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HomeMy WebLinkAbout07/18/1961 VB minutes MINUTES OF 'l'~i~ ~GUI~4d~ MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES CF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, HELD AT VILLAGE HALL AT ~:00 P.M. on %he 18th DAY OF JULY, 1961 The President called the meeting to order and directed the Village Clerk to call the roll. Upon roll call, the following answered roll call present: C. O. Schlaver, President, and Trustees Bickley, Bruhl, Caster- line, Ekren and Phillips. The following were absent: T~ustee Gaw. Trustee Ekren, seconded by Trustee Bickley, moved that the minutes minutes of the previous meeting of July 5th be approved as submitted. The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Absent, Trustee Gaw. The President declared the motion carried. Trustee Bruhl, seconded by Trustee Casterline, moved for pay- ment of the following, bills: General $16,927.26 bills Garbage 77.30 Library 2,901.89 Municipal Bldg. Constr. 1961 24,548. l0 Fire Equip. Bond & Int. 1959 1,319.59 Water 167166.88 $61,941.02 The Pre,dent put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Whereupon the President declared the motion carried. Trustee Bruhl, seconded by Trustee Ekren, moved that financial report for the month of June, 1961 be approved as submitted. The Presi- June dent put the question, the Clerk called the roll, with the following Financial response: Ayes, Trustees Bickley, Bruhl, Casterline, Ek~en and Phillips[ Report Whereupon the President declared the motion carried. Mr. Donald Anderson asked to be allowed to keep his ~rivacy Fence fence along his patio which he had erected without fence permit 4½ ft. Do Anderso! high and 2 ft. from the lot line, not knowing the Village ordinance re fences. Trustee Bickley, seconded by Trustee Phillips, moved that Donald Anderson be allowed to keep the fence along his north lot line at 609 South Louis contingent upon letter from adjoining neighboroffering no objection. This motion carried by acclamation. Mr. Schuppenhauer of 315 North Eastwood arose and questioned removal of elm tree from parkway last year, wondering i f it were really elm tree diseased, as it is sprouting from the roots. Mr. Appleby showed the report from the State University indicating Dutch Elm disease of this tree; Mr. Schuppenhauer was told that it is a common, natural thing the roots to ~esprout after the stump has been cut out. Mr. Albert Birr of 3 West Lonnquist arose and askedwhere he could complain about the noise of the jet planes from O'Hare Field. jet plane It was suggested that letter be sent to O'Hare Field from~property noise owners association. President Schlaver said he would be glad to pass on such complaints through the Village. Discussion was held regarding dusty alley paralleling East alley Northwest Highway. The Street Committee reported that the only possi- paving ble permanent solution would be paving, and inasmuch as the adjoining property owners have objected to paying for this in the recent past, their recommendation was to let it go at this time. The terrible condition of the alley might cause the %usinessmen to change their minds. President Schlaver and some of the trustees felt that something might be done to alleviate the problem for the three blocks where there were July 18, 1961 adjoining residences, however. Therefore, Trustee Phillips, seconded by Trustee Bickley, moved that the alley be given oil treatment for thseth~ee blocks whore there were residences adjoining; the Village Manager to choose the propitious time. The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Ekren and Phillips. Nay, Trustee Casterline, Absent, Gaw. Whereupon the President declared the motion carried. Trustee Casterline reported that the Street Committee had Hedge along considered the request of Robert E. Kinney, 116 Bobby Lane, for per- sidewalk mission to plant a privet hedge along the sidewalk running from Bobby Lane to Weller Lane through the middle of the block, and recommended that he be permitted to plant said hedge 4 feet from the edge of the walk to allow for snow shoveling. Trustee Casterline, seconded by Trustee Phillips, moved that the Village Manager be authorized to grant approval to Mr. Kinney for plantingof privet hedge row no closer than 4 feet from the edge of the walk. This motion carried by acclamation. Messrs. Rocca, Ludwig and Schultz of Ernst & Ernst, Ernst & Auditors, were present to turn over their annual report to the Board of Ernst, Trustees, printed cppies of which were given to each trustee. Mr. Rocca ~uditors reported that he found the affairs of the Village in very good order and complimented Treasurer James King. Trustee Bruhl, seconded by Trustee Ekren, moved to accept the audit report covering the General Fund effective April BO, 1961. This motion carried by acclamation. Trustee Bruhl, seconded by Trustee Casterline, moved that the audit report covering the Water Fund effective April 30, 1961 be accepted. This motion carried by acclamation. Trustee Bruhl, seconded by Trustee Casterline, moved that the audit report covering the Special Assessment Fund effective April 30, 1961 be accepted. This motion carried by acclamation. Trustee Bruhl read the following letter from the Insurance Committee: Insurance ' July 5, 1961 Committee Mr. Harry R. Bruhl, Trustee report Chairman, Finance Committee Village of Mount Prospect Dear Mr. Bruhl: This letter will confirm the Insurance Committee's recom- mendations following our discussion with you and Mr. Gaw, members of the Finance Committee, Thursday evening, June 29, 1961. The attached recommendations are in two parts. The first, our recommendations for processing necessary village insurance coverAg~ retroactive to May 1, 1961 (now on binder). The second, an outline~of the procedure this committee feels should be acted upon by the Village Board of Trustees with the view in mind of setting the stage for sound Village insurance practices effective May 1, 1962. Sincerely yours, s~/W. F. Wilson, Chairman Insurance~Committee Trustee Bruhl read summary of the report from the Insurance Committee, ~ of ~fhi~H is sh~m.~m: t~e -~a~e o~osm~ ~,~P~ge 2B7). · Trustee Bruhl, seconded by Trustee Casterline, moved that the insurance coverage for the current year remain with the same agent, and that the 'coverages and limits be used as outlined in the Village Citizens Committee recommendations for Part I to the Finance Committee. The President put the question, the clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren 'and Phillips. Whereupon the President declared the motion carried. July 18, 1961 287. SUMMARY OF VILLAGE INSURANCE COMMITTEE REPORT PART I Insurance Committee report In the main, the context of Part I of this report incorporates Summary - Part I these points: 1.The current year's insurance which is now on binder and will expire on May~ 2, 1962, should be continued with the present insurance agent. 2. The present policies should be amended to reflect the following: a) Several changes in liability limits. Some of these changes are upward and some are downward. b) Inclusion of the Mount Prospect Public Library on several policies covering other public buildings. c) Discontinue collision coverage on vehicles having actual cash value under $1,000. d) Discontinue fire insurance underground structures (example, underground reservoirs, footings below basement floors, underground piping and excavation co~s). e) Secure new public and institutional property form with a 90% co-insurance clause to insure to nearly 100% of replace- ment values, rather ~han the present cost value basis. B. Request complete itemization and history from present agent of losses on workmen's compensation for the last two years, so that a verification can be made of the experience rate that is allowed the Village. 4. Secure excess broad umbrella type of liability from Lloyd's to close liability gaps to the top limits on both comprehensive general liability and comprehensive auto liability. 5. Make certain adjustments to comply with Cook County recommendations for fire extinguishers and volatiles to secure the lowest possible fire rates. 6. Certain technical recommendations regarding property floater policies. 7. A clarification of the boiler system to determine whether a high pressure classification applies and consequently requires boiler insurance as 'such. Normally, such classification would be excluded under standard extended coverage policies. 8.Clarification with the Village Attorney on certain legal phases of the group life and health program. 9.Clarification of parking areas under premise coverage under compre- hensive general liability. lC. Other technical fine points. The Finance Committee has reviewed Part I of this report and recom- mends that the Village avail itself of this very high caliber of insurance counsel. Trustee Bruhl read Part II of the Committee's report as follows: Insurance Committee Recommendations for processing necessary Village Insurance on Report - Part and after May l, 1962. 1. Within two weeks after January first of each year (for those insurance coverages on an annual basis) the village will advertise its insurance needs and requests for quotations. Three or five year term policies will be included every third or fifth year. 2. The advertisement for bids will state ~hat specifications for quotations are available upon request at the Village Hall. It would be desirab]~ to also mail such bid specifications to known insurance agents residing in Mount Prospect. Also, it would be desirable to mail such specifications July 18, 1961 288 to the Home Office or Western Department headquarters of the Insurance leading mutual and stock i~anrance companies enjoying an A+ Committee Excellent financial rating by Alfred M. Best Company, insurance Report company financial rating organization. These companies would Part II refer our specifications to their representatives in or near our Village. 3. The spe~ifi~ions would detail the village's insurance~ require- ments and specify the date and place bid proposals would be ep~ned. Ail bid proposals should be due within 30 to 45 days of the original notice. They could then be referred to a standing citizens insurance advisory group, who would make its recommendations to %he Financial Committee of the Board of Trustees of the Village of Mount Prospect, for action by the Village Trustees. 4. In the absence of a village insurance manager, it is this committee's recommendation that Mr. James King, Village Treasurer, assume these additional duties. He would draw.on the standing village citizens insurance committee's experience, and his own, in preparing the speci- fications. When the specifications have been agreed upon byMr. King and the insurance c~mmittee, they wouId be referred to the village finance committee for approval by the trustees, sufficiently in advance of January first of each year to permit compliance with the balance of these recommendations. Trustee Bruhl, seconded by Trustee Bickley, moved that Paragraphs 1, 2 and 3 of Part II of this report be approved and that Paragraph 4 be amended to read as follows: Paragraph ~ Part II 4. "That the Village Manager assume the responsibility of this program. He would work in conjunction with the standing Village Citi- zens Insurance Committee in preparing the specifications. When the specifications have been agreed upon by the Village Manager and the Insurance Committee, they would be referred to the Village Finance Committee for approval by the trustees, sufficiently in advance of January first of each year to permit compliance with the balance of these recommendations." The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Absent, Gaw. Whereupon the President declared the motion carried. Trustee Ekren reported for the Judiciary Committee regarding Brickman the petition for annexation and zoning of the "Brickman Triangle", property at Foundry, Rand and Rte. 83; and moved, seconded by Trustee Bickley, that the Board of Appeals be authorized and directed to hold a hearing July 21st for rezoning contingent upnn annexation, Zoning Case 61-20. The President put the question, the Clerk called the roll, with the following response: Ayes,~Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Whereupon the President declared~the motion carried. Mr. Corotis and Mr. Don Lewis questioned this annexation and were informed that any of their objections would be heard before the Zoning Board of Appeals on the evening of July 21st. Trustee Ekren presented and the Village Clerk read in full an ordinance entitled: Ordinance #?6? Ord. ?6? AN ORDINANCE providing for borrowing money and issuing Library Bond bonds of the Village of Mount Prospect, Cook County, Issue Illinois, to the amount of $198,000 for the purpose of paying the cost of erecti~ additions to the existing library building of the Village, remodeling, repairin~ and improving said existing library building, p~rchasing and furnishing necessary equipment for said existing library building and the additions to be erected thereto and improving the existing library site and providing for the levy and collection of a direct annual tax for the payment of the ~rincipaland interest of said bonds. July 18, 1961 289 Trustee Ekren moved and Trustee Bickley seconded the motion that said Ord. ?6? ordinance as presented and read by the Village Clerk be adopted. After Continued a full discussion thereof the President directed that the roll be called for a.vote upon the motion to adopt the ordinance as read. Upon the roll being called, the following Trustees voted AYE: Bickley, Bruhl, Casterline, Ekren and Phillips. Nays, none. Absent, Gaw. Whereupon the President declared the motion carried, the ordinance adopted and henceforth did approve and sign the same in open meeting and did direct the Clerk to record the same in full in the records of the President and Board of Trustees of the Village of Mount Prospect, Cook County, Illinois. Trustee Phillips reported regarding test of submersible pump for Well #6 Well #6, Contract #B. Inasmuch as the efficiency reports had been Based~ only upon estimates, decision had been made to run tests according to specifications at ten o'clock the following Friday. Recommendation of the Committee will follow. Trustee Bickley gave the monthly report of the Police Department Police and reported that certain juveniles had been making homemade bombs, Committee asking the press to warn children and parents of the danger in this procedure. Village Manager Appleby reported regarding the condition of WeGo park area in Park park, stating.that the black dirt has been spread and seeding will We Go Park follow after mid-August. Trustee Phillips, seconded by Trustee Bickley, moved that the Library Board Library Board of Directors be informed that because of deed restrict~ons house and~the fact that title to the Library property is in their name, they removal are responsible for removal of the Christ Busse house at 20 South Emerson. This motion carried by acclamation. Following is letter from contractors desiring to erect fence: July 14, 1961 Village of Mount Prospect fence - Board of Trustees Golfhurs~ ToW hem it May Concern: We hereby request permission to erect a woven type wood fence which will exceed 42" but will not exceed ?2" along the back lot lines of Lots 21, 20, 19, 18, 17 and 16, Golfhurst, Mount Prospect, Illinois. Sincerely, s/Ralph P. Semmerling, Pres. Golfhurst, Inc. Trustee Casterline, seconded by Trustee Bickley, moved that the Village Manager be directed to inform Golfhurst, Inc. that their request for fence be granted. The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Whereupon the President declared the motion carried. Trustee Ekren, seconded by Trustee Phillips, moved that plat of S. Maple S~ dedication of 1~9.4B feet of South Maple Street be referred to the Plan dedication Commission for study and recommendation. This motion carried by acclamation. Trustee Casterline, seconded by Trustee Bickley, mo~ed for passage of Ord. #?68: Ord. #?68 AN ORDINANCE AUTHORIZING SALE OF CERTAIN Sale of PROPERTY OF THE VILLAGE OF MOUNT PROSPECT Village property This area lies behind Well #B on Pine Street. The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees~Bickley, Bruhl, Casterline, Ekren and Phillips. Absent, Gaw. Whereupon the President declared the motion carried. Trustee Bickley, seconded by Trustee Casterline, moved that the Contract tc President and Clerk be authorized to sign agreenent between Village and pay for el~ the Department of Public Works and Buildings, Divis~n of Highways, State tricity w/ of Illinois, to assume payment of cost of electrical energy necessary to Highway D~ July 18, 1961 29O Highway Biv. operate control signals at the northeast and southwest corners of electrical ElmhurstRoad and Foundry Road; northeast, northwest and southwest contract corners of Rand Read and Foundry Road; northeast and southeast corners of Rand Road and Mount Prospect Road. The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Absent, Trustee Gaw. Whereupon the President declared the motion carried. Trustee Bruhl, seconded by Trustee Casterline, moved for the passage of Ord. #769: Ord. #769 Appropriation AN ORDINANCE MAKING APPROPRIATIONS to defray the expenses of the Village of Mount Prospect for municipal purposes designated as the "Annual Appropriation Bill" for the period beginning May 1, 1961 and ending April BO, 1962. The President p~t the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Cas~&r2ine, Ekren and Phillips. Absent, Trustee Gaw. Whereupon the President declared the motion carried. Trustee Br~bl, seconded by Trustee Ekren, moved that the Salary salary schedule for the fiscal year May 1, 1~1 to April 30, 1962 be schedule - adopted as proposed effective as of May 1, 1961. The President put employees the ques~on, the Clerk called the roll, with the following response: Ayes, Trustees Bick~ey, Bruhl, Casterline, Ekren and Phillips. Absent, Trustee Gaw. Whereupom the President declared the motion carried. Trustee Phillips, seconded by Trustee Bruhl, read proposed Resolution 20-451 and moved for its adoption: Res. 20-61 Firemen-policemen ARE SOLUTION SETTING UP SALARY SCHEDULES salaries FOR FULL TIME FIREMEN AND POLICEME~~ The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Absent, Trustee Gaw. Whereupon the President declared the motion carried. Trustee Phillips, seconded by Trustee Bickley, moved that the Police & Fire Commission be authorized and directed to hire six full-time firemen at the salary schedule established by Resolution 20-61. The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Absent, Gaw. Whereupon the Presid~t declared the motion carried. Trustee Ekren, se$onde~ by Trustee BiCkley, moved for the passage Of Ord. #770: Ord. #770 taxes AN ORDINANCE IMPOSING 1/2 of 1% TAX ON SUPPLIES AND SERVICEMEN The President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Bickley, Bruhl, Casterline, Ekren and Phillips. Absent, Gaw. Whereupon the PreSident declared the motion carried. Trustee Bruhl, seconded by Trustee Casterline, moved for adjournment, and the meeting was regularly adjourned ~t 11:12 P.M. Respectfully submitted, Ruth C. Wilson, Clerk July 18, 1961