HomeMy WebLinkAbout7. MANAGERS REPORT 5/4/04
INTEROFFICE MEMORANDUM
~
11ŒE em USA
Mount Prospect Public Works Department
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
FROM:
DIRECTOR OF PUBLIC WORKS
APRIL 29, 2004
DATE:
SUBJECT:
SEALED BID RESULTS FOR PARKING GARAGE
SIGNAGE CONTRACT (Not to exceed $34,962.97)
BACKGROUND
Interior sign age for the parking garage was not included in the contracts to design and build
the garage. Instead a separate contract was awarded to Desman Associates of Chicago, a
parking garage signage consultant, for $6,600 to design and prepare the specifications a.nd
plans for all the interior parking garage signs. By having the garage built first we were able
to identify the best locations for the signs, determine the best means for mounting, and
minimize the total number of signs. There are a total of 360 signs, including parking stall
numbers; directional (Le., Enter, Exit, Park, Library, Village Hall, Do Not Enter, etc.); parking
sign symbols; and informational signs (Le., parking limits, LibraryNillage Hall drop box,
parking levels, emergency, etc.). The majority of the signs will be aluminum with black back
grounds and reflective white lettering.
BID RESULTS
On April 27, 2004 at 10:00 a.m. sealed bids were received for a parking garage signage
contract. At that time, the sealed bids were publicly opened and read aloud.
A notice to bidders was published in a local newspaper and invitations to bid were sent
to six (6) qualified bidders.
Four (4) bids were received; the bids ranged from a low of $34,962.97 from Jarob Design, Inc.
to a high of $58,650.00 from M-K Signs, Inc. Below is a summary of the bids.
BIDDERS
Jarob Design, Inc.
Geograph Industries, Inc.
Poblocki & Sons
M-K Signs, Inc.
Grand Rapids, Michigan
Harrison, Ohio
West Allis, Wisconsin
Chicago, Illinois
BID
$34,962.97
$35,465.90
$47,010.00
$58,650.00
DISCUSSION
All bidders submitted the required bid bond in the amount of 5% of their total bid as required
in the bid documents. The low bidder Jarob Design, Inc. has not previously worked for the
Village but has worked with our design consultant Desman on similar projects, which included
several parking garages in the city of Chicago, and their work has been acceptable.
Page 2
Parking Garage Signage Contract
April 29. 2004
RECOMMENDATIONS
I recommend acceptance of the lowest bid as submitted by Jarob Design, Inc. of Grand Rapids,
Michigan for an amount not to exceed $34,962.97. Funding for this proposed contract will come
from the parking fund, and can be found on page 221, account 6205110-690103 of the 2004
Budget. The bid documents require the signage contract to be completed within 45 calendar
days of notice of award.
~
Director of Public Works
X:\Ad mini stration \B I DS\RES U L TS\pa rki ngg a rages ig nagebi d res u I ts2004. doc
---r
INTEROFFICE MEMORANDUM
@)
TREE CITY USA
Mount Prospect Public Works Department
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
FROM:
PROJECT ENGINEER
DATE:
APRIL 29, 2004
2004 SHARED COST SIDEWALK PROGRAM (NOT TO EXCEED $85,000.00)
SUBJECT:
Backqround
This program is a cooperative effort between the residents and the Village to share in the cost of
replacing sidewalk throughout the Village. Information about the Shared Cost Program was
published in the Village Newsletter, giving residents an opportunity to have sidewalk replaced at
a discounted cost. This year's cost to the resident was increased from $40.00 to $42.50 per
sidewalk square. Based upon the low bid received, this is half of the total cost of one sidewalk
square, which is $85.00. The Shared Cost Sidewalk Program is dependent upon resident
participation.
BiddinQ Results
Sealed bids for the 2004 Shared Cost Sidewalk Program were publicly opened and read aloud
on April 27, 2004 at 10:00 AM. A Notice to Bidders was published in a local newspaper as
required and invitations were sent to eight contractors familiar with this program.
Seven contractors submitted bids for this project. The bids ranged from a low of $83,150.00 by
Strada Construction Company to a high of $113,399.00 by Suburban Concrete, Inc. The
Engineer's estimate for the project was $84,920.00.
Each of the bidders submitted a bid bond in the amount of 5% of the total bid as required in the
Bid Proposal Packet. All bids were checked for their accuracy. Only one bid had an error in the
amount of $0.50. All bidders correctly signed their bids and bid bonds. Below is a summary of
the bids:
Strada Construction Co.
M & A Cement Work, Inc.
Schroeder and Schroeder, Inc.
A & R Cement, Inc.
Globe Construction, Inc.
Meridian Construction Company, Inc.
Suburban Concrete, Inc.
$ 83,150.00
$ 84,002.00
$ 86,381.25
$ 98,562.50
$103,647.50
$109,911.00
$113,399.00 (as corrected)
Engineer's Estimate
$ 84,920.00
Page 2
April 29, 2004
2004 Shared Cost Sidewalk Program
Discussion
The low bidder, Strada Construction Company, has been the contractor on several projects in
the Village of Mount Prospect including the 2002 Sidewalk Improvement Programs, 2003
Shared Cost Sidewalk Program, and the 2003 CDBG Sidewalk Program. Their workmanship
has been acceptable.
The Shared Cost Sidewalk budget amount is $110,000.00. This year $25,000.00 will be set
aside for reimbursements to residents for work completed by their own contractors replacing
public sidewalk in front of their homes. Therefore, the total amount available for the Shared
Cost Sidewalk Project is $85,000.00.
Recommendation
The Contractor's bid is based on estimated quantities. The lowest bid, in the amount of
$83,150.00, is within the total budget for the 2004 Shared Cost Sidewalk Program. We
recommend the contract for the 2004 Shared Cost Sidewalk Program to be awarded to the low
bidder, Strada Construction Company in an amount not to exceed $85,000.00 to cover the full
amount budgeted for the program.
Funding for this project is under the following Account Code Number:
0015104-690004, Page 215; Shared Cost Sidewalk Program ($110,000.00)
Please include this item on the May 4th Village Board Meeting Agenda.
~.~
Donna M. Brown
I concur with the above recommendation.
.-
cc:
Village Clerk Velma Lowe
X:\\eng i neering\projects \sidewal k\2004 \Sh areCost\rec _memo .doc
l
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
@).
TREE CITY USA
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
FROM:
PROJECT ENGINEER
DATE:
APRIL 29, 2004
2004 CDBG SIDEWALK PROGRAM (NOT TO EXCEED $115,000.00)
SUBJECT:
Backqround
The project consists of the installation of handicap accessible sidewalk ramps at various locations
and the replacement of uneven sidewalk. A location map is attached.
BiddinQ Results
Sealed bids for the 2004 CDBG Sidewalk Program were publicly opened and read aloud on
April 27, 2004 at 10:00 AM. A Notice to Bidders was published in a local newspaper as
required and invitations were sent to eight contractors familiar with this program.
Seven contractors submitted bids for this project. The bids ranged from a low of $102,418.00
by M & A Cement Work, Inc. to a high of $147,270.00 by Suburban Concrete, Inc. The
Engineer's estimate for the project was $114,905.00.
Each of the bidders submitted a bid bond in the amount of 5% of the total bid as required in the
Bid Proposal Packet. All bids were checked for their accuracy. No errors were found. All
bidders correctly signed their bids and bid bonds. Below is a summary of the bids:
M & A Cement Work, Inc.
Strada Construction Co.
Schroeder and Schroeder, Inc.
A & R Cement, Inc.
Globe Construction, Inc.
Meridian Construction Company, Inc.
Suburban Concrete, Inc.
Engineer's Estimate
$102,418.00
$111,361.00
$115,224.50
$122,177.50
$133,130.00
$144,833.50
$147,270.00
$114,905.00
Discussion
The low bidder, M & A Cement Work, Inc., is prequalifiedby the Illinois Department of
Transportation for concrete construction projects. They completed sidewalk projects for the City
of Burbank in 2002 and 2003, and for Hanover Park in 2002 and 2003. They also completed
concrete work in Cicero and the City of Chicago in 2003. In all cases their workmanship has
been reported as acceptable.
Page 2
April 29, 2004
2004 CDBG Sidewalk Program
The 2004 CDBG Sidewalk Program combines funds available in two accounts: ADA
Compliance Project account with a budget of $50,000.00 and Sidewalk Repairs account with a
budget of $65,000.00. The total budget for the 2004 CDBG Sidewalk Program is $115,000.00.
Recommendation
The Contractor's bid is based on estimated quantities. The lowest bid, in the amount of
$102,418.00, is within the total budget for the 2004 CDBG Sidewalk Program. We recommend
the contract for the 2004 CDBG Sidewalk Program to be awarded to the low bidder, M & A
Cement Work, Inc. in an amount not to exceed $115,000.00 to cover the full amount budgeted
for the program.
Funding for this project is under the following Account Code Numbers:
0702306-640009, Page 148; ADA Compliance Project ($50,000.00)
0702306-690010, Page 148; Sidewalk Repairs ($65,000.00)
Please include this item on thé May 4th Village Board Meeting Agenda.
~Vv1.~
Donna M. Brown
.,
I concur with the above recommendation.
Di~dler
cc:
Village Clerk Velma Lowe
X:\ \engineeri ng\projects \sidewa I k\2004 \CD BG\rec _memo. doc
VILLAGE OF MOUNT PROSPECT
SIDEWALK PROGRAMS
t~o~o~~ 2004 Hazard Ellminatlan Target Area
0 0 2004 CDBG Handicap Ramp Area
x: \pw \doto\d\v\engln_g \pro oc:18 \8IdowoIk \_-programo_04.dwg
III\Y
INTEROFFICE MEMORANDUM
@.
11ŒE em USA
Mount Prospect Public Works Department
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
'þ. ~I
5(~ D't
FROM:
SUPERINTENDENT OF STREETS & BUILDINGS
DATE:
APRIL 19, 2004
SUBJECT:
ACCEPT NWMC BID FOR 2004 CRACK SEALING PROGRAM
(NOT TO EXCEED $52,920)
BACKGROUND
As part of our preventive maintenance program for our streets, we annually select streets for
crack sealing. We select streets that have been paved in the last 4-5 years. At 4-5 years after
paving, the pavement has transverse cracks, which generally span the width of the street, as well
as longitudinal cracks, which generally span the length of the pavement. We seal these cracks to
prevent further deterioration of the street, thereby extending the life of the pavement. In order to
contain the costs of such services and material, we enter into a joint contract through the
Northwest Municipal Conference (NWMC) for this program.
BID RESULTS
Bids were received by the NWMC for the proposed 2004 Crack Sealing Contract and evaluated.
Last year, the Village paid $1.019 per pound for crack sealing material installed. This year the
lowest responsible bidder was SKC Construction, Inc. at $.941 per pound; a decrease of $.078
per pound.
A NWMC administrative fee of $.02 per Ibs. is included in this price as in the past.
Four bids were received, and bid results are as follows:
Bidder
Price per lb.
SKC Construction, Inc.
Behm Construction
Fahrner Asphalt Sealers, Inc.
Sanchez Paving
$.921
$.987
$1.12
$1.53
Page two
2004 Crack Sealing Award
April 19,2004
DISCUSSION
SKC Construction, Inc. is an mOT approved contractor and had the NWMC Crack Sealing
contract in 2002. Based on IDOT's approval, the NWMC review panel awarded the contract to
SKC Construction, Inc. as the low successful bidder for the 2004 Crack Sealing contract.
Funds for this proposed contract are, in the current budget on page 215- account code 0505104-
540515 in the amount of $46,300 and on page 219- account code 0015108-540515 in the
amount of$6,620. The total budget amount for the 2004 program is $52,920.00. Our quantities
of crack sealing will be monitored so that the total expenditure does not exceed the budgeted
amount.
RECOMMENDATION
I recommend acceptance of the lowest NWMC bid as submitted by SKC Construction, Inc. for
an amount not to exceed $52,920.
9 aü-1J 6? ~
Paul Bures
Streets and Buildings Superintendent
I concur:
4l(~
Glen R. Andler
Director of Public Works
pb
c:
Director of Public Works Glen R. Andler
Deputy Director of Public Works Sean Dorsey
File
X: \Administration \BIDS\CRCKSLN G .2004. .doc
2
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO:
VILLAGE MANAGER MICHAEL E. JANONIS
FROM:
ASSISTANT VILLAGE MANAGER
DATE:
APRIL 28, 2004
FURNITURE CONTRACT INCREASE REQUEST
SUBJECT:
The final furniture numbers have be.en presented to staff and the total cost is $176,200 above the
previously approved furniture contract cost. The difference in cost can be attributed to several
factors. Among the factors is the furniture budget was originally based on architectural place holders
for furniture in various offices and not necessarily reflective of actual operational needs within a
specific department. Therefore, once the actual office needs were matched up to the space and
operational needs there was a need for numerous more furniture items that had not been originally
estimated. Also the staff review of the furniture and floor layout compatibility generated additional
furniture needs for file storage and office storage to maximize the available space. Several work
stations were modified from standard work stations to work stations that were more compatible to
meeting with visitors in the offices, which further necessitated additional changes. If the furniture
were to be purchased in stages there is a possibility that the colors and materials would not match
and the necessary storage needs would not be met in an efficient manner. There is a substantial
amount of furniture being reused, however, there is a limited amount that is useful in the cUrrent
Village Hall and would not fit or be as functional the projected set of furniture for purchase.
Of the $176,200 of additional furniture approximately $36,168 is for replacement furniture in the
Community Center. This furniture was split out of the overall furniture pricing as an option to
consider once the final pricing was available for the overall furniture package. The proposed
Community Center furniture will replace the vinyl chairs with heavy wear fabric chairs with arms,
which has been requested in the past so the users could more easily get in and out of the chairs.
The proposed new Community Center furniture would be compatible with the other furniture and
office colors and materials in the new facility. The Community Center furniture also includes new
tables that can more easily be movedthroughout the space depending on the needs while retaining
the large 8 foot tables that are already owned by the Village.
Staff is requesting Village Board authorization to increase the furniture purchase contract with
Hendrickson by $176,200 for a total of $794,387.
~~ ç:-¿{p
David Strahl
H:WILMWiliage Hall\Fumiture\Furniture Contract Increase Request VB Memo.doc