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HomeMy WebLinkAbout01/26/1999 COW minutes MINUTES COMMITTEE OF THE WHOLE JANUARY 26, 1999 I. CALL TO ORDER V~llage Manager M~chael Janon~s called the meebng to order at 7 37 p m Present at the meeting were Trustees T~mothy Comoran, Richard Lohrstorfer, Daniel Nocch~ and Irvana Wilks Absent from the meeting were Mayor Gerald Farley and Trustee George Clowes Trustee Hoefert arrived at 8 00 p m Staff members present ~ncluded V~llage Manager Michael E Janonls, Assistant V~llage Manager David Strahl, Public Works D~rector Glen Andler, V~llage Engineer Jeffrey Wulbecker, ProJect Engineer Chuck L~ndelof and Streets and Building Superintendent Paul Bures Motion made by Trustee Nocch~ and Seconded by Trustee Lohrstorfer to nominate Trustee Corcoran as Mayor Pre Tern Trustee Corcoran was unammously approved for Mayor Pro Tem for the meeting ~ II APPROVAL OF MINUTES Approval of M~nutes from January 12, 1999 Mobon made by Trustee W~lks and Seconded by Trustee Lohrstorfer to approve the M~nutes M~nutes were approved unanimously III. CITIZENS TO BE HEARD Rob Sherman, P. O. Box 1410, Buffalo Grove, spoke He wanted to bring an ~ssue to the V~llage Board regarding the use of the C~wc Events Sign at the corner of Route 83 and Northwest H~ghway for the promobon of rehg~ous orgamzat~ons' use He would request the V~llage Attorney rewew the Consbtutlonahty of the use of pubhc property for non-public purposes He stated there have been two other Instances ~n the northwest suburbs w~th a s~m~lar s~tuabon and they had to d~sconbnue the use of the community events s~gn for the promobon of religious- related act~wbes He requested a follow up letter and a Legal Opinion be forwarded to h~m once ~t ~s completed by the V~llage Attorney Village Manager Janonis confirmed that he would receive a copy of the Legal Open,on from the V~llage Attorney Everette H~II 1 IV. OUTSOURCING OF BUS SHELTERS Village Manager Janonis stated the Village maintains 10 bus shelters throughout the commumty and there ~s an opportunity to contract out for the maintenance operation of the bus shelters and ~mprove the overall appearance of the bus shelters through outsourcmg Street Superintendent Paul Bures provided a general overview of the type of shelters that are present w~th~n the community at th~s t~me He stated that the older shelters do not meet the ADA requirements and do not have hght~ng The new shelters would ~nclude advertising which would cover the cost of the vendor maintaining the shelters plus prowde the V~llage w~th a monthly stipend He stated that any concerns relabng to the type of adverbs~ng could be handled by a review of the Village Board ~f any complaints are forwarded to the Village for consideration The vendor would build, maintain and haul away the prewous shelter and prowde the Village a guaranteed $500 per month, per shelter as a payment for the contract to maintain the shelters He stated that the contractor has stated that they would prowde a preference for local businesses if local businesses wanted to advertise on available s~gnage He also stated that there would be generic pubhc mformabon opportun~bes ~f the adverbslng space went unsold He would recommend the Village enter ~nto contract discussions w~th lC & SC Company as a vendor for the installabon of the 10 bus shelters General comments from the V~llage Board members ~ncluded the following ~tems There was some discussion relabng to the type and amount of hghbng that would be w~thm the shelters There was also a concern relating to the type of matenal and panels used for the construction and whether they would be vandal-proof or not Board members also felt that the type of advertising must remain tasteful and there was a recommendation that splashguards be considered to protect patrons as they await the bus so they are not splashed by debris from passing vehicles Consensus of the Village Board was to consider lC & SC as the vendor for installation of bus shelters throughout the community. Once a contract is completed, the Village Board would consider it at that time. V. KENSINGTON BUSINESS CENTER STORM WATER STUDY V,llage Manager Janon,s stated that as part of the Annexation Agreement with the development, the Village assumed respons~b~hty to maintain all detenbon ponds w~thm the development 2 V,llage Eng,neer Jeff Wulbecker stated that detention has been added as development has been completed m the Bus~ness Park Improved data collection methods have pointed out that the demands on the ex,sting ponds has become problematic Wh~le each new development ~s responsible for prowd~ng detenbon and must calculate the s~ze of the detenbon pond for the water, a number of factors have ~mpacted the detention pond capacities and the ab~hty to build additional developments He stated that based on engineering calculations, there ~s a reequ~rement of 52-acre feet of storage space, however, there ~s only 43-acre feet of storage Eleven ponds have large amounts of sediment which has reduced their capacity He also stated that the study showed that there ~s a need to enhance detenbon through the possible expansion of pond #8 However, with the possible expansion of pond #8, there would be an ~mpact on available land for development purposes adjacent to the pond Currently two ponds are undersized and some water could be sh~fted to areas where excess capacity exists However, there would be a need to build the conveyance system to transport the water to available ponds He stated th~s ~nformatlon ~s prowded to the V~llage Board to adwse them of the need to consider funding the necessary ~mprovements to the detenbon ponds to bring them up to proper capacity Among the ~tems that would probably be ~ncluded ~s the need for dredging of the ponds Wh~le dredging could help, ~t does not necessarily add net detention space due to the location of the d~scharge p~pes themselves General comments from the V~llage Board members ~ncluded the following ~tems' There was a comment regarding the need to fund these ~mprovements through the Capital Budget prowded reasonable source of funding can be obtained not only for th~s project but other outstanding Capital projects that ex~st today Village Manager Janonis stated that the ponds are over 20 years old and the maintenance commitment from the V~llage would obviously ~nclude reducing any sediment that may have ~mpacted the ponds He stated ~t ~s Important to prioritize possible solutions to th~s problem One other ~mportant th~ng to consider ~s the need not to ~mpact existing businesses or I~m~t the ability of ex~stmg businesses to expand or new businesses to move in due to detention pond I~m~tabons S~nce there ~s excess capacity, one ~tem that may have real value is the need to connect the ponds for water conveyance Village Eng,neer Wulbecker stated the need to expand pond #8 and redirect capacity would be cnbcal before any additional buildings are put up ~n the area adjacent to pond #8 This item was presented to the Wllage Board for informat,onal purposes and to advise them of where this project stands and the need to discuss it further at Budget discussions for future years. 3 VI. STORM WATER MANAGEMENT ORDINANCE REVISIONS Village Engineer Wulbecker stated that a recent study of the Kensington Bus~ness Center detenbon ponds compared the methods for compubng stormwater detention as contained in the V~llage Ordinances w~th a model stormwater management ordinance proposed by the Northeast Ilhno~s Planning Commission Th~s model ordinance takes advantage of recent advances m computer technology, ~mproved storm and watershed modehng techniques, and updated rainfall data Based upon the newer, more accurate storm modehng techniques, ~t appears that many of the detention ponds prewously approved are ~n fact under s~zed, the proposed ordinance changes would result ~n an ~ncrease of 10-15% in the required detention storage volume for a given s~te Also d~scussed was the ~mpact of the recently rewsed Metropohtan Water Reclamation D~str~ct of Greater Chicago (MWRD) detention ordinance As of January 1, 1999, the MWRD has removed the exempbon for developments completed prior to 1972, the date the MWRD detenbon ordinances became effective The effect of th~s change ~s that for specific small ~mprovements to previously developed s~tes, the MWRD w~ll now require that stormwater detenbon be prowded retroactively for the entire s~te Because the Village has adopted all MWRD stormwater detenbon regulabons, the V~llage w~ll be enforcing the MWRD ordinance change General comments from the V~llage Board members ~ncluded the following ~tems A suggesbon was made to adwse the Chamber and EDC of the proposed changes ~n the Ordinance for possible input There was also a suggesbon that the Northwest Municipal Conference approach the MWRD to address the ~mpact of the MWRD ordinance changes on the affected communities Consensus of the Village Board was to proceed with revis,ng the Ordinance per staff recommendations, VII. MANAGER'S REPORT Public Works D,rector Glen Andler prewded a general overview of the cost of the bhzzard of 1999 A summary of the costs w~ll be submitted for reimbursement consideration by the Federal government s~nce the area was declared a d~saster area due to the storm At th~s t~me, there is $5 m~lhon available for reimbursement, however, that amount w~ll be spht between numerous communities He stated the w~ndow of operabons has been designated as a specific 48-hour per~od so ~t ~s unknown how much, ~f any, reimbursement would be provided to the V~llage for ~ts outlay of $291,000 worth of expenses D~scuss~ons are currently underway to 4 determine if additional funds will be provided and whether the w~ndow penod will be rewsed He ~s awaiting a meebng w~th area Public Works D~rectors and FEMA Even though the total expenses for two weeks was $291,000+, there appears to be only $158,000 eligible for reimbursement VIII. ANYOTHER BUSINESS Trustee Lohrstorfer stated that a recent article regarding the status of the double track along the Northwest Central I~ne came as a surpnse to the Vdlage s~nce Metra had pledged to share mformabon w~th the Vdlage and obwously w~th the recent appearance of th~s article, Metro has not fulfilled their agreement w~th the V~llage Metra d~d not ~nform the V~llage of any changes or decisions regarding the double tracking A meebng w~th Metra ~s scheduled next week to d~scuss th~s recent development Once ~nformabon ~s avadable, ~t w~ll be prowded to the area residents CLOSED SESSION Mobon made by Trustee W~lks and Seconded by Trustee Hoefert to move ~nto Closed Session to d~scuss Property Acquisition The meebng moved ~nto Closed Session at 9 22 p m Meeting reconvened ~nto Open Session at 10 22 p m IX. ADJOURNMENT No other bus~ness was transacted and the meeting was adjourned at 10 23 p m Respectfully submitted, DAVID STRAHL Assistant V~llage Manager DS/rcc H ~GEN\Cow~llnutes\12699 COW Minutes doc 5