The URL can be used to link to this page

Home My WebLink AboutCOW Agenda Packet 03/12/2002Meeting Location: Mount Prospect Senior Center 50 South Emerson Street COMMITTEE OF THE WHOLE AGENDA Meeting Date and Time: Tuesday, March 12, 2002 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer Trustee Michael Zadel II. ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF JANUARY 22, 2002 III. CITIZENS TO BE HEARD IV. POSSIBLE BUSSE ROAD IMPROVEMENTS Busse Road, between Golf and Central Roads, is under the jurisdiction of the Cook County Highway Department. The Village was recently advised that the improvement of Busse Road has been included in the County's Five-Year Capital Improvement Plan, with a tentative target year for construction of 2004. While no specific plans have been developed as of this date, the County is contemplating the addition of new through lanes and left-turn improvements at critical intersections. The County last looked at improvements to the roadway in 1983/1984. Resident opposition at that time resulted in a decision by the County not to proceed with the improvements. Since that time, piecemeal improvements have been made to Busse Road including intersection upgrades at Central and installation of a traffic signal at Lincoln Street. The Village has requested that we be intimately involved in any design discussions so as to minimize adverse impact to Busse Road residents. The County has committed to working with the Village on a mutually agreeable roadway configuration. Since any decision regarding final design is at least a year away, the Mayor and Board of Trustees would like to begin the process of soliciting resident input on this topic. The Committee of the Whole meeting will serve as an initial briefing and describe both existing conditions, possible roadway configurations and solicit initial thoughts from residents and elected o~cials. No final decisions will be made at this meeting. It is also anticipated that a number of subsequent meetings will be held over the coming months in order to share additional road design information with residents and seek follow-up comments. Appropriate staff will be in attendance to answer questions and facilitate discussion. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTIClPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. VI. VII. 2002 CAPITAL PROJECT UPDATE Annually, the Engineering staff of Public Works has prepared a summary of all road construction and other major capital projects that will take place in the Village during the current calendar year. This summary goes beyond the Village's own local road reconstruction and resurfacing program and includes all State and County projects that we are aware of. Additionally, the summary includes other large-scale capital projects such as streetscape improvements, new streetlights, corridor impro,,ements, etc. The purpose of the preview is to provide residents and businesses with a complete picture of construction activities throughout the Village. With this information in hand, residents and businesses might avoid traffic delays due to these projects. The information will also be posted on the Village's web page and included in an upcoming edition of the Village Newsletter. Appropriate staff will be on hand to answer questions and facilitate discussion. VILLAGE MANAGER'S REPORT ANY OTHER BUSINESS VIII. ADJOURNMENT I1. Ill. IV. MINUTES COMMITTEE OF THE WHOLE JANUARY 22, 2002 CALL TO ORDER The meeting was called to order at 7:05 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Comoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl and Public Works Director Glen Andler. APPROVAL OF MINUTES Approval of minutes for the December 11, 2001 Joint Workshop with the Village Board and Library Board. Motion was made by Trustee Wilks and Seconded by Trustee Corcoran. Minutes were approved. Approval of Committee of the Whole minutes for January 8, 2002. Motion made by Trustee Corcoran and Seconded by Trustee Skowron. Minutes were approved. CITIZENS TO BE HEARD None. 2002 COMMITTEE OF THE WHOLE DISCUSSION TOPICS Village Manager Janonis stated that this has become a traditional discussion for the first meeting of the year to lay out the various topids and priorities for direction to staff, relating to Committee of the Whole topics. He stated that topics have been gathered from staff and Board members and several items have already been tentatively scheduled when time permits. Listing of the topics is as follows: · Taxi Cab Regulations: Discussion regarding possible regulation and impact on parking cabs in residential neighborhoods. . Congressional and Legislative Redistricting Map Discussion: This would also include various School and Park Districts throughout the Village. . MIS Division Discussion: Discussion whether space should be allotted for such an operation in the new Village Hall. Busse Road Improvement: Cook County has approached the Village to consider improvements of the road based on the Cook County Five-Year Budget Plan. It is anticipated that this discussion would be quite comprehensive and include possible jurisdictional transfer. John Ozag, 515 South Wille, spoke. He suggested that the Board make certain that there are as many people involved in the Busse Road discussion as possible; not just the people who live along Busse Road. · Development Code/Storm Water Detention Requirements: This has been scheduled for March 26. · 2002 Capital Project Review: This has already been placed on the schedule and is an annual discussion topic. · Dryvit Material: This topic has been reintroduced this year since it was not concluded last year. · Sidewalk Inspector: This topic was'also reintroduced for discussion this year and would focus on code enforcement discussion procedures for single-family homes. · Quarterly Financial Review: This has been placed on the discussion already as an annual discussion topic. · Review of Village Fees for services including residential shared sidewalk contribution amount. · Small Triangle,, Development Options: This would focus on opportunities for developing the parcel between Northwest Highway/Central and Route 83. · Community Survey Plan report: This is placed on the Agenda prior to budgetary discussions for the next fiscal year. · Local Economic Forecast Presentation: This will be a discussion regarding public policy impact on business, it was recommended that this suggestion be turned over to the Northwest Municipal Conference for a regional review. · Capital Improvement Program and Budget Disc[~ssions: Already scheduled since they are annual events. · Relocation of Fire Station 14: This is placed on the Agenda due to possible impact on next year's budget. · Storm Water Inventory: Already scheduled since it is an annual event. · Village Hall Discussions. It is anticipated this will likely entail several meetings as designs are formulated. · DiscusSion regarding Conflict of Interest Laws: This would be related to a seminar for elected officials, · Traffic Flow Improvements: This would be a general discussion regarding local traffic impacts, ring roads and addressing neighborhood traffic. · PUD Density for Townhomes: This was reintroduced from last year and would focus on acceptable densities in residential areas. I. VII. · O'Hare Noise Issues: This could be an informational meeting if necessary. · Palwaukee Noise Discussions: It was anticipated that an informational meeting would be held once the Part 150 Study is completed that is currently underway. · Review of Floating Coffee with Council Policy for February or March. VILLAGE MANAGER'S REPORT Village Manager Janonis reminded everyone of the Mayor's Prayer Breakfast scheduled for January 24 at 7:30 a.m. He also reminded everyone of the Celestial Celebration on February 3. ANY OTHER BUSINESS None. CLOSED SESSION Motion made by Trustee Wilks and Seconded by Trustee Skowron to move into Closed Session to discuss property acquisition, property disposal, personnel and litigation. Meeting adjourned into Closed Session at 8:08 p.m. ADJOURNMENT The meeting reconvened into Open Session at 9:00 p.m, and adjourned at 9:01 p.m. with no further business. Respectfully submitted, DAVID STRAHL - Assistant Village Manager DS/mc AYOR Gerald L. Farley ~mothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstoder Miehaele W. Skowron Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velrna W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 March 6, 2002 Phone: (847) 392-6000 Fax: (847) 392-6022 TDD: (847) 392-6064 Re: Possible Busse Roadway Improvements Dear Busse Road 'Resident: As you may know, Busse Road between Golf and Central Road is under the jurisdiction of the Cook County Highway Department. The Village was recently advised that the improvementof Busse Road has been included in the County's Five (5) Year Capital Improvement Plan, with a tentative target year {or construction of 2004. Members of Village staff met recently with County representatives to discuss the possible scope of the improvements. While no specific plans have been developed as of this date, the County is contemplating the addition of new through lanes and left-turn improvements at critical intersections. The Village has requested that we be intimately involved in any design discussions so as to minimize adverse impact .to Busse Road residents. The County has committed to working with the ¥illage on a mutually agreeable roadway configuration. Any decision regarding final design is at least a year away. With that in mind, the Mayor and Board of Trustees would like to begin the process of soliciting resident input on this topic. An initial informational briefing will be held as part of the regular Committee .of the Whole (COW) meeting on Tuesday, March 12, at 7:00 p.m., at the Senior Center, 50 South Emerson Street. The purpose of:the briefing will be to describe both existing conditions, possible roadway - configurations and solicit initial-thoughts from residents and elected officials. -No final decisions will be made at this meeting. It is anticipated that a number of subsequent meetings will be held over the coming months in order to share additional road design info[mation with residents and seek follow-up comments. Notice of subsequent meetings will be provided. If you are unable to attend the March 12 meeting, please be advised that it will be televised live on MPTV, Channel 17, with reruns ,over the "next several weeks. You may also express your views in writing or via e-mail at the following addresses: Snail Mail E-Mail Jeff ~Vulbecker, Village 'Engineer Mount Prospect Public Works Department 1700 West Central Road Mount Prospect, Illinois 60056 847/870-5640 iwulbeck~,mountprospect.orq If you choose to provide your name and address or e-mail address, you will be included in our follow-up,notice efforts. We anticipate substantial resident interest in this project. Please avail yourself of the opportunity to become informed and be heard. ME J/fcc c: Mayor Gerald L. Farley Board of Trustees Public Works Director Glen Andler Viltac~e EnQineer Jeff Wull~ecker MARCH 7, 2002 IDOT PROJECTS: 1. GOLF ROAD RESURFACING (Wolf Road to Arlington Heights Road): Contractor: Plote Inc, Work: Intermittent curb repair and asphalt resurfacing of entire section through Mount Prospect. Schedule: Start work / March 2002 Completion / SePt. 2002 RIVER ROAD RESURFACING (Milwaukee Avenue to Golf Road): Contractor: Arrow Road Construction Work: Intermittent curb repair and asphalt resurfacing of entire section through Mount Prospect. Schedule: Start work / April 2002 Completion / Aug. 2002 ALGONQUIN ROAD RESURFACING (Wolf Road to Arlington Heights Road): Contractor: Arrow Road Construction. Work: Intermittent curb repair and asphalt resurfacing of entire section through Mount Prospect. Schedule: Start work / April 2002 Completion / Aug. 2002 4. BUSSE ROAD RESURFAClNG (Golf Road to Higgins Road): Contractor: Not bid yet Work: Intermittent curb repair and asphalt resurfadng of entire section through Mount Prospect. Schedule: Anticipated Bid opening / June 2002 Start Work / Fall 2002 5. ELMHURST ROAD CRACK FILLING ( Higgins Road to Golf Road): Contractor: Scodeller Construction Work: Routing and sealing of pavement cracks. Schedule: Start work / May 2002 Completion / June 2002. DOWNTOWN TRAFFIC SIGNAL IMPROVEMENTS (Northwest Highway and Emerson, Main I~ Central and Main and Central E Prospect) Contractor: Hawk Enterprises Work: Interconnection of downtown traffic signals to improve traffic flow through town. Schedule: Resume work / March 2002 Completion / April 2002 -1- VILLAGE PROJECTS: A. STREET RESURFACING PROGRAM (Various Locations throushout the ViLlase) Contractor: Arrow Road Construction Work: 43 streets / 10 miles of intermittent curb repair and asphalt resurfacin8 at various Locations throushout the VilLase. Schedule: Start work / March 2001 Completion / Sept. 2001 B. WESTGATE STREET Contractor: Work: Schedule: LIGHTS (Central to Wildwood) Not bid yet Street Li§ht installation Anticipated Bid openin8 / June 2002 Start Work / Fall 2002 C. STREETSCAPE PHASE III (WiLLe Street from Central to Northwest Highway and Northwest Hishway from Main to Emerson and Maple to School) Contractor: Not bid yet Work: Parkway Landscapin8 and brick sidewalk improvements Schedule: Start work / Summer 2002 D. MAPLE STREET PARKING LOT (Maple and Prospect Avenue) Contractor: Arrow Road Construction Work: Resurfacin[[ and restripinB of commuter parkinB lot. Schedule: Start work / Summer 2002. E. KENSINGTON BUSINESS CENTER POND'~A DREDGING (Business Center Drive and Bishop Ct.) Contractor: Not bid yet Work: Dredsin8 and bank stabilization of pond. Schedule: Anticipated Bid openin8 / Ausust 2002 Start Work / Fall 2002 F. WILLIAM STREET BRIDGE REHABILITATION (at WeLLer Creek) Contractor: Not bid yet Work: Structural repairs to bridse. Schedule: Anticipated Bid openin8 / Sept. 2002 Start Work / Fall 2002 G. CORRIDOR IMPROVEMENTS (Northwest corner of Rand and Central) Contractor: Not bid yet Work: Construct Gateway Structure and Landscapin8 improvements Schedule: Start Work / Summer 2002 H. ELMHURST ROAD SIDEWALK (North and south of HuntinBton Commons Road) Contractor: Not bid yet Work: Install sidewalk on west side of street Schedule: Anticipated Bid openin8 / April 2002 Start Work / May 2002 -2- ROUTE 83 STREET LIGHTS (GoLf Road to Prospect Avenue) Contractor: Hawk Enterprises. Work: Street Light installation Schedule: Resume work / March 2002 Completion / May 2002 CENTRAL ROAD STREET LIGHYS (Northwest Highway to Belmont Avenue in A.H.) Contractor: J.F. Edwards Construction Work: Street Light installation Schedule: Resume work / March 2002 CompLetion / May 2002 K. WELLER CREEK IMPROVEMENTS, PHASE II (Elmhurst to Main and Emerson to School) Contractor: Thomas Madden Company Work: Channel bank stabilization Schedule: Resume work / March 2002 Completion / Fall 2002 STREETSCAPE PHASE II (Emerson Street from Busse to Northwest Highway and Busse Street from Emerson to MapLe) Contractor: Martam Construction Work: Parkway Landscaping and brick sidewalk improvements ScheduLe: Resume work / March 2002 CompLetion / May 2002 M. BOXWOOD / WHEELING STREET LIGHTS (Kensington Road to Euclid Avenue) Contractor: J.F. Edwards Construction Work: Street Light installation Schedule: Resume work / March 2002 Completion / May 2002 N. JUDITH ANN DRIVE IMPROVEMENTS Contractor: Patnick Construction Work: Street widening and resurfacing and watermain replacement Schedule: Resume work / March 2002 Completion / June 2002 Not Shown on Map: O. ALGONQUIN ROAD STREET LIGHTS (Busse Road to ArLington Heights Road) Contractor: Not bid yet Work: Street Light instaLLation ScheduLe: Anticipated Bid opening / FaLL 2002 Start Work / FaLL 2002 -3- ount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS VILLAGE ENGINEER MARCH 6, 2002 2002 CONSTRUCTION PROJECTS MARCH 12 COMMr'I-FEE OF THE WHOLE MEETING This year looks to be a very busy construction season. I have compiled a map of the public construction projects that have been scheduled for this year. have attached copies of the map for your use. The map depicts these ViLLase projects: · Street Resurfadn8 (hish[i~hted in red) · Other ViL[ase Projects (highLighted in ~reen) The map also depicts the foLLowing projects: · IDOT projects (highLighted in blue) The Cook County Highway Department has not scheduled any projects in Mount Prospect for this year. I wiLL be at the March 12 meetin8 to provide a brief summary of each project. If you have any questions, please don't hesitate to contact me. Cc: Glen R. And[er, Publ. ic Works Director X:\fites\ensineer\proj ects[\2OO2constprojectmm Future Busse Road Improvements --March 5, 2002-- '0 250 500 1,000 ~ Feet 'Section 3 2002 Construction Project Map N 2002 Construction Project Map Legend Village Projects A. Street Resui-~acing B. Westgate Street Lights C. Streetscape Phase D. Maple Street Parking Lot E. Kensington Business Center Pond 4A Dredgfng F. Witliam Street Bridge Rehabilitation G. Corridor ~mprovements/Gateway Structure H. E[mhurst Road Sidewalk I. Route 83 Street Lights J. Central Road Street Lights K. Welier Creek ~mprovements I_, Streetscape Phase ti M. Boxwood/Wheeling Street[ig ht s N. Judith Ann improvements Illinois Department of Transportation 1. Golf Road Resurfacing 2, Algonquin Road Resurfacing 3. River Road Resurfactng 4. Busse Road Resurfacing 5. Elmhurst Road Crack Filling 6. Traffic Signal Improvements: MAYOR Gerald L. Farley Timothy J, Corcoran Paul Wm. Hoefert Richard M Lohrstorfer Michaele W. Skowron Irvana K. W[Iks Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 Phone: (847) 392-6000 Fax: (847) 392-6022 TDD: (847) 392-6064 NOTICE THE MOUNT PROSPECT REGULAR VILLAGE BOARD MEETING, SCHEDULED FOR MARCH 19, HAS BEEN RESCHEDULED FOR WEDNESDAY, MARCH 20, DUE TO THE PRIMARY ELECTION. Glen R. Andler Deputy IOirector Sean R O0rsey Village Engineer Jeffrey A. Wulbecker M, Use Angell R0derick T O'D0n0van Mount Prospect Public Works Department 1700 W. Central Road, Mount Pnoapaa~, Illinois 80056-2229 Phone 847/870-5640 Fax 847/253-8377 Paul C. Gures Forestry/GroundsSuperintendent SandraM Clark TDD 847/392-1235 SAFETY COMMISSION AGENDA MEETING LOCATION: Public Works Building 1700 W. Central Road Mount Prospect, Illinois 60056 MEETING DATE AND TIME: Monday March 11,2001 7:30 p.m. VI. Call to Order Roll Call Approval of Minutes Citizens to be Heard Old Business A. Update on Parking Situation around Prospect High School B. Update. on Parking Situation around Lions Park Elementary School New Business A. Information on Various Parking and Turn Restrictions Associated with Village Projects B. Information on 2002 State and County Road Projects Commission Issues Adjournment NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON STREET, MOUNT PROSPECT, 847/392-6000, EXTENSION 5327, TDD 847/392-6064. ******** TO ALL COMMISSION MEMBERS ******** ******** IF YOU CANNOT ATTEND THE SAFETY COMMISSION MEETING ******** ******** PLEASE CALL MATT LAWRIE 870-5640 IN ADVANCE ******** Recycled Paper - Printed with Soy Ink MAYOR Gerald L. Farley TRUSTEES Timothy J. Coreoran Paul Wm. Hoefert Richard M. Lohrstorfer Michaele W. Skowron Irvana K. Wilks Michael A. Zadel Village of Mount Prospect Community Development Department 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE MANAGER Michael E. Jm~onis VILLAGE CLERK Velma W. L~we Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 WORKSHOP AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION WORKSHOP LOCATION: Village Hall 2na Floor Conference Room 100 South Emerson Street Mount Prospect, 1L 60056 WORKSHOP DATE & TIME: Thursday March 14, 2002 7:30 p.m. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. February 14, 2002 IV. OLD BUSINESS None V. NEW BUSINESS A. Discussion of General Land Use Plan Update B. Areas of Study C. Action Steps VI. QUESTIONS AND COMMENTS VI. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 100 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. MINuTEs OF 'l'~ REGULAR MEETING OF THE MOUNT PROSPECT PLANING AND ZONING COMMISSION February 14, 2002 CALL TO ORDER: The regular meeting of the Mount Prospect Plan Commission was called to order by Chair Arlene Jurncek at 7:35 p.m. at the Village Senior Center, 50 South Emerson Street, Mount Prospect, Illinois. ROLL CALL: Present: Arlene Juracek Joe Dounelly Richard Rogers Merrill CoRen Matt Sledz Keith Youngquist Absent: Leo Floros Village Staff Present: Michael Blue, AICP, Deputy Director of Community Development Judy Connolly, AICP, Senior Planner Suzanne Mas6, Long Range Planner Jeff Wulbecker, Village Engineer Chuck Lindelof, Project Engineer Others in Attendance: Procedures and OpenMeetings The purpose of this meeting was to ~tiscuss the responsibilities and jurisdiction of the new planning and Zoning Commission, which is a merger of the previous Zoning Board of Appeais and Plan Commission. Ms. Juracek turned the meeting over to Mr. Blue who began the discussion regarding procedural issues. The plonnlng and Zoning Commission meets on the second and fourth Thursday of each month. The first meeting of the month will be primarily for discussion and approval of planning issues, for example discussion of corridor plans. This meeting will not be televised, as it will be less formal, and may be moved to the Village Conference Room at the Village Hall. The second meeting on the fou~h Thursday is reserved for zoning cases. These meetings will continue to be televised. So essentially the fast Thursday is the "planning meeting" and the second Thursday is the "zoning meeting." Following, Mr. Blue reviewed the intent of the Open Meetings Act and how it pertains to outside discussions. The Commission discussed that ~iny quorum of the members of the Planning and Zoning Commission can make recommendations and influence policy. Since four members constitute a quorum, three or more members of the commission, outside of the regular meetings, should not discuss a matter that is before the Planning and Zouing Commission or other commission business.. Discussions between two members are allowed under the Open Meetings Act. Development Code Modifications Mr. Lindelof discussed the upcoming changes to the Development Code. Mr. Lindelof explained that in order to update the code and make it more user fi%ndiy the Development Code has been reorganized. Also, redundant or conflicting constmctiun requirements in other chapters have been eliminated. These modifications split the current code into two chapters 15 and 16. Chapter 15 will contain all subdivision, development, site improvement procedures, and all aspects of the permit process. Chapter 16 will be dedicated to site construction standards. Two other chapters 9 and 22 have been rewritten to include relevant sections from other chapters are included in the Development Code, and redundant information is eliminated. The reorganization will make requirements easier to find, with the chapters more directly reflective of specific projects. Chapter 9, "Village Utility, Street and Tree Regulations" regulates public improvements. Chapter 15, "Subdivision, Development and Site Improvement prOcedures" includes what' needs to be done and when for all developments. Chapter 16, "Site Construction Standards" govern all private developments. Chapter 22 is simply "Floodplain Regulations." The process of reevaluating the Development Code began in 1999. In reviewing and modifying the code all depar~ents involved with the development review were cousulted and provided input. Over 20 staff members from ount Prospect Planning and Zoning Commission February 14, 2002 page 2 the Community Development Planning and Building Divisions, Fire Prevention Bureau and Public Works Departments participated. These proposed changes will be presented at the Committee of the Whole Meeting on March 26, 2002. Mr. Blue explained that one of the added responsibilities of this Commission is to review requests for Exceptions to the Development Code. The Plan Commission previously reviewed this and typically the requests were to change the amount or location of storm water detention. The Village Code and Metropolitan Water Reclamation District (MWRD) govern storm water detention. Mr. Blue also noted that the Development Code changes include Standards for Exceptions, much like the Standards for Variations. Mr. Blue then led the group throfigh a review of the major points of Ordinance No. 5219 that established the Planning and Zoning Commission: Creation and Membership: There are seven regular members of the commission including the Chair and one associate member who is required to be at all meetings, but only votes when a quorum is necessary. The associate member has not yet been appointed. Hearings and Meetings: Clarification was given on the difference between a public hearing and a public meeting. All meetings of the Planning and Zoning Commission are public meetings. Public meetings are open meetings allowing residents to come and listen to the discussion. Public hearings are legally required oppommities to allow residents to attend and participate in the hearing. All zoning cases are required by state law to have a public hearing to allow residents to comment on cases before the eomnfission. In a public meeting, there is no formal opportunity for residents to comment. Typically, the first Thursday meeting will not have any public hearings, but will be public meetings. Inri~dietion: The commission will review the following cases: · Text argendments: changes to the language of the zoning ordinance · Map Amendments: requests to change zoning of a parcel · Variations: hardships caused by the zoning ordinance; when the request is 25% or less of the requirement the Commission has the final determination · Variations and special uses for the Sign Code · Appeals of determhmtions made by the Director of Community Development · Amendments to the Official Village Comprehensive Plan: the Village has done this in sections; most commonly as the Corridor plans, · Make recommendations on Village development and land use policy COMMENTS AND OTIIER BUSINESS: None The meeting was closed at 9:37 p.m. and no action was taken. Michael Blue, AICP, Deputy D/rector of Commtmity Development Judy Connolly, AICP, Senior Planner Suzanne Mas6, Long Range Planner