avenue according to the Village Code. Signs are currently posted to reflect this ordinance. Parking is prohibited 2:00am — 6:00am on all Village streets including Weller Lane. Per the direction of the Village Manager, signs were installed in September 2011 that prohibits stopping, standing, parking along the east side of Weller Lane on school days from 8:30am — 4:30pm. Weller Lane is 26' wide (back -of -curb to back -of- curb), narrower than a standard width street. Adjacent local streets in the neighborhood are a standard 31' wide (back -of -curb to back -of- curb). All of the streets in the neighborhood have a 25 mph speed limit. Weller Lane experiences approximately 300 vehicles per day. On school days, approximately 30 vehicles park on Weller Lane in the morning, 2 at the lunch hour, and 60 in the afternoon. At the beginning of the school year, vehicles were parking on both sides of street. Since mid September, vehicles are only allowed to park on the west side of the street during school hours. On school days, approximately 5 vehicles park on Busse Avenue just east of Weller Lane in the morning and 10 in the afternoon. No vehicles associated with the school park on Cleven Avenue just east of Weller Lane during the school day. 2) Issues Because of the crowded conditions in the Westbrook School parking lot throughout the school day, many parents choose to park on Weller Lane and walk over the bridge to the school. Westbrook School currently instructs pre- kindergarten, kindergarten and first grade students. The young ages of the students cause parents to park on the street and walk them to school rather than simply drop them off. School District 57 restructured their bus policy this school year resulting in fewer students riding the bus. All students, regardless of distance to school, are required to pay in order to ride. Many parents have chosen to drive their child to school now. At the beginning of the school year, residents along Weller Lane were notified that the Village would monitor the parking situation. Also, the school encouraged parents to only park on one side of Weller Lane. However, not everyone complied. This made access along the street difficult. It also was affecting services such as garbage pick -up and street sweeping. The daily parking concerns along Weller Lane required immediate action. Per the direction of the Village Manager, signs were installed in mid September prohibiting stopping, standing, parking along the east side Weller Lane between Busse Avenue and Cleven Avenue on school days from 8:30am — 4:30pm. Safety Commission Meeting Page 2 of 4 November 11, 2011 Both residents and parents were notified prior to installation of the signs. None of the residents objected to the signs. Since installation of the signs, parents have complied by parking only on the west side of Weller Lane. This has improved traffic conditions along the street. 5 —10 vehicles continue to park on Busse Avenue. This occurs for a 15- minute period during morning drop -off and afternoon pick- up. Traffic conditions have not been significantly affected since Busse Avenue is a wider street than Weller Lane, the congestion is for a short period of time and the number of parked vehicles is not a lot. A notification letter was sent to the 18 properties along Weller Lane and to the school soliciting their comments on this issue. The Village received six completed surveys. All said the new signs have improved traffic conditions along their street. 3) Recommendation Enact an ordinance prohibiting stopping, standing, parking along the east side Weller Lane between Busse Avenue and Cleven Avenue on school days from 8:30am — 4:30pm. The newly installed signs appear to have addressed the traffic concerns along the street. Residents can access their homes easier, services are no longer affected, and emergency vehicles can travel without being slowed down by parked vehicles. To finalize the issue, an ordinance reflecting the parking restriction needs to be passed by the Village Board of Trustees. 4) Discussion Traffic Engineer Lawrie provided background information on the subject and highlighted the positive impact the signs have had on the street. He also provided the results of the resident survey. Commissioner Bencic asked whether parents were complying with the parking restriction signs or whether there continued to be a problem. Traffic Engineer Lawrie responded that parents are complying and two -way traffic is again possible with cars only parking on one side of the street. Clarification was asked on the timeframe of the parking restrictions. Traffic Engineer Lawrie responded that the signs only affected the east side of Weller Lane and only on school days between 8:30 am and 4:30 pm. Commissioner Tortorello wanted to know the width of Weller Lane and how it compared to other streets in the neighborhood. Traffic Engineer Lawrie said it is 26' wide and typical for many of the streets in the neighborhood. However, it is narrower than the Village's standard width of 31'. Sergeant Smith and Battalion Chief Phenegar agreed that restricting parking to one side makes it much easier and safer for emergency vehicles to access the street and adjacent homes. Traffic Engineer repeated that the residents along Weller Lane support the parking restriction signs as it has allowed them to pull in and out of their driveways easily again. Commissioner Bencic made a motion to concur with the recommendation of the traffic engineer to enact an ordinance prohibiting stopping, standing, parking along the east side Weller Lane between Busse Avenue and Cleven Avenue on school days from 8:30am — 4:30pm. It was seconded by Commissioner Tortorello. Safety Commission Meeting Page 3 of 4 November 11, 2011 The motion was approved by a vote of 7 -0. COMMISSION ISSUES Commissioner Fisher brought up the condition of Mount Prospect Road. He mentioned the road is deteriorating and needs to be reconstructed. Traffic Engineer Lawrie said he is not aware of the County's schedule to improve the road. There was some general discussion on the history of the road. Traffic Engineer Lawrie said he would provide an update at the next meeting. Traffic Engineer Lawrie reminded the group that the Village's Bicycle Plan would be presented to the Commission at the December meeting. ADJOURNMENT With no further business to discuss, the Safety Commission voted 7 -0 to adjourn at 7:44 p.m. upon the motion of Commissioner Bencic. Commissioner Fisher seconded the motion. Respectfully submitted, Matthew P. Lawrie, P.E. Traffic Engineer h:\ engineering\ traffic\ safety_ commission \revs &wins \novemberllmin.doc Safety Commission Meeting Page 4 of 4 November 11, 2011 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED `TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That Section 18.2009C, "SCHEDULE IX - PARKING DURING SCHOOL HOURS," of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by inserting the following: "Name of Street Side of Street Description Weller Lane East Btw. Busse Ave. and Cleven Ave. 8:30 A.M. to 4:30 P.M." SECTION TWO: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ' 2011 Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk H: \CLK0\ WIN \0RDINANCE2WmendCH1 MellerLane Parking 12-6-1 1.doc Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM ni TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: ASSISTANT VILLAGE MANAGER DATE: NOVEMBER 28, 2011 SUBJECT: ELECTRIC AGGREGATION REFERENDUM The Village Board discussed electric aggregation at the November 22, 2( of the Whole meeting. At that meeting there was a consensus of the V place a referendum question on the ballot for the March 20, 2012 elect , under Illinois Statutes 20ILCS 3855/1 -92. red DAVID STRAHL H: \VILM \COMED\Aggregation \VB Cover Memo 12 -6 -2011 Agenda.docx Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E JANONIS FROM: ASSISTANT VILLAGE MANAGER DATE: NOVEMBER 9, 2011 SUBJECT: ELECTRICAL AGGREGATION Background There have been a number of recent articles in the local newspapers regarding electrical aggregation. Many of these articles and aggregation discussions among different communities is most likely a direct result of the numerous extended power outages during this past summer and the soon to be implemented rate increases as a result of recent legislation. It should be noted that even if electric were to be supplied by an alternative provider instead of ComEd any future outages would NOT be eliminated through the use of an alternative supplier. The electric service would still be transmitted over existing ComEd lines. Municipalities may undertake aggregation of electrical loads locally under the Illinois Statute 20 ILCS 3855/1 -92 (attached). A current example of intergovernmental aggregation is group of Grayslake, Lincolnwood, Oak Brook who banded together to obtain the necessary volume for electrical pricing. These three communities accounted for approximately 16,000 customers and 300 million kW. Representatives from Grayslake acted as the lead agency in submitting and evaluating the bid materials on behalf of the group. Each community undertook a separate referendum to measure resident interest in the aggregation. The communities are currently in the residential opt -out phase with electrical service supplier changeover soon after the first of the year. They estimate an average annual savings for a residential customer to be $285 and $950 for a commercial customer. A number of local Northwest suburban communities have also been in the newspaper recently about pursuing aggregation as a group, including Arlington Heights, Buffalo Grove, Lincolnshire, Long Grove, Palatine, Vernon Hills, and Wheeling. These communities are actively placing referendums on the March 2012 ballot and anticipate a savings between 11 % and 23% depending on the length of the supplier contract. ELECTRICAL AGGREGATION November 9, 2011 Page 2 Consideration There are several different options available regarding electrical aggregation. Residents can individually decide to obtain their electric supply from an alternative provider besides ComEd at this time. However, there are economies of scale which could benefit the residential customer and commercial customer more favorably through group purchasing. In order to obtain group purchasing the municipality has two options, a contract could be entered into with an alternative supplier in which customers have to actively opt into the program to obtain the savings. As one might imagine this would only have limited value in terms of savings since the number of customers would be solely dependent on an active interest by the customers. The other option available is an opt out procedure in which the municipality obtains referendum authority to enter into a contract for alternative power supply on behalf of all municipal customers. If any customers wanted not to take advantage of such pricing the customer would have to actively opt out within a predefined window. If for example a single vendor contract were entered into on the half of the village residents any residents who already had an alternative power supplier could continue with that supplier until the end of that contract period and choose to join into the village supplier contract or remain with the existing provider. All the alternative power suppliers have already been vetted by the Illinois Power Agency so there is no need to go through a vendor qualification procedure and the determination of an alternative supplier could rely primarily on price. The steps necessary to undertake this process are already defined in the state statutes, but would require significant staff involvement to complete the process. The first step in the process would be a determination by the Village Board whether a referendum should be placed on the March 2012 ballot regarding electric aggregation. If the referendum were to be successful then staff would undertake the process of drafting intergovernmental agreements as necessary, ordinances relating to aggregation, bid documents, public hearing process, and coordinating the opt out process. It should also be noted that even if the referendum were to be successful and the bids were not favorable in terms of cost savings the village is under no obligation to enter into an aggregation contract. The village staff has been approached by several area communities inquiring as to the level of interest as to entering into an intergovernmental agreement for aggregation purposes. Again, there is value for economies of scale among groupings of municipalities for better pricing. ELECTRICAL AGGREGATION November 9, 2011 Page 3 If the Village Board authorizes the referendum question the next steps would include the following items: • Public Education regarding the referendum question • Referendum — March 20, 2012 • Ordinance • Determination of consulting services • Plan of operation and governance • A minimum of two public hearings • Intergovernmental agreement if necessary • Request for proposal or request for bids • Agreement with alternative electric provider • Opt out process Communities which have undertaken electric aggregation have found that it is necessary for favorable pricing to request several different contract terms ranging from one to three years in order to get the most favorable rates. It should also be noted that the rates that ComEd currently markets may change as of June 2012 when their supplier contract expires. Therefore, the ComEd rates may be much more competitive to alternative supplier rates at that time and the percent of savings may be significantly reduced. Action Requested Direction of the village board whether to place a referendum question on the March 20, 2012 ballot for electric aggregation. DAVID STRAHL H:\ VILM \COMED\Aggregation\Aggregation Summary VB Memo.docx ORDINANCE NO. AN ORDINANCE PROVIDING FOR AND REQUIRING THE SUBMISSION OF A BINDING PUBLIC QUESTION TO DETERMINE WHETHER THE VILLAGE OF MOUNT PROSPECT SHOULD HAVE THE AUTHORITY TO ARRANGE FOR THE SUPPLY OF ELECTRICITY FOR ITS RESIDENTIAL AND SMALL COMMERCIAL RETAIL CUSTOMERS WHO DO NOT OPT OUT OF SUCH A PROGRAM, TO APPEAR ON THE BALLOT OF THE ELECTORS OF THE VILLAGE OF MOUNT PROSPECT AT THE GENERAL PRIMARY ELECTION TO BE HELD ON MARCH 20, 2012 WHEREAS, the Village of Mount Prospect is a municipal corporation duly organized and existing under the laws of the State of Illinois, and is a home rule unit of local government; and WHEREAS, the Illinois Power Agency Act, 20 ILCS 3855/1 -92, (the Act) provides that municipalities may, pursuant to approval by referendum, have the authority to arrange for the supply of electricity for the residential and small commercial customers who do not opt out of such a program; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect find that it is in the best interests of the Village of Mount Prospect to operate an aggregation program under the Act as an opt -out program and that there shall be submitted, to the qualified electors of the Village of Mount Prospect, a binding public question concerning whether the Village of Mount Prospect should have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who do not opt out of such a program; NOW, THEREFORE, BE IT ORDAINED by the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois, as follows: SECTION 1. The foregoing recitals are an integral part of this Ordinance and are incorporated into and made a part of the Ordinance as if fully set forth. SECTION 2. The proposition hereinafter set forth shall be submitted to the voters of the Village of Mount Prospect (the "Village ") at the General Primary Election to be held on Tuesday, the 20 day of March, 2012, between the hours of 6:00 o'clock A.M. and 7:00 o'clock P.M. on said day (the "Election "). SECTION 3. The Election shall be held in the voting precincts and at the polling places established by the Cook County Clerk (the "County Clerk ") for voters of the Village at the Election. SECTION 4. The County Clerk shall give notice of the Election (the "Notice ") by: (i) publishing the Notice once, not more than thirty (30) nor less than ten (10) days prior to the date of the Election, in a local, community newspaper having general circulation 277923_1 in the Village; and (ii) posting a copy of the Notice at least ten (10) days before the date of the Election at its principal office, as required by Section 12 -5 of the Election Code of the State of Illinois, as amended (the "Election Code "), 10 ILCS 5/12 -5. SECTION 5. The Village Clerk shall post a copy of the Notice at least ten (10) days before the date of the Election at the principal office of the Village. SECTION 6. The Notice published by the County Clerk, in a community newspaper having general circulation in the Village of Mount Prospect, shall be in substantially the following form, which includes a statement as to the purpose of the referendum as required by 20 ILCS 3855/1- 92(a): "NOTICE IS HEREBY GIVEN that, at the General Primary Election to be held on Tuesday, the 20 day of March, 2012, the following proposition shall be submitted to the voters of the Village of Mount Prospect, Cook County, Illinois: Shall the Village of Mount Prospect have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such a program? The purpose of this referendum is to determine whether the Village of Mount Prospect shall be allowed to have the authority to arrange for the supply of electricity, for the residential and small commercial retail customers within the Village, in an effort to reduce the cost of the electricity for said customers, while allowing any such customer to have the option of opting out of the program, if said customer so chooses. The polls at said election will be open at 6:00 o'clock A.M. and will continue to be open until 7:00 o'clock P.M. of that day. Dated this day of , 2012. Facsimile Signature Cook County Clerk, County of Cook, Illinois" SECTION 7. The ballot to be used at the Election shall be in substantially the same form as is below, and shall meet the requirements of Articles 24A, 24B or 24C of the Election Code if an electronic, mechanical or electric voting system is used at the Election: 277923_1 2 (Face of Ballot) OFFICIAL BALLOT BINDING PROPOSITION TO DETERMINE WHETHER THE VILLAGE OF MOUNT PROSPECT SHOULD HAVE THE AUTHORITY TO ARRANGE FOR THE SUPPLY OF ELECTRICITY FOR ITS RESIDENTIAL AND SMALL COMMERCIAL RETAIL CUSTOMERS WHO DO NOT OPT OUT OF SUCH A PROGRAM (INSTRUCTIONS TO VOTERS: Mark a cross (X) in the space opposite the word indicating the way you desire to vote. Shall the Village of Mount Prospect have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who have not opted out of such a program? YES NO (Back of Ballot) OFFICIAL BALLOT Official ballot for voting at the general primary election held on March 20, 2012, on the binding proposition to determine whether the Village of Mount Prospect should have the authority to arrange for the supply of electricity for its residential and small commercial retail customers who do not opt out of such a program. Precinct Number: Polling Place: Facsimile Signature Cook County Clerk, County of Cook, Illinois 2779231 SECTION 8. The Election shall be conducted by the election judges appointed by the County Clerk to act in the voting precincts at which said proposition shall be submitted to the voters of the Village of Mount Prospect. SECTION 9. After the adoption hereof and not less than sixty -eight (68) days prior to the date of the Election, or January 12, 2012, the Village Clerk shall certify a copy hereof to the County Clerk in order that the advisory proposition set forth herein may be submitted to the voters of the Village of Mount Prospect. SECTION 10. The Election shall be held and conducted and the returns thereof canvassed, all in the manner and time as provided by the Illinois Election Code (10 ILCS 5/1, etseq.). SECTION 11. All Ordinances, orders and resolutions or parts thereof in conflict herewith be and the same are hereby repealed. SECTION 12. This Ordinance shall be in full force and effect after its adoption and approval as provided by law. ADOPTED BY THE PRESIDENT AND BOARD OF TRUSTEES of the Village of Mount Prospect, Illinois at a regular meeting thereof held on the day of , 2011, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: APPROVED by me this day of Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk , 2011. 277923_1 4 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT TO THE MOUNT PROSPECT PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT WHEREAS, on November 6, 2002, the Village of Mount Prospect ( "the Village ") and the Mount Prospect Public Library ( "the Library") entered into a Ground Lease Agreement (the "Lease ") providing, among other things, for the Village to lease certain property ( "Property") from the Library; and WHEREAS, the Village has caused its attorney and staff to review the terms of the Lease and the current status of the Property and its usage; and WHEREAS, the attorney and staff have reported that both the Village and the Library are in substantial compliance with all material terms of the Lease; and WHEREAS, the President and Board of Trustees have determined that it is in the best interests of the Village and its residents to assure that there is continued compliance with the Lease. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE That the parties are in substantial compliance with all material terms of the Lease. SECTION TWO That the President and Board of Trustees authorize the Village Director of Finance to pay the Library such sums as are due pursuant to the Lease. SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 6 day of December 2011. Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk H: \CLKO\WIMRESOLUTIOMLease pymt, Library & VOMP,parking2012.doc RESOLUTION NO. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT WHEREAS, the Village of Mount Prospect and the Forest River Fire Protection District are desirous of entering into an Intergovernmental Agreement; and WHEREAS, the Intergovernmental Agreement being the subject of this Resolution provides for the Village of Mount Prospect to provide for the fire protection, fire prevention and emergency medical services for that area known as the Forest River Fire Protection District. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: The Board of Trustees of the Village of Mount Prospect do hereby authorize the President to sign and the Clerk to attest his signature on the Intergovernmental Agreement between the Forest River Fire Protection District and the Village of Mount Prospect for the year 2012, a copy of which is attached hereto and hereby made a part hereof as Exhibit "A ". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 6 day of December, 2011. Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk H: \CLKO \WIN \RESOLUTION \ForestRvrAgrmt, 2012doc FOREST RIVER FIRE PROTECTION DISTRICT A MUNICIPAL CORPORATION, COOK COUNTY, ILLINOIS, HERETO AND THE VILLAGE OF MOUNT PROSPECT A MUNICIPAL CORPORATION, COOK COUNTY, ILLINOIS, HERETO AGREEMENT WHEREAS, THE Village of Mount Prospect, hereinafter, referred to. as "The Village", a municipal corporation organized under the laws of the State of Illinois and the Forest River Fire Protection District, hereinafter referred to as the "District", a municipal corporation organized under the laws of the State of Illinois, and WHEREAS, both the Village and the District are municipal corporations organized under the laws of the State of Illinois and as such have the power under State Law to enter into agreements for providing fire protection and emergency services, and WHEREAS, THE Village has agreed to provide such services to. the District in accordance with the terms hereinafter set forth.. NOW THEREFORE, IT IS AGREED BY AND BETWEEN THE VILLAGE AND THE DISTRICT AS FOLLOWS: 1. That for the period beginning January 1, 2012 to December 31, 2012, at 12:00 midnight said day, the Village shall furnish all fire fighting, fire protection, fire prevention and other emergency services, including emergency ambulance service, by such volunteer or paid on call and/or regular firemen available to the Village as the Fire Chief of the Village shall determine, to the District for a certain area as shown and outlined in red on Exhibit 1 attached hereto and made a part hereof. 2. That for the period of time during which this Agreement shall be in full force and effect, the District agrees to pay and the Village agrees to accept as full payment for said fire protection, fire prevention services and emergency services, that amount of monies received from tax receipts, replacement taxes, interest and other miscellaneous income collected during the period beginning January 1, 2012 and ending December 31, 2012, less all reasonable costs of running the said District, including, but not limited to, all administrative legal salaries and other expenses incurred. (2) A. It is understood that the District shall levy taxes at the maximum rate authorized by statute without referendum, which shall not be less than .30% of the value of all taxable property within the District, and shall apply for and make all efforts to receive any available state and/or federal aid to fire protection districts as is now available or may be available during the term hereof. B. The District will retain the sum of $2,500.00 to handle any contingency or emergency matters that may develop during the year. All other monies shall be paid to the Village as follows: On January 15, April 15, July 15 and October 15, 2010 all monies over and above the aforementioned $2,500.00 contingency fund shall be paid to the village. C. In addition, the District shall provide the Village with the follows: (I) A copy of the schedule of meetings of the District for the year 2010, be furnished upon execution of this Agreement. ( ii) A certified copy of the Tax Levy Ordinance adopted by the District for the fiscal year 2010 thru 2011, to be furnished upon execution of this Agreement. ( iii ) A copy of the District's audited financial statement for the period ending June 30, 2011, to be furnished within thirty (30) days after receipt by the District. ( iv) A copy of the Minutes of each District meeting, to be furnished within (30) days after each meeting, when requested by the Village. (v) The District shall provide the Village with copies of its quarterly receipts and disbursements, for informational purposes only, it being fully understood right of pre - approval regarding said disbursements. (3) 3. That the Fire Chief of the Village shall have the sole and exclusive right, duty and responsibility to prescribe the manner and method of giving the alarm for fire and/or other emergencies occurring within the District's territory as outlined upon said Exhibit I. 4. That the Fire Chief of the Village or his authorized representative shall have the sole and exclusive authority and responsibility to direct and control any and all fire fighting, fire protection, fire prevention and other emergency operations carried on at the scene of any alarm or emergency occurring within that territory of the District shown upon the said Exhibit I. 5. That all fire fighting, fire protection, fire prevention and other emergency procedures conducted under the provisions hereof shall be conducted in accordance with the regulations of the Mount Prospect Fire Department and the ordinances of the Village. Furthermore, the District agrees that within thirty (30) days of the execution hereof, if permitted by state statute, it shall pass and approve ordinances identical in form and content to the ordinances of the Village which deal with fire fighting, fire protection, fire prevention, building construction as related to fire safety and other emergency procedures. Certified copies of said Ordinance(s) shall be submitted to the Village within ten (10) days of their adoption by the District. 6. That all expenses and cost of maintaining equipment, apparatus, salaries, insurance premiums and any and all other items of expenses connected with the several services contemplated herein to be supplied by the Village to the District shall be borne by the Village. The only expense falling upon the District shall be in the form of the payments scheduled to be made hereinabove under Paragraph 2b. 7. That, within seven (7) days of receipt of notice of annexation by an municipality of land and territory within its district (as shown in orange upon the said Exhibit I hereto), the District shall forward a copy of said notice (with the legal description contained therein) to the village by addressing same to the attention o£ Village Clerk 100 South Emerson Street Mount Prospect, Illinois 60056 (4) IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective offices and have affixed hereunto their respective corporate seals, all having been authorized by the adoption of a suitable Resolution passed and approved by each of the respective parties hereto. Village of Mount Prospect LO Attest: Village Clerk Forest River Fire Protection District President Attest: Secretary Dated this 15 day of November, 2011 FOREST RIVER FIRE PROTECTION DISTRICT 207 LEE STREET MOUNT PROSPECT, ILLINOIS 60056 L Anita Are E Ai1rtaAvfi Z ma he,! A Fic Brae A— S Anla .1 Ac ""p E Mamo- Ave e ll- a+ A�e 14, W Lak, Ave Exhibit IN W)11&. Rd I Seim or, I D11 'Aidl— Rd = 4emime Azle: Lr E '"14911 7 d� AWen Trail P".* to -0/0 S_ 01 % LH F Pawnee Lp It o"m ci E IfUrfla Lr no McDonald Rd F Camp McDonald Rd E Camp WCDG"d Ro ;-:'WQG. -n 'Wood L r Pros pect z z Hefs ',.. , a ,,t) Ln ul :.--i R nt-n I Ton i 'i�li i: E Burr Oak Dr E. P, r Ook Dr Ln yet! Ctft L,t ve E Euclid Ave. E Barberry Ln Ceder Ln a Azalea L = E Ny LM Lr. n Dogw000 1.n z F &-sv6vod Ln P K l*wa L^ cr ri E Greenwooa or z -u z C& '.1'lersweai Lr. 'j, c 6F 45 '5 F Hool I n c Apacne mm Trails Pmk F B..rder31 Trails Park ? E K;�Zngtron R K ... L Anita Are E Ai1rtaAvfi Z ma he,! A Fic Brae A— S Anla .1 Ac ""p E Mamo- Ave e ll- a+ A�e 14, W Lak, Ave Prospect 1 l� Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: ASSISTANT ENGINEER DATE: NOVEMBER 29, 2011 SUBJECT: MFT MAINTENANCE RESOLUTION - 2012 Attached is the following: Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230) in the amount of $449,432.00. Included in this resolution are the following: Account No. 041.80.81.81.0.354.624.009 041.80.83.86.0.357.588.001 041.80.81.81.0.354.575.002 041.80.81.81.0.354.575.004 Item Salt & Calcium Chloride Electric Crack Filling Pavement Markings Buffet $200,000.00 $150,000.00 $52,448.00 $46,984.00 $449,432.00 This Resolution is required by the Illinois Department of Transportation before the Village can expend Motor Fuel Tax funds. I recommend that the Village Board adopt this resolution at the Village Board Meeting on December 6, 2011. �)j Z 4 - Daniel Randolph I concur with the above recommendation. — n, &W Sean P. or ub is Works irector C: Village Clerk M. Lisa Angell H:\ Engineering \Pavement \MFT\Maintenance 2012 \MEMO 2012 Resolution Janonis.docx (t Illinois Department of Transportation at a meeting on December 6, 2011 BE IT RESOLVED, by the Mayor and Board of Trustees of the (Council or President and Board of Trustees) Village of Mount Prospect Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $449,432.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2012 (Date) to December 31, 2012 (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg Illinois. I, M. Lisa Angell Clerk in and for the Village (City, Town or Village) of Mount Prospect , County of Cook hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and Board of Trustees Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (Council or President and Board of Trustees) IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this (SEAL) Village Date day of Clerk (City, Town or Village) Approved nal Date Department of Transportation Printed 11/28/2011 BLR 14230 (Rev. 11/06) Mount Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: PROJECT ENGINEER DATE: NOVEMBER 28, 2011 SUBJECT: MFT STREET IMPROVEMENT RESOLUTION - 2012 Attached is the IDOT form, Resolution for Improvement by Municipality Under the Illinois Highway Code in the amount of $550,000.00 for the 2012 Resurfacing Program. The bid opening is scheduled for February, 2012. This resolution is required by the Illinois Department of Transportation before the Village can expend Motor Fuel Tax funds. The $550,000.00 is the amount requested in the proposed 2012 Budget I recommend that the Village Board adopt this resolution at the Village Board Meeting on December 6, 2011. J el Michalik I concur with the above recommendation. r': \Fns.rn_ering 2- 20:12.dou C: Village Clerk M. Lisa Angell O Illinois Department of Transportation Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and Board of Trustees of the Council or President and Board of Trustees Village of Mount Prospect Illinois City, Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route I From To 2012 Resurfacing I various locations BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Removal of HMA surfaces, 1.5" HMA level binder course, 1.5" HMA surface course, curb and gutter replacement, HMA and PCC driveway repairs, PCC sidewalk replacement, drainage structure repairs, parkway restoration and other appurtenant work. and be designated as Section 12- 00157 -00 -RS I, M. Lisa Angell Clerk in and for the Village of Mount Prospect City, Town or Village County of Cook hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted 2. That there is hereby appropriated the (additional ❑ Yes ® No) sum of wide Five Hundred Fifty Thousand Dollars ( $550,000.00 ) for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved Date Department of Transportation Regional Engineer day of (SEAL) City, Town, or Village Clerk by the Mayor at a meeting on and shall be constructed (varies and Board of Trustees Council or President and Board of Trustees December 6, 2011 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Printed 11/28/2011 BLR 09111 (Rev. 11106)