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HomeMy WebLinkAbout11/29/2010 BFPC minutesMount Prospect Village of Mount Prospect 1 12 E. Northwest Highway Mount Prospect, Illinois 60058 BOARD OF FIRE AND POLICE COMMISSIONERS MINUTES November 29, 2010 Public Safety Building Fire Department Conference Room Chairman Busse called the meeting to order at 6:15 p.m. Roll Call: George Busse, Chairman Charles Bennett, Commissioner James Powers, Commissioner Michaele Skowron, Commissioner Absent: Hank Friedrichs III, Commissioner Also Present: John Malcolm, Fire Chief John K. Dahlberg, Chief of Police Everette Hill, BOFPC Attorney Phone 847/870 -5656 APPROVAL OF MINUTES A motion was made by Commissioner Skowron and seconded by Commissioner Powers to accept the minutes of the October 26, 2010, Open Meeting. Voice Vote: Ayes: Busse, Powers, Skowron Nays: None Abstain: Bennett Motion Carried POLICE DEPARTMENT UPDATE Chief Dahlberg informed the Board that recognition of the four police department members who are retiring is scheduled for December 15'" from 1:00 p.m. to 3:00 p.m. in the first floor Police /Fire Training Room. Sergeant Zboril's promotion to the rank of Commander will take place at the Village Board Meeting on January 4, 2011, with a reception immediately following in the Community Room. Chief Dahlberg also briefly reported on department staffing. FIRE DEPARTMENT UPDATE Fire Chief Malcolm informed the Board of cake and coffee on December 1 st at 4:30 p.m. in the Police /Fire Training Room for the following: Phillip Buffalo and Dane Phenegar appointed to the rank of Battalion Chief William Foehring and Brian Lambel promoted to the rank of Lieutenant. CLOSED SESSION A motion was made by Commissioner Powers and seconded by Commissioner Bennett to go into Closed Session under personnel 5 ILCS 120/2 (c)(1) at 6:26 p.m. Roll Call Vote: Ayes: Busse, Bennett, Powers, Skowron Nays: None Motion Carried The Board returned to Open Session at 6:35 p.m. with everyone present. A motion was made by Commissioner Skowron and seconded by Commissioner Bennett to agree with Chief Dahlberg's recommendation to disqualify Ms. Dolan from further consideration. Roll Call Vote: Ayes: Busse, Bennett, Powers, Skowron Nays: None Motion Carried BOFPC Minutes Page 1 of 2 11/29/10 BOFPC ATTORNEY PRESENTATION ON RECORDS DISPOSAL Mr. Hill provided a brief presentation on the disposal of records maintained by the Board of Fire and Police Commissioners. Mr. Hill also explained the requirements for approving the disposal of audio tapes from a closed session after eighteen months have passed. The open meetings audiotapes fall under the Local Records Commission Act and disposal of the audiotapes should be coordinated through the Village Clerk. Mr. Hill provided additional information from the October meeting regarding the Fair Promotions Act as it pertains to the Fire Department. Attorney Hill distributed copies of the BOFPC Rules and Regulations, with the changes discussed during the October meeting for their review before the next meeting. After a brief discussion, Chairman Busse requested the January agenda have a line item for final discussion and approval of the rules and regulations. Once approved, the Board will forward their recommendation to the Village Board for final approval. Commissioner Bennett asked Mr. Hill if any court cases were pending which could have an impact on us and a wide - ranging discussion followed. ESTABLISH BIANNUALDATES FOR REVIEW OF CLOSED SESSION MINUTES There was a brief discussion regarding the selection of dates to review Closed Session minutes. Mr. Hill suggested reviewing the minutes every six months and discussed the protocol for releasing and maintaining closed session minutes. The Board agreed to review minutes biannually in May and November. A motion was made by Commissioner Bennett and seconded by Commissioner Skowron to establish biannual dates for review of Closed Session Minutes to May and November. Voice Vote: Ayes: Busse, Bennett, Powers, Skowron Nays: None Abstain: Motion Carried OTHER BUSINESS The next meeting will be on January 3, 2011, at 6:00 p.m. Chief Dahlberg requested a commitment from the Board for a date in mid - January to conduct police oral interviews and the Board agreed to January 17, 2011, with the first interview at 5:00 p.m. If a second night should be necessary, the Chief will contact Chairman Busse. With no further business, a motion was made by Commissioner Bennett and seconded by Commissioner Skowron to adjourn the meeting at 7:38 p.m. Voice Vote: Ayes: Busse, Bennett, Powers, Skowron Nays: None Motion Carried Minutes transcribed by Diane Rhode, Executive Secretary to Chief John Dahlberg. Minutes approved by: George K. Busse, Chairman Date BOFPC Minutes Page 2 of 2 11/29/10