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HomeMy WebLinkAboutCOW Agenda Packet 11/27/2001Meeting Location: Mount Prospect Senior Center 50 South Emerson Street II. III. IV. COMMITTEE OF THE WHOLE AGENDA Meeting Date and Time: Tuesday, November 27, 2001 7:00 P.M. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorter Trustee Michael Zadel ACCEPTANCE OF MINUTES OF NOVEMBER '13, 2001 CITIZENS TO BE HEARD 2002 BUDGET DISCUSSION Opening Remarks - Gerald L. Farley, Mayor Public Works Department - Glen R. Andler, Director Non-Departmental Expenditures - Douglas EIIsworth, Finance Director Finance Commission Final Recommendations Budget Wrap-Up - Board of Trustees ANY OTHER BUSINESS ADJOURNMENT NO TE: *For those wishing to call in with questions or comments during the Budget Hearing, please dial 870-5659* ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BuT BECAUSE OFA DISABILITY NEEDS SOME ACCOMMODA TION TO PARTIClPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT '100 SOUTH EMERSON, MOUNT PROSPEC, T, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. H:\GEN\Cowga, genda~112701 BUDGET Agenda.doc II. III. IV. MINUTES COMMITTEE OF THE WHOLE NOVEMBER 13, 200t CALL TO ORDER The meeting was called to order at 7:02 p.m. by Mayor Gerald Fadey. Present at the meeting were: Trustees Paul Hoefert, Michaele Skowron, Irvana Wilks and Michael Zadel. Absent from the meeting were: Trustees Timothy Corcoran and Richard Lohrstorfer. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Police Chief Richard Eddington, Deputy Chief Ron Richardson, Deputy Chief Kevin Condon, Finance Director Doug EIIsworth, Deputy Finance Director Carol Widmer, Fire Chief Mike Figolah, Deputy Chief John Malcom, Fire Marshall Paul Valentine, Community Development Director Bill Cooney, Building Coordinator Bill George, Environmental Health Coordinator Bob Roels, and Public Information Officer Maura Jandris. APPROVAL OF MINUTES Approval of minutes from October 18, 2001. Motion was made by Trustee Zadel and Seconded by Trustee Hoefert. Minutes were approved: Trustee Wilks abstained. CITIZENS TO BE HEARD No citizens were present wishing to address the Village Board. 2002 BUDGET HEARING Mayor Gerald L. Farley stated this is the second hearing on the 2002 Budget hearing and provided a summary of the process that is necessary to complete the budgetary process for the upcoming fiscal year. Police Department Chief Eddington provided a summary of the activities for 2001 including the latest accomplishments and objectives for the upcoming year. He stated that a significant research effort is under way to consider a neighborhood resource center in 2003. He also has included a funding request for a bicycle patrol unit starting in 2002. He stated the accreditation process will be a significant effort and expenditure in 2002 as highlighted in the Budget itself. He also highlighted the fact that the laptop computers for the squad cars require a lease payment and the lease payment has been shifted to the operational side of the Budget versus the capital side. General comments from the Village Board members included the following items: There were several questions regarding the operation of the proposed bike patrol including possible recruitment strategies and training efforts. There was also a discussion regarding the resource center and the research progress into the center. Fire Department Chief Figolah provided a summary of activities and accomplishments for 2001 and highlighted the various changes for 2002. He stated one of the major expenditures in the upcoming Budget is the need for a new-hire test. He aJso stated that the three additional positions that were added in 2001 have reduced overall overtime expenditures for the year. He stated the department is using customer service survey cards and has implemented a new physical fitness program. He also highlighted the fact that the laptop computers that are in the various vehicles require a lease payment which has also been shifted to operations for future replacement. He also highlighted the fact that Station 14 needs significant repairs and those repairs have not been completely budgeted in the upcoming year. He is pursuing other funding opportunities and anticipates presenting those in the near future. General questions from the Village Board members included the following items: There was a question regarding Disaster Preparedness. There was also a discussion regarding the proposed improvements at Station 14 and the requested re-chassis of an ambulance. A discussion took place regarding the details of how the warning siren telemetry system operated and several mutual aide questions. Community Development Department Community Development Director Bill Cooney stated there were no significant changes in the Budget for the upcoming year and highlighted that the overall Budget is actually down slightly from the previous year. He stated that Downtown Redevelopment is aggressively under way and can be seen by looking out any window in the downtown. There were several general comments from the Village Board members and included the following items: There was a discussion regarding the process the Village undertakes to put on the crime-free housing seminar. There was also a discussion regarding contractors working in the Village without permits and how that process is being addressed. . ANY OTHER BUSINESS Manager Michael Janonis stated that the Human Services Department has recently completed giving flu shots on two designated days, however some vaccine remains and they will offer flu shots on Mondays on a first-come first- served basis from 10:00 until 11:00 a.m. He also highlighted the upcoming holiday events starting with the November 30th Historical Society House Walk followed by the December 1 Teddy Bear Walk and the Mount Prospect Park District Open House with the Holiday Parade scheduled that evening. Manager Janonis also stated that the testing for the Route 83 traffic signal lights is underway and hopefully they will be operational within the next several weeks. Closed Session Motion made by Trustee Wilks and Seconded by Trustee Skowron to move into Closed Session. Meeting adjourned in Closed Session at 8:34 p.m. being reconvened into Open Session at 9:27 p.m. with adjournment at 9:28 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS~h H:\GEN\Cow~Minutes\l 11301 COW Minutes.doc Public Works Department Summary Information 2002 Proposed Budget DIVISIONS INCLUDED: Public Works Administration Engineering/Geographic Information Systems (GIS) Streets/Buildings/Parking Maintenance Water/Sewer/Streetlight Maintenance Vehicle/Equipment Maintenance Forestry/Grounds Maintenance Solid Waste Public Works Department Budget Presentation Outline Department Responsibilities Page 3 Department Structure Page 4 · 2001 Accomplishments Page 5 · Budget Highlights Page 7 Page 2 Public Works Department Responsibilities Maintain the "urban forest." The Village currently owns approximately 23,000 parkway trees. Trees are trimmed on a 5-year cycle. Roughly 400 new trees are planted each year and approximately the same number are removed each year due to disease or decay. Maintain public grounds. Care for turf and plantings on Village properties, public rights-of- way, and on the Union Pacific Railroad right-of-way. Maintain brick walks, plantings, and street furniture instal[ed as part of the "Streetscape" programs. Operate and maintain Village-owned potable water distribution system. The Village operates a water system comprised of 157 miles of water ma[ns, 1,750 main line valves, 2,050 fire hydrants, 13,000 services, six water storage tanks, and five pumping stations. This system serves approximately 40,000 residents. Operate and maintain Village-owned wastewater collection system. The Village operates a wastewater collection system comprised of approximately 130 miles of sewer mains, 2,250 manholes, 13,000 services, and seven pumping stations. This system also serves approximately 40,000 residents. Maintain Village streets and storm sewer systems. Plow snow, salt streets, sweep streets, patch pavements, repair sidewalks and curbs, clean and repair storm sewer inlets and catch basins, install striping, fill cracks, and maintain street signage along 135 miles of Village-owned streets. The Village also maintains an additional 20 miles of state highways via an agreement with the. Illinois Department. of Transportation: ~ ' Maintain Village buildings. Operate and maintain major building components such as HVAC, electrical, plumbing, security, access, structural, and coating systems at all Village- owned facilities. Also perform major remodeling and renovation projects. Maintain vehicles. Procure, fabricate, and repair all Public Works Department vehicles, Public Works Department motorized equipment, Police Department vehicles, and Community Development Department vehicles. Administer infrastructure improvement programs. Design, .supervise, and administer street resurfacing, street reconstruction, flood control, street light installation, sidewalk replacement/installation, and water main replacement programs. Perform plan review. Review development and home improvement plans for compliance with Village grading, stormwater management, and infrastructure maintenance requirements. Develop GiS. Develop Geographic Information System basemap, databases, and applications for use by all Village departments. Administer solid waste collection program. Develop and manage exclusive residential solid waste collection contract. Page 3 VILLAGE OF MOUNT PROSPECT PUBLIC WORKS DEPARTMENT Village Manager Public Works Director Public Wor~ Dit~or Superintendent i Supe~inten&nt Supe6nten&nt Parki~ Sul~nten&ut (4) Full T'm~ O) The Public Works Depar~raent consists of five divisions. The full-time, part-t/me and seasonal personnel assigned to maintenance functions are interchanged between the Streets, Forestry and Water & Sewer Divisions as the need dictates. The Public Works Department consists of 68 full-time, 7 part-dine, and 23 seasonal employees. Page4 2001 Accomplishments Street Resurfacinq / Reconstruction Proqram. This program is a 10-year pian to eliminate the large backlog of streets needing reconstruction or resurfacing. During the first five years, the reconstruction backlog is targeted. The last five years will emphasize the resurfacing backlog. 2001 was the fifth year of the program and the Iast year of the reconstruction phase. During the past five years, 16 mi[es of streets have been reconstructed; an average of 3.2 miles per year at an average cost of $676,300 per mile. In addition, 24.7 miles of streets have been resurfaced; an average of 4.9 miles per year at a cost of $161,500 per mile. Route 83 and Central Road Streetliqhts. Work has begun to install new streetlights along Central Road and Route 83. The Central Road project will place new lights along the heavily traveled roadway from Northwest Highway to Arlington Heights Road. This project is a joint effort sponsored by the Village of Mount Prospect and the Village of Arlington Heights. The estimated cost of this project is $@63,885. $675,040 will come from federal transportation grants. $94,141 will come from the Village of Arlington Heights. The Route 83 project includes the installation of streetlights adjacent to the newly reconstructed stretches of pavement. New lights will be placed from Sunset Road to Prospect Avenue. The cost of this project is estimated at $584,433. Approximately $379,992 will be funded by federal transportation grants. Weller Creek Streambank Stabilization Proiect Phase A2. Work began on this much-anticipated project following lengthy delays obtaining required federal permits. This project will concentrate on stabilizing the creek banks between Route 83 and Main Street as well as the stretch of creek between Emerson Street and School Street. This work will compliment the 1998 Phase A1 project intended to stabilize the creek banks between Emerson Street and Main Street. The West Reach (between Route 83 and.Main Street) will be stabilized by installing a sheet pile retaining wall along the south bank. The north bank will be stabilized by installing a-jacks along the toe of the bank, regrading the slope, installing a permanent erosion control blanket, and seeding with flood-tolerant grasses. This work will require extensive thinning of the tree canopy. In the East Reach, the banks will be stabilized by installing a-jacks to firm up the toe and then regrading the banks to at least a 1:1-1/2 slope. The regraded banks will then be covered with a permanent erosion control blanket and seeded with flood tolerant grasses. In order to perform this work, and promote the growth of bank grasses, the tree canopy in this part of the reach wilt have to be removed. The total cost of this project is $2,591,000. The project will be complete by the end of 2002. This expenditure was offset by a $1,000,000 Illinois First grant. Page 5 Major Hiqhway Road Improvements. Staff has played an integral role orchestrating significant improvements to some of the State of Illinois-owned highways that dissect the Village. Specifically, all sections of both Rand Road and Northwest Highway within the Village's corporate limits were completely resurfaced. Golf Road is slated for 2002 and staff has also petitioned the Illinois Department of Transportation to schedule timely mprovements to Central Road. Streetscape and Train Station Improvement,~. This project included safety and aesthetic improvements around the Metra commuter train station. Specifically, safety around the Route 83 rail crossing was improved by eliminating the right turn into the commuter parking lot. This action reduced the potential for vehicles to queue across the rail crossing and minimized the conflicting movements along Route 83 near the rail crossing. The center parking lot was also reconfigured [o enhance pedestrian circulation. Pedestrian access was also improved in the east lot by providing increased access to the train platform and adjacent sidewalks. Im;)roved parking fee collectior facilities and streetscape landscaping along Northwest Highway and Emerson Street were also installed to enhance the user efficiency and aesthetics of'the area'. ~The project cost $1,728,473. $703,000 was funded by an Operation Green Light grant; $130,000 was funded by a Legislative Add-on Program grant; $133,000 was funded by a Surface Transportation Program grant; $20,000 was funded by an Illinois First grant; $100,000 was provided by Norwood Buildiners. The balance of the project cost ($442,473) was funded by the Village. Page 6 2002 Budget Highlights Streets/Buildinqs/Parkinq Decreased Part -Time Earnings 45% ($30,893 to $16,900). Reduction reflects elimination of one (1) part-time maintenance position. [Page 211]. New Account General Store Property Taxes 100% ($4,000). As the owner of the former General Store building at 10 SoUth Pine Street, the Village is liable for general property taxes that are attributable to the portion of the property being used as a commercial enterprise. Increase is intended to reflect taxes due on the fully improved value of the property. [Page 211]. Decreased Lock Replacement 100% ($8,000 to $0). The make of door locks at the Public Works facility and all of the Public Works sateltite buildings was discontinued several years ago. Repair parts were no longer available. To correct this problem, all of the lock cylinders and keys were replaced during the 2001 fiscal year. No additional work is required. No additional funding is requested. [Page 212]. Increased Pavement Markings 37% ($28,000 to $35,500). Increase necessary to maintain pavement marking schedule. Currently, Village pavement markings are refreshed on a 2-year cycle. In recent years, insufficient funds have been budgeted to maintain this cycle. [Page 213]. Decreased Sidewalk Construction (CIP) 80% ($50,000 to $10,000). Account has been used to fund the installation of sidewalks where none exist or where existing sidewalks are discontinuous. Staff proposes to reduce emphasis on this activity in 2002. [Page 213]. Decreased Sidewalk Share-Cost Pgm (CIP) 21% ($131,173 to $103,500). 2001 budget figure ($131,173) includes a $31,173 carry-over from 2000 to pay for restoration and punch list work not completed until spring 2001. Actual 2001 budget request was $100,000. 2002 request ($103,500) is normal request intended to maintain existing service level and account for inflation. [Page 213]. Increased Snow Removal - Contractual 33% ($15,000 to $20,000). Additional expenditure to fund an increased level of contractual snow removal services. Contract help will be used to improve cul-de-sac snow removal operations [Page 214]. Decreased Snowplows - Repl. 100% ($5,930 to $0). Plow inventory is currently sufficient. No new plows are needed for the 2002 budget year. Funding request will resume in 2003. [Page 214]. Decreased Beautify RR ROW 64% ($14,000 to $5,000). 2001 expenditure was used to fund one-time beautification improvements along railroad ROW near depot and commuter parking lots. [Page 219]. Page 7 Increased Parking Lot Impr. (ClP) 110% ($100,000 to $210,000). Increase reflects actual current engineering estimate to resurface the Maple Street commuter parking lot and install new parking fee collection system. [Page 220]. Forestry/Grounds Increased Streetscape/Corridor Maint 100% ($10,000 to $20,000). Increase needed to offset the cost of maintaining expanding streetscape areas. [Page 227]. Decreased Street Furniture - Repl 51% ($11,890 to $5,770). Reduced street furniture expenditures from maintenance accounts due to street furniture procurements planned as part of streetscape projects. [Page 227]. Enqineerin(~ Decreased Other Services 86% ($43,529 to $5,000). n 2000 and 2001, expenditures from this account were used to fund preparation of Letters of Map Amendment (LOMAs) on behalf of residents living near the Des Plaines River or McDonald Creek affected by FEMA's flood map revisions. Much of this work was completed during 2000 and 2001. We anticipate a lower level of activity during 2002. [Page 236]. Decreased ROW Restoration 24% ($21,800 to $16,560). Account is used to fund contractual restoration of Village rights-of-way following utility company excavations. Revenues from utility' companies will offset expenditures. Greater utility company compliance with restoration requirements anticipated in 2002. [Page 236]. Decreased Traffic Light Maintenance 15% ($82,470 to $70,000). Management adjustment recognizing lower volume of traffic light maintenance activity n recent years. [Page 238]. Decreased Electric - Streetlights 27% ($165,000 to $120,000), Some costs transferred to Motor Fuel Tax fund. Electricity for streetlights installed pursuant to IDOT requirements is an eligible MFT expense. [Page 238]. Increased Electric - NW Hwy/Rt. 83 / Central Rd. 212% ($28,000 to $89,800). This is an MFT account. Adjustment is an eligible reallocation of expenses formedy charged to general fund. Increase includes additional costs expected from the addition of Route 83 and Central Road streetlights. [Page 238]. Decreased Traffic Signal Electricity 100% ($55,000 to $0). Pursuant to ComEd franchise agreement, energy for traffic signals is supplied without charge. [Page 238]. Decreased Traffic Signal Replacement 86% ($110,000 to $15,000). 2001 expenditure includes installation of signal at Euclid and Sycamore and Village share of the Route 83 signal replacements. Both projects are complete. 2002 Funding request returns to Page 8 level sufficient to sustain programmed replacement of controller boxes, detector loops, and other traffic signal components. [Page 238]. Water/Sewer Decreased Computer Software 52% ($16,260 to $7,760). These funds have been used to purchase asset management software for the Water/Sewer Division. Fewer purchases are anticipated in 2002 [Page 246]. Decreased GIS Maintenance 65% ($113,929 to $40,140). These funds have been used to procure GIS software, equipment, and contractual services. Fewer procurements are anticipated in 2002 [Page 246]. Decreased Tank Repair/Renovation 100% ($225,000 to $0); Decreased Tank Repair/Inspection 100% ($22,930 to $0); and Decreased Tank Design/Engineering 100% ($9,980 to $0). No tanks are scheduled for rehabilitation during 2002. [Page 251]. Increased Booster Pump/Panel Repl (CIP) 181% ($160,000 to $450,000). This request includes funds for the replacement of the System Control and Data Acquisition (SCADA) system at the Public Works facility. Existing water control system is over 20 years old. The original equipment manufacturer is out of business and repair parts are no longer commemially available. [Page 253]. Decreased Water Valves 20% ($25,000 to $20,000). Existing inventory of water valves is sufficient. Increased inventory utilization and reduced procurements are planned for 2002. [Page 254]. Decreased Water Meters 24% ($65,500 to $50,000). Fewer meters scheduled for replacement in 2002. [Page 255]. Decreased Flow Monitoring Analysis 33% ($17,900 to $12,000). Reduction in activity level pending completion of Combined Sewer Improvement project. [Page 257]. Decreased Sewer Repair Replacement 55% ($89,770 to $40,000). Reduction due to Iow current backlog of sanitary sewer spot repairs and manhole repairs. [Page 257]. Decreased Other Equipment 100% ($35,000 to $0). This request is to fund the purchase of a replacement closed circuit, sewer inspection television camera. The existing unit is over 10 years old and lacks the capacity to sufficiently pan or tilt so that cracks, joints, and sewer service connections can be effectively evaluated [Page 257]. Decreased Sewer RePair/Replacement 41% ($478,371 to $280,000). 2001 budget expenditure ($478,371) includes a $246,471 budget carry-over from 2000 for work started in 2000 but not completed until January 2001. Actual 2001 budget request was $231,900. 2002 request is an increase intended to reduce large backlog of sanitary sewer pipe in need of rehabilitation. [Page 258]. Page 9 Water Mains Repl (CIP) ($275,000). Funding request is returned to a more traditional level follOwing the accelerated replacement of water main along Route 83 in conjunction with the road reconStrUction project [page 25811 Addison Court Imprvmnt (CIP) ($80,000). Estimate for the installation of water main on Addison Court. Work is pursuant to annexation proceedings. Please note, this is a deferred Project -- no fUnds were expended during 2000 [Page 258]. New Combined Sewer ImproVement CIP) ($750,000)i Proposed sewer system evaluation study to assess condition of existing combined storm sewer systems. Work will include flow monitoring, manhole inspections, and closed-circuit television inspection of approximately 80 miles of combined sewers serving the older sections of the Village. [Page 258]. Vehicle Maintenance Increased Equipment Maint 16% ($51,600 to $60,000). This account is used to fund professional services necessary to maintain vehicles and equipment. Adjustment is a reclassification of expenditures. In recent years, greater emphasis has been placed on accurately differentiating service procurements from commodity procurements. This adjustment is management's effort to more accurately characterize recent vehicle maintenance expenditures. Please note, this increase is completely Offset bY a reduction in the Vehicle Maint SUpplies cOmmodity account. [page:275]. Increased Vehicle Fuel - Gas 11% ($168,00 to $187,775). Increase reflects price hikeS and fuel ConsUmption realized during 2001 fiscal year [page 275]. Decreased Vehicle Maint SupPlies 28% ($207,880 to $150,000). Current inventories are adequate. Greater inventory utilization and reduced procurements are planned for 2002. This reduction also includes an allotment to Offset the increase in the Equipment Maint contractual services account. [Page 275]. Decreased Oil Storage Tank UPgrade ($18,500 to $0). Upgrade motor oil storage tanks with LeVel 3 leak detection monitors. This work is mandated by the IllinOis Environmental Protection Agency. Project was completed during 2001 fiscal year [Page 276]. New Other Equipment ($49,100). ReplaCe engine analyzer; Existing engine analyzer is not compatible with current aUtOmotive technology. [Page 276]. Capital ImProvements Other PubliC Buildings (CIP) ($65,000). Funds are requested to replace carpeting and flooring at the Police and Fire Headquarters Building ($40,000). Request also includes $25,000 for miscellaneous building improvements [Page 289]. Page 10 Residential Streetlights (CIP) ($678,697). Includes funds to replace damaged poles in Kensington Business Center, install new streetlights along Central Road, Route 83, and in the Busse/Algonquin/Dempster area. Work on the Route 83 and Central Road streetlights began in 2001 and will be completed in 2002. All of this expenditure, with the specific exception of $25,000 for the Kensington Business Center project, will be completely offset by revenues from federal grants, the Village of Arlington Heights, and developer contributions [Page 291]~ Storm Sewer Inventory & Maps (CIP) ($75,000). Funds are requested to continue inspection, inventory and mapping of the Village-owned storm sewer system. Work is prerequisite to obtaining a National Pollutant Discharge Elimination System (NPDES) permit as mandated by the Clean Water Act. Work began on this project in 2001. [Page 293]. Addison Court Imprvmnt (CIP) ($120,000). Install storm sewer. Work is pursuant to annexation proceedings. Please note, this is a deferred project - no funds were expended during 2001. [Page 293]. Creek Tree Trimming (CIP) ($50,000). Remove and/or trim trees/brush obstructing flow along creeks. Target area includes part of Feehanville Creek and all of Higgins Creek. [Page 293], Detenti°n POnd Imprvmnts. (CIP),'($140,000.). Per an annexation agreement with OPUS, the Village is responsible for maintaining the 'c~pacity of retention ponds in the Kensington Business Center. Presently, the ponds require dredging to maintain depth and water quality. This project was initially slated to start in 2001. Project design was completed but no construction work was started. Construction is scheduled to start in 2002. This will be the first year of a three-year program to dredge various retention ponds in the Kensington Business Center [Page 293]. Weller Creek Streambank Stabilization - Const (CIP) ($2,000,000). Continue stabilization of streambanks along WeIler Creek. Work will concentrate in the area between School Street and Emerson Street as well as the area between Main Street and Route 83. Funds will come from a bond issue and a $1,000,000 State of Illinois grant. Project design was completed during 2000. Construction started in 2001. Project will be completed in 2002. [Page 293]. Melas Park / Crumley Flood Imp. (CIP) ($100,000). Install erosion control for detention basins. Design completed during 2001. Construction will take place during 2002. [Page 293]. Wedgewood Storm Sewer Improvements (CIP) ($315,000). Improve ditch and culvert system to minimize overland flooding in the Wedgewood residential subdivision. Design completed during 2001. Construction will take place during 2002. Pursuant to resident input and Village Board approval, the scope of the project has been reduced. Page 11 The estimated cost of the project is now $250,000. This expenditure will be substantially offset by a $200,000 Illinois First grant. [Page 293]. Street Light Improvements - MFT Fund (CIP) ($119,303). Village share of funding for the Central Road, Route 83, and Busse/AIgonquin/Dempster street lighting projects. The balance of project funds will come from the Capital mprovements Fund (see Residential Streetlights above) and will be substantially offset by revenues from federal grants= the Village of Arlington Heights, and developer contributions [Page 294]. Addison Court Imprvmnt (CIP) ($220,000). Cost to reconstruct Addison Court street pavement. Work is pursuant to annexation proceedings. [Page 294]. Resurfacing - MFT Fund (CIP) ($1,190,000) and Resurfacing - St Imp Const (CIP) ($1,827,000). Accelerated road improvement program. This program is a lO-year plan to eliminate the large backlog of streets needing reconstruction or resurfacing. During the first five years, the reconstruction backlog were targeted. The last five years wil emphasize the resurfacing backlog. 2002 will be the sixth year of the program and the first year of the accelerated resurfacing phase. During the past five years, 16 miles of streets have been reconstructed; an average of 3.2 miles per year, at an average cost of $676,300 per mile. n addition, 24.7 miles of streets have been resurfaced; an average of 4.9 miles per year at a cost of $161,500 per mile. [Page 294]. Bridge Rehabilitation (CIP) ($260,000). A detailed engineering evaluation conducted in 2001 revealed that tlie superstructure and deck of the William Street vehicular bridge needs to be replaced. Design and construction will take place in 2002. Project is eligible for MFT funding. [Page 294]. Wolf Road - En g (CIP) ($48,000). Village share of engineering costs associated with establishing a 4-lane cross section on Wolf Road north of Euclid Avenue. USDOT, City of Prospect Heights, and the Village of Mount Prospect jointly fund project. The City of Prospect Heights is the lead agency and wil assume jurisdiction and maintenance responsibility from IDOT upon completion of the project. RePlaCe Public WOrkS VehiCles ($6531900); :Tt~i~ t8t~i re~rbs~nts the t0{RI cost to replace all Public Works vehicles currently scheduled for replacement in 2002. However, all of these vehicles will be re-evaluated during the year to confirm that each meets replacement criteria. Replace Pool Vehicles ($0), No new pool vehicles are scheduled for procurement in 2002. All pool vehicles scheduled for rePlaCement in 2002 will be replaced with used police squads. [Page 294]. Community Development Blocks Increased ADA ComPliance ProjeCts 60% ($50,000 to $80,000). Sidewalk ramp modifications to improve access for residents with diSabilities. [Page 144]. Page 12 Increased South Side Streetlights 50% ($60,000 to $90 000). Expenditure ~ncrease reflects engineering estimate for proposed Huntington Commons Road streetlight improvements. [Page 144]. SPD: C:\BU DGET~2002\~U DGET SUMMARY INFORMA-ION DOCUMENT,doc Page 13 MINUTES VILLAGE OF MOUNT PROSPECT VILLAGE BOARD WORKSHOP NOVEMBER 6, 2001 The meeting was convened at 6:02 p.m. by Mayor Farley. Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowmn Trustee Irvana Wilks Trustee Michael Zadel Staff Present: Village Manager Michael E. Janonis Assistant Village Manager Dave Strahl Director of Community Development William Cooney Senior Planner Judy Connolly Architect Kevin Kemp The meeting was convened to discuss Village Hall complex design options and possible preliminary design with or without the use of Mount Prospect Public Library property, it was also intended to discuss possible location of the Village Hall building and the parking deck on the proposed property site. Kevin Kemp provided a summary of his discussions, to date, with the library architect and what the various building massing proposals are going to look like. He said one of the limitations is trying to get light into the building and reorient the public face of the building to the southeast corner of Emerson and Busse. He said the Library has stated a desire to create a civic space that the two buildings can share. General comments from the Village Board members were as follows: There was a question as to whether a second floor could be added to the Community Center portion fer the proposed site, and a strong desire to incorporate all functional needs within the building. The preference was also voiced to minimize the height of the proposed parking deck and improve the visibility of the proposed Village Hall from Route 83. A suggestion was made regarding possible underground parking as a consideration. The meeting was adjourned at 6:57 p.m. Respectfully submitted, Dave Strahl Assistant Village Manager H:\GEN\Village Hali\l10601Village Board Workshop Minutes.doc