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HomeMy WebLinkAbout2. Minutes 03/15/2011 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 15, 2011 CALL TO ORDER Mayor Wilks called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Michael Zadel Absent: Trustee Paul Hoefert Trustee Steve Polit (arrived at 7:14 p.m.) PLEDGE PLEDGE OF ALLEGIANCE Trustee Zadel led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Wilks gave the Invocation. APPROVAL OF MINUTES Trustee Korn, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held March 1, 2011. Upon roll call: Ayes: Korn, Matuszak, Wilks, Zadel, Nays: None Abstain: Juracek Motion carried. FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS & APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE MONTHLY FINANCIAL REPORT AND BILLS remove an item(s), all items further listed in that manner would be considered with one (1) vote EPORT A. Earth Hour Proclamation EARTH HOUR, MARCH 26, 2011 Dix, Capannari Ice Cream accepted the proclamation and encouraged residents to participate in the global event by turning off their non-essential lighting between 8:30 p.m. th and 9:30 p.m. on the 26. Ms. Dix stated Capannari is participating in the event and is offering a discount on ice cream for anyone bringing in a flashlight during Earth Hour. She stated the Downtown Merchants Association is also committed to global warming efforts AMEND CHAPTER B. Amend Chapter 13; Sho Restaurant Inc. d/b/a Sakura Restaurnat, -1 13 (ALCOHOLIC license. st LIQUORS) OF THE Mayor Wilks presented for a first (1) reading an ordinance to amend Chapter 13 (Alcoholic VILLAGE CODE -1Sho Restaurant Inc., d/b/a Sakura Restaurant, 105 South Main Street. Trustee Korn, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 112 Page of Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Village Manager Michael Janonis provided background information stating the applicant liquor license regulations. Village Manager Janonis also provided clarification regarding the sequence for approving the ordinance issuing the liquor license to the new owner and deletion of the existing liquor license issued to the current owner. He stated the issuance of the liquor license to the new owner will not occur until after the sale of the business has transpired. Deletion of the existing license will be presented at the April 6, 2011 Village Board meeting. The applicant, Ms. Soon Kim, and her son were in attendance. Mr. Kim stated this is a family business; will expand on existing menu. Trustee Juracek, seconded by Trustee Polit, moved for approval of Ordinance No. 5837: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 5837 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. APPOINTMENTS APPOINTMENTS None. CONSENT AGENDA CONSENT AGENDA Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items: FINANCIAL REPORT 1. Monthly Financial Report February 2011 & BILLS 2. Bills dated February 24 March 9, 2011 3. A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS RES 07-11 TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY 4. A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTORS RES 08-11 5. A RESOLUTION AUTHORIZING APPROVAL OF THE OFFICIAL ZONING MAP RES 09-11 OF THE VILLAGE OF MOUNT PROSPECT 6. Request Village Board approval to accept lowest quote and purchase replacement REPLACEMENT server, SAN and VMware Licenses in an amount not to exceed SERVER LICENSES $41,900.74. VBA10-11 7. Request Village Board approval for Façade Rebate Reimbursement for Ye Olde Town Inn, 18, West Busse Avenue in an amount not to exceed $20,000. FAÇADE REBATE, Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel 18 W. BUSSE AVE Nays: None VBA 11-11 Motion carried. COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD CITIZENS TO BE HEARD None. OLD BUSINESS OLD BUSINESS nd AMEND CHAPTER A. 2 reading of an ordinance amending Chapter 13 (Alcoholic Liquors) and Appendix A, nd 13 (ALCOHOLIC Division II of the Mount Prospect Village Code. The second (2) reading of this LIQUORS) OF THE ordinance was deferred at the March 1, 2011 Village Board meeting by a 5-0 vote. nd VILLAGE CODE Mayor Wilks presented to the Village Board the option of deferring the second (2) th reading until the April 6 Village Board meeting; this would allow Trustee Hoefert to be present for the vote. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 212 Page of There was a general consensus among the Village Board to open this matter for discussion and then call for a vote for deferral. Mayor Wilks provided an overview of the process and interactions related to the proposed amendment to Chapter 13 of the Village Code; new liquor license classification - movie theater. The request for the Village of Mount Prospect to adopt an ordinance that would allow the sale/consumption of alcohol in a movie theater was initiated by AMC theaters. The start of the art theater was presented as part of the business plan for the Randhurst Development. Mayor Wilks had detailed discussions with the Developer regarding the importance of the proposed AMC theater to the success of the mall. Understanding the sale and consumption of alcohol is part of a new protocol for theaters, she approached this decision- making process as both Mayor and Liquor Commissioner with two (2) thoughts: 1) the development and long-term success of Randhurst important to the vitality of the community and 2) could the sale and consumption of alcohol in a theater be done in a manner that would maintain th enforcement. While discussions regarding the sale/consumption of alcohol were initiated by AMC the Village worked independently to draft an ordinance tailored to the policies and procedures that would need to be in place for the Village to consider a movie theater liquor license classification. Special consideration was given to measures to control underage drinking. Mayor Wilks introduced Village Attorney Everett Hill, who provided a comprehensive overview of the crafting and specifics of the ordinance as presented. Mr. Hill stated the ordinance was drafted independent of AMC Theatres but serves as an overlay to their business model. In highlighting the controls built into the ordinance he stated that ultimately AMC controls and is responsible for the activity within in the theater. If the theater does not control the sale/consumption of alcohol within the Village guidelines the theater could lose liquor license and investment for this type of service. Proposed ordinance regulations include: 1) Service of alcohol limited to customer bar (separate from concessions) All customers must show ID wristband 2) Only one (1) drink at a time per customer 3) Consumption alcoholic beverages can only be consumed in theater or lounge. No sale or delivery of alcohol in theaters. 4) Containers- alcoholic containers must be different from non-alcoholic containers; maximum size for alcoholic beverages. 5) Alcohol cannot be served prior to one (1) hour before movie 6) Bar/lounge area limited to 20% of front area of theater 7) Employee training In addition to bartender another Basset trained employee must be on staff at all times; monitor for alcohol misuse. 8) Most important control irrespective of where an underage drinker got alcohol and has possession in the theater, the theater is responsible. AMC had sought compromise on a few of the guidelines; Village agreed to modifications of the wristband requirement if written request is submitted and approved by the Liquor Commissioner. work with local businesses that have brought unique business models; worked to create liquor license that worked for businesses including Randhurst food court; Vino 100 and Gourmet Kitchens. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 312 Page of In response to questions regarding authority of movie theater staff when a patron violates the liquor code, Mr. Hill stated authority would be the same as someone in a retail store. Movie theater staff should contact the police. Village Board Comments Requested clarification on authority of theater staff dealing with patron in violation of liquor code. Consideration given to assigning one (1) trained alcohol monitor to each theater. Staff worked very hard to draft restrictive ordinance but from a practical standpoint potential mix of underage patrons, alcohol, in a dark room is problematic. Will the theater be motivated to contact the police regarding infractions knowing its license would be in jeopardy. Referenced written statement from Police Chief John Dahlberg comfortable with ordinance as proposed. Use of stamp versus wristbands. In closing Mr. Hill reiterated the ordinance drafted by Village staff was developed as a base ordinance for any theater seeking a liquor license. AMC presented their business model but the Village drafted its ordinance based on Mount Prospect standards and expectations. Mayor Wilks stated several members from the AMC corporate office were in attendance to present an overview of the new theatre complex, business concept, alcohol compliance and respond to questions. Mr. George Patterson, AMC Senior Vice President (Food and Beverages) introduced AMC representatives including the General and Assistant Managers for the new AMC theatre at Randhurst and attorney Ms. Irene Bahr. Mr. Patterson stated the new LEEDS certified theater at Randhurst is the first AMC location nd opened in two and one-half (2.5) years. Located in Kansas, AMC is the second (2) largest exhibitor with 353 theatres. Changes in the theatre industry over the last twenty (20) years; 1) sight and sound Digital, 3D and ETX 2) enhanced food and beverages. AMC is investing and upgrading to remain competitive in the industry. r point presentation illustrated the lobby which includes the Marketplace for concessions and MacGuffins a separate bar/lounge area at the new theater. He provided detail of the food and beverages to be available including the new ept that will offer guests 106 flavors. alcohol in theaters. AMC has been in the business of selling alcohol in theaters for fourteen (14) years; twenty-one (21) locations serving alcohol; one (1) in Illinois, Yorktown Mall. He stated there have been no issues with alcohol in the AMC theaters and highlighted the level of compliance AMC maintains with local communities regarding liquor regulations and controls. AMC developed and strictly adheres to a compliance process and utilizes technology that ensures a safe, positive experience for AMC guests: All staff are trained Alcohol monitors/bartenders professionally trained Zero Alcohol tolerance All individuals are carded regardless of age Mystery shoppers Partner with local regulatory authority Tap dynamics monitor bar tap Cameras Wristbands used at other locations. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 412 Page of In response to questions from the Village Board Mr. Patterson provided additional details regarding policies and procedures in place to control the sale and consumption of alcohol; wristbands, containers; railing around MacGuffins and cameras. Mr. Patterson stated alcohol monitors are trained to look for suspicious behavior and to inform management. buildings but what happens before patrons enter the building; they are prepared for it and have dealt with it at other locations. No alcohol can be brought into theater. Village Board Comments/Questions Alcohol only sold at MacGuffin can be consumed in theater; no alcohol sold in theater. Increase number of staff who are Bassett trained; have monitors in every theater? Thursday 4:00 pm.; earlier on Fridays and Saturdays. Not open after movies end.) Does not support mixing drinkers with non-drinkers; could support 21+ theater All theaters that serve alcohol should publicize this fact on their web site (AMC response agree and working on adding this information to their site. Food available in lounge area (AMC- customer orders from bartender food brought to customer in lounge.) Lighting levels in other AMC theatres would AMC consider increased lighting in Randhurst theatre. Questioned the significance of the survey conducted by AMC regarding the sale of alcohol in theaters. Did the survey results suggest sale of alcohol will increase business? Mayor Wilks called for a recess at 9:16 p.m.; the Mayor reconvened the meeting at 9:26 p.m. Public Comments Several members from the community were in attendance to comment on this matter; the following is a list of those individuals and their collective comments. Mr. Mal Holec 927 Quince Lane Mr. George Clowes 604 South Elm Street Mrs. Stobe 16 North Lancaster Mrs. Carol Tortorello 223 South Elmhurst Avenue Mr. Paul Grippo 403 South Main Street Goes to the movie about once a week. Does not support serving alcohol in theaters; if the ordinance is approved he will not patronize the AMC theater. Understands challenges of movie industry and wants AMC to be successful but cannot support concept. alcohol. Monitoring alcohol use in theaters is problematic; unlike other venues where bartender can monitor. Allowing underage drinkers to associate with drinkers in the theater creates a new role model for drinking to our youth. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 512 Page of Agree with comments made by Trustee Polit and Matuszak Concerned may create issues with loitering and negative behaviors May cut into restaurants revenue Unscientific survey conducted should the AMC theater serve alcohol? Yes 10 No - 28 Obligation to protect our children; not convinced theater will have enough checks and balances in place. Mr. Jim Conroy Construction - Manager Randhurst Mr. Conroy stated both Casto and J. P. Morgan are 100% behind the AMC theatre. Theater is distinguished as state of the art theater; significant investment. AMC is a major anchor for the Randhurst Development needs a successful AMC. AMC Theatre will draw from great distance. In response to the concern regarding the mixing of non-drinkers with drinkers Trustee th Juracek asked AMC to think about and respond at the April 6 meeting as to whether it would be p non-drinkers within a theater. Trustee Zadel, seconded by Trustee Matuszak, moved to approve deferral of the second (2nd) reading of an ordinance amending Chapter 13 (Alcoholic Liquors) to the April 6, 2011 Village Board meeting. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. nd Mayor Wilks stated this item will be brought back as a second (2) reading at the April 6, 2011 Village Board meeting. PZ-17-10, 501 B. PZ-17-10, 501 Midway Drive, Niagara Educational Services, Inc. nd MIDWAY DRIVE 2 reading of an ordinance granting a Conditional Use permit to operate a community CONDITIONAL USE center and school. Village Manager Janonis stated the petioner requested deferral of this item until the May 3, 2011 Village Board meeting. Trustee Polit, seconded by Trustee Juracek, moved to approve request to defer PZ-17-10, request for conditional use permit, until the May 3, 2011 Village Board meeting. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. nd Mayor Wilks stated this item will be brought back as a second (2) reading at the May 3, 2011 Village Board meeting. NEW BUSINESS NEW BUSINESS PZ-02-11, 1703 East Kensington Road, The Alden Foundation st Mayor Wilks presented for a first (1) reading an ordinance granting a Conditional Use and PZ-02-11, 1703 Variations for a Preliminary Planned Unit Development (PUD) for property located at 1703 EAST KENSINGTON East Kensington Road. This ordinance grants a Conditional Use permit for a PUD for ROAD, Senior Housing and Variations for Building Height and Parking Spaces. CONDITIONAL USE Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 612 Page of Community Development Director William Cooney presented background information stating the Petitioner, Alden Foundation, is seeking approval of a Conditional Use for a Preliminary Planned Unit Development consisting of senior housing; ninety-two (92) independent living units for seniors. The three (3) story building will include a total of seventy (70) one-bedroom and twenty two (22) two-bedroom units. The building will also include a community room, library and computer room. The Petitioner is also seeking Variations to increase the maximum permitted building height from thirty fiv to thirty six and one- line. The Planning and Zoning Commission recommended Village Board approval of the request for Preliminary approval of the PUD and Variations for building height and parking lot setback by a vote of 4-0. Mr. Cooney stated final plans for the final PUD will be completed later this year. He also stated the annexation agreement would need to be approved. Ms. Beth Demes, Executive Director of the Alden Foundation provided additional information regarding the Alden Foundation which currently has nine (9) similar developments. She stated this type of independent housing is needed for the senior population and the organization has been looking for property in Mount Prospect for a long time. The rental units will range in monthly rent from $350 to $950. Alden Foundation is currently seeking grants to help keep rent low. Village Board Comments Concern with number of required parking spaces sees potential problem for not having enough parking space; would like the Village Board to address parking regulations in the Village code. Questioned ownership of property near railroad tracks; Mr. Cooney will research. Trustee Matuszak, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of Ordinance No. 5838: AN ORDINANCE GRANTING A CONDITIONAL USE FOR A PRELIMINARY ORD 5838 PLANNED UNIT DEVELOPMENT AND VARIATIONS FOR PROPERTY LOCATED AT 1703 EAST KENSINGTON ROAD Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. COOK COUNTY B. Resolution Cook County Class 6b Tax Abatement, 1000 Business Center Drive CLASS 6B TAX ABATEMENT, 1000 Mayor Wilks presented a resolution in support of First Industrial Realty Trust, Inc., (CRP BUSINESS CENTER Holdings A-2, LLC), 1000 Business Center Drive making application for Cook County Class DRIVE 6b tax abatement. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 712 Page of Mayor Wilks stated the proposed resolution had been revised and asked Trustee Juracek to identify the revisions made to the original draft Resolution. Trustee Juracek stated in th the sixth (6) Whereas of the Resolution the original draft reads: the Property has been vacant and unused for less than 24 continuous months and has been purchased for value th stated the sixth (6) Whereas was revised to correctly state: the Property has been Trustee Juracek, seconded by Trustee Zadel, moved to approve the revision to the Resolution in support of the application for Cook County Class 6b tax abatement. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Community Development Director William Cooney stated the property, located within the . Kensington Business, is owned byFirst Industrial Realty Trust, Inc The property has been vacant for over two (2) years and qualifies for the Class 6b designation. The applicant plans to rehabilitate and then lease the subject property to an industrial user for manufacturing, warehousing and/or distribution use. Mr. Zachary Kafitz, attorney for the applicant, was in attendance. He stated improvements to the property will be determined when a tenant is secured. In response to a question regarding the number of applicants who successfully obtain the Class 6b Classification from Cook County, Mr. Cooney stated of all the applicants he has worked with he was aware of only one (1) who was unsuccessful. Trustee Juracek, seconded by Trustee Polit, moved for approval of Resolution No. 06-11: RES 06-11 A RESOLUTION IN SUPPORT OF FIRST INDUSTRIAL REALTY TRUST, INC. (CRP HOLDINGS A-2, LLC) MAKING APPLICATION FOR COOK COUNTY CLASS 6B TAX ABATEMENT, FOR PROPERTY LOCATED AT 1000 BUSINESS CENTER DRIVE, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. NW SUBURBAN C. Ordinance Designating Representatives to the Northwest Suburban Municipal Joint MUNICIPAL JOINT Action Water Agency for the Village of Mount Prospect. ACTION WATER AGENCY REPS st Mayor Wilks presented for a first (1) reading an ordinance designating representatives to the Northwest Suburban Municipal Joint Action Water Agency (JAWA) for the Village of Mount Prospect. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 812 Page of Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5839: ORD 5839 AN ORDINANCE DESIGNATING REPRESENTATIVES TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY FOR THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. M REPORT A. Request Village Board approval to accept bid for 2011 Street Resurfacing in an amount not to exceed $2,310,000. 2011 STREET nd RESURFACING recommendation. Mr. Wulbecker stated the 2011 program marks the second (2) year of -year life for all Village streets. However, due to the continued decline in street improvement funds and s to approximately 4.67 miles. In order to secure an early and more favorable bid both the MFT funded program and the Village Street Improvement funded program were combined. t bid submitted for the project was from Arrow Road Construction Company at $2,055,477.10. mmend the Village take advantage of the favorable pricing and add additional work up to the budgeted amount of $2,310,000. Staff further recommended the contract be awarded to the low bidder Arrow Road Construction in an amount not to exceed $2,310,000. In response to questions from the Village Board Mr. Wulbecker stated staff will need to reevaluate the condition of the streets to determine which streets can be added into the project. Condition of the streets and funds will determine how much additional work can be done. Trustee Matuszak, seconded by Trustee Korn, moved for approval of request to accept bid VBA 09-11 for 2011 Street Resurfacing and to add additional work up to the budgeted amount of $2,310,000. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. PUBLIC WORKS nd UNIFORM RENTAL rental contract and award contract to second (2) lowest bidder. AND CLEANING CONTRACT Publi recommendation. In December of 2010 the Village Board awarded a 36-month contract with Cintas Corporation to provide specified uniform rental and cleaning services for public works employees. The contract was awarded to Cintas as a result of competitive bidding process of which Cintas was the low bidder. Since that time staff has attempted to execute an agreement with Cintas that incorporates the bid specifications and requirements. To date, Cintas has refused to sign such an agreement. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 912 Page of nd Staff contacted the second (2) lowest bidder, Aramark Uniform Services and Aramark verbally agreed to execute an agreement with the Village at their bid price, incorporating all of the bid document specifications including a 36-month term and no annual price increases. Staff recommended the Village Board rescind the December 21, 2010 award to Cintas nd Corporation and award the contract to the second (2) lowest bidder Aramark Services for a fee not to exceed $11,590.28. Public Comment Mr. Brian Lechner, President Lechner and Sons Mount Prospect Mr. Lechner asked the Village Board to defer acceptance of staff recommendations to allow for further review: nd Believes Lechner and Sons is the second (2) lowest bidder weekly costs has them as nd second (2) low bidder Lechner and Sons is a long-time local business which has also provided uniform services to Public Works nd Mr. Dorsey stated based on annual costs Aramark is the second (2) lowest bidder. Mr. Lechner stated that with only a $221.80 difference between Aramark and Lechner he hoped the Village would show their support and award the bid to Lechner. Mayor Wilks responded that while the Village is pleased to have Lechner and Sons in the community, the Village must adhere to the statutory guidelines that regulate the public bidding process. Village Manager Janonis stated the Village does support local business and this is not the st first (1) a local business has lost a bid award. Encouraged those businesses to remain competitive and bid on future contracts. Trustee Matuszak, seconded by Trustee Juracek, moved for approval to rescind award of VBA 12-11 contract to Cintas Corporation for rental and cleaning of Public Works uniforms and award nd this contract to the second (2) lowest bidder, Aramark Uniform Services in an amount not to exceed $11,590.28. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. BUILDING E. Request Village Board approval to accept proposal to contract for Building Inspection INSPECTION AND and Plan Review Services as part of the 2011 Budget process. PLAN REVIEW CONTRACT Community Development Director William Cooney provided background information, the RFP and selection process As part of 2011 Village Budget process the Community Development Department was tasked with reducing its existing expenditures. To achieve the required Departmental savings staff proposed pursuing the outsourcing of the building inspection services for an annual savings of $140,000. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 1012 Page of Following approval of the 2011 Annual Budget, the Community Development Department distributed the RFP for building inspection and plan review services. He added that due to contractual obligations with existing Building Division staff, any contract for outsourcing inspection services could not be implemented until May 1, 2011. Review criteria included; Expertise/Qualifications; Emergency Response; Consistency in Inspection/Interpretation; Quality Control and Selected Firm. Based on the analysis of the proposals staff recommended the Village utilize TPI Building Consultants, Inc. to provide both the Building Inspection and Plan Review Services. TPI has been performing fill-in inspections for the Village for the past four (4) years and plan review services for two (2) years. and staff has verified TPI will be able to perform the services as requested; estimated annual cost between $135,000 and $175,000. Staff recommend the Village Board approve the request to enter into a three (3) year contract with TPI Building Code Consultants, Inc. for Building Inspection and Plan Review Services. Mr. Cooney stated representatives from TPI were in attendance. Village Manager Janonis provided a brief recap of the 2011 budget process which included the outsourcing of services. With the outsourcing of services in the building division four (4) employees will be laid off. The decision to outsource is no reflection on the employees or their performance. The Village shifted to a business model for services by outsourcing. Very difficult decision when change impacts staff. Public Comment Mr. Ken Edwards, Attorney for the International Union of Operating Engineers Local 150 Public Employees Mr. Edwards addressed the Village Board on behalf of the four (4) union members who will lose their jobs. He said the union in good faith had made concessions last year when the Village faced budgetary constraints; union was not given the opportunity to discuss further concessions in lieu of the lay-offs. Wants to make sure the Village Board and public know there are costs to the Village with the lay-offs; unemployment benefits and insurance. Questioned the accuracy of the savings the Village projected by outsourcing Requested the Village Board take a hard look at consider severance costs to get a true sense of savings. Assistant Village Manager Dave Strahl reviewed the projected cost savings taking into account the severance costs. He added the costs associated with lay-offs come from the Risk Management Fund not General Fund. Budgetary discussions focused on General Fund. Village Board Comments Difficult budgetary decisions when lay-offs involved. No fault of employees business decision for Village; long-term fiscal management. Feel Village is going in the right direction. For clarification of the costs Assistant Village Manager Strahl responded to questions regarding Table 5; Building Inspection Cost Analysis included in the Agenda packet. Trustee Zadel, seconded by Trustee Juracek, moved for approval to accept proposal for a VBA 13-11 three (3) year contract for Building Inspection and Plan Review Services as part of the 2011 Budget process. Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 1112 Page of Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Village Manager Janonis stated the Journal and Topics Newspaper was sponsoring a th Candidates Forum, March 30 at 7:00 pm in the Village Board room. The debate will be moderated by Mr. Dennis Saviano and broadcast live on the Villagecable channel. Public is encouraged to attend. OTHER BUSINESS OTHER BUSINESS None. ADJOURN ADJOURN Mayor Wilks stated there were no further items for discussion and asked for a motion to adjourn. Trustee Matuszak, seconded by Trustee Korn, moved for approval to adjourn the March 15, 2011 Village Board meeting. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The March 15, 2011 Village Board meeting adjourned at 11:27 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting March 15, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 1212 Page of