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Home My WebLink About11/10/1998 COW minutes MINUTES COMMITTEE OF THE WHOLE ~ ~ NOVEMBER 10, 1998 ~ Mayor Farley called the meeting to order at 6.17 p rn. Present at the meeting were' ~'"~~'~:~i Trustees George Closest' T~mothy Corcoran, paUl ~Hoefert, Richard Lohrstorfer, '~ - Daniel Necchi and Irvana WiIks. Staff members present included V~llage Manager M~chael Janonis, Commumty Development D~rector Will,am Cooney, Deputy ~ ' ~ Community Development D~rector Mike Blue, Environmental Health Coordinator ' Bob Roels, Poheo Chief Ronald Pavlock, Deputy Police Chief Ronald R~chardson, Fire Chief Michael F,golah, Deputy Fire Chief John Malcolm and F~re Marshal Paul Valentine. Also present were Finance Dtrector Douglas EIIsworth and Deputy Finance D~rector Carol Widmer , II ~ APPROVAL OF MINUTES ~ ~ · The Minutes of~the October 2~, 1998 committee of the Whole meeting were approved without change on a Motion m~de by Trustee W~lks and Seconded by Trustee Clowes ~ . , None. IV '1999 BUDGET DISCUSSION , , ~ Mayor Farle n icated that this was the second of three Bu et review sessions for the 1999 Municipal Budget This evening, Departmental presentations were to be m~/de by the~ommunity Development, Pohce and Fire Departments ..... ~ Trustee W~lks indicated that residents could call in questions dunng the course of ,.~the ?e.etlng or'subm~t.qu~sboqs via the ¥~llage's Home Page 1 Departmental Budget Presentations Community Development Community Development Director William Cooney presented h,~s Department's Budget Department expenditures for 1999 wore proposed to be $1,726,000 ahd equaled a 3.5% increase over 1998 Mr. Cooney reviewed the Department's structure and funcbons. ~The Commumty Development Department ~s responsible for a P anmng funcbons; Bul ding Code admimstration and Envir~3nm~ntal Health ~ matter~ in~lud~n~ restaurant inspect~ons, property maintenance and the Apartment ,Maintenance Program, The Department consists of 18 full-bmeemployees, one ,-~c.p~rt-time ,a'nd four Sea~s-on~l 'employe"es'~ ,' Mr. Cooney noted that 'tl'{e proposed , Budget include, d a, request for ,ah'add t onal'staff person to se~e .as Plans Mr. Cooney explained that the request for the Plans Examiner pos~t~on was a result of a yearlong review of the Village's Plan Review/Construction Permitting process A recommendabon from the Economic Development Commission called for'the h~dng of two ne,w posit~ons in Community Develo~pment and E~ngmeenng to fac~htate faster plan review "These recommendabon'~ were re~,iewed with the Vdl~ge Board ~ead~er in th~ year at a Committee of the Whole meeting. 'Based,upon the report and consultabon w~th the Village Manager, a request for a single new pos~t~on was being made The Plans Examiner would be primarily responsible for handling all aspects of walk-through permits as well as be a coordinator and ha~son for the rewew ~nd approval of larger proJects. .,,,~ ? Vdlage Board members asked several questions regarding how th~s pos~t~on would function and rater-relate w~th other Departr~ents ;It was noted that A broad base of knowledge regarding engineenng and construcbon practices would be necessary It was ~also noted that'thb~e would need to be close coord~nabon between th~s person and the'Engineenng D~vislon of P~bh~ Work~ ".,The g~nerAI c~sensus of the Village Board was to support thy addlbon (if this~pos~bon "~' ' :' ' ;~; "*" '-.,~ ~ Mr. Cooney also reviewed proposed plans for (Jowntow, n redevelopment ~n 1999 '~ ' ' · ' ' ' ~' v d It was estimated that some $8 mdhon In property acqu~s~bon could be ach~e e during next fiscal year. Th~s would set the stage for ~mplementabon of redevelopment as la~d out by the Downtown Ad Hoc Redevelopment Committee report issued ead~er in 1998 It was noted that expenditures would be contingent on the abd~ty to acquire land at an agreeable price It was possible that some acquisitions and other expenditures could be delayed into 2000 depending on the progress of negobabons 2 It was suggested by Trustee W~lks that conmderat~on be g~ven to utilizing Corridor money for businesses along Northwest H~ghway It was noted that th~s commercial corridor has several uniqiJe problem, s with regard tdparklng and the need for fa~de and streetscape improvements Environmental Health Coordinator Robert Roels gave a brief,overview of the first year ~mplen~entat~on of the intenor apartment inspecbon program Overall, Mr. Roels indicated that the program,had been well reca~ved and that staff had worked closely w~th property owners and ma~nager, s in e~tabhshing appropriate pohmes. Trustees Clowes and Hoefer[ requested that a complete review Of the Interior Apartment Inspection Program be brought to a future Committee of the Whole meet!ng There were no other questions or comments regarding the Community Deyelopment Budget. Police Department Police Chief Ronald Pavlock then presented the 'Pohc~ Department's 1999 proposed Budget. Chief PavIock indicated that the 1999 Pohce Department Budget totaled some $8,681,000 and represented an increase of 2 8% over the 1998 Budget T~he proposed Budget included a request for a new Patrol Sergeant Chief Pavlock stated that the Sergeant'would be assigned to the midmght sh~ft to provide a greater level of supervision than was now available Chief Pavlock noted that the midnight shift was experiencing an increase in both calls for service and the complexity of same He noted thatwlth new mandated reporting requirements, ' direct supervision of a cdme scene by aSergea~nt was necessary Several Board members expressed support for the reguest. With regard to the balance of the Police' Department Budget, it was noted that momes were provided for a promotional test for Police Sergeant Additional monies were also provided for the Pohce Department's second Accreditation review -scheduled for 1999. A new Program m this year's Budget was a Citizens' Pohce Academy as well as first-bme funding for participation in the Major Case Asmstance Team Decreased fuhdlng reqmrements wer? a s~3 noted m the Northwest Central ~ Disp,atch Budget and Crossing Guards. Trustee Hoefert asked about the performance of the recently refurbished Police Squad vehicle. Chief Pavlock indicated that except for one minor mechanical problem, the squad had p~fformed well and had been received pomt~vely by Patrol Officers Trustee Hoi~fert also inquired about how staff was funding Rs replacement Mr EIIsworth Ind~cated that he would reseamh the question and provide a response 3 '~Truste~e Nocchi asked tl~at the Pohce Department look into the ~e~d for a traffic ~bntrol deta~ ~)nmanl~, f(~r the ~;ea~ 2000 when Elmhurst Road re~nst~ucbon was scheduled to beg~n Trustee Nocch~ noted that traffic ~n the downtow6 area had the potential to be especially d~fficult due to the mad reconstrucbon project and the potential ford~t~n [edevelopme~nt projects t~ ~e goi~n ~ult~n~ously. regarding the breakdown of calls Trustee Clowes requested add~bonal information ~ ' ~ ' ' ~' '~ ' for ~e~ce for all three Patrol shifts. ~ ' ~ "'~ ' ~ ~' ' Trustee Corcoran asked for info.at,on mga~mg a ~mpadson o[ Pol~ce Officer- ~ded~cated and unded~cated Patrol t~me . , ..... Trustee Wilks ind~t~ that she was pleased ~nds had been provided for a Police ~t~zens' Academy. There were no other quesbons or ~mments re~arding {~ :~llce Depadment Budget. ~ ~r~ ~ ~ ' F~m Chief Mmhael F~golah p~esented the 1999 pm~sed F~re Depa~ment Budget Chief F~gol~h ~tated that th~ De~aKment Budget of $6,744,000 mp~esehted a ve~ also,noted that no new modest increase'~f 1.7% over 1998" ~Ch~ef ~,~golah ~ pem~nnel requests were included in th~ p~oposed Budget ~',; ~- Chief [~go ah noted that a fire eng ne was schedu ed for rep acement dunng 1999 ....... ' ' ' Tmstee~ qbesboned the cond~bon of the ~ ,~'at a cost of approximately $330 000' ' cu~ent engine and Depu~,Chief Malcolm proy~ded a hs~ of qngo[ng problems that were the bas~s for the re~mm~ndat~on, t was a so noted that a staff car ong~nally scheduled for replacement m t998 and again in 1999, would fu~her be deferred "untd the year 2000. ' ', , ,' . , Chmf Figolah rewewed other anbc~pated C~pta ' ' ~ ' Equipment purchases including turn;6ut gear, ~ppa~atus data hnk~ for froht-hne vehicles and th~ budd-out of the shared tra~mng room ~t the Pohce and F~re. fac~hty Chief, F~goi~h noted that the planned purchase of a thermal ~g~ng ~amera was be~g deleted due, to the fact that WaI-Ma~ was donating a camera as paK of a nabon-w~de,' fund-raising effoK '" Ch~f F~golah alsb reviewed th~ Depa~ment's ?p?rating Budget ~ ~t related to ~'"Admimstrab&n; ~Operat~ons;~ th~ F~re Tra~n}ng ,Academy, F~re Prevenbon, Commum~t~ons, u~pment Ma~ enan~, me~en reparednessand Pa~d-On- Trustees had some general questions regarding d~fferent pa~s of the Budget and overall were satisfied with the Budget as presented 4 Finance Commission Recommendations Chairman John Korn presented the Finance Commission's recommendations with regard to the three Departmental Budgets. Mr. Korn indicated that the Finance Commission had no comments with regard to the Fire Department Budget. Mr. Korn ~nd~cated that the Finance Commission, after much d~scusslon, had voted in favor of the request for a new Patrol Sergeant. Finally, Mr. Korn indicated that the Finance Commission also supported the hinng of a Plans Examiner. However, Finance Commission noted that they felt there was a need to continue rewew of the entire Plan Review/PermUting process to make sure that other ~mprovements were made V. ANY OTHER BUSINESS None. ^ Motion was made by Trustee Hoefert and seconded by Trustee Corcoran to enter into a Closed Session to d~scuss property acquisition Motion approved The meeting was adjourned into closed session at 8 35 p m The Committee of the Whole was reconvened into open session at 10 45 p m VI. ~,DJOURNMENT There was no further bus~ness Trustee W~lks made a Motion, seconded by Trustee Nocchi to adjourn the meeting. Motion approved The meebng was adjourned at 1047 pm. ~,~spectf~, MEJ/rcc