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HomeMy WebLinkAboutRes 29-11 09/06/2011 IGA Between the VOMP, Arlington Heights, Buffalo Grove, Palatine, and Rolling Meadows for Northwest Housing CollaborativeRESOLUTION NO. 29 -11 A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGES OF MOUNT PROSPECT, ARLINGTON HEIGHTS, BUFFALO GROVE, PALATINE AND THE CITY OF ROLLING MEADOWS FOR NORTHWEST HOUSING COLLABORATIVE WHEREAS, the President and Board of Trustees of the Village of Mount Prospect has deemed that the best interests of the Village may be served by entering into intergovernmental agreements; and WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 and the Intergovernmental Cooperative Act, 5 ILCS 220/1 et seq., authorize public agencies to contract or otherwise associate among themselves to obtain or share services, and to exercise, combine or transfer any power or function, in any manner not prohibited by law; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. (the "Act "), authorizes units of local government to exercise jointly with any public agency of the State, including other units of local government, any power, privilege or authority which may be exercised by a unit of local government individually, and to enter into agreements for the performance of governmental services, activities or undertakings; and WHEREAS, the corporate authorities of the Villages of Arlington Heights, Buffalo Grove, Mount Prospect, Palatine and the City of Rolling Meadows agree that a collaborative approach by the Municipalities to address housing issues using available state, federal and county funds, will most effectively address the housing issues in the region; and WHEREAS, the Metropolitan Mayor's Caucus (MMC), on behalf of the participating municipalities, applied for a grant from the Chicago Community Trust ( "The Trust "), which grant was awarded to the MMC to support on -going inter - jurisdictional housing work in northwest Illinois suburbs, as described in the Grant Application and Grant Record with Grant Conditions (the "Grant Award ") attached as Group Exhibit A and made a part hereof (the "Project "); and WHEREAS, an independent consultant (the "Consultant ") will be retained to implement the inter - jurisdictional housing work described in the Grant Application and Award, as provided in a contract to be executed by the Consultant, and a Steering Committee is created by this Agreement to direct and oversee the work of the Consultant; and WHEREAS, MMC has agreed to fund the Project, including the costs of the Consultant, in a total amount of $35,000 (the "Grant ") using the Grant funds awarded by The Trust; and WHEREAS, the corporate authorities of each Municipality agree that it is in their best interests to enter into this Intergovernmental Agreement; and WHEREAS, the various undertakings by the Municipalities set forth in this Agreement relate to the respective government and affairs of the Municipalities. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the Village President to execute and the Village Clerk to attest the signature on the Agreement between the Villages of Arlington Heights, Buffalo Grove, Mount Prospect, Palatine and the City of Rolling Meadows for the Northwest Housing Collaborative Intergovernmental Agreement a copy of which is attached to and made a part of this Resolution as Exhibit "B." SECTION TWO That this Resolution shall be in full force and effective from and after its passage and approval in the manner provided by law. AYES: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel NAYS: None ABSENT: None PASSED and APPROVED this 6 th day of September, 2011 Irv9na K. Wilks Mayor ATTEST: M. Lisa Angell f Village Clerk HACLKO \files \WIN \RES \Intergovt Agrmnwhousingcollaborativesept20l1 INTERGOVERNMENTAL AGREEMENT NORTHWEST SUBURBAN HOUSING COLLABORATIVE August 3, 2011 THIS INTERGOVERNMENTAL AGREEMENT (the "Agreement ") is entered into by and between the Village of Arlington Heights ( "Arlington Heights "), the Village of Buffalo Grove ( "Buffalo Grove "), the Village of Mount Prospect ( "Mount Prospect "), the Village of Palatine ( "Palatine "), and the City of Rolling Meadows ( "Rolling Meadows ")(individually "Municipality" or "Party "; collectively, the "Municipalities" or "Parties "), all being Illinois home rule municipal corporations, with the support and assistance of the Metropolitan Mayors Caucus ( "MMC ") and the Metropolitan Planning Council ( "MPC "), both being Illinois not - for - profit corporations, for the purpose of collaborating to address housing issues in Northwest Cook County, Illinois. Although the MMC and MPC are not Municipalities or signatories to this Agreement, they agree to full their obligations set forth herein. RECITALS WHEREAS, the Municipalities are home rule municipalities pursuant to Article VII, Section 6 of the 1970 Illinois Constitution, and as such, may exercise any power and perform any function related to their government and affairs; and WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 authorizes units of local government to enter into agreements to exercise, combine or transfer any power or function not prohibited to them by law or ordinance; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et sec. (the Act "), authorizes units of local government to exercise jointly with any public agency of the State, including other units of local government, any power, privilege or authority which may be exercised by a unit of local government individually, and to enter into agreements for the performance of governmental services, activities or undertakings; and WHEREAS, the corporate authorities of the Municipalities agree that a collaborative approach by the Municipalities to address housing issues using available state, federal and county funds, will most effectively address the housing issues in the region; and WHEREAS, the Metropolitan Mayor's Caucus (MMC), on behalf of the participating municipalities, applied for a grant from the Chicago Community Trust ( "The Trust "), which grant was awarded to the MMC to support on -going inter - jurisdictional housing work in northwest Illinois suburbs, as described in the Grant Application and Grant Record with Grant Conditions (the "Grant Award ") attached as Group Exhibit A and made a part hereof (the "Project "); and WHEREAS, an independent consultant (the "Consultant ") will be retained to implement the inter - jurisdictional housing work described in the Grant Application and Award, as provided in a contract to be executed by the Consultant, and a Steering Committee is created by this Agreement to direct and oversee the work of the Consultant; and WHEREAS, MMC has agreed to fund the Project, including the costs of the Consultant, in a total amount of $35,000 (the "Grant ") using the Grant funds awarded by The Trust; and WHEREAS, the corporate authorities of each Municipality agree that it is in their best interests to enter into this Intergovernmental Agreement; and WHEREAS, the various undertakings by the Municipalities set forth in this Agreement relate to the respective government and affairs of the Municipalities. NOW THEREFORE, in consideration of the foregoing premises, the mutual covenants and promises herein contained, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Municipalities hereby agree as follows: Section 1. Incorporation of Recitals The Recitals of this Agreement are hereby incorporated by reference into this Agreement as if fully set forth herein. Section 2. Lead Municipality The Village of Arlington Heights shall be the Lead Municipality for purposes of this Agreement. Another Municipality may replace the Village of Arlington Heights as Lead Municipality upon the Village of Arlington Height's request and the majority approval of the Steering Committee. Section 3. Establishment of Steering Committee A. A Steering Committee (the "Committee ") is created to direct, oversee and cooperate with the Consultant. In particular, the Committee will focus on: multifamily housing stabilization and preservation; condominium foreclosure strategies; engaging financial institutions in designing solutions; advancing the region's strategic plan and other local and regional housing efforts; supporting future fundraising for the Municipality's inter - jurisdictional efforts; and addressing the challenges faced by the regional increase in housing foreclosures. B. The Steering Committee shall consist of two (2) representatives from each Municipality (the "Committee Members "), appointed by the Mayor or Village President of each Municipality. One (1) of the Lead Agency's Committee Members shall be selected by that Agency's Committee Members, unless designated by that Municipality's Mayor or Village President (the "Designated Lead Municipality Representative "), to act as chair of the Steering Committee and principal liaison between the Consultant and the Committee. C. No Committee Member shall receive compensation for service on the Committee, or additional compensation if the Member is an employee or elected official of the appointing Municipality. Each Member shall continue to serve on the Committee until such time as the Member is replaced by the Mayor/Village President of the appointing Municipality. D. The Steering Committee shall be subject to and governed by the terms of this Agreement and any By -Laws adopted by the Committee as amended from time to time. In the event of a conflict between this Agreement and the Bylaws, the terms of this Agreement shall control the creation and operation of the Committee. E. The Steering Committee is not intended to be a legal entity, separate and apart from the individual Municipalities. It has no power to contract or take any other legally binding action. 2 Section 4. Duties of Steering Committee A. The Consultant shall be selected by the Steering Committee. B. The Committee will monitor Consultant's performance of its contract obligations under the Consultant Agreement, as hereinafter defined. C. The Steering Committee will provide general direction to the Consultant, and will identify priorities for the Project. D. The Designated Lead Municipality Representative shall act as Chair of the Committee and day to day liaison between the Committee and the Consultant. E. MMC will work with the Consultant and the Steering Committee to determine the initiatives that the Consultant will undertake. The Committee, or its designee, will meet with the Consultant and MMC periodically (but no less than once per quarter) to review the status of the initiatives, to coordinate their efforts in furthering the goals of the initiatives, and to evaluate Consultant's performance based on certain benchmarks, which the Committee and MMC will determine. F. The Committee or its designee will communicate with Consultant and The Trust periodically (but no less than once per quarter) to evaluate the Project's status and Consultant's performance with respect to the terms of the Consultant Agreement, as hereinafter defined. G. The Committee shall act in conformance with the requirements of the Grant Award attached in Group Exhibit A; provided, however, that at the conclusion of the Project funded by the Grant Award, the Committee will continue to exist and will operate according to the rules of any other funding agreement which may be entered into. H. Under no circumstances shall the Steering Committee or its Members incur any liability or be bound by the terms of any contract. Section 5. Consultant's Responsibilities A. The selected Consultant will enter into a contract with the Lead Municipality (the "Consultant Agreement "), which Agreement shall be based upon the Northwest Suburban Housing Collaborative Request for Proposals for Consulting Services Contract: Interjurisdictional Housing Coordinator, which is attached hereto and incorporated herein as Exhibit B, and also include the responsibilities described in this Section 5 and the payment limitations described in Section 6(A). B. In general, Consultant shall assist, facilitate and coordinate the efforts of the Municipalities to create regional housing solutions to address the short and long term housing needs and to provide a range of housing types. C. The Consultant will report to the Steering Committee on a monthly basis. 3 D. The Consultant shall perform its duties and obligations in accordance with all applicable federal, state and local rules and regulations. E. The Consultant may apply for grants, on behalf of MMC, to support on -going inter - jurisdictional housing work in the Municipalities, subject to prior written approval of the Steering Committee and final acceptance by MMC. F. The Consultant's responsibilities and duties may be expanded or continued if additional grant funds are obtained. Section 6. Responsibility for Consultant Payments A. The Lead Municipality will contract with the Consultant on behalf of the Municipalities and MMC. The Consultant shall be paid directly by MMC, in accordance with the terms of the Consultant Agreement, dependent upon MMC's receipt of The Trust and other grant funds, as well as the Consultant's satisfactory performance of its responsibilities and duties. In the event all Grant or other grant funds are not disbursed, this Agreement shall become null and void. B. The Steering Committee has no responsibility for the payment of any invoices; provided, however, that the Lead Municipality will direct MMC to pay only those invoices for which no objection is received from the majority of the Municipalities. C. The Lead Municipality will distribute the Consultant's invoices to each Municipality and will approve all reasonable charges for payment by MMC, provided that no invoice or portion thereof will be paid if a majority of the Municipalities object to that invoice or portion thereof in writing to the Lead Municipality within 7 days of receipt. In the event that timely written objections are received from a majority of the Municipalities, or the Lead Municipality determines that services have not been fully and satisfactorily performed, no payment shall be made unless and until payment is expressly directed and authorized by a majority of the Committee Members. D. The Lead Municipality will submit the Consultant's approved invoices to MMC for payment. MMC, as fiscal agent for the Grant, will be responsible for paying the Contractor. Under no circumstances will any payment of Grant funds or other funds or payments of any kind, including reimbursements, be made by or come from any Municipality. All payments owed to Contractor under this Agreement shall be made by, and are the sole responsibility of, MMC, as recipient of the Grant funds and fiscal agent for the Grant. Section 7. Project Contributions /Liability for Payments A. MMC and MPC have agreed to provide staff support and technical assistance, free of charge, to assist the Consultant in the performance of its work under the Consultant Agreement. As recipient of the Grant and the entity responsible for making payments to the Consultant, MMC will participate in the review of the Consultant's invoices and progress reports. B. Each Municipality has agreed to absorb any already incurred and future internal administrative costs for their own employees' time and energy, as well as miscellaneous costs and expenses associated with creating and implementing this Project. No other funds shall be provided by 4 the Municipalities unless specifically agreed to in writing by the corporate authorities of the Municipality. C. Under no circumstances shall any Municipality incur any liability or be bound by the terms of any contract unless that liability or contract is expressly authorized and approved by the governing bodies of the Municipalities. The Consultant Agreement is so authorized and approved. Section & Mutual Release, Hold Harmless and Waiver of Claims Each Municipality, for itself and its elected or appointed officers and officials, president and trustees, mayor and commissioners, agents, volunteers, attorneys, engineers, representatives and /or employees agrees to waive, release, relinquish and hold harmless all of the other Municipalities, and their elected or appointed officers and officials, presidents and trustees, mayor and commissioners, agents, volunteers, attorneys, engineers, representatives and /or employees, from any and all claims, actions, suits, injuries, damages, costs, expenses and liabilities each other Municipality has, or may have, individually, jointly or severally, and which arise directly or indirectly out of or in connection in any way with the performance or termination of this Agreement and any contract entered into pursuant to this Agreement. Section 9. Cooperation The Municipalities agree to work in good faith to achieve the objectives of this Agreement and to mutually resolve any disputes occurring or arising out of or during the term of this Agreement. The Municipalities agree to do all things reasonably necessary or appropriate to carry out the terms, provisions and objectives of this Agreement. Section 10. Waiver The waiver by any Municipality of any breach or violation of any provision of this Agreement shall not be deemed to be a waiver or a continuing waiver of any subsequent breach or violation of the same or any other provision of this Agreement. Section 11. Default /Breach and Remedy A. The failure or refusal by any Party to comply with any of its obligations shall constitute a default under this Agreement. B. If any Party defaults or breaches in the performance of any of its obligations under this Agreement, a non - breaching Party shall give the breaching Party written notice of such default /breach, and if the breaching Party does not cure the default /breach within fifteen (15) days after the giving of such notice, (or if such default is of such nature that it cannot be completely cured within such period, if the breaching Party does not commence such curing within fifteen (15) days and thereafter proceed with reasonable diligence and in good faith to cure such default /breach), then the majority of all non - breaching Parties may agree to terminate the Breaching Party's participation in this Agreement. Upon termination of this Agreement, the Parties may pursue all available legal rights and remedies in court to assert or protect their rights. C. Should any dispute arising out of this Agreement lead to litigation, the prevailing Municipality shall not be entitled to recover its costs of suit or attorneys' fees. Section 12. Notices 5 All notices, demands, requests or other writings which any Municipality is required to, or may wish to, serve upon any other Municipality in connection to this Agreement shall be in writing and shall be deemed given (a) upon delivery, if personally delivered or if sent by e-mail or facsimile transmission to the Municipalities to be given such notice or other communication; (b) on the third business day following the date of deposit in the United States mail, if such notice or other communication is sent by certified or registered mail with return receipt requested and postage thereon fully prepaid; or, (c) on the business day following the day such notice or other communication is sent by reputable overnight courier, to the following: If to the Village of Arlington Heights: Village Manager Village of Arlington Heights 33 S. Arlington Heights Road Arlington Heights, IL 60005 If to Village of Mount Prospect: Village Manager Village of Mount Prospect 50 S. Emerson Street Mount Prospect, IL 60056 If to the Village of Buffalo Grove: Village Manager Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 If to the Village of Palatine: Village Manager Village of Palatine 200 East Wood Street Palatine, Illinois 60067 If to City of Rolling Meadows: Village Manager City of Rolling Meadows 3600 Kirchoff Road Rolling Meadows, IL 60008 Section 13. General A. After approval by the respective corporate authorities, this Agreement shall be binding on each Municipality and its respective successors, including successors in office. B. This Agreement shall be construed together with the Consultant Agreement, the Grant Application, and the terms of the Grant Award and any other grants received. In the event of a conflict, the terms of the Agreement shall prevail. C. This Agreement shall be deemed and construed to be the joint and collective work product of the Municipalities and, as such, this Agreement shall not be construed against a Municipality, as the otherwise purported drafter of same, by any court of competent jurisdiction in resolving any inconsistency, any ambiguity, vagueness or conflict in the terms or provisions, if any, contained herein. D. This Agreement creates no rights, title or interest in any person or entity whatsoever (whether a third party beneficiary thereof or otherwise) other than the Municipalities. Nothing in this Agreement shall be construed as an express and /or implied waiver of any common law and /or statutory immunities and /or privileges of the Municipalities, and /or any of their respective officials, officers and /or employees. E. Nothing in this Agreement is intended or shall be construed as establishing a separate legal entity, or the relationship of principal and agent, partnership, or joint venture between or among the Municipalities, the Steering Committee or the Consultant. Each Municipality hereto shall retain the sole right to control its own employees, and the affairs and conduct of its employees and representatives, including the payment of compensation and benefits, shall be sole responsibility of the respective Municipality. Section 14. Amendments /Entire Agreement No amendments, changes, modifications, alterations, or waivers of any term, provision or condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and adopted by each of the Municipalities hereto as required by law. The provisions set forth herein constitute the entire agreement of the Parties regarding the matters addressed in the Agreement, and supersede any prior agreements or representations, as it is the intent of the Parties to provide for complete integration within the terms of this Agreement. Section 15. Assignment This Agreement shall not be assigned by any Municipality without the express written consent of the other Municipalities, in the sole discretion of those Municipalities. Section 16. Severability The terms, conditions, and provisions of this Agreement shall be severable, and if any term, condition, or provision is found to be invalid or unenforceable for any reason whatsoever, the remaining sections, subsections, terms, conditions, and provisions shall remain in full force and effect, and shall not be affected by such determination, unless the Agreement can no longer be performed by any Municipality. Section 17. Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Facsimile signatures shall be sufficient unless an original signature is required by a Municipality. Reproduction of this Agreement and its signatures hereon shall be the equivalent of an original copy of this Agreement. Section 18. Effective Date The Effective Date of this Agreement shall be 12:01 a.m. on September 1, 2011. Section 19. Term of Agreement This Agreement shall be in full force and effect for a term of one (1) year commencing on the Effective Date, subject to early termination pursuant to Section 20, and such extensions as a majority of the Steering Committee deem necessary to continue to operate in accordance with the terms of any other grant agreement authorized under this Agreement. 7 Section 20. Termination This Agreement shall terminate upon the expiration of the term set forth in Section 19 above, or upon mutual agreement, of all of the Municipalities. Any Municipality may withdraw from this Agreement, at any time, upon at least thirty (30) days prior written notice to the other Municipalities and MMC of its intent to withdraw from this Agreement. Such notice will terminate the rights, duties and obligations of the withdrawing Municipality, effective on the withdrawal date specified in the notice or on the thirtieth day after receipt of the notice by the MMC or the Lead Municipality, whichever is later. If the withdrawing Municipality is in default under the Agreement at the time it issues the notice, then its right to participate and receive the benefits contained in the Agreement shall immediately terminate and the withdrawing Municipality shall still be obligated to cure the default. Withdrawal by a Municipality shall terminate only that Municipality's participation under the Agreement and shall not affect the other Municipalities or require an amendment to this Agreement. Section 21 Choice of Law. This Agreement shall be governed by the laws of the State of Illinois. The Circuit Court of Cook County, Illinois, shall have jurisdiction over any disputes arising under this Agreement, and each of the Parties hereby consents to such Court's exercise of jurisdiction. Section 22 Authority to Execute. The Parties represent and warrant to each other that this Agreement has been adopted and approved by ordinance or resolution, and they have the authority to enter into this Agreement and perform their obligations hereunder. Section 23 Titles. The headings and titles of this Agreement are for convenience only and shall not influence the construction or interpretation of this Agreement. J �� IN WITNESS WHEREOF, the Municipalities hereto have executed this Agreement on the date as set forth below and h rein described. BY: Date Pr Village of Arlington Heights ATTEST: Village Clerk BY: -%, e, iii Date Village of Mount Prospect ATTEST: Village Clerk i Date : qAa )) FA ATTEST: ' - 'V illage Clerk BY: Date: l // Mayor Village of Palatine BY: W-,d �j- /iL / - Date : 9 - 2 3 - 8 G- ATTEST: ' City Cf4rk City of Rolling Mead May 26, 2011 :._ T .... ?r�s q,7 — i1.. Frank M. Clark Maria C. Bechi y John A. Canning Jr. Martin R. Castro John H. Catlin Shawn M. Donnelley Judy Erwln Michael W. Ferro. Jr. Denise B. Gardner Jack M. Greenberg King W. Harris David G. Herro Christopher G. Kennedy Audrey R. Peeples Jesse H. Ruiz Michael Tang Terry Mazany 'Mr. David E. Bennett Executive Director Metropolitan Mayors Caucus 177 North State Street, Suite 500 Chicago, IL 60601 -3611 Dear David: On behalf of the Executive Committee of The Chicago Community Trust, I am pleased to inform you that at the May 24, 2011 meeting of The Chicago Community Trust's Executive Committee, a grant to Metropolitan Mayors Caucus was approved. The grant you are receiving is made possible through The Chicago Community Trust's Unity Challenge which is a special fund created to support the increased demands for services most needed in the community during this unprecedented economic crisis. The Trust is grateful to individual donors who provided contributions which were matched 1:1 by the Trust. Please read the enclosed grant record form carefully. Sign the green copy of the grant conditions form where indicated, and return the grant record form to the Trust in the enclosed envelope. We cannot begin payment on your grant until we have received a signed copy of the grant conditions form. This grant has been assigned to Roberto Requejo who may be reached at 312.616.8000, extension 116 or robertor @cct.org with any questions. We encourage you to publicize this grant, paying special attention to the paragraph on publicity included in the grant conditions. A more detailed document, Publicity Guidelines for Grant Recipients, is included in this mailing that we ask you to share with your communications department. All publicity and media references to this grant should be cleared at least five business days in advance of your deadline. All questions regarding logo placement should be directed to Janice Pacheco, at 312.616.8000, extension 132 or janicep @cct.org. In regards to press releases, newsletters and Web site copy etc., please direct all questions to Eva Penar at 312.616.8000 extension 161 or evap @cct.org. For over 95 years the Trust has partnered with thousands of organizations to enhance the quality of life for individuals and communities across metropolitan Chicago. Our grant making is supported by the generosity of local residents who have used the Trust to manage their charitable giving and to address our region's most pressing needs and promising opportunities. We commend you for your work and congratulate you for your efforts. Sincerely, Terry President and Chief Executive Officer Enclosures 111 East Wacker Drive, Suite 1400. Chicago, IL 60601 1 312.616.8000 1 Fax 312.616.7955 1 www.cct.org THE CHICAGO COMMUNITY TRUST .NO �FPWAIIS Entity: The Chicago Community Trust Prog Type: Competitive Grants Prog Area: Community Development Applicant: Metropolitan Mayors Caucus 30,000.00 177 North State Street, Suite 500 30,000.00 Chicago, IL 60601 -3611 Phone: (312) 2014505 Contact: Mr. David E. Bennett Title: Executive Director RESOLUTION RESOLVED, To make a grant of $120,000 to the METROPOLITAN MAYORS CAUCUS for continued support of their Housing Collaboratives in South and West Cook suburbs, and the launching of a third collaborative in the Northwest suburbs, Payment for the NW Collaborative is contingent on the Metropolitan Mayors Caucus providing the Trust with evidence of the member communities signing an Intergovernmental Agreement satisfactory to the Trust by September 1, 2011. Grant Record Meeting Date: 05/24/2011 Grant ID: C2011 -00466 Grant Amount: $120,000 Evaluator: Roberto Requejo Monitor. Roberto Requejo PAYMENT SCHEDULE Fund (a): . Stella M. and William A. Rowley Fund Signed Grant Record Form Payment Due Contingency Report Payment Due Payment Due Payment Due Final Program Report Final Financial Report Amount Scheduled 06/10/2011 30,000.00 06/20/2011 09/01/2011 30,000.00 09/20/2011 30,000.00 12/2012011 30,000.00 03/20/2012 08/01/2012 l 08/01/2012 Received Ap proved Check # Payment of your grant award will commence upon receipt of the executed grant record form as outlined in the above schedule. Deviations from the prescribed payment schedule will be made only if your organization can exhibit a substantial need for an accelerated payment schedule. 111 East Wacker Drive - Suite 1400 • Chicago, lilinois 60601 • {312) 6164000 • Fax (312) 616 -7955 Grant Conditions Below are conditions which must be adhered to in the use of any grant by The Chicago Community Trust. Use of Funds. The funds provided pursuant to this grant may be spent only in accordance with the provisions of your funding request and budget as submitted to the Trust The program is subject to modification only with the Trusts prior approval. Unless otherwise provided in the terms of the grant, no funds provided by the Trust may be used for any political campaign or to support attempts to influence legislation of any governmental body "other than through making available the results of non - partisan analysis, study and research." Fiscal Responsibility. Metropolitan Mayors Caucus is responsible for the expenditure of funds and maintaining adequate supporting records consistent with generally accepted accounting practices. Reporting Requirements. Metropolitan Mayors Caucus will furnish the Trust with a written report, including a fair and complete financial statement and a brief narrative that describes program progress upon the completion of the program for which the grant has been made. The Trust may also request interim reports, and, in any case, will be supplied with a report at least once during the term of the grant. Such reports shall supply sufficient information as necessary for the Trust to determine that the grant is being used for the purposes intended and for the Trust to fulfill its own public reporting responsibilities. Liability. Metropolitan Mayors Caucus hereby agrees to indemnify and hold The Chicago Community Trust harmless from any and all damages, liability, suits, claims, leins, taxes or demands whatsoever arising out Metropolitan Mayors Caucus's use or distribution of the charitable trust funds received from the Trust including but not limited to any and all damages from personal injury, death or property damage and Metropolitan Mayors Caucus further agrees to defend the Trust from any loss or expense resulting therefrom including the Trust's costs and expenses of litigation or arbitration including attorneys fees. Publicity. As metropolitan Chicago's community foundation, The Chicago Community Trust is accountable to our many generous donors and the general public as to the use of Trust resources.. Collaborative publicity efforts can generate positive attention and increase our collective visibility to more potential supporters. Should you choose to prepare press releases, programs, announcements, feature stories, and print materials, we encourage you to mention the Trust We hope that in all of your public information you will highlight your connection with and support from The Chicago Community Trust For more specific instructions, please refer to the attached document Publicity Guidelines for Grant Recipients. Metropolitan Mayors Caucus will supply the Trust with electronic examples of all materials that acknowledged the Trust from a publicity standpoint We strongly encourage you to send us information on the media coverage that you have received. Please send those electronically to Janice Pacheco at publicity@cctorg. All publicity and media references to this grant should be cleared at least 5 business days in advance of your deadline. Questions regarding logo placement should be directed to Janice Pacheco at 312.616.8000 or publicity @cct.org. In regards to press releases, newsletters and Web site copy etc., please direct all questions to Eva Penar at evap@cct.org. ACCEPTANCE Payment of this grant will be made according to the schedule outlined on the attached sheet commencing after receipt by the Trust of the executed green copy of this form acknowledging both the terms of this grant and the grant conditions as set forth above. Grant C2011 -00466 For Metropolitan Mayors Caucus: (Pri ed name of Head of Organization) (Signature) (Title) 4- ?- Z4 (Date) NORTHWEST SUBURBAN HOUSING COLLABORATIVE REQUEST FOR PROPOSAL FOR CONSULTING SERVICES CONTRACT: INTERJURISDICTIONAL HOUSING COORDINATOR July 5, 2011 The Metropolitan Mayors Caucus, in collaboration with participating northwest suburban communities, currently including Arlington Heights, Buffalo Grove, Mount Prospect, Palatine, and Rolling Meadows (the "Participating Communities "), is accepting proposals from parties for a consulting services contract with the Participating Communities as an Interjurisdictional Housing Coordinator. Responding parties must meet all qualifications as set forth below and conform to the other requirements set forth herein. Proposals must be submitted not later than 5:00 p.m., Chicago time, on July 29, 2011. No consideration will be given to information /proposals received after that date and time, except as otherwise provided for herein. All documentation must be submitted as follows: Inquiries and responses to this RFP for an Interjurisdictional Housing Coordinator should be directed to: Allison Milld Director of Housing Initiatives Metropolitan Mayors Caucus 233 S. Wacker Drive, Suite 800 Chicago, IL 60606 amilld @mayorscaucus.orq Electronic submittal is preferred. All statements and qualifications received will be considered confidential and not available for public review until after an Interjurisdictional Housing Coordinator consulting services contract has been awarded by the Participating Communities or their designee. All proposals should be submitted with the attached cover page information. Applicants are advised to adhere to the requirements of this Request for Proposal. Failure to submit all information requested herein or to follow the above instructions may be sufficient grounds for disqualification. Attached are a required Proposal Cover Page, a description of the consulting services sought, and a document setting forth additional proposal requirements and information. STAFF REQUEST FOR BOARD ACTION VILLAGE BOARD MEETING DATE: August 15, 2011 Agenda Section - XIII. LEGAL - Consent Department Planning and Community Development Item - Intergovernmental Agreement Date Due to Northwest Suburban Housing Collaborative Village Manager August 15, 2011 BACKGROUND In June 2011, the Village Board was provided with an update concerning the activities of the Northwest Suburban Housing Collaborative which involves the Village of Arlington Heights, Village of Mt. Prospect, Village of Palatine, Village of Buffalo Grove, and City of Rolling Meadows. Earlier this year, the Collaborative was approved for two grants: 1) A technical assistance grant from the Chicago Metropolitan Agency for Planning (CMAP) under which CMAP will perform a "Homes for a Changing Region" study for the 5 suburbs (individually and collectively); and 2) A one -year grant, to be administered for the Collaborative by the Metropolitan Mayors Caucus (MMC), in the amount of $35,000 from the Chicago Community Trust (CTT) to hire a consultant to work with the members of the Collaborative on their joint planning efforts and projects. As stated in the June update, the approvals of these grants lead the communities toward the need for a formal Intergovernmental Agreement (IGA) (attached). With the Village Board's approval, and continued concurrence by the member municipalities in the Collaborative, the Village of Arlington Heights will serve as the "Lead Municipality" (see Section 2 of the IGA) for the one -year period of the Agreement. If the work of the Collaboration continues beyond the first year, a subsequent IGA will be brought to the Village Board and it is expected that another of the involved municipalities will become the Lead Municipality for the next one -year period. The IGA and the two grants described above require no out of pocket Village of Arlington Heights expenditures. The members of the Northwest Suburban Housing Collaborative are in the process of interviewing respondents to the Request for Proposals that was issued with respect to the consultant to be shared by the members of the Collaborative. Once the screening process is completed, the Village Board will be provided information concerning the selected consultant and with the Independent Contractor Services Agreement for the Village Board's approval. RECOMMENDATION IT IS RECOMMENDED THAT THE VILLAGE BOARD OF TRUSTEES ADOPT THE ATTACHED RESOLUTION AND AUTHORIZE THE EXECUTION OF ALL NECESSARY DOCUMENTS RELEVANT TO THE INTERGOVERMENTAL AGREEMENT FOR THE NORTHWEST SUBURBAN HOUSING COLLABORATIVE. r M.- "&h r M. I I (08/15/11 —Legal #2) Consent Collaborative to address housing issues in the NW suburbs A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE NORTHWEST SUBURBAN HOUSING COLLABORATIVE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON HEIGHTS: SECTION ONE: A certain intergovernmental agreement by and between the Village of Arlington Heights, and the Northwest Suburban Housing Collaborative, dated August 3, 2011, regarding the formation of a collaborative to address housing issues in the northwest suburbs, a true and correct copy of which is attached hereto, be and the same is hereby approved. SECTION TWO: The Village President and Village Clerk are hereby authorized and directed to execute said intergovernmental agreement on behalf of the Village of Arlington Heights. SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: PASSED AND APPROVED this 15` day of August, 2011. ATTEST: �,6�, L,_ Village Clerk AGREEMENTRES: Intergovernmental Agreement NW Sub. Housing RI 1 -022 / Al 1 -021 �y �f g oon Np�cNeo Village of Arlington Heights G s 33 South Arlington Heights Road Arlington Heights, Illinois 60005 -1499 (847) 368 -5000 Website: Www.vah.com September 9, 2011 Ms. Jan Sirabian Ms. Lisa Angell Ms. Marg Duer Ms. Ginny Cotugno Dear Fellow Clerks: Enclosed please find the fully executed Intergovernmental Agreement for the Northwest Suburban Collaborative. Sincerely, 4vj�' Becky Hume Village Clerk Village of Arlington Heights