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HomeMy WebLinkAbout08/13/1996 COW minutes MINUTES ~ COMMITTEE OF THE WHOLE AUGUST t3 1996 ,~ ~ I CALL TO ORDER ','~ · ~ ; '~ Ma~,or~Farley celled the meeting to order at 7 31 p m Present at the meebng were · Trustees George CIowes, R~chard Hendncks, Paul Hoefert, Michaele Skowron and Irvana Wdks Absent from the meeting was Trustee Timothy Corcoran Also present were Village Manager M~cha~l Janon~s, Assistant Vdlage Manager Dawd Strahl and Problem Solving Officer Joseph Fav~a ~ II MINUTES "- - ,~ · .... ~ ' · 'M~nutes of July 23', 1996 Motion made by Trustee Hoefert and Seconded by Trustee Clowes to accept the Minutes M~nutes were approved Trustee Skowron abstained ~ III TO BE HEARD .CITIZENS ~ None ~ ~ '~ ' ~ '' I~ DISCUSSION OF BOXWOOD PERMIT PARKING ' ~' Assistant Village Manager David Strahl I~rowded a general overview of the program as proposed th~s evening When Problem SoK;~ng Officer Joe Favia was , assigned the Boxwood area a year ago, he put together an ~nltlal hst of problems ,and cond~bons Which needed to be addressed as part of h~s duty assignment These issues and cond~bohs included a high incidence of cnme, gang acbwty, ~ 'overcrowding and the need to upgrade the overall appearance of the neighborhood Officer Favla recognized that controlhng parking in the Boxwood neighborhood would have a d~rect and pos~bve ~mpact on each of the areas In Officer Fawa's d~scuss~ons with neighborhood leaders and homeowners assoclabons, the issue of parking appeared to be a key factor of concern There was a quick consensus that some type of fair and equitable regulated parking system would benefit the enbre neighborhood Officer Favia suggested that the vanous ownership groups meet to formulate a parking plan which as closely as possible met the needs of each of the apartment, condominium and townhome complexes The group began meebng ~n the spnng of 1996 to formulate a fair and equitable plan to regulate parking After numerous meetings, a draft plan was formulated and Officer Fawa and Assistant Vdlage Manager Strahl were ~nwted to prowde input from the Vdlage's perspective That staff ~nput has been ~ncorporated into the final draft proposal which ~s presented to the V~llage Board th~s evening John Phillips, President of the Randwood Towers II Condominium Association provided a general overview of the d~scuss~ons of the groups involved ~n formulating the parking proposal He also ~ntroduced the-assoc~abon representabves present at the meebng He stated that among the ~ssues that were idenbfled by the group was the need to have convement parking for residents, reduce overcrowding and improve the appearance of vehicles In .the area by ,regulabng parking He stated that the group has proposed to assume respons~bd~ty 'for cleaning and maintaining the parking areas and purchase the s~gns to designate s~x d~fferent zones for parking :He also stated that flyers and regular~newsletter ~nformatlon has been d~stnbuted to residents in the area ~n add~bon to a neighborhood meeting which was held on August 8 It ms anticipated that once the License Agreement has been approved by the Village Board, a short grace period will.be set aside during the remaining months of this year,with the program becoming fully operabonal by 1997 General comments by Vdlage Board members ~ncluded the following ~tems A number of Village Board members comphmented the gi:oup and the residents mn formulating a solution to an ,dent~fied neighborhood problem Some Board members asked what the 15 day parking limit was based on There was also some d~scuss~on as to the operation and authority of the towing company which would tow vehicles from the area There was also d~scuss~on concerning what a famdy w~th ' more vehicles than assigned spaces would do to have the app~,opnate number of spaces avadable for their use A number of Board members also asked what avadable spaces would be reserved for guest parking and the number of~dwelhng units compared to the dumber of spaces available There was also some concern, as to whether th~s proposa should go before the Wllage Safety Commission prior to Village Board d~scusslon The Board discussion cente~:ed on whether the proposed Licen~e Agreement would allow the Wllage to retain authonty to write bckets for m~scellaneous Wllage Ordinance wolat~ons w~th~n the parking areas themselves ; John Phillips responded to a number of the Wllage Board members comments r, He stated the 15 day limit was based on the typlcel vacation length and mt ms anticipated that the associations wi monitor this 15 day period because the towing company will be focusing specifically on vehicles ~vlthout proper ~denbficetlon and would not necessarily know which vehicle has not moved within 15 days He also stated that ~t ~s beheved that multiple vehicle requests can be accommodated once need has been determined by the residents applying for the permits He stated he is hesitant to guarantee that all residents wdl be provided a number of spaces which they want because at th~s t~me, it is unknown what the ~mpact of the removal of unauthorized vehicles will have on avadable parking for leg~bmate residents He felt that once the permits were ~ssued, there would be mlmmal or no impact on other s~de streets and, therefore, should avoid being in conflict with Village Ordinance about parking from 2 O0 a m untd 6 O0 a m Mr, Janonis stated that Village Ordinance prohibits parking on Village streets between 2 O0 a m and 6 O0 a m and the Village had allowed temporary parking on side streets near the Boxwood area for emergency situations only However, ~t was found that numerous vehicle owners took advantage of this cooperation and made multiple requests on a regular bas~s in order to park in the residential areas He also ant~cipates additional information prowded to residents and the slngle-famdy homeowners ~n the area to adwse them of the parking program and to consider a "tag and tow" program to keep vehicles from being parked on the streets which have the 2 O0 a m -6 O0 a m parking prohibition · Village Manager Janonis also felt that it was unnecessary to go to the Safety Commission prior to the Village Board approval for a rewew of the parking program John Phillips stated that there is no specific guest parking allotted for Dogwood, Boxwood or VVheehng Road and each association wdl do the best they can based on available space to accommodate guest parking However, one of the concerns that anses from guest parking is that guests become permanent users ~)f the spaces and do not truly meet the definition of guest because the parking spaces are utilized by unauthorized persons?ho want to avoid paying for the permit The d~stnbutlon of the permits will be on a first-come, first-serve basis and or, ce ~ve?yone that ~s authorized to apply for a permit receives at least one, then other residents may apply for additional permits for additional vehicles untd all permits are utd~zed In the event that each association does not utilize all permits, other associations may work w~th associations w~th available parking to accommodate request? of their residents ~ Nanette Turetgen, resident of the Courts of Randview stated that she stdl has concerns about prows~ons for guest and visitors use of residents' spaces She wants to ensure that there is equitable d~stnbut~on of strokers and when a home sells, questioned how w~ll the st~ckers be transferred She stated that she has three vehicles and ~s not sure whether all three vehicles would be accommodated under th~s program, ' Robert Fox, representing a number of independent townhomes, stated that there is very hm~ted parking for vehicles and most associations However, all ~ssues can be addressed once specific spaces are assigned w~thm the zones and the need to gain control over avadable space must take place before ~nd~v~dual needs are addressed i ~ ~ Grog Peterson of the Mount Prospect Townhome Association stated that this *' - program has been badly needed and would urge the Board to approve th~s proposal ~ ~' ~ ~' ~n order to ~mprove the appearance of the nmghborhood , ' ~ ~ Consensus of the Village Board was to approve the License Agreement as :~ : presented and move the Agreement forward to the Village Board meeting on 'August 20 for final approval.. ~ ~ ~, '"'=" Trustee Wilks requested that staff determine whether the Safety Commission ,~, ; ~ needs to rewew th~s program based on the authonty of the Safety Commission ,' defined by Code - ~ ' " , ~' Trustee 'Clowes echoed Trustee W~lks comments concermng ,the Safety _ _P. ommls-~lon review ~' V. VILLAGE MANAGER'S REPORT None VI. ?ANYOTHER BUSINESS ' ~Nor~e"._ _ ~ ' " ~ ~ ~ Vii.' *~ ADJOURNMENT '" ' Mot~n made by Trustee Skowron and Seconded by Trustee W~lks to move ~nto ~ CIo'sed Sesmon to d~scuss Personnel ur~der IIhnols Code 5 ILCS 120/2 (C) 2- ~collecbve negobabr~g matters 15etwebn pubhc body and Rs employees or their "representatives ~or dehberabons concernlng-~salary schedules for one or more ~' classes of ~employees~and Persohnel 'under 5 ILCS 120/2 (C),1-d~scuss ' ~' "dehberabons or salary schedules for one iSr more employees R611 call vote took ~ plaeo w~th all Trfi~tees 9orang to move ~nto Closed Sesmon Village Board members adjourned ~nto Closed Session at 8 47 p m ~ ~''~The Comm~ttee'of the Whole meebng was reconvened ~nto'~pen sesmon at ~ 9 42 p m No fudher business Meebng was adjourned at 9 43 p m " ' '~'' ' ~ ' r~e~necffum/subm~tted ': ' '" ' ~ ¥~ ' '" DAVID STRAHL ~DS/r-cc- ~ ......... ' ' -' ~ ,.~ ' ~- Ass~stantvillageManager'