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HomeMy WebLinkAbout12/10/1996 COW minutes MINUTES COMMITTEE OF THE WHOLE DECEMBER 10, 1996 CALL TO ORDER ' Mayor Farley called the meeting to order at 7 33 p m Present at the meeting were Trustees George CIowes, Paul Hoefert, Arlene Juracek and Irvana Wllks Trustee Richard Hendncks arnved at 10 02 p m Absent from the meebng was Trustee Timothy Corcoran Staff present included V~llage Manager Michael E Janon~s, Assistant V~llage Manager Dawd Strahl, Pohca Chief Ronald Pavlock, F~re Chief Edward Cavello, Commumty Development D~rector W~lham Cooney and Planning Coordinator Darnel Ungerle~der. MINUTES Approval of M~nutes of November 26, 1996 Motion made by Trustee W~lks and Seconded by Trustee Juracak to accept the m~nutes Trustee Hoefert requested 'some rews~on to page 4 Trustee Wllks requested some clanficat~on language be added to consensus of the V~llage Board ttems on page 6 and Trustee Clowes requested a rews~on to h~s comments under Any Other Bus~ness on page 7. M~nutes were approved w~th revisions CITIZENS TO BE HEARD' Tom Davies, 203 South Owen, spoke He felt that there exists a conflict of ~nterest w~th Trustee Juracak being a member of the V~llage Board and her employment by Commonwealth Edison He felt she should excuse herself from CornEd d~scuss~ons He also asked what ~s the status of the Citizens' Group which he had requested be formed to meet wth Commonwealth Edison representatives to d~scuss power outages. He stated informabon prewously presented by Trustee Juracek at a Board meeting was not typically available to the general public, therefore, he feels there ~s a conflict Mayor Farley responded to Mr Dawes by stating that staff is working w~th Commonwealth Edison to gather the necessary information and stated there has been no determination made as to when or if a C~bzens' Group would be formed He also stated there is no conflict of interest because no vote or action was taken concemlng Commonwealth Edison and Trustee Juracek prowded ~nformabon only IV. DOWNTOWN STREETSCAPE PROGRAM Village Manager Janonis prowded a general overview of the topic ~nclud~ng some background as to where the funding would come from for such a proposal He stated that the funds contemplated for this program would be TIF Funds and th~s project ~s w~th~n the TIF D~stnct itself He stated this ~s the Phase I of a multi-phase proJect w~thm the TIF area ~n the downtown itself Planning Coordinator Dan Ungerleider prowded a general overview of the Streetscape proposal as presented to the Vdlage Board He also rewewed the ~nput which was sohc~ted from the Bus~ness D~stnct Development and Redevelopment Commission (BDDRC) Phase I includes the point area east to P~ne Street and BDDRC has recommended the proposal be ~mplemented as presented to the V~llage Board th~s evening Dick Hayden, of Dames and Moore, prowded the detads of the proposal and how the proposal was formulated for presentabon He prowded an overview of the ex~st~ng elements throughout the doWntown area and a rewew of the open space and parking which currently exists He stated the proposal ~s to create more of an entrance feature for the point of Northwest H~ghway and Central Road, an entrance feature ~nto the downtown as it were He stated that there would be approximately $400,000 for construction ofth~s project Th~s expense would ~nclude full s~dewalk replacement ~n the area bounded by Central, Northwest H~ghway and P~ne and ~nstallat~on of full paver-bnck s~dewalks which ~s a conbnuabon of the pattern of pavers currently in place throughout the downtown The only d~fference would be add~bonal trees and pedestrian hghts along the s~dewalks plus the paver bricks would be angled ~nstead of perpendicular to roadways as they currently ex~st He stated there would be extensive use of recycled materials for pedestrian amembes ~n add~bon to s~ngle-pole b~ke racks He stated the report recommends cont~nuabon of the current hght-post style already m place All proposals can be created to comply w~th ADA requirements He stated that only expenenced contractors would be considered for brick ~nstallat~on and stated that quahty installation is the key for long-term results He stated that they also typically ~ns~st on a three-year warranty period and ~f there is going to be a fadure, such a warranty period would cover any fadure He stated the textured concrete ~s much more expensive than bncks and does not necessardy prowde the long-term durabd~ty that paver bricks have General comments by the V~llage Board members ~ncluded the following ~tems Trustees were concemed about the long-term durabdlty of the paving bricks due to isolated failures perceived throughout the downtown area There was also some discussion concerning pedestrian areas at roadway crossings and how the brick pavers would be compatible with such crossings Discuss~on took place as to the base which the pavers would be installed over. Some d~scuss~on included whether a concrete base would be more pracbcal with paver bricks placed over the concrete There was also discuss~on as to the future redevelopment In the downtown area ~f the paver brick area would be extended throughout There was also discuss~on as to the water penetrab~hty of the paver bricks and how such water would affect the long-term durabd~ty of the bricks and their base Trustees also expressed concern over the separation of sidewalks from traffic and opportunities to soften the transition between traffic and pedestrians Trustees also were supportive of opportunities to encourage pedestrian traffic ~n the downtown area Don Hayden responded to a number of the comments of the V~llage Board members He stated that the bricks themselves are extremely dense products and would repel water and stated that putbng paver bricks over a concrete base is extremely expensive, but would wrtually assure no degradabon of the sub-base He also pointed out that there was a need to create an entry identity in order to acknowledge the entrance into the downtown He stated that whenever possible, green separation of parkways would be maintained or enhanced Consensus of the Village Board was to proceed with the proposal as presented and request that staff put together a comprehensive package with costs of improvements for the area between Pine/Central and Northwest Highway to the point. Trustee Wilks requested staff do add~bonal research to find out the cost d~fference between the pebble concrete compared to ~nstallabon of brick pavers She also requested some information as to the durability and long-term use of paver bricks compared to concrete and c~ted examples of paver brick failures in the downtown area She also requested an overall budget for the project elements of this phase. Trustee Clowes requested an esbmate of the work to determine ~f cost sawngs could be reahzed ~f the project was part of a Pubhc Works contract work for concrete and tree replacement Manager Janonis stated that he would prowde the information the Village Board members requested. He also stated that th~s proposal would come back to the Board for final approval before any funds were expended, once the bids were received, the Vdlage Board would have the opportunity for add~bonal ~nput V. REGIONAL POLICE AND FIRE TRAINING FACILITY Manager Janonis stated that he recently attended an mformabonal session m Glenwew describing the reuse of the Glenvlew Naval Air Stabon w~th representatives from the Pohce and F~re Departments At th~s point, he ~s requesbng general concurrence from the V~llage Board to enter ~nto d~scuss~on w~th other communities to take advantage of th~s reuse of th~s port~on of the a~rport Fire Chief Cavello provided a general overview of the faclhty as proposed by the Village of Glenvlew representatives He stated they would use approximately 26 acres and retrofit ex~st~ng buildings for training purposes He stated that the uniqueness of this site will probably not become available in th~s area again He stated that the training site will allow for numerous fire activities such as live burns which are extremely d~fficult to pracbce on today because of urban development He stated there ~s enough support from the various cemmumtles to move forward ~th the funding of this project and the cost proposed by the Village of Glenvlew is Iow compared to the opportunity available Once a funding commitment ~s made by the Village, the V~llage would have the opportunity to ubhze the faclhty as the schedule of the fac~hty and V~llage personnel allow Manager Janonis stated that Glenv~ew had imbally set aside a three-year study penod to determine what opbons ex~st for the fac~hty and to determine appropnate costs However, they also feel even though they had set a brae frame of three years, the fac~hty would be operabonal in twelve to e~ghteen months and would be able to prowde long-term cost esbmates to participating V~llages at that brae He stated the pnmary attraction to this facility is ~ts prox~mity to the V~llage and the ab~hty to train using real-hfe situations without impacting other areas Consensus of the Village Board was to support expending approximately $15,000 as proposed in the prospectus provided by the Village of Glenview in order to guarantee reuse of the Glenview Naval Air Station for training purposes for Police and Fire personnel. VI. MANAGER'S REPORT Manager Janonis reminded wewers and the Board that Coffee w~th Council is scheduled for December 14 and Coffee with Council on the road ~s scheduled for January 11 OTHER BUSINESS Trustee Clowes requested Vtllage staff review the southbound intersecbon of Route 83 and the raxlroad crossing because the left-turn markings appear to have been removed when the work on the crossing was completed Manager Janonis stated he would look into the s~tuatxon and stated that IDOT is looking at the interconnecflon of traffic s~gnals at th~s ~ntersechon and has previously recommended the ehminabon of the left-turn lane on to Prospect from south bound Route 83 Trustee Clowes recogmzed Rous~-Randhurst Corporabon for a $10,000 Grant provided to TAP Mount Prospect and prowded a general overview of the other fundxng received from other vanous sources for TAP act,wries Trustee Hoefert thanked F~rst Chicago, Special Events Commission and Randhurst for the successful Sounds of the Season event which took place on December 7 CLOSED SESSION Motion made to move into Closed Session at 10 03 p m to d~scuss L~figation and Personnel Mobon made by Trustee Hoefert and Seconded by Trustee W~lks A unanimous roll call vote occurred ADJOURNMENT Meeting was reconvened ~nto open session at 10 43 p m There being no further bus~ness, meeting was adjourned at 10 45 p m Respectfully submitted, DAVID STRAHL Assistant V~llage Manager DS/rcc