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HomeMy WebLinkAbout02/09/1993 COW minutes ~ Minutes COMMrrTEE OF THE WHOLE ~ February 9, 1993 L ROLL CALL The Meeting was called to order at 7:40 p~a. by Mayor Geraid L. Farley. Trustees present were Mark Busse, George Clowes, Timothy Corcoron, Leo Floros, Paul Hoefert and Irvana Willis. Also present were Village Manager Michael E. Janonis, Fire Chief Edward M. Cavello, Village Attorney Everette Hill, Jr., Finance Director David C. Jepson, Personnel Coordinator Donna Russell, Public Works Director Herbert L. Weeks and Deputy Director Glen Andler. In addition Rosemary Argus, Mount Prospect Park District, Jacqueline Hinaber, Library Board President, and Mr. Thomas C. Munz, School District 57 Board President. I. MINUTES OF JANUARY 26, 1993 The minutes of January 26, 1993, were acc~epted as corrected and fried. Five (5) trustees voted to accept the minutes and there was one il) abstention. Mayor Farley stated that at this point he would hke to defer Item III on the Agenda and move ahead to Item IV; a signing ceremony. IV. CULTURAL TRUST AGREEMENT Maym' Farley presided over the signing of the Cultural Trust Cooperative agreement between the Village of Mount Prospect, the Library Board. the Park District and School District 57 Boards. The Agreement is an effort whereby various governmental bodies will cooperate in raising sufficient funds to construct a community auditorium.' Mayo~ Farley stated the proposed auditorium will fulfill the needs of all four groups and the residents of Mount Prospect as a whole. This vall be a public/private cooperative effort that will attempt to ra/se the balance of the funds necessary to construct a functional facility. Mr. Thomas C. Munz stated the group represents a umque opportunity for everyone in the Village to share in a project that vnll benefit not only the students, but the entire community. Mr. Munz commented he thought that coming together collectively was a unique occurrence, and that it was very rewarding to get together on one common theme and share in a planning process that will benefit the community. Jacqueline Hinaber commented on how fortunate the Village is to have four different Boards with so many unique individuals that could discuss, negotiate, compromise and come up with a workable solution. Rosemary Argus stated the Park District Board is very happy to be working together with other community leaders on the project. Mayor Farley thanked everybody for their cooperation in this endeavor and stated that we look forward to a successful fund raising effort. Mayor Farley referred the Board back to Item III on the Agenda, C~t~zens to be Heard ~ ~ Ill. CITIZENS TO BE HEARD Mr, Richard Hendricks of 1537 E. Emmerson Lane appeared before the Board to voice his concerns on two issues. First, the sign ordinance and second, Mr. Hendricks indicated his concern on providing emergency services to the garbage transfer station on a no fee basis.'~ There was no discussion regarding the sign ordinances. Mr. Janonis commented that he h~s had conversations with the Solid Waste Agency of Northern Cook County concerning this issue and that the Agency understood the Village's position. Mr. Janonis stated that he ,anticipated that the issue would be resolved to our satisfaction. Based on an earlier request by Mr. Hendricks, Trustee Hoefert expressed concern that the Board may be setting a president by waiving the $250 flhng fee for appealing a zoning decxsion. After some discussion on the matter, it was decided to address the issue at a future meeting. V, ADA SELF EVALUATION ~" ~ May~ Farley opened discussion on th~s matter by stating that Donna Russell, Personnel Coordinator has provided a considerable amount of material as backup information and will be available to answer questions. Mr. J~onis stated the information provided by 'Mrs. Russell '~ is a comprehensive overview of potential issues wthin each depax~hi~ent. Mr. Janonis also stated that he thought we were complying with the letter and the spirit of the law. Trustee Hoefert expressed his concern for the section pertaimng to curb ramping. He hoped Village policy could include consideration for residents of the community who may have need for curb ramping in their area to give them better access. He also suggested that this information be made public in the next Village Newsletter. Trustee Wilks brought up the concern ~for, communicating with hearing impaired residents of our community, during emergency operations. Chief Cavello offered the experience of the Fire,Department dealing with this issue. Donna Russell also indicated possible future plans for having instructions on sign language. Trustee Clowes inquired about the accessability of washrooms in the Village Hall. Mr. Janonis explained that the Village would achieve~ compliance by upgrading Just one set of restrooms now and address the second set of restrooms at a future date along with other remodeling issues for the Village Hail. VI. ELEVATED STORAGE TANK REHABILITATION Mayor Farley began the discussion by identifying the need for the proposed maintenance project that is necessary on the tank as well as future landscaping and other corrosion prevention methods. Mr. Herb Weeks discussed the need for the elevated tank and the safeguards it provides for the Village water supply system. Mr. Weeks identified various features of the process: such as sandblasting, painting, welding and draping the tank to control over-spray. Mr. Weeks stated he would have to remove all the vegetation that currently exasts and come back with an all encompassing landscape plan that will coincide with the reconfiguration of Maple Street and Northwest Highway. Mr. Jepson discussed the financial aspects of the project along with his recommendation on how to raise the $500,000 needed to fund the project. ~ Mr. Janonis closed out discussion on the issue by mentioning the need to relocate the~ Civic Events Sign in conjunction with the tank rehabilitation project. It was agreed this issue would be brought back at a later date for further discussion. VII. AGENDA FORMAT REVIEW Mayor Farley began discussion by identifying the issue as being two-fold. One, a discussion raised by Trustee Clowes about making modifications to the order of business on the Board Agenda and the second, a matter of the voting requirements for issues that come before the Board. Discussion followed on the order of business with various points being made by the Mayor and each Trustee. There was majority support for moving the Mayors Report up and making it Item VI, Communications and Citizens to be Heard as Item VII and Trustee Comments to be Item VIII. The Agenda would retain the item, Any Other Business. There was additional discussion concerning a change in the Agenda format that would allow citizens to sign in when they want to be heard or to call the Clerks Office prior to meetings and ask to be listed on the Agenda. There was not majority support for this issue. 3 rustee Hoefert suggested using the Pledge of Allegiance as opposed td the Invocation to open Village Board Meetings. Following discussion on the matter, a consensus of the Board was to retain the Invocation as Item III on the Agenda. ~' Another item for discussion was the matter of the Consent Agenda. This would eliminate routine items such as the approval of minutes, the financial report and the approval of bills. There was consensus of the Board to ret,mn the present format for the Agenda and there would not be a change to a Consent Agenda. Part of this discussion included cleaning up ZBA cases. This discussion was deferred to a later date. At this point, Mayor Farley suggested that the Board defer discussion on voting issues to the meeting of February 23, 1993, VIII. MANAi~ER'S REPORT Mr. Janonis stated the Village ~Staff was approached .by Kimball-Hill requesting to appear before the Board under the fot~mat of a courtesy review with notifmation of the residents. Their wish is to bring forward their revised site plan. There was some discussion on the matter with Trustees expressing some concern as to how the process would be handled. The final determination on this issue was to leave the situation as it is and require the developer to appear before the Zoning Board in the traditional manner. IX. ANY OTHER BUSINESS Trustee Floro~ addressed the issue of constant problems and complaints on the cable system as it exists in Mount Prospect. Mr. Janonls explained ~'~ some of the problems and the fact this issue will be brought forward at a future Committee of the Whole Meeting. There was a motion to enter into Executive Session at 10:10 pJn. Another motion was made to come out of Executive Sesmon at 10:30 pa~n. X. ADJOURNMENT The meeting adjourned at 10:32. Respec,tfully submitted, ~ Edward M. Cavello '~ Fire Chief 4