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Home My WebLink About6. MANAGERS REPORT 8/17/04 Mount Prospect Public Works Department INTEROFFiCE MEMORANDUM @. TREE em USA TO: VILLAGE MANAGER MICHAEL E. JANONIS "&1) . ~I e/,1.oq FROM: VEHICLE MAINTENANCE SUPERINTENDENT DATE: AUGUST 4, 2004 SEALED BIDRESUL TS FOR ONE EIGHT PASSENGER 4X2 SPORT UTILITY TRUCK ($29,206.00) SUBJECT: Background In the current budget, there are funds available to replace unit 4514.4514 is a 1994 Chevrolet Suburban 4X2 sport utility truck. The Public Works Department Water Division water meter installation and repair person uses the truck in his daily duties. This truck is also used by the Public Works Department for transportation, hauling parcels, and water meters when an enclosed truck is needed. The mid and rear seats fold down unlike a passenger van for ease of large hauling parcels. Replacement Schedule 4514 was purchased in 1994. The vehicle/equipment replacement schedule for vans is 10 years or 50,000 miles. This vehicle meets the required years of service and mileage for replacement. 4514 has entered its 11th year of service and has logged 98,000 miles. Ufe Cycle Cost Analysis Ufe cycle cost analysis has been completed for 4514 and is attached for your review. The optimum economic replacement point for 4514 has been calculated at year 4. The modified economic replacement point for 4514 was calculated at year 9. Replacement Recommendation it is my recommendation that a replacement for 4514 be purchased during the 2004 budget year. Bid Results On Tuesday, July 19, at 10:00 AM., sealed bids for the proposed purchase of one eight passenger 4X2 sport utility truck were opened and read aloud. Thirty-seven invitational bids were distributed, and public notice was placed in a local newspaper as required. Three bids were received. The results are as follows: Bidder Terry's Ford Lincoln Mercury Peotone, IL Bid Bond Year/Make/Model 2005 Ford Excursion 4X2 SSV Yes Total Bid Price $29,206.00 Delivery 30-45 days Meets CFFp. Real.Jirement Yes LeMay Buick Pontiac GMC Cad iliac Kenosha, WI Bid Bond 2005 GMC Yukon XL 4X2 Yes $30,435.00 60-90 days Yes Subject: Sealed Bid Results For One Eight Passenger 4X2 Sport Utility Truck August4,2004 Page 2 of 2 Bidder West Bend Chevrolet Cadillac West Bend, WI Bid Bond Year/Make/Model 2005 Chevrolet Suburban 4X2 Yes Total Bid Price $30,481.38 Deliverv 90 days Meets CFFP* ReQuirement Yes 'CFFP: Clean Fuel Fleet Program Both bidders met all our specifications including the vehicle being certified LEV (Low Emissions Vehicle). The LEV Certification is required to insure the Village is in full compliance with the Clean Fuel Fleet Program (CFFP) as required by the 1IIinois EPA. Bid Recommendation I recommend accepting the lowest qualified bid for the proposed purchase of one 2005 Ford Excursion 4X2 eight passenger sport utility truck per our specifications, as submitted by Terry's Ford Lincoln Mercury, Peotone, Illinois, at a cost not to exceed $29,206.00. Funds for this proposed purchase are available in account 6707709-660115, in the amount of $40,800.00 on page 300, of the current budget. Funds remaining wili be used to purchase the necessary equipment to make the units completely functional. The truck being replaced will be sold at the fall 2004 Northwest Municipal Conference auction. I concur. t: ~J~ ~Andl~~ 7;ff!)) Director of Public Works ~"""" [ l_(.,_",..,._-_..~. '\ / /' i .' ,---. - . / \ --'--, \...., ( mes E. Guenther- ,...,J Jg Attachment C: Deputy Director of Public Works Sean Dorsey X:\Administration\8IDS\RESUL TS\Sport Utility 2004.doc Mount Prospect Public Works Department Ufe Cycle Cost Analysis for 1994 Chevrolet 3/4 Ton Suburban. Vehicle # 4514 Value at Beginning of Year: Estimated Value at Year End: 1 2 21200 19080 19080 17405 2120 1675 200 200 8.5 9.5 1700 1900 248 310 1296 1359 5364 5244 5364 10608 9080 18605 $ 0.59 $ 0.51 $ 0.57 Actual Dollar Depreciation for Year: Downtime Costs/Hour: Hours DownlYear: Downtime Costs per Year: Cost of Maintenance and Repairs per Year: (including labor, parts, etc.) Fuel Costs per Year: Total Variable Costs: Total lifetime Variable Costs: Miles: Cumulative Cost per Mile: (Divide Total Lifetime Variable Costs by Mileage) -- 4 I ) 3" 17405 15730 1615 200 12.5 2500 390 1540 6105 16713 29400 Denotes Modified Optimum Economic Replacement Denotes Optimum Economic RepJacemenl. ~_.!odified Optimum Economic Replacement Point Calculation Purchase price of new vehicle: Less: estimated value of new vehicle at Replacement: Estimated depreciation of new vehicle: Less: estimated value of present vehicle: Net depreciation cost of new vehicle: Estimated total miles on replacement vehicle at Replacement: Estimated increase in new vehicle cas! per mile Cumulative cost per mile of present vehicle at Optimum Replacement: Add: estimated increase in new vehicle cost/mile: Cumulative cost per mile at Modified Optimum Replacement: ------ I $0.90 .!! $080 :¡¡ $070 Æ $0.60 ; ~ $0.50 ;~ ¡ :~;~ .~'H.'.-.r~'~.'..."¥1 :;$0.20 1.'..'.;......'.':..-..."'..:'.."..".".:-.....p.... E_- . .', ,. I 8 $0.10 :;::.., $- 8 .-- -------.---- î '--¡f(~ ill- r I -- I~l~t , 1 I --------_.~ ~ . 2 3 4 5 6 7 8 9 10 11 ! Year í l~._. ---------~. --.-.-- Year 5 6 7 8 9 10 11 14055 12380 10705 9030 7355 5680 4005 12380 10705 9030 7355 5680 4005 2330 1675 1675 1675 1675 1675 1675 1675 200 200 200 200 200 200 200 21.25 11 11.25 29.25 36 135 16.25 4250 2200 2250 5850 7200 2700 3250 1036 339 929 1380 218 1039 1109 1166 1093 1790 1252 1271 927 736 8127 5307 6644 10157 10370 6341 6770 29939 35246 41890 52047 62417 68758 75528 48047 55707 68248 77024 85972 92470 97625 $ 0.62 $ 0.63 $ 0.61 $ 0.68 $ 0.13 $ 0.74 $ 0.11 40,800 31,400 9,400 4,005 5,395 40.000 0.13 0.58 0.13 0.71 '" Mount Prospect Public Works Department INTEROFFICE MEMORANDUM @ TREE CITV USA TO: VillAGE MANAGER MICHAEL E. JANONIS ~.~ 8(11 Jot FROM: VEHICLE MAINTENANCE SUPERINTENDENT DATE: AUGUST 4, 2004 SEALED BID RESULTS FOR ONE REAR WHEEL DRIVE FULL SIZE EIGHT PASSENGER VAN ($21,818.00) SUBJECT: 8ackaround In the current budget, there are funds available to replace unit 2743. 2743 is a 1994 Chevrolet full size passenger van. The Public Works Department Water Division service call person uses the passenger van in his daiíy duties. This van is also used by the Public Works Department for transportation and hauling parcels when an enclosed truck is needed. ReDlacement Schedule 2743 was purchased in 1994. The vehicle/equipment replacement schedule for vans is 10 years or 50,000 miles. This vehicle meets the required years of service and mileage for replacement. 2743 has entered its 11th year of service and has logged 77,000 miles. life Cycle Cost Analysis Life cycle cost analysis has been completed for 2743 and is attached for your review. The optimum economic replacement point for 2743 has been calculated at year 5. The modified economic replacement point for 2743 was calculated at year 9. ReDia cement Recommen dation It is my recommendation that a replacement for 2743 be purchased during the 2004 budget year. Bid Results On Tuesday, July 19, at 10:00 AM., sealed bids for the proposed purchase of one rear wheel drive full size eight passenger van were opened and read aloud. Thirty-seven invitational bids were distributed, and public notice was placed in a local newspaper as required. Two bids were received. The results are as follows: Bidder Terry's Ford Lincoln Mercury Peotone, IL Bid Bond Year/Make/Model 2005 Ford E350 XL T Yes Total Bid Price $21,818.00 Delivery 30-45 days Meets CFFP* ReQuirement Yes Greenfield Pontiac Buick GMC Greenfield, WI Bid Bond 2005 GMC TC25903 4X2 Yes $22,513.95 60-90 days Yes Subject: Sealed Bid Results For One Rear Wheel Drive Full Size Eight Passenger Van August 4, 2004 Page 2 of 2 'CFFP: Clean Fuel Fleet Program 80th bidders met all our specifications including the vehicle being certified LEV (Low Emissions Vehicle). The LEV Certification is required to insure the Village is in full compliance with the Clean Fuel Fleet Program (CFFP) as required by the Illinois EPA. Bid Recommendation I recommend accepting the lowest qualified bid for the proposed purchase of one 2005 Ford E350 rear wheel drive eight passenger van per our specifications, as submitted by Terry's Ford Lincoln Mercury, Peotone, Hanois, at a cost not to exceed $21,818.00. Funds for this proposed purchase are available in account 6707709-660115, in the amount of $27,800.00 on page 300, of the current budget. Funds remaining will be used to purchase the necessary equipment to make the units completely functional. The truck being replaced will be sold at the fall 2004 Northwest Municipal Conference auction. I concur. ~.~~ Director of Public Works t A~l= ./ 1- -- ~ : ----_J James E. Guenther Jg Attachment c: Deputy Director of Public Works Sean Dorsey X:\Administration\BIDS\RESUL TS\Passenger Van 2004.doc Mount Prospect Public Works Department Life Cycle Cost Analysis for 1994 Chevrolet 3/4 Ton Passenger Van - Vehicle II 2143 Year 1 2 3° 5 6 1 8 ,~; 10 11 Value at Beginning of Year: 1366B 12302 11157 7722 6577 5432 3142 1997 Estimated Value at Year End: 12302 11157 10012 6577 5432 4287 3142 1997 852 Actual Dollar Depreciation for Year: 1366 1145 1145 1145 1145 1145 1145 1145 1145 Downtime Costs/Hour: 200 200 200 200 200 200 200 200 200 Hours DownlYear: 3 4.5 9 4.5 13 36.75 26.5 12.25 2.5 Downtime Costs per Year: 600 900 1800 900 2600 7350 53001 2450 500 Cost of Maintenance and Repairs per Year: 83 130 293 434 587 3165 22431 480 140 (inciuding labor, parts. etc.) Fuel Costs per Year: 885 779 1223 727 774 1728 9561 1142 all Total Variable Costs: 2934 2954 4461 3206 5106 13388 ~1 5217 2602 Total Lifetime Variable Costs: 2934 5888 10350 24704 29809 43197 52841 58058 60660 Miles: 6010 11304 19614 40275 45529 57265 63756 71513 77062 Cumulative Cost per Mile: $ 0.49 $ 0.52 $ 0.53 $ 0.63 0.61 $ 0.65 $ 0.75 $ UJ $ 0.81 $ 0.19 (Divide Total lifetime Variable Costs by Mileage) -.. ._---~-¡ I-_n---~~ . I $090 I J1 $080 . :¡¡ $0.70 I ~ $060 i ~ $050 , .. $0.40 , '" I :; $0.30 I ~ $020 , U $0.10 i I~__- , " " " " ",,' . " '. . ..,"" --- I I.. '.. ., I' "I', "'. .; II Denotes Modified OP, timum Economic Replacement. Denotes Optimum Ecooomic Replacement. Modifaed Optimum Economic Replacement Poi!!t Calculation Purchase price of new vehicle: Less: estimated value of new vehicle at Replacement: Estimated depreciation of new vehicle: Less: estimated value of present vehicle: Net depreciation cost of new vehicle: Estimated lotal miles on replacement vehicle at Replacement: Estimated increase in new vehicie cost per mile Cumulative cosl per mile 01 present vehicle at Optimum Replacement: Add: estimated increase in new vehicle cost/mUe: Cumulative cost per mile at Modified Optimum Replacement: $. 234567891011 'I Year , ----_._~-_.._.._-----_J 27,800 19,100 8,100 852 7.248 35,000 021 061 0.21 0.82 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM @. TREE em USA TO: VillAGE MANAGER MICHAEL E. JANONIS FROM: DEPUTY DIRECTOR OF PUBLIC WORKS DATE: AUGUST 11, 2004 SEALED BID RESULTS FOR ONE NEW KNUCKLE CRANE WITH FLATBED BODY ($55,690.00) SUBJECT: Backqround In the current budget, there are funds available to replace unit 4558. 4558 is a 1988 International cab and chassis with a hydraulic log loader on a flatbed body. 4558 is used by the Forestry/Grounds Division of Public Works to loadiogs onto flatbed trucks, remove logs off sites were a tree was cut down, removal of chip debris from the stump hole of a tree that was removed, and also, to remove debris from creek sites through out the Village. For replacement purposes, 4558 is let as two (2) distinct bids. One bid is comprised of the truck cab, chassis, and drive train. The other bid is the knuckle boom hydraulic crane mounted on a flatbed body. The Village Board has already approved the purchase of a 2005 International 7400 series cab and chassis on March 16, 2004 from Prairie International, Springfield, Illinois, at a cost not to exceed $45,350.00. Rec1acement Schedule 4558 was purchased in 1988.The vehicle/equipment replacement schedule for an aerial and a crane truck is 15 years. 4558 has entered its 16th year of service and has logged 40,779 miles. In addition, the hour meter on the engine has logged 7115 hours of operation (equivalent to 213,450 road miles). This vehicle satisfies the Vehicle/Equipment Replacement Schedule criteria for replacement. life Cycle Cost Analysis life cycle cost analysis was completed on 4558 and provided to the Village Board when the bids for replacement of the cab and chassis were presented earlier this year. No separate calculations were made for the crane and flatbed body bid. Replacement Recommendation It is my recommendation that a replacement knuckle boom hydraulic crane and flatbed body be purchased this budget year. With this proposed purchase, the vehicle will be completely functional. Sealed Bid Results for One (1) New Knuckle Boom Hydraulic Crane and Flatbed Body August4,2004 Page 2 of 2 Bid Results On Tuesday, July 19, 2003, at 10:00 A.M., sealed bids for the proposed purchase of one new knuckle boom hydraulic crane with flatbed body was opened and read aloud. Three invitational bids were distributed, and public notice was placed in a local newspaper as required. Two bids were received. The results are as follows: Sauber Manufacturing Virgil,lL 2004 Prentice Loader Model 124 Yes Total Bid Price Delivery $55,690.00 50-70 days $61,436.00 150 days Bidder Year/Make/Model Bid Bond Runnion Equipment Company lyons, IL 2004 Prentice Loader Model 124 Yes Bid Recommendation I recommend accepting the lowest qualified bid for the proposed purchase of one new 2004 Prentice Loader with flatbed body per our specifications, as submitted by Runnion Equipment Company, Lyons, Illinois, at a cost not to exceed $55,590.00. Funds for this proposed purchase funds are available in account no. 6707709 - 660115 ($106,300.00), page 300 of the current budget. The unit being replaced will be sold at the NWMC auction in fal! 2004. ;;?ø) Sean P. Dorsey JGiSPD c: Director of Public Works Glen R. Andler Vehicle/Equipment Maintenance Superintendent James E. Guenther File X:\Administration\BIDS\RESUL TS\PRENTISS AWARD RECC.DOT Mount Prospect Public. Works Department INTEROFFICE MEMORANDUM @. TREE em USA TO: VILLAGE MANAGER MICHAEL Eo JANONIS "~lb H~ VEHICLE MAINTENANCE SUPERINTENDENT 8\ 11 (cH AUGUST 4, 2004 ~ SEALED BID RESU L TS FOR ONE 4)(2 PIC KU P TRUC K ($18,180.00) -"'J FROM: DATE: SUBJECT: Background In the current budget, there are funds available to replace unit 4542. 4542 is a 1994 Chevrolet pickup truck used by the Public Works Department Forestry Division for transportation, hauling small items, supplies and equipment to job sites throughout the Village. Replacement Schedule 4542 was purchased in 1994. The vehicle/equipment replacement schedule for pickup trucks is 10 years or 50,000 miles. This vehicle meets the required years of service and mileage for replacement. 4542 has entered its 11th year of service and has logged 62,000 miles. Life Cycle Cost Analysis life cycle cost analysis has been completed for 4542 and is attached for your review. The optimum economic replacement point for 4542 has been calculated at year 5. The modified economic replacement has been calculated at year 11. Other Factors The existing truck will soon require replacement of the automatic transmission ($2,500). Replacement Recommendation It is my recommendation that a replacement for 4542 be purchased during the 2004 budget year. Bid Results On Tuesday, July 19, at 10:00 AM., sealed bids for the proposed purchase of one 4X2 pickup truck were opened and read aloud. Thirty-seven invitational bids were distributed, and public notice was placed in a local newspaper as required. Three bids were received. The results are as follows: Bidder Terry's Ford Lincoln Mercury Peoton€!, IL Bid Bond Year/Make/Model 2005 Ford F250 4X2 Yes Total Bid Price $18,180.00 Delivery 30-45 days Meets CFFP* ReQuirement Yes LeMay Buick Pontiac GMC Kenosha, WI Bid Bond 2005 GMC TC25903 4X2 Yes $18.444.00 30-90 days Yes Greenfield Pontiac Buick GMC Greenfield, WI Sid Bond 2005 GMC TC25903 4X2 Yes $20.446.41 60-90 days Yes 'CFFP: Clean Fuel Fleet Program Subject: Sealed Bid Results For One 4X2 Pickup Truck August4,2004 Page 2 of 2 'CFFP: Clean Fuel Fleet Program All bidders met all our specifications including the vehicle being certified LEV (Low Emissions Vehicle). The LEV Certification is required to insure the Village is in full compliance with the Clean Fue! Fleet Program (CFFP) as required by the Illinois EPA. Bid Recommendation I recommend accepting the lowest qualified bid for the proposed purchase of one 2005 Ford F250 4X2, 8800 lb. GVVVR pickup truck per our specifications, as submitted by Terry's Ford Lincoln Mercury, Peotone, Illinois, at a cost not to exceed $18,180.00. Funds for this proposed purchase are available in account 6707709-660115, in the amount of $32,000.00, page 300, of the current budget. Funds remaining will be used to purchase the necessary equipment to make the units completely functional. The truck being rep1aced will be sold at the fall 2004 Northwest Municipal Conference auction. ;;Jlt. Glen R. Andle~ Director of pu~IiC Works~ James E. Guenther Jg Attachment c: Deputy Director of Public Works Sean Dorsey X\Adminislration\BiDS\RESUL TS\Pickup4X2 2004 doc Mount Prospect Public Works Department life Cycle Cost AnalysIs for 1994 Chevrolet 3/4 Ton PiCkup Truck. Vehicle #I 4542 Value at Beginning of Year: Estimated Value at Year End: Year 1 2 3* 4 5 6 7 8 9 10 11 16500 14850 13600 12350 9850 8600 7350 6100 4850 3600 14850 13600 12350 11100 8600 7350 6100 4850 3600 2350 1650 1250 1250 1250 1250 1250 1250 1250 12,50 200 200 200 200 200 200 200 200 200 2 3.8 4.2 8.25 15.5 20.5 16.25 13 26.5 400 760 840 1650 3100 4100 3250 2600 5300 40 129 125 260 883 836 746 863 1336 95 493 690 1028 882 1153 1816 1036 1259 2185 2632 2905 4188 6115 7339 7062 5749 9145 2185 4817 7722 12312 22509 28623 35962 43025 48774 57918 561 3460 7515 12547 25930 31114 37892 48573 54664 62066 $ 3.90 $ 1.39 $ 1.03 $ 0.98 $ 0.87 $ 0.92 $ 0.95 $ 0.89 $ 0.89$ 0.93 Actual Dollar Depreciation for Year: Downtime Costs/Hour: Hours DownlYear: Downtime Costs per Year: Cost of Maintenance and Repairs per Year: (including labor, parts, etc.) Fuel Costs per Year: Total Variable Costs: Total Lifetime Variable Costs: Miles: Cumulative Cost per Mile: (Divide Total Lifetime Variable Costs by Mileage) I , .!! $4.50 ~ $4.00 ~ $3.50 ~ $3.00 ... 8 $2.50 .. $2.00 .a: $1 50 ;;; . '3 $1.00 ~ $0.50 U $- ------- .--31'" I,:".',', >1 Denotes Modified Optimum Economic Re, placement. ~-~----l Denotes Optimum Economic Replacement. -----. .,' ...", , J Modified Optimum Economic Replacement Point Calcul¡¡tion -------_....:..;._--.J I Purchase price of new vehicle: .-.-..0 ...' '..'.' , .'. ." less: estimated value of new vehicle at Replacement: : Estimated depreciation of new vehicle: j I less: estimated,. value of present vehicle: Net depreciation cost of new vehicle: 1 I Estimated total miles on replacement vehicle at Replacement: ..¡ I Estimated increase in new vehicle cost per mile 9 10 11 I Cumulative cost per mile of present vehicle at Optimum Replacement: Add: estimated increase in new vehicle cosllmile: _J Cumulative cost per mile at Modified Optimum Replacement: 32,000 25,300 6.700 6,500 200 20,000 0.01 0.92 0.01 0.93 .--.".'--.--'.'--'---------....-..-- 2 3 4 5 I> 7 B Year m_____- Mount Prospect Public Works Department INTEROFFICE MEMORANDUM @) TREE em USA TO: VILLAGE MANAGER MICHAEL E. JANONIS 1.þ. ~. ell lo~ FROM: FORESTRY ASSISTANT DATE: AUGUST 11, 2004 SUBJECT: BID RESULTS - CREEK CLEANING - $37,000.00 BACKGROUND In the 2004 budget, funds have been appropriated to continue the ongoing cleanup of Mount Prospect waterways. Each year since 1997 we have been hiring a contractor to remove garbage and other debris from the bed and banks of our creeks, remove dead trees, and prune dead limbs over 6" in diameter. This year we propose to clean up two portions of Weller Creek (see map attached), the first starting from SeeGwun working east towards Elmhurst Road. The second portion will be Weller Creek, from 311 E. Berkshire Ln./31 0 Eo Hiawatha TrL working eastward towards the Des Plaines corporate limit. Neither of these areas were included in recent WeBer Creek strearnbank stabilization improvements. BID RESULTS Sealed bids for this year's contract were opened on August 9, 2004. Sixteen invitational bids were mailed and a bid notice was placed in the local paper. In addition, a Pre-bid conference was held on July 28,2004. Four bids were received. Contractors were asked to submit lump sum prices for aU labor and equipment required to perfonn the specified work for each creek area. Bid results were as follows: Bidder Total cost to complete both creek areas Clean Cut Tree Service Winkler's Tree Service Arbor Green Ltd. B. Haney and Sons $ 35,999.78 $ 68,928.00 $ 76,850.48 $119,600.00 This bid award is based on estimated quantities of trees and tree sizes. Consequently, it is feasible that actual quantities encountered in the field may vary sIightJy. Therefore, staff requests that the bid award include a small contingency ($1,000.00) to facilitate efficient management of tree quantity and size variances. DISCUSSION The low bidder, Clean Cut Tree Service has been in business since 1988. They have perfonned numerous creek cleaning/ditch maintenance projects in our area. Although they have not worked for us in the past, they submitted an adequate equipment list, and a list of satisfactory references who have reported favorably upon their work. BID RECOMMENDATION Sufficient funds for this proposed expenditure exist in the current budget. Therefore, I recommend award of contract to the low bidder, Clean Cut Tree Service, in an amount not to exceed $37,000.00. I concur: ~) Sean P. Dorsey Deputy Director of Public Works cIi~ Laura M. Fowle X :FORESTR Y /WORD/2004!CREEK!CREEK- MEM 02004. DOC Area 1 r Area 1- . . -l r" I r=i See Gwun - Elmhurst Rd. Ii _nl L I -_J Area 2 r- Ar~a 2 -I - 311 E. Berkshire1310 E. Hjawalha - Corp limits I t".:::J Corp_lone , N W*E S Weller Creek Project Limits "" g --, 600' 605 600 601 50~ 603 61M 605 606 507 - 609 I 6118 611 I 610 70:1 706 706 703 702 ~~ 705 I 704 ~;~ 104 800 801 803 804 603 504 605 607 703 600 ~~ 804 -- 600 ~ - M 810 ~"'l M 0 700 M 103 702 704 -- 108 - 108 709 r-- 710 705 707 103 709 708 103 619 I 515 - ~ 623 622 619 618 ---- 621 620 623 622 702 703 820 705 704 705 622 707 708 I ...., 707 824 708 709 626 625 ~ . ;;;;--î 6". ~~l ~FJ1 5281 631 630 il M'-. .. 710 711 ¡ 528 630 -I ¡ 712 713 SO1 501 609 611 707 709 619 ~ N ~ I=~e Gmn - Elmhu~1 Rdj Area 1 Weller Creek Project Limits "'----'", \ g 600 ~ 600 \ 601 602 I I 603 I 604 I ~I ~ 6061 607 603 504 506 ,00 605 602 506 607 604 703 609 ~_n'-.J 611 '---- ~ ~ 702 703 704, I 705 707 710 I 709 707 704 Area 2 Area -~. ---l I 311 E. Ber1<shira/310 E. Hiawatha - Corp limits I I""...... l' I , ~Corp- Ina . I N W+E S I I I 619 I 618 , . , "'" ,616 703 I 702 i I I 703 i 621 I 620 I I I 621 I 620 _n ' :II~ 623 ~ I 622 I 625 700 I I I 709 626 627 r 627 II 711 I 628 629 628 I I I 629 710 rn. ---I ::: I ~m~ , . J;;\"'t INTEROFFICE MEMORANDUM ~ TIW: em IJM Mount Prospect Public Works Department FROM: DEPUTY DIRECTOR OF PUBLIC WORKS ~. ~.,.~ sl'1loi TO: VillAGE MANAGER MICHAEL E. JANONIS DATE: JULY 29, 2004 BIDRESUl TS SEWER REHABILITATION ~ CURED IN PLACE PIPE ($369,676) SUBJ: BACKGROUND In the current budget there are funds allocated for sanitary sewer repairs. Based on our evaluation of the Village sewer system, several pipe segments require rehabilitation. We recommend sewer pipe rehabilitation utilizing the Cured-in-Place Pipe (C!PP) process. The CIPP process has been used to successfully rehabilitate sewer pipe in Mount Prospect since the early 1980s. The process involves impregnating a felt tube with a polyester resin and curing with heated water inside an existing sewer pipe. The result is creation of new sewer pipe with no seams, joints, leaks, flow restrictions, or structural defects. No excavation is required to install CIPP and sanitary sewer service disruption is limited to the time required to cure the liner and re-establish sewer services (typically 6-12 hours). CIPP rehabilitation is performed as part of a continuous sewer maintenance program designed to maintain the hydraulic performance and structural integrity of sewer pipes, Criteria for rehabilitation include pipe condition, history of flow restrictions, surrounding soil conditions, and the area served by the pipe segment. Staff utilizes a computerized condition rating system to prioritize pipe segments slated for rehabilitation. Attachment A contains a condition rating sample report on one of the pipe segments targeted in this proposed project. PROJECT AREAS This year, approximately 8,754 linear feet of 8, 1O, 12, and 18 inch diameter sanitary and combined sewer mains have been targeted for rehabilitation utilizing the CfPP process. Attachment B contains maps depicting the proposed project areas. Most of these pipe segments serve separate sanitary sewer areas. However, a few pipe segments from combined sewer areas on Forest, George, and Gregory have been included in this year's project as well. These segments received extremely poor condition ratings during recent closed-circuit television inspection performed as part of our Combined Sewer System Evaluation Study. Staff recommends repairing these pipe segments as quickly as possible. A more detailed reporting on the condition of the rest of the combined sewer system will be presented later this fall. '-"""-""""""""'-'-'_..~..W"'~~'~"".m..._.=..'.'..mm.n....u...--.m_..--_.--...-.- -..--.---.->..........----- n- Page 2 of 2 Sewer Rehabilitation - Cured In Place Pipe (CIPP). July 29, 2004 BID RESULTS On Monday, July 12, bids were received from two (2) qualified CIPP rehabilitation contractors. Invitational bids were distributed to four (4) contractors and a public notice was placed in aiocal paper as required by Village policy. The results are as follows: Bidder insituform Technologies USA, Inc. Visu~Sewer Giean & Seal, inc. Price $369,676 $650,175 RECOMMENDATION I recommend accepting the lowest qualified bid price of $369,676 . from insituform Technologies USA, Inc. of Lemont, lHinois. Insituform successfully completed C!PP installations for the Village in 2003 and has successfully installed over 30,000 linear feet of C!PP in Village sewers over the course of the last 20 years. Funding for this proposed project can be found in the current budget. ~¡J Sean P. Dorsey I Concur. /~ Director of Public Works cc: Water/Sewer Superintendent Roderick O'Donovan ATTACHMENT A ....mn"'.....'.'.=m.........~...'.'.'.'.....,~...,.........'~m.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.~"'" - ~.- ...........mm_._--' 'Om_- MOUNT PROSPECT PUBLIC WORKS 1700 W. CENTRAL ROAD MOUNT PROSPECT. IL 60056-2229 (847}670-5640 Fax (847)253-9377 Sewer Maîn TV Inspectîon DetaU - -- - - - --- -- ------------------ ------ - --- ------- Report Date 07/30/200410:12 AM Submitted By ---- -------,..---------- -------- -""-__n- ._u----- --_n____- -- --- - -------- -- ----------- --- Page 1 -- -... -------- -- -------_.. ------ --- -------- -------------- - ---------- -- ---------------- Inspection # 1287 Work Order # 11007 From Ie SMH 22N32 To SMH 22N31 Address There Is No Address For This Inspection Upstream Address There Is No Upstream Address For This Inspection Downstream AddressThere Is No Downstream Address For This inspection Activity WS2200---TELEVISE-SEW-ÊR---------- --- l # length 234.45 ! ---- --------------------------------------------...-- - --..-- ----------- ----,,- ---- --- ------------------------------- --- -----------u_--- ---- Started Completed Comp By Project Crew 01/16/200407:00 01/16/200411:00 00269 SWRTVO3 TELEVISE SEWER SUPERGRP01 2003 SWR SEWER REPAIR CREW Crew Leader Operator Weather Flow Depth Pipe Det 00269 CLOUDY 0.00 Reverse Setup [] Sketch 0---- - --- ----- I Media I Format Media # l--_.!~t!~--- --- ---_--'I<?_---- ---- Prior History [;: I I . -_J I I 98 Condition Ratings Structural 13 -----.--------- ---------- -----",--- _u_---- ------- ---- ------- ------ -------------- -------- ------- ,,-------- --_w - ------ ---- ---,,--- ..---- Root 278 II! 4 Overall ----- --------------- ------------"-------.._--- ----- ----,,----- ------------ --- --- -------,- --- ---- --- ----------------------- --"--------------__n- ---- ----_n - -- - -----"------------ ---------- - .. ----- -- - ---------.._------ ----------------i Commems I i No Comments --------------------------------,---------~------------------_J Readings --------- --~------------"---------------------------------------- ---- -'-.._-,,-- ---._--- Setup From Comments To Index Clock Grouted Defect Code Description U 000 0.00 3 N L B PLUMBER TAP -------l I I I I I I I I J- 22N32 u 3700 0_00 9 N B PLUMBER TAP u 4100 0_00 3 N L- A FACTORY VVYE CONNECTION U 63_00 0.00 3 N A LIGHT I/; (>0 BUT <1 GPr\o1) U 6600 0_00 3 N A LIGHT III (>0 BUT <1 GPM) J- 22N31 - --- -- -- ------- ---------- ----- --- - -- ----- - - ------- - ---- -""-"'----------.~_Co_...m......-...,-"~-,,,._------------- MOÛNT PROSPECT PUBLIC WORKS 1700W, CENTRAL ROAD MOUNT PROSPECT. IL 60056-2229 (847}870-5640 Fax (847}253.9377 ! Sewer Main TV Inspection Detail I ~eport _~at~_~---- Ö7;30/20~~1~ !~~~--==~--~=--_:~~~~;i~t~d 'B~-~~:-===--==~~~~~-=-: :-=.-- -~-=-=- -= -~::=~:-==_~.ai~2-j Readings Setup From Comments To Index Clock Grouted Defect Code Description -,---~- '------ ..------------------ -------~ J.. 22N32 u 6900 0.00 3 N A LIGHT III (>0 BUT <1 GPM) I' u 9400 000 3 N L A FACTORY WYE CONNECTION i) i\ l.l .I ' II ;-1 u 11900 000 9 N L A FACTORY WYE CONNECTION , ". '. I' , " II " " '.' ., " ,I í" i. l.1 u 167.00 000 9 N L A FACTORY WYE CONNECTION .¡, 22N31 ---.----. ------ - -'-'-'----'------ --.. ----- - - -- -- --.- - . -. ----'--. ..m..,...._-.-... ..-._c.".,__mm'.=~W'-'-"'~'-'-""~'-"-"'mm-""'mm'_.'.'.'.'~.%-....._W.-m..-._....._---_..---_._. MOUNT PROSPECT PUBLIC WORKS 1700 W. CENTRAL ROAD MOUNT PROSPECT, IL 60056-2229 (847)870-5640 Fax (847)253-9377 l Sewer Main TV Inspection Detail ¡ I u_--- --~------------ ---- -. ----------------- - ----------------- --------------- ------- ---------- - ----------- - ---------- ---------1 R$portDate ____O7~3.9/~_~O4 1~_:~~ AM_________~~b_~~tt~~~~------_._----------------------_Pa~~_3_- j ì Readings ..--.------------------ - Setup From Comments To Index Clock Grouted Defect Code Description .--------------- . ------------------- ,!, 22N32 ... [' i, L, . - k ['- ,- ! L' '0 ,C'.!;: , í:'-- \ -', '0 .;, t, -" I" - ','," ; ,I ,\ u 206-00 0.00 3 N L A FACTORY WYE CONNECTION : , :' ,,- :\ " o. l_' ,-_:; ,- End of Readings J, 22N31 j -~-------- ----------------- ---- ------------------ ------------ ---- ------------ ---------------------.----------------------- ---_J -_-~n...'_~---,_._---_. -~ --"'~'~"_'_'mm.~-"_-_'_W_~-------'---~___"~m..- ATTACHMENT B '-""",",.m.....w.w.w...w.....w.-..~.~,.~......,.,..",'.'.'.'.'.m~--"~-~.'._.._'-~---~'-----_",__"",,_-----...-- - -- ->¡ i I I ! i I ! i ¡ , O! 0::' 1-: (I)' ~', :::J¡ I1 ~. ....J W (/) 8" - 890' CLAY PIPE 815 I'- Ii) ---------- ~ ~ ~ I ~ I ~ -~ W GOLF RD ~~~~,.......~MOUNT PROSPECT CORP. LIMITS -~~~-'-~"~,"-'~-'-'.'.',~-".~_._m"m. m - """""'m.....__.-. '-...-m""""""""".m 817 ..> ..> 0 " "- \ \ g\:FJ \ \ i i ~ ~ i L--- I I '17 ;-- I Cê:! 01 ~ æ\ Wi I 3:¡.--- 01 t- F: ...-- \ \ " 23 I l 921 0 N 0) 518 i I ! I 522 i 3 ---_.._---------_J 520 o-------l .- I 602 604 606 608 ,ç>'iJ JI ~ 3.. 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UMITS ~ 11628 00 II 624 1; II 620 ~ I f----~ ^ I 616 r'1 Z - (/)1 612 -OJ - Zo I G) , -t I ~ I 608 :::u I 0 604 600 u_U_um,,__.- OOJ r :: » -<I -o~ ìJ N ' rr1()1 ... MOUNT PROSPECT CORP. LIMITS -- FOREST AV 8" 617 613 609 605 601 O'! I 1__-----' ---- - ------- - ~ r--- ----428-T----- 427 629 625 i (XI \ \ ! ':: I 624 621 I -) : ;u ; ~ ¡ rr1: i r': 616 620 612 8:['1 608 OJ:.............. , ::: I i ¡" i 604 ¡ ~I: 600 ï_^~}j- o"rv~ L- - - - - -\ - T: 428 ....... 617 613 609 605 601 628 625 624 621 i - r ì I » I AJ1 I ^ I ~¡ 0 . ,» Ir ~ T , r! Z: ,OJ L i/-.::: - 608 , I ~ ! ! 600 10 (]I i I a , i :/--- --- 620 616 612 1~3dSO~d 427 ------, 428 ----I I j _I " r- ! 0 Ck:: W (/) ! 617 U1 ::) CD (f) a L() ill ..-- '0 0 .0 3: :w it? ! o. ~ I W . --- I - -'--'-----'----..-j '._--- ~" . .__--B~~NBRIAR DR 12 8 -""'--ì ~---_. I I i ¡ I ì ! 609 ..> tJ' 01 0 613 614 Z ! --I 616 618 ---------- 8" - 715' CLAY PIPE æ 'V to 700 ..-- """"""""-- '-.._~....'..m_m__.....,,_--- '-------...m""nm"mmnm'm_....... -- - ........................................ .-------...-.-------"'--'------.,,-....--. - -.-. a .q- I.() ..-- a N L() ..-- 8" BLACKHAWK DR ------...-.-..."..-----...-.-. ---_._---- ..-- n L() ..-- a .q- L() ..-- ._~--~~-~~-~._~- ---'----'-l ! i 58 ... ... 0 315 T-- 1-1 Ie:::: I- 317 ! O! (:) ! to i 0 W ¡ m ~ l______- 61 62 ~ a 0) a a OJ co a co to 0 00 .q- a ro . -".'.-.-.- . -.----------...---- --------..-.---- - -.---.-....-----..- ._--- 54 MSD W LINCOLN ST 1 0" - 1 25' CLAY PIPE --. -- -....mm..............w..-.-.-..-.._...... "'.h""'.-._=.'.-.-m...x.,.,~,..........._~.__._._._._«<>-'-'-'.....~"""-' 10" - 1 00' CLAY PIPE '. '-'--------- -'- -,----- <°0 .. - , .- i' "m..'...~~.. 'U.WN.....-.'.'...~......m."'. ..m""'_m"'-'-"""..c.mH.'.'.'.-mm,>.'.'.'H....-.-.'.-.'.'."'" 106 108 ~ " .... 0 " n 0 .... 10 0 .... 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I 421 i 419 ; 417 ; : 61 415 413 411 409 ; 407 56 , ; 405 ¡ ; 403 , ; I 401 I I I ._- ---- 53 W GREGORY 5T i--"':~"-1= Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: VillAGE MANAGER MICHAEL E. JANONIS ~. ~"r~ e'11/b~ FROM: ASSISTANT VILLAGE MANAGER DATE: AUGUST 12, 2004 FURNITURE CONTRACT INCREASE APPROVAL SUBJECT: Staff had previously requested an increase in the furniture contract at the May 4, 2004 Village Board meeting. This increase brought the total furniture cost up to $794,387 and included furniture for the Community Center space in addition to furniture that addressed the functionality of the various office spaces. The original furniture contract price was based on place holders created by the architect, but did not necessarily reflect the operational needs of the staff. Now that the new furniture has arrived and the required furniture from the old facility has been salvaged and installed there are several additional items that are necessary to complete the operational needs and to change out a few pieces from the old faciHty that were not reusable. In order to complete the furniture needs staff is a final request for additional furniture purchases. Staff is requesting Village Board approval of a purchase in the amount of $27,957.51 for additional furniture items with this additional purchase the total furniture cost will be $822,345. ~~~ David Strahl H:\VILM\Viliage Hall\Furniture\Furniture Contract Final Increase Request VB Memo.doc