HomeMy WebLinkAbout06/06/2001 PC minutes MLNUTES OF THE REGULAR M~ETING OF
MOUNT PROSPECT PLAN CON[I~ISSION
June 6, 2001
CALL TO ORDER:
The regular meeting of the Mount Prospect Plan Commission was called to order by Vice-Chairman Matt
Sledz at 7:10 p.m. at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois.
ROLL CALL:
Present: Matt Sledz, Vice-Chairman
Gary Orouwinkel
Carol Tortorello
Absent: Antoinette Astreides
" Edwin Janus
Bill Reddy
Village Staff Present: Michael Blue, AICP, Deputy Director of Community Development
Nicole Roberts, Neighborhood Planner
Others ia Attendance: None
APPROVAL OF lVIINUTES: Vice-Chairman Sledz asked for comments or changes to the minutes.
There was discussion on the minutes and minor Changes were noted. Gary Grouwinkel moved to approve
the minutes as corrected from the June 6, 2001 Plan Commission meeting and Carol Tortorello seconded
the motion. The minutes were approved by a vote of 3-0. Vice-Chairman Sledz asked staff to present the
new business, Discussion of CDBG Sub-recipient Monitoring Report.
NEW BUSINESS:
Monitoring Visits (Discussion of CDBG Sub-recipient Monitoring Report) NicoIe Roberts, Neighborho6d
Planner introduced the new business, Discussion of Sub-recipient Monitoring Report. She stated that Part
I of the Sub-recipient/Monitoring Plan for its 2001 Community Development Block Grant program had
been completed. The Monitoring Plan consists of monthly status reports, semi-annual site visits (one visit
during the middle of the program year, and one visit at the end of the program year), and site visits from
thc Plan Cgmmission. She stated that HUD's regulation requires monitoring of the Village's CDBG sub-
recipients to ensure compliance with HUD's regulations, Federal and State Laws, and their contractual
agreement with the Village.
Ms. Roberts stated that the monitoring visits did not reveal any significant compliance issues. She said
that sub-recipients are operating according to HUD's regulatory guidelines and their contractual
agreement with the Village. Ms. Roberts summarized the Report using four key factors that include
program progress, program benefit, financial management, and program management for each sub-
recipient. Program progress was used to determine if programs and activities are on time, or if there were
any delays. Ms. Roberts stated that, with the exception of CEDA Northwest Self-help Center and Camp
Fire Boys and Girls-New Horizons program, all other sub-recipients programs are on time and are
consistent with their 2001 proposals. CEDA Northwest Self-help center did not place any Mount Prospect
residents in their Transitional Housing program, bfit anticipates available apartments around
August/September in the Mount Prospect, and will serve residents of Mount Prospect. Camp Fire Boys
and Girls-New Horizons program did not begin until .lune and will run through July. Program benefit
was used to ensure that CDBG funds are benefiting their intended population based on HUD's regulation
(i.e., low-moderate income, elderly). Ms. Roberts noted that ail sub-recipients' programs and activities
Mount Prospect Plan Commission page 2
June 6, 2001
are benefiting their intended population. Financial and program management was used to assess whether
funds are expended for approved programs and activities, and to determine if there is adequate staff
capacity to implement the programs. MS. Roberts reported that ail sub-recipients had adequate staff
capacity, and funds were expended for approved programs and activities.
Ms. Roberts asked the Plan Commission to report on their monitoring site visits. There were discussions
as to the objectives of the Commission members' visits. Michael Blue, Deputy Director of Community
Development reminded members that the purpose of site visits by the Plan Commission is to gain first
band knowledge of each program, allowing members to make appropriate funding decisions. The Plan
Commission reported that the visits were educational, but additional knowledge could be gained if visits
were conducted during actual program hours. Members agreed to submit a formal report at a later date.
Ms. Roberts informed members that at the June 20, 2001, Plan Commission meeting, there would be an
oppommity to receive comments and proposals for the Village's 2002 Consolidation Plan. There were
discussion~ as to the process by which each agency will present their proposals. Ms. Roberts stated there
will be a sign in sheet, and agencies will present their proposals on a first-come first-serve basis.
OLD BUSINESS:
NONE
COMiVfENTS AND OTIt~ER BUSINESS:
Michael Blue, Deputy Director of Community Development, reminded members about the Village's
compliance issue with HUD regarding timely expenditure of CDBG funds and the proposed actions that
will be taken to meet compliance. Michael Blue informed members that our depa~h~ent is committed to
meeting the timeliness requirement, but has experienced delays due to the complicated nature of each
proposed project. Mr. Blue also stated that the following project was outlined as a major capital project
that the Village intends to utilize CDBG funds: Judith Ann - the 48 homeowners in this development has
formed a homeowner association to ensure that long term maintenance issues are addressed. The Village
Engineer is currently working on the final design work. Once th/s is completed, the Village is committed
to making a substantial investment on streetlight and road improvements around the parameter of the area.
The Plan Commission also revisited the idea of planting trees around the Iow-income areas of the Village.
Ms. Roberts stated that the idea is still under consideration.
At 7:36 p.m. Vice-Chairman Sledz moved to adjourn and Gary Grouwinkel seconded the motion. The
motion was approved by a voice vote and the meeting was adjourned.
Michael~...~.~Blue, AICP~ctor/~.,..,r_ ,h_~.~.~ of Community Development
Nicole Roberts, Neighborhood Planner