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HomeMy WebLinkAbout04/10/1962 VB minutes 479 MIIfllTES OF REGBLAR BOARD OF TRt~TEES MEETING HELD ON TUESDAY, APRIL 10, 1962 The meeting was called to order at 8:21 P.M. by President roll call Schlaver, with the following trustees present: Bruhl Ekren Gaw Phillips Oasterline Absent: Bickley Trustee Phillips, seconded by Trustee Ekren, moved iaor approval minutes of the minutes of April Brd as corrected. Upon roll call: Ayes: Bruhl Ekren Gaw Phillips Oasterline Absent: Bickley Motion carried. Trustee Bruhl, seconded by Trustee Casterline, moved for the approval of bills for the week of April 10 as follows: General $14,545.43 Parking System Rev. 649.54 bills Library 360.02 Water operations 26,303.02 $41, $58. O1 Upon roll call: Ayes: B=~hl Ekren Gaw Phillips Casterline Absent: Bickley Motion carried. Trustee Bruhl read report from Finance Committee re Village Insurance as follows: Insurance REPORT To: Board of Trustees From: Finance Committee Date: April 10, 1~62 SUBJECT: VILLAGE INSURANCE REPORT As of last Tuesday, April B, 1962, a report by the Citizens Insurance Advisory Committee has been on file with the Village Clerk and open for public inspection. This report represents the combined effect of pro~essiunal wisdom and ciiie interest, as each member meets both qualifications. The report is one of the final acts of a total insurance program which has been in motion for several months. This phase is the pay-off phase, and consequently subject to greater publicity. The Finance Committee, however, has been in touch through each phase and can attest to the soundness and depth of the entire program.~ The program, 'which ila effect provided insuranee specifications as a basis for competitive bidding, has resulted most favorably for the Village. We have received bids which will greatly broaden the coverage amd at the same time save a great deal of money. The insurance experts are better qualified to explain the fine points of broader insurance coverage. Saving money, however, is a subject that everyone understands and is most refreshing in these days of ever-rising costs. The bid specifications provided the bidder with two alternatives: (1) Bids were invited on Parts A & B only of the specifications. These parts covered fire and marine insurance only. (It is our under- standing that these lines are the more profitable lines from an underwriter' s point of view). (2) Bids were invited on Parts A thru K of the specifications. This covers the complete Village insurance requirements. Parts A thru E cover the casualty lines. April 10, 1962 80 It was interesting to note that all bidders would have effected economies of varying amounts. Some bidders were disqualified, however, by not using "A-AA~ rated carriers. This rating was required in the specifications. One bid was considered as disqualified by. the Insurance Committee as the carrier was the employer of a committee member. This is a commendable gesture but should not necessarily be considered as binding to this Board. The Citizens Insurance Committee, after considerable deliberation, has recsmmended that the entire Village insurance program be awarded to bidder L. W. Lentzner, representing Employers ~iutual cf Wausau. Mr. Lentzner's bid of $16,595.08 was approximately $8000 under the next qualifying bid and represents a saving of approximately $8,500 from this year's insurance cost. They further advised that the Village will accrue the financial benefits attendant to three and five year policies where possible. The Citizens Insurance Committee did not feel that there was sufficient Justification for awarding Parts A and B separately. All qualifying bidders were higher than Employers Mutual's bid for this part of the insurance program. In addition, there was a possibility that Mr. Lentzner might withdraw his offer inasmuch as it was reason- able to assu~e that the more profitable fire line had a significant i~fluence on the entire package bid. They did not wish to Jeopardize the $8500 savings, as this represents approximately 38% saving under the present insurance cost. The Finance Committee clarified this point by telephone and found that Mr. Lentzner would accept the casualty limes alone but did confirm the fact that the fire line constitutes an influence on the entire bid. With this information, mm the Finance Committee gave con- sideration to a l~cal bidder for Parts A & B who was on $38- higher on a 5-year policy basis. This local bidder, however, used a factor to reduce the quotation to a yearly basis, which increased the yearly cost by $90- over the Employers Mutual quotation. The resulting $450- for a 5-year period no longer can be considered negligible and therefore the Finance Committee could not Justify the additional cost. It is therefore the unanimous opinion of the Finance Committee that the entire Village insurance be placed with Mr. ]~. W. Lentzner, representing Employers Mutual of Wausau, and that three and five year pulieies be written wherever!possible. Harry Bruhl, Chairman Arthur 'Gaw William 'Casterline Trustee Bruhl, seconded by Trustee Casterline, thereupon moved as f ell ows: T~at the bid of Mr. L. W. Lentzner, agent of the Employers Mutual of Wausau, should be accepted and that Mr. Lentzner be notified to make immediate preparations to meet Jointly with the Village Manager, the Village Treasurer and the Citizens Insurar~e Committee to arrange for implementing the necessary coverage properly~ this coverage to include all Parts A thru K~ including Part F (the umbrella quotation). As a condition of receiving this business, Mr. Lemtzner is to put into writing that: 1. He will provide a detailed analysis ef losses paid and reserved under all policies he writes for the Village BO days before each anniversary. 2. He. will assure the Village that his Fire Prevention Engineering Department will carefully coordinate their work with the Cook County Inspection Bureau to the end that the Village enjoys the continuation of the most attractive Public and Institutional Property. Furm on Buildings and Personal Preperty. He is to a~rrange for said engineer's visit promptly. B. He will assure that safety engineers will properly evaluate all Workmen' s Compensation, Public Liability and Fleet Liability hazards. He ie to arrange for said engineer's visit promptly. April 10, 1962 481" 4. He will assure that proper procedures will be set up for the Insurance handling Of all claims. He is to arrange for the prompt visit (cent' d) of an Employers Mutual Claims Supervisor to make certain that Village and Insurer claims handling, reporting, records, doctors, etc. are all in keeping with the best systems. 5. He will assure the visit ef an Employers Mutual AUditor to make certain that payroll and other data necessary for each annual audit is in a form easily evaluated not only by the Village but the Insurer. Upon roll call: Ayes: Bz~ahl Ekren Gaw Phillips Casterline Absent: Binkley Motion carried. Trustee Casterline and President Schlaver complimented the Insurance Committee for their fine work on making the Insurance Report and thanked them for the time that they had given to their study of the insurance. Mr. William Wilson stated that it was a pleasure to work for the Village and was glad they could save the Village money. Members of the Insurance Committee were: Wm. Wilson Clem Ward Pierce Rose,Roy Peterson Tom Lynam Trustee Ekren read the following report from the Zoning Board of Appeals: Zoning R E P 0 R T Case 62-1 Patt on April 5, 1962 Re: Case 62-1, John A. Patton The petition is for a variation in land use to permit, on property zoned R-B and located on West ~rospect between Elmhmrst and Pine, the erection of a building for prOfessional occupancy. The petitioner's attorney explained during thd hearing that the petitioner proposed to include in such occupancy a pharmacy. The municipal ordinance specifically excludes from R-B "Commercial Enterprises" (Section 4, PP 4) such as a pharmacy and the petitioner, s attorney was so informed. The Board of Appeals has not completed its discussion of this petition and its final report will be forthcoming promptly. There were three objectors present. M. G. Young, Acting Secretary Trustee Ekren, seconded by Trustee Phillips, moved that Village County Attorney Nofert be directed to write another letter to the Cook Country Zoning Zoning Board of Appeals re Docket 300, driving range, withdrawing objections to the Gottlieb development on the west side of Elmhurst Road south of Golf Road. UPon roll call: Ayes: Bruhl Ekren Gaw Phillips Casterline Absent: Bickley Motion carried. Trustee Ekren read the memo approving the Cassidy Resubdivision at Lonnquist Boulevard and Byron Court. Trustee Ekren, seconded by Cassidy Trustee Phillips, moved that the recommendation of the Plan Commission Resub. be approved and that the President and Clerk be authorized to sign on behalf of the Village. Upon roll call: Ayes: Bruhl Ekren Gaw Phillips Casterline Absent: Bickley Motion carried. April 10, 1982 482 Area south of Trustee Ekren distributed copies of a memo from Golf Road Mr. Sal Di Mucci regarding land owned by him lying south of Golf belonging to Road, stating discussion would be held at'a later date. Trustee Di Mucci Ekren asked the Board members, Architectural Committee and Zonin~ Committee, along with anyone interested, tn go on a field trip Saturday, April 14, at 9:BO A.M., tolook over said territory. A bus would be available for this. Water Trustee Phillips, seconded by Trustee Ekren~ moved that. truck the Board accept the recommendation of the Superintendent of the Water Department to purchase Ford FB50 Demp w. ~hoist from Geo. Peele cf Arlington Heights-for $2~912.00. Upon roll call: Ayes: Bruhl Ekren Gaw Phillips Casterline Absent: Bickley Motion carried. Well #5 Trustee Phillips gave report re rehabilitation of Well #5, stating that the total estimate for this work was $36,427.70. To. ~ date we have paid $28,514.21, leaving a balance of $?,913.49. Based on payments we have made and work yet to be performed, the rehabili- tation cost of Well #5 will come to approximately $4?,300. This is a reduction of $900 in cost from the 2-2?-62 report due to the f act that Labor and Pump Work is 100% complete, at $9?9 less than the cost estimated. Mr. Appleby gave a summary of bids received for trees to be Trees - planted in Funk' s Mount Prospect Gardens. President Schlaver mentioned Funks Mt. Prospect that an interested citizen might like to go along to look at Gardens the trees; Mr. Appleby said that Mr. Nels Johnson, the tree men, would be along. Village Manager Appleby read the following letter from James Viger, Architect: Bldg. Dept. --~ Prefab chimney April 10, 1962 (Starck building) President and Board of Trustees Attn: Mr. Harold Appleby Dear Mr. Appleby: Some time ago I submitted plans for the construction of a real estate office at the southeast corner of Hi Lusi and Prospect Avenues for a building permit. The building permit was granted for this construction in an R-3 zone in accordance with the variation that had been granted by the Village Board of Trustees. The plans indicated the use of a prefabricated chimney for the f~rnace at the time they were submitted for permit. It has come to m~ attention that there was a rejection of the use of this type of stack in this particular building as of this morning. I am requesting that this matter be brought up before the Board of Trustees and a variation be granted for the use of this stack. This request is in accordance with my conversation with the Building Department. I am requesting the use of this stack on the basis that it was shown on the drawinngs at the time the permit was requested and I believe that prefabricated stacks are allowed in business buildings. This is a business building althongh~.I realize it is being built under a variation in an R-B zone. Thank you for your assistance and cooperation. Very truly yours, J. W. Viger Hr. Appleby stated this plan had been approved by the Architectural Cemmittee on January 22nd. This matter was referred back to the Building Committee. April 10, 1962 President Schlaver read the following report from the Fire Department regarding Pension Fund B~ard: Fire Dept. Pension Fund April 6, 1962 Board Mr. C. O. Schlaver, President Village of Mount Prospect Dear Sir: The Mount Prospect Fire Department has held their election for trustees of the Pension Fund Board. The results of the election are as follows: Arthur Boesche B yr. term Robt. Haberkamp 2 yr. term Ronald ProEop 1 yr. term We hope that we may proceed with the establishment of this Board in the near future. Yours traly, Robert Haberk~mp, Secretary Mount Prospect Fire Department Fire Chief Haberkamp will call a meeting to organize this Pemton Board, which according to State Statute will consist of the following members: The Mayor, Village Clerk and Village Attorney, along with the Fire Chief and three firemen. President Schlaver announced that on April 30th, from 7:35 P.M. Pres. to 8:00 P.M., on Station WI~D there wo~ld be a program called ~Your Schlaver Mayor Speaks". He stated that anyone can call in a question and he would answer it on this progra~ President Schlave~ stated that the Board would hold an Open Village Hall House in May (May 27) for the public to view the new addition to the Open House Village Hall. President Schlaver asked the Clerk to read letter of April 6, 1962 from Hoff~an & Davis, lawyers, regarding liquor license, and also to read portion of the minutes of the Board meeting of November 15, 1960. Letter from Hoffman & Davis, 33 S. Clark, Chicago: Liquor license for April 6, 1962 Welch, Village Clerk Thunderbird Village of Mount Prospect Bowl on Mount Prospect, Illinois Rand Road Dear Sir: Application is hereby ~ade for a retail liquor license permitting Thunderbird Bowl, Inc. to operate a bar and cocktail lounge within a bowling alley building to be constructed in the Village of Moant Prospect. The building within which the bar and cocktail lounge will be operated is to be located on the east side of Rand Road immediately north of Thayer Street (extended). Plans shewing this building are on file with the building department of your Village, and an additional copy thereof will be furnished to you upon req~.est. At the time the property upon .which said building will be built was annexed to the Village, an application for a retail liquor license was made by Daniel Welch. At a meeting of the Village Board on November 15, 1960, the annexation was effected amd it was .noted that the petition for such annexation had been wade contingent upon such a liquor license. At the time Daniel ~elch made such application he was acting ~on behalf of this corporati on, which was then to be formed. A copy of a communication from the Deputy Clerk of the Village of Mount Prospect, under date of November 28, 1960, addressed to Mr. Daniel Welch, is attached. In reliance upon the assurances given by the Board of Trustees of the Village of Mount Prospect, extensive plans and speci~ications have April 10, 1962 484 Request for been prepared by architects employed by the owners. Commitments liquor license have been made for the pmr~hase of bowling eqfiipment from Brunswick for Corporation. Off-site imprcvememts have been contracted for Thunderbird thrcugh Conseer Townsend & AssociAtes. The total project cost of Bowl the b~wliug alley is well in excess of a million dollars. For your information in considerin~ this application, please be advised that the following is a list of the names of officers, directors and principal shareholders of this corporation: Daniel S. Welch, President and Director. ~-~ David I. Hoffman, Vice President, Asst. Secretary and Director. Sol A. Hoffman, Secretary and Director. Edward M. Welch, Treasurer and Director. Daniel Welch resides at 1211 Linden, Highland Park, Illinois, and is associated with the Welso Construction Company, 24S4 W. Fletcher Street, Chicago, Illinois. Mr. Edward M. Welch resides at 1~14 Tower, Winnetka, Illinois, and is associated with the Wels~ Construction Company at the above address. Mr. Sol A. Heffman resides at 1650 North Lake Shore Drive, Chicago, and is a partner in the law firm of Hoffman & Davis, BB So. Clark St., Chicago. Mr. David I. Hoffman resides at 105S Brittany Road, Highland Park, and is associated with the law firm of Hoffman & Davis, BB Sc. Clark. Respectfully submitted, s/ Thunderbird Bowl, Inc. Sol A. Hoffman, Secretary Excerpt from Minutes of Nov. 15, 1960 "Trustee Airey, seconded by Trustee Gaw, moved that the Villuge Board concur in the recommendation of the Board of Appeals that petition by Daniel Welch for August Deering, owner, Case 60-23, for rezuning __ to B-3 contingent upon annexation be denied. The President put the question, the Clerk called the roll, with the following response: Ayes, none. Nays, Trustees Airey, Casterline, Ekren, Gaw, Norris and Schlaver. Whereupon the President declared the motion da~*ated. "Trustee Airey, seconded by Trustee Norris, moved that the Board of Trustees approve the annexation of the parcel of land described in petition of Zoning Case 60-23, said parcel lying adjacent and north of Mount Prospect Plaza Shopping Center on the east side of Rand Road, to be used for bowling alley, cocktail lounge and restaurant; that this parcel be zoned B-3 and that the Village Attorney ~repare the necessary documents for such annexation and zoning. "The:~ President put the question, the Clerk called the roll, with the following response: Ayes, Trustees Airey, Casterline, Ekren, Gaw, Norris and Schlaver. Whereupon the President declared the motion carried. "President Lams reminded the Board that the above petitioner had requested a liquor license fer the proposed bowling alley, and the Board indicated that at the proper time they would consider the creation of another license for this purpose." President Schlaver asked Trustee Casterline for his recom- mendation regarding issuance of liquor.license to Thunderbird Bowl, Inc. Trustee Casterline stated that he approved giving this license. Trustee Ekren indicated he would like to see the plans for this operathn and building before the question of issuing liquor license comes to a~vote. It was agreed t° take it up at the next meeting. Village Attorney Hofert reported that he had had discussion with Mr. Sal Bi Mucci regarding contract of annexation between Di Mucci and the Village. Mr. Di Mucci is asking for different arrangement from the original plan. Mr. Hofert explained that if April 10, 1962 water main improvement is to come under public control it is then Di~Mucci area necessary to deposit amount of money to cover the cest of these mains. Pbssible~ annexation. After much discussion, Trustee Gaw, seconded by Trustee Bruhl, moved that this matter be turned over to the Judiciary Committee for study and recommendation, and that they review each one of the points in question so that the Board could receive their recommendation at the next meeting. This motion carried by acclamation. Mr. Constantine Stamis, contractor, came before the Board Water Meters questioning the Village practice of installinE water meters then plugging Bldg. Dept. them after the house under construction is plastered. He pointed out that the building is not complete until all of the ~plumbing is in, and sometilmes it is necessary to turn the water on after such installation to try it out. Trustee Phillips promised that his committee would look into this. Trustee Phillips, seconded by Trustee Ekren, moved that the meeting be adjourned, and it was so adJeurned by acc]mmtien at 10:BB P.M. CD Respectfully submitted, Ruth Wilson, Clerk April 10, 1962