HomeMy WebLinkAbout08/07/2010 SEC minutes Mount Prospect Special Events Commission
Meeting Minutes- Saturday, August 7, 2010
CALL TO ORDER: Dawn Fletcher Collins called the meeting to order at 9:02 a.m.
Present: Sandy DiCaro, Dale Draznin, Martha Helm, Kathy Janonis, Mike Janonis, Paul Seils,
Fred Steinmiller, Jim Uszler, Teresa VanOpdorp
Absent: Janice Farley, Jill Friedrichs, Eileen Gattas, Linda Hoefert
APPROVAL OF MINUTES:
Following one edit item to include Eileen Gattas' resignation from taking meeting minutes, there
was a motion made by Paul Seils to approve the July 10 minutes. Seconded by Martha Heim.
FINANCIAL REPORT:
Financial Report presented by Mike Janonis. Do- it- Yourself Sousa receipts will be adjusted by a
$5 late registration fee received. A motion made by Sandy DiCaro to accept the Financial
Report, seconded by Jim Uszler.
CURRENT BUSINESS: Welcome to our new Commission member, Fred Steinmiller.
- -Martha Helm reported on the July 26 Do- lt- Yourself Sousa event. Thirty -two registrations this
year, an increase from last year...7 cancel /no -show. Ordered 720 flags, 43 remaining, 750
programs, 25 remaining. MPPD had concessions and the DunkinVan was there with free
sample beverages, a huge hit. The concert was excellent and our Commission of volunteers
was a huge help. Congratulations to Martha, Christina and MPPD for a wonderful event.
- - Family Bike Ride is Saturday, August 28. Teresa VanOpdorp discussed that there will be
additional volunteers needed this year. Ongoing conversations with the Police Dept. and exact
information /needs will be available just before day of event. Estimated volunteer count is 4 -5 for
table management and 15 for the route. To date, there are 120 participants registered. Certainly
more are expected, and this year there is a cut off date (8/25) for accepting registrations online.
DunkinVan will be there, Mike Janonis will follow up with PD regarding the helmets and he will
take care of the water and granola bars. Volunteers should be there by 8:30 a.m.: Mike, Kathy,
Jim, Fred, Sandy, Dawn.
- - Celestial Celebration 2011 takes place on Saturday, February 5. Commission members in
attendance had discussion regarding theme ideas, the alternating "formal vs. fun" years and
with this being a "fun" year, "Hawaiian/Tropical" was the winning theme with Tots of ideas and
enthusiasm. Kathy Janonis suggested breaking out tasks early and having a sign up sheet at
the September meeting. (i.e. decorations, Friday set up, Sat morn check, menu, invites,
nametags, publicity, fundraising, entertainment, seating chart, etc....Celestial Celebration sub-
committee will meet following the regular Commission meetings on the first Saturday of each
month.
OTHER: Our regularly scheduled September meeting falls on Labor Day weekend. It was
discussed and rescheduled for Saturday, September 11.
ADJOURNMENT: No other items up for discussion. Meeting adjourned at 10:00 a.m.