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HomeMy WebLinkAbout01/08/2002 COW minutesI1. III. MINUTES COMMITTEE OF THE WHOLE JANUARY 8, 2002 CALL TO ORDER The meeting was called to order at 7:05 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Trustee Corcoran arrived at 7:49 p.m. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl and Public Information Officer Maura Jandris. APPROVAL OF MINUTES Approval of minutes from November 27, 2001. Motion was made by Trustee Wilks and Seconded by Trustee Zadel. Minutes were approved. CITIZENS TO BE HEARD Bart and Laura Bartell, 80'1 South Emerson, spoke. They stated that they have been experiencing adverse traffic effects due to their location at the corner of South Emerson and Lonnquist. They are appearing before the Board requesting relief and nothing the Village has done has improved the situation. They also raised the fact that South Emerson is considered a collector street while North Emerson is not. They also feel there is constant, non-stop, cut- through traffic along their street. They also quoted from the Comprehensive Plan. Mayor Farley responded and stated that he disputes many of the comments that the Bartells have made regarding the traffic situation on Emerson and feels that their comments referring to the situation being out of control are in error. Trustee Hoefert stated the Village has done numerous traffic studies and there has been substantial enforcement efforts made along the street at their request. Village Manager Janonis stated that there have been several traffic studies and the Village effort to address the needs of the Bartells have been substantial. Trustee Zadel stated that he has seen additional traffic due to the construction along 83 since he lives on Lonnquist which is a collector street which connects to Emerson, but the volumes assumed by the Bartells have not occurred. IV. RESIDENTIAL SURVEY DISCUSSION Village Manager Janonis stated that this discussion was initiated in 2001 whereby the staff was directed by the Village Board to initiate the process to draft the necessary RFPs for consideration. He also stated that money had been added to the 2002 Budget for the cost of starting the process including bringing consultants on board. Public Information Officer Maura Jandris stated that she has evaluated the responses and would recommend MCIC to formulate the survey plan for the Village Board to follow in subsequent years. She stated that the plan would be created within the Budget parameters established by the Village and depending on budget conditions in future years, survey activity would be conducted within those parameters. Village Manager Janonis stated the Village has done some periodic Department surveys in the past but in order to maximize the value of the data, there is a need to create overall trends. He wanted to remind the Board that if this is approved, funding would be necessary in future years to continue the project. General comments from Village Board members included the following items: Several Trustees voiced support for the program. There were several questions regarding the approximate timing of different types of surveys and the results which could be garnered from the various surveys. There was a comment regarding the need to ensure there is value from the information obtained. There was also a comment regarding the fact that the Village expended a great deal of time and effort to communicate with the citizens and this program is yet an another opportunity to communicate and gather information from residents. Other comments included the desire to determine what service decisions should be considered by the Board based on trends. John Korn, 301 North William, spoke. He stated he feels the project has merit and feels that the option to convene focus groups will be valuable in gathering information. John Ozog, 515 South Wille, spoke. He raised the question regarding the focus of the firm that conducts the surveys. Consensus of the Village Board was to move forward with the project and consider a contract for services at the next available Board meeting. I. VII. VILLAGE MANAGER'S REPORT Mana.qer Janonis reminded the Board and the listening audience of Coffee with Council on January 12. He also stated that the Committee of the Whole topic solicitation process is underway and would anticipate obtaining proper direction regarding the topics at the January 22 meeting. He also inquired whether the Board was amenable to instituting the summer Committee of the Whole schedule whereby the second Committee of the Whole meeting would be cancelled from May through August assuming there are no critical topics to discuss. Consensus of the Village Board was to continue the summer Committee of the Whole schedule. ANY OTHER BUSINESS None. CLOSED SESSION Motion made by Trustee Hoefert and Seconded by Trustee Zadel to move into Closed Session to discuss litigation. Meeting adjourned into Closed Session at 8:08 p.m. ADJOURNMENT The meeting reconvened into Open Session at 8:33 p.m. with adjournment at 8:34 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/roc