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HomeMy WebLinkAbout03/08/2011 COW MinutesCOMMITTEE OF THE WHOLE MINUTES March 8, 2011 I. CALL TO ORDER — ROLL CALL The meeting was called to order at 7:03 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were Trustees Paul Hoefert, Arlene Juracek, John Korn, John Matuszak, Steven Polit and Michael Zadel. Staff present included Assistant Village Manager David Strahl, Public Works Director Glen Andler, Deputy Director Sean Dorsey, Village Engineer Jeff Wulbecker, Forestry Superintendent Sandy Clark and Assistant David Hull. II. APPROVAL OF MINUTES FOR FEBRUARY 8, 2011 Motion made by Trustee Polit seconded by Trustee Juracek. Minutes were approved. III. CITIZENS TO BE HEARD None IV. 2011 CONSTRUCTION UPDATE Village Engineer Jeff Wulbecker provided an overview of the construction projects slated for this upcoming construction season. He stated the Street Resurfacing program will consist of twenty six streets covering 4.7 miles. He stated bids have already been received and work should start early next month. He stated there is a Pond Rehabilitation project scheduled in the Kensington Business Center for Ponds 4 and 5A. He also stated there are two street light projects. One is along Kensington Avenue to replace the lights with new LED lights using grant funds and work has already started prepping the site for those improvements. He stated the other lighting project is in the Kensington Business Center where they are replacing existing lights with LED light standards funded through grant funds, however, the funds only cover the purchase of the fixtures. He stated the Briarwood Sanitary Sewer Replacement project will be bid out in May and work should start sometime in June. He stated the Combined Sewer Repair program is ongoing and continues on schedule. He also stated there are five to ten additional possible sites for private property drainage solutions to add to the backlog of approximately 140 sites. These sites will be improved as funds become available. He stated Kensington Road is in the design phase with 2012 construction anticipated. IDOT is providing the majority of the funding and the Village will take over through a jurisdictional transfer after the completion. He also stated Kensington will have a three lane profile with curb and gutter along with sidewalk insulation. He stated there are pedestrian signal improvements anticipated for Mount Prospect, Northwest Highway and Prospect Avenue. He stated those pedestrian improvements are under design at this time with construction expected in 2012. He stated the Levee 37 project is nearly complete regarding Phase II which is 90% complete and that a 600 foot gap will remain until the Wheeling Compensatory Storage Project is completed. He stated that even though the gap exists the Village will benefit from the Levee. He also stated the pothole repair is underway throughout the community and that the Private Property Storm Water Drainage program has been prioritized based on worst first as funds are available. Committee of the Whole Page 1 of 2 3/08/11 V. EMERALD ASH BORER/GYPSYMOTH UPDATE Forestry Superintendent Sandra Clark provided an update regarding the Emerald Ash Borer (EAB) infestation throughout the community. She stated that over 100 towns in Illinois have found the EAB. She stated that twenty -four trees within the community have been identified so far at three different locations. She stated the EAB can affect trees very quickly and can cause a loss of 10% of the tree population per year based on the number of Ash trees in the Village inventory. She also stated the winter inspection continues throughout the Village tree inventory and that woodpeckers are a good indicator of possible EAB infestation, although once the woodpeckers start eating the EAB the tree is probably too far gone. She also stated that the Forestry Division have identified 48 trees this week alone and based on that count case there could be twice that number identified the following week. She stated that approximately 800 trees have been treated with an insecticide to try to slow the EAB down. She also stated there are no cost share funds for tree replacement in 2011, however; she is utilizing a $30,000 State grant for replacement trees that have EAB. Dave Hull provided an update regarding the Gypsy Moth. He stated the Gypsy Moth was found in Mount Prospect in 2008. Staff continues scouting and trapping along with removing egg masses from trees. They have received some help from the State regarding infested areas. He stated the trees become defoliated with infestations of Gypsy Moth larvae which weaken the tree over time and the tree eventually dies, therefore; the infestation process is relatively slow. He stated staff and contractors have removed approximately 333 egg masses from trees and have undertaken insecticide treatment for another 144 trees. The current program continues as funding allows. VI. MANAGER'S REPORT Assistant Village Manager Strahl provided information to the Village Board and listening audience that March 12, 2011 will be Coffee with Council from 9:00 a.m. until 11:00 a.m. at the Village Hall Community Center. VII. ANY OTHER BUSINESS Trustee Korn stated that there is a St. Patrick's Day event on March 13 for senior citizens. VIII. ADJOURNAMENT Meeting adjourned at 9:10 p.m. DAVID STRAHL Assistant Village Manager Committee of the Whole Page 2 of 2 3/08/11 H: \VILM \Cow \2011 \MINUTES \COW Minutes 3- 8- 11.docx