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HomeMy WebLinkAbout2. VB Minutes 07/19/2011 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 19, 2011 CALL TO ORDER Mayor Wilks called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel Absent: Trustee Paul Hoefert PLEDGE PLEDGE OF ALLEGIANCE Trustee Zadel led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Korn gave the Invocation. APPROVAL OF MINUTES APPROVAL OF MINUTES Trustee Polit, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held June 21, 2011. Trustee Juracek made the following correction to the minutes: rd Page 3, Appointment of Mayor Pro Tem, 3 paragraph: The nomination of Trustee Juracek Matuszak as Mayor Pro Tem effective July 1, 2011 June 30, 2011 2012. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None The minutes as revised were approved. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote Trustee Matuszak requested the Approval of Bills (Item VI.) be removed from Consent for separate discussion. In response to questions from Trustee Matuszak, Deputy Finance Director Lynn Jarog provided the following: State Income Tax receipts The State is over 120 days delinquent in making remittance to the Village. Sales tax revenues There is a three month lag in getting this revenue from the State. As there were no other questions or discussion, Mayor Wilks asked for a motion for approval of the bills. Minutes of the Regular Meeting July 19, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 1 Page of 7 Trustee Zadel, seconded by Trustee Juracek, moved for approval of the bills: June 16 June 29, 2011 and June 30 July 13, 2011. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. RT C. Amend Chapter 13; - to Jesus Family Corporation, d/b/a AMEND CHAPTER st 13 (ALCOHOLIC Mayor Wilks presented for a first (1) reading an ordinance to amend Chapter 13 (Alcoholic LIQUORS) OF THE Liquors) of the Village Code. This ordinance amends the Village Code by decreasing the VILLAGE CODE -6y Corporation, d/b/a located at 1839 West Algonquin Road in Mount Prospect. Tortas Locas which has been at - and surrender the Class - and continue operating as a family restaurant with - Mayor Wilks stated she has discussed with this request with Mr. Rosales as well as Mrs. Rosales who manages Tortas Locas. Per Section 13.402 (a) of the Liquor Code, a liquor license location may be changed upon written request and shall be the sole discretion of the liquor commissioner. Mr. Rosales was in attendance and provided additional information regarding his decision to 27 West Algonquin. He and his wife would like the opportunity to have a larger site for the family style restaurant. Trustee Zadel, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 5865: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 5865 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD HEARD None. Minutes of the Regular Meeting July 19, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 2 Page of 7 CONSENT AGENDA CONSENT AGENDA Trustee Korn, seconded by Trustee Mautuszak, moved to approve the following business items: 1. Request Village Board acceptance of 2012-2016 Capital Improvements Plan (CIP) 2. Request Village Board approval to accept bid for Fire Station #13 flat roof repair in An amount not to exceed $81,510. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS st A. 1 reading of An Ordinance Adopting the Village of Mount Prospect Neighborhood Traffic Calming Program and Amending Chapter 2 (Board of Trustees) of the Village Code of Mount Prospect Requiring an Extraordinary Vote for Resident-Initiated Traffic Calming Projects. st NEIGHBORHOOD Mayor Wilks presented for a first (1) reading an ordinance adopting the Village of Mount TRAFFIC CALMING Prospect Neighborhood Traffic Calming Program and amending Chapter 2 (Board of PROGRAM AND Trustees) of the Village Code requiring an extraordinary vote for resident-initiated Traffic AMEND CHAPTER 2 Calming Projects. (BOARD OF TRUSTEES) Project Engineer Matt Lawrie presented a brief overview of the program which originated with discussions of the concept with the Village Board in May of 2005 and utilization of the data collected from the Neighborhood Traffic Studies for program development. By adopting the Neighborhood Traffic Calming Program staff will have an additional resource in addressing some of the ongoing traffic concerns in the Village. Traffic calming measures will not be appropriate for many streets and not all streets will qualify for traffic calming measures. However, some streets will benefit from traffic calming measures by alleviating vehicular volume and speed concerns not resolved by enforcement or conventional engineering solutions. Mr. Lawrie stated, in cases where the process for traffic calming measures have been initiated by residents but without sufficient support within the project area, an extraordinary vote by the Village Board of Trustees would be required in order to approve the project. Adoption of the ordinance amending Section 2.201 incorporates the required extraordinary vote. Mr. Lawrie stated there had been no changes to the Neighborhood Traffic Calming Program since the presentation and discussion of the program at the June 13, 2011 Traffic Workshop. Village Board Comments Neighborhood traffic calming on-going issue. Adoption of program ensures on-going effort to address resident concerns Traffic safety number one resident concern; supports adoption of program Neighborhood traffic studies facilitated development of traffic calming program. Recognized Mr. Lawrie and Safety Commission for thoughtful input in the development of the Neighborhood Traffic Calming Program. Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Minutes of the Regular Meeting July 19, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 3 Page of 7 Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5866: AN ORDINANCE ADOPTING THE VILLAGE OF MOUNT PROSPECT ORD 5866 NEIGHBORHOOD TRAFFIC CALMING PROGRAM AND AMENDING CHAPTER 2 (BOARD OF TRUSTEES) OF THE VILLAGE CODE OF MOUNT PROSPECT REQUIRING AN EXTRAORDINARY VOTE FOR RESIDENT- INITIATED TRAFFIC CALMING PROJECTS Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. st B. 1 reading of An Ordinance Amending Chapter 5 (Boards and Commissions) of the AMEND CHAPTER Village Code of Mount Prospect 5 (BOARDS AND COMMISSIONS) Mayor Wilks presented an ordinance amending Chapter 5 (Boards and Commissions) of the st Village Code for a first (1) reading. This ordinance amends Chapter 5 by deleting Article X ance had been revised; a copy of the revised ordinance, date stamped July 19, 2011 was before the Village Board for consideration. (copy of the revised ordinance was also provided to the media.) She indicated if the Village Board would like additional time to consider the revised ordinance it nd could be brought back for a second (2) reading at the August 2nd Village Board meeting. Village Manager Michael Janonis stated the proposed ordinance was modified to include verbiage regarding the term of office for those persons who were on the Safety Commission. Current members of the Safety Commission shall continue to serve as members of the Transportation Safety Commission and their respective terms of office shall expire at the same time as if they had remained members of the Safety Commission. Village Manager Janonis further stated the current Safety Commissioners were agreeable to remaining on the Transportation Safety Commission. There were no questions or comments regarding the revisions to the ordinance presented for Village Board approval. Trustee Polit, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5867: AN ORDINANCE AMENDING CHAPTER 5 (BOARDS AND COMMISSIONS) OF ORD 5867 THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. st AMEND CHAPTER C. 1 reading of An Ordinance Amending Chapter 18 (Traffic) of the Village Code of Mount 18 (TRAFFIC) Prospect Minutes of the Regular Meeting July 19, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 4 Page of 7 Mayor Wilks presented an ordinance amending Chapter 18 (Traffic) of the Village Code for a st first (1) reading. This ordinance amends Chapter 18 to accurately reflect current traffic signage; makes the signs currently in place consistent with the Village Code. Project Engineer Matt Lawrie presented background information regarding the comprehensive review of Chapter 18, Article XX of the Village Code and the resulting the Schedules of the Appendix consistent with the posted signs in the field. In response to Tru streets with signs in place to determine if the signs were still relevant. Based on survey responses, nine (9) signs remain in residential neighborhoods. Scheduled follow-up letters will be sent every few years to the appropriate property owners to determine if the signs are still relevant. Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 5868: ORD 5868 AN ORDINANCE AMENDING CHAPTER18 (TRAFFIC) OF THE VILLAGE CODE OF THE MOUNT PROSPECT Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. M REPORT A. Report on bid results for General Obligation Refunding Bonds, Series 2011A (Library), 2011B (Village Hall) bids dated July 14, 2011. REFUNDING OF BONDS Village Manager Janonis stated no Village Board action was required for the report to be presented by Deputy Finance Director Lynn Jarog. Deputy Finance Director Lynn Jarog provided an overview of the Bond Refunding Bid results and responded to questions from the Village Board. Refunding accomplished through sale of bonds over two (2) year period (2011-2012) Five (5) banks bid on portions of the three issues; total series $12,235,000 Actual savings for the 2011 issues - $597,000, 6.8% of refunded amount Library savings average of $51,000 annually (2012-2016) Village savings average of $44,000 annually (2012-2020) 2012 Issue actual savings is $221,000 Total Savings Debt Service Levy Library (2011a) $257,735 Village (2011b) $398,150 2012 $221,663 Minutes of the Regular Meeting July 19, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 5 Page of 7 Village Manager stated the savings may give the Village some flexibility to catch up with the street improvement program. REPAIR OF B. Request Village Board approval to accept bid for repair of the Police/Fire Headquarters POLICE/FIRE deck ramp in an amount not to exceed $194,085. HEADQUARTERS DECK RAMP Public Works Director Sean Dorsey presented background information and staff recommendation for the bid award. The building ramp was constructed in 1993 in conjunction with the Police/Fire Headquarters, 112 East Northwest Highway. The existing electric cable snow melting system failed within ten (10) years of the construction and not repairable. In addition, the garage access control equipment, ramp lighting and automatic overhead door are inoperable; requiring complete replacement. The proposed repair work includes selective demolition of the existing concrete ramp, installation of a new hydronic snow-melt system, replacement of the access drive and the ramp surface topping and installation of a new access control system. The architectural firm of Desman Associates designed and prepared the bid and will supervise construction of the project. Staff recommend accepting the lowest cost proposal submitted by Martam Construction, Inc. for repair to the Police/Fire Headquarters parking deck ramp in an amount not to exceed $194,085; includes a 10% contingency of $17,644. Mr. Dorsey provided the following information in response to questions from the Village Board: Anticipate project will take two (2) weeks No access to parking deck; alternate parking plan for police personnel in place. Building still has cooling problems; Public Works continues to address Architect for project is not the architect when building constructed. Trustee Zadel, seconded by Trustee Juracek, moved for approval of request to award bid to Martam Construction, Inc. in an amount not to exceed $194,085;10% contingency ($17,644). Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Village Manager Janonis announced the following community events: rd Downtown Block Party July 23, Village Green, 4-10:30 pm th 4 MP Historical Society Day Sammy Skobel memorabilia Bluesmobile Cruise Night car show - Saturday nights, 6:00 pm west commuter lot th Annual Do-It-Yourself Sousa July 25, Memorial Band Shell th Friday Concert on the Green July 29 Trustee Juracek stated the Mount Prospect Historical Society Stadtmitte History Crawl, is th Friday July 29. Tickets are available. Trustee Korn stated are Sammy Skobel shirts available for purchase through the Historical Society. OTHER BUSINESS OTHER BUSINESS Trustee Polit encouraged residents to visit Randhurst to experience the new restaurants and and Billy Goat Tavern are scheduled to open soon. Minutes of the Regular Meeting July 19, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 6 Page of 7 Village Manager Janonis stated Main Street is now open at both ends. Trustee Korn thought it would be interesting to have the dead center of the old Randhurst pinpointed. Mayor Wilks stated she is receiving positive feedback regarding the new AMC theater. ADJOURN ADJOURN As there were no other items for discussion Mayor Wilks asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Polit, moved for approval to adjourn the July 19, 2011 Village Board meeting. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The July 19, 2011 Village Board meeting adjourned at 8:05 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting July 19, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 7 Page of 7