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HomeMy WebLinkAbout12/15/2010 YC Minutes Special MeetingMAYOR Irvana K. Wilks TRUSTEES Paul Wm. Hoefert M Arlene A. Juracek A. John Kom John Matuszak Steven S. Polit Michael A. Zadel Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 Mount Prospect Youth Commission VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Phone: 847/392 -6000 Fax: 847/392 -6022 TDD: 847/392 -6064 ww w.mounttprospe ct.org Minutes of Special Meeting on Wednesday, December 15, 2010, at 7:00 P.M. Mount Prospect Police and Fire HQ, 112 East Northwest Highway I. Call to Order Chairman Adam Kiel called the meeting to order at 7:40 P.M. Since only three Commissioners were present, this did not constitute a quorum. II. Roll Call and Introductions The following members were present at 7:00 PM: Commissioners Nora Gawlik and Adam Kiel, and Adult Advisor George Clowes. Commissioner Alex Oplawski and Adult Advisor Steven Polit arrived at 7:40 PM; both having previously informed the Secretary that they would be late. Prior to the meeting, the following Commissioners had informed the Secretary that they would be unable to attend: Lindsay Boivin, Rabia Memon, Rachel Otte, Jaclyn Stassen, Delanie Steinweg, and Adult Advisors Anthony Addante, Cindy Rumore, and David Schein. Also absent were Commissioners Michael Boivin, Kevin Druffel, Oliver Khairallah, and Merrily Ruetsche. III. Visitors to be Heard There were no visitors to be heard. IV. Recap of Committee Discussion Items Adult Advisor Clowes noted that the published schedule of Youth Commission meetings for 2011 listed only the meetings on the first Wednesday of the month and did not include any special meetings on the third Wednesday of the month. He suggested the special meeting schedule be added as an agenda item for the Administration Committee to discuss. V. Committee Breakout Meetings Since only a few members were present, all Committee agenda items were discussed as a Committee of the Whole by all in attendance. Youth Commission Minutes - December 15, 2010 1. Administration Committee Page 2 1.1 Establish committee goals for 2011 Members in attendance suggested that the number one goal for the Commission as a whole should be: • To improve attendance. Given the low turnout at this meeting, there seemed little point in scheduling any further special meetings on the third Wednesday of the month. Members also considered the question "What day is best for Youth Commission meetings ?" Advisor Polit suggested having a single meeting per month but making that meeting more productive. After some discussion, the following ways were suggested for making a single meeting more productive: • Having the chairman delegate more work to the committees; • Making sure that members do the work they agree to do; • Keeping the size of the committees to less than a majority of a quorum (i.e., a maximum of three members per committee based on the current size of the Commission) so that it's easy for members to call ad hoc working committee meetings without the need for public notice; this means Commissioner Kiel should probably not be on the Youth Resources Committee, which currently has four members. The Public Relations Committee currently has five members; • Forming additional committees. Commissioner Oplawski suggested the goal of the Administration Committee should be: • To produce semi - annual reports on the work of the Youth Commission, preferably in late January and in May or June. For the January meeting with the Village Board, he suggested doing a report and talking about the restructuring of the Commission's committees and the focus for the next six months. It was suggested that each committee should develop two goals to achieve by May or June of 2011. 1.2 Develop schedule for reporting to and meeting with Village Board See Item 1.1 above. 1.3 Get advice on legal issues: - Can the Youth Commission meet at all without a quorum? - If not, how can the Youth Commission conduct committee discussions? - How can new Youth Commission members approve Minutes Involving retired members? - Can the Youth Commission take any official actions at its second meeting of the month? There was some discussion of these legal issues, but they were not resolved. 2. Issues Committee 2.1 Survey mailing — next steps Advisor Clowes provided a recap of this project. 2.2 Survey monkey — how to change questions, input data, and get reports There was no progress on this item. Youth Commission Minutes - December 15, 2010 Page 3 2.3 Vandalism — discussion and recommendations With regard to possible Village responses to the "egging" of houses, the consensus of members present was that it was not a good idea to ban teens from purchasing eggs. First, some teens shop for their parents and such a ban would be disruptive to them; second, banning egg sales to teens does not really address the basic problem (see below); and, third, putting a ban in place would likely cause perpetrators to turn to alternatives, such as tomatoes. The basic problem appeared to members to be bullying, which was continuing because there appeared to be no firm response to it (no "fighting back "). 3. Public Relations Committee 3.1 Display board — next steps for updating 3.2 Where to display — locations and schedule 3.3 School announcements — next steps 3.4 Other Public Relations ideas — set priorities for web site, blog, social media There was no discussion on any of the above PR Committee agenda items. 4. Youth Resources Committee 4.1 Update of Online catalog — how to repair broken hot links Advisor Polit reported that Commissioner Otte is working on this item. 4.2 Update of Spanish language version — next steps Advisor Polit noted that this version of the catalog is important for the Hispanic community. He said the plan is to update the current catalog first. 4.3 Distribution of catalogs — coordination with Public Relations committee Advisor Polit said that the Community Connections Center would be a good place for distributing the Hispanic version of the catalog. VI. Recap of Discussion / Recommendations from Committee Meetings No discussion. VII. Any Other Business No discussion. VIII. Adjournment Chairman Kiel adjourned the meeting at 9.05 P.M. Minutes submitted by George Clowes