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HomeMy WebLinkAbout2. DRAFT MINUTES 02/05/2002CALL TO ORDER ROLL CALL MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 5, 2002 CALL TO ORDER Village Clerk Velma Lowe called the meeting to order at 7:08 p.m. ROLL CALL Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee lrvana Wilks Trustee Michael Zadel Absent: Mayor Gerald Farley Trustee Wilks, seconded by Trustee Hoefert, moved to elect Trustee Timothy Corcoran to serve as Mayor Pro Tern. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None PLEDGE PLEDGE OF ALLEGIANCE Trustee Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Lohrstorfer gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Wilks, seconded by Trustee Hoefert, moved to approve the minutes of the regular meeting held January 15, 2002. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowr~n, Wilks, Zadel Nays: None Motion carried. BILLS & FINANCIAL REPORT APPROVE BILLS AND FINANCIAL REPORT Trustee Corcoran stated that the next item on the agenda, "APPROVE BILLS AND FINANCIAL REPORT" noted by an asterisk, as well as all items further listed in that manner, would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Trustee Corcoran read a proclamation recognizing February as "Black History Month." APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA: BILLS, FINANCIAL REPORT GOLFI SHOPPING CENTER PLAT ACCEPT PRIVATE IMPROVEMENTS QUALITY OFLIFE SURVEY-MCIC MOBILE DATA TERMINALS, MOTOROLA AUDIT SVCS., SIKICH GARDNER & CO. APPOINTMENTS Board members considered a recommendation for the following appointments to the Special Events Commission: APPOINTEE Bob Ancona James Lang TERM TO EXPIRE May, 2006 May, 2002 (completes Terri Schroeder's term) Trustee Lohrstorfer, seconded by Trustee Skowron, moved for approval of the two Special Events Commission appointments. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Mount Prospect Library Board member Laura Luted reminded everyone of the upcorhin-g election, March 19, and encouraged voter registration. Members of the Mount Prospect Youth Commission, addressed the Board, requesting to be included in future discussions for the proposed new municipal campus. They also ' asked that a facility for youth activities be considered as part of the plans. Youth Commission leaders acknowledged the fact that their concerns have been recognized up to this point, while also stating that it would be good to have a member of the planning group attend a Youth Commission meeting in the near future. Village Board members thanked those members for their attendance, and stressed the importance of the public being aware that neither youths' nor seniors' needs have been ignored, and that the possibility of having a "shared space" is being considered~ CONSENT AGENDA Trustee Wilks, seconded by Trustee Zadel, moved to approve the following business items: 4. 5. 6. Bills, dated January 30, 2002 Resolution No. 1-02: A RESOLUTION APPROVING A FINAL PLAT OF CONSQLIDATION FOR PROPERTY LOCATED AT THE SOUTHWEST CORNER OF GOLF AND BUSSE ROADS (GOLF PLAZA I SHOPPING CENTER); Request for Board approval of private improvements at Brentwood Square 1706-1742 E. Kensington Road; _ Request for Board approval of private improvements at-Arrow Road Construction, 3401 S. Busse Road; Request for Board approval of private improvements at Citgo Service Station, 630 W. Rand Road; Request for Board approval to enter into an agreement with Metro Chicago Information Center for professional services related to preparation of a multi-year quality of life survey plan, in an amount not to exceed $12,755; Request for Board appreval for the Fire Depadment to purchase two Mobile Data Terminals (MDT) and two vehicle radio modems from Motorola, in an amount not to exceed $13,108; Request for Board acceptance of proposal for audit services for the years 2001 through 2003 by Sikich Gardner & Co., LLP, in an amount of $59,655 for basic services, with additional options available. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None 2 OLD BUSINESS OLD BUSINESS None. NEW BUSINESS ZBA 34-01 1801 BOULDER DRIVE ZBA 36-01 400 EAST GREGORY ST. ZBA 32-01 1431 BLACKHAWK DR. NEW BUSINESS An ordinance was presented for first reading, which would grant variations to allow a shed with non-conforming setback and size at 1801 Boulder Drive. The Zoning Board of Appeals, in October 2001, recommended denial of the petitioner's request, by a vote of 7-0. The petitioner, Helen Hennigan, explained that a shed had previously existed at the same location, but was damaged during a storm. Her husband (now deceased) and another individual constructed the new shed at the same place in the yard, but it is located on an easement owned by Citizens Utility, and is a significantly larger shed than is allowed by Village Cod~. The majority of Board members indicated that based on,the information presented, they would not support the petitioner's request because they did not see evidence of a hardship, which would justify the shed's location and size, nor could they ignore the fact that a building permit was not obtained. Board members stressed the importance of obtaining a building permit prior to building construction, and briefly discussed the possibility of imposing stricter penalties on residents and contractors who build without obtaining one~ This ordinance will be presented for second reading at the February 19 Village Board meeting. An ordinance was presented for first reading, which would grant a Conditional Use permit to allow for a fi~ve-phase expansion of the Christian Life College at 400 E. Gregory Street. Director of Community Development William Cooney provided a brief history of Christian Life College's growth, explaining that in 1992 and 1993 a sanctuary and multi-purpose room were approved with granting of a Planned Unit Development permit. At this time, officials wish to amend the Conditional Use permit to include the construction of student housing, a library, an administrative student center, and a 950-seat sanctuary. Additionally, there are plans to convert the existing chapel to a multi-purpose room once the sanctuary is completed. Harry Schmidt, President of Christian Life College, gave a presentation and satisfactorily addressed concerns of the Board. There were questions relative, to stormwater detention, traffic impact on the portion of Rand Road near the ch_urch, traffic flow on Gregory Street, and future use of the development in the event that Christian Life College should ever leave that location. This ordinance, with conditions, will be presented again on February 19, 2002, for second reading. An ordinance was presented for first reading to grant variations for an existing over-sized shed, which was replaced without obtaining a building permit, at 1431 Blackhawk Drive. Mr. Cooney explained that the petitioner had requested deferral of this case to a later date. Trustee Wilks, seconded by Trustee Zadel, moved to defer consideration of ZBA 32-01 to th the March 20, 2002 Village Board meeting (scheduled for Wednesday the 20 dueto Election Day being Tuesday, March 19). Upon roll calk Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None WINDY CITY BAKING (~ METRA TRAIN STATION RES. NO. 2-02 TRANSFER VOLUME CAP, STERN BROTHERS& CO. ORD. NO. 5232 A resolution was presented to authorize the Village to enter into a lease agreement with Windy City Baking, Inc., for the operation of a retail bakery at the Metra train station. Mr. Cooney explained that the bakery will operate under the name Java Depot[, with weekday morning hours only. They will assume the final two years of the existing lease held by Heinemann's Bakery, which is withdrawing from retail sales. Trustee Zadel, seconded by Trustee Lohrstorfer, moved for approval of Resolution No. 2-02: A RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND WINDY CITY BAKING, Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowren, Wilks, Zadel Nays: None Motion carried. An ordinance was presented for first reading, which would allow the Village to transfer'its 2002 private activity bond volume cap to Stern Brothers & Co. Director of Finance Douglas Ellsworth explained the funds, $4,219,875 would assist Stern Brothers & Co. in the financing of an affordable multi-family housing project in the City of Yorkville, and that the Village will receive a fee of 2% ($84,397.50). Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: '" Ayes: Nays: Motion carried. Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel None Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No. 5232: AN ORDINANCE RESERVING VOLUME CAP iN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MA'PFERS Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None .- MANAGER'S REPORT PURCHASE COMPUTER EQUIPMENT, GATEWAY VILLAGE MANAGER'S REPORT A request was presented for Board authorization to purchase 33 computers in accordance with the established replacement schedule, two Iow-end servers, and one GIS server from Gateway, with the total amount not to exceed $12,755. Proposals were also received from Micron and Dell, which were for lower amounts (memo filed with official minutes), however, because the Village has received exceptional service and support from Gateway for a number of years, staff recommended accepting Gateway's proposal Such action required a super-majority vote from the Board. Trustee Wilks, seconded by Trustee Zadel, moved to waive the rule requiring acceptance of the lowest proposal for the above computer packages. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadet Nays: None 4 Trustee Wilks, seconded by Trustee Zadel, moved to approve the purchase of the recommended computer packages from Gateway, with a total amount not to exceed $12,755. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None REFUND GENERAL OBLIGATION BONDS, R.V. NORENE A request was received for staff to proceed with the refunding of the Series 1993 and 1994 general obligation bonds, and for R.V. Norene & Associates to solicit bids for the purchase those bonds. Trustee Zadel, seconded by Trustee Wilks, moved to approve the refunding of the Series 1993 and 1994 general obligation bonds, with R.V. Norene & Associates soliciting bids for the bond ~ale. Upon roll call: Ayes: Corcoran, Hoefert, Eohrstorfer, Skowron, Wilks, Zadel . Nays: None Motion carded. STATUS REPORT Village Manager Michael Janonis announced that Coffee with Council was scheduled for Saturday, February 9 OTHER BUSINESS ANY OTHER BUSINESS Trustee Hoefert requested a status report from staff, on the progress of the proposed Dunkin Donuts, at the corner of Golf and Busse Roads. Mr. Janonis stated that staff is closely monitoring this project, and if there is no activity on the properly within a reasonable amount of time, the property owner will be ordered to plant grass on the parcel. He also asked the status of The Lofts construction project on Northwest Highway between Emerson Street and Route 83, stating that things appeared to be at a standstill Mr. Janonis stated that work is indeed still in progress. Trustee Hoefert inquired on the status of the townhouse project, proposed and approved for Prospect Avenue, slightly east of Emerson Street. Mr. Janonis stated that the petitioner, Dennis Miller, had encountered a few difficulties, but is preparing to begin the project this spring. The PUD permit that was approved for the project has expired, but he and staff are discussing the best approach for an amendment to the permit. Trustee Wilks extended congratulations to the Special Events Cp~nmission and the Shining Star honorees, stating that the recent Celestial Celebration was a huge success. She also acknowledged the excellent service provided by ARC Disposal recently, in spite of the large snowfall in the Village. Lastly, Trustee Wilks extended an invitation to everyone to attend a spaghetti dinner sponsored by the Kiwanis Club, at Grace Lutheran Church on February 8. ADJOURNMENT Mayor Pro Tern Corcoran declared the meeting adjourned at 8:57 p.m. Velma W. Lowe Village Clerk 5