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HomeMy WebLinkAbout10/27/1964 VB minutes MEETING OF THE BOARD OF TRUSTEES HELD OCTOBER 27~ 1964~ President Schlaver opened the meeting at 8:10 P~M. with the following members present: roll call Busse Bruhl Casterline · Ekren Phillips Absent: Bergen T~ustee Bruhl~ seconded by Trustee Phillips, moved for passage of the following bills: bills General $ 4,237.64 Parking System Revenue 12~9.~3 Library 2,870.54 Motor Fuel Tax f5,261.53 Fire Station Const. '64 225.00 Waterworks & Sewerage 1~.,757.10 $34,481.54 Upon roll call: Ayes: Busse Bruhl Casterline Ekren Phillips Absent: Bergen Motion carried. ~-~ Trustee Phillips, seconded by T~ustee Ek~en, moved for approval as submitted ~ ~he minutes of October 20th. minutes Upon roll call: Ayes: Busse Br~hl CastePline Ek~en Phillips ' Absent:' Bergen Motion carried. Trustee Bruhl, seconded by T~ustee Cas~erline, moved that Warrant C1819 dated August 19, 1964 issued ~o Mt.' Prospect Finance Auto Parts in the amount of $4.89 and drawn on ~he Waterworks & Sewerage Fund be cancelled~ as it has been lost, and that the Village T~easurer be authorized to issue another warrant to replace this cancellation.' Upon roll call: Ayes: Bruhl Busse Casterline Ekren Phillips Absent: Bergen Motion ca~ied. President Schlaver reported that the State Highway Highway Div. officials will allow placing of hand-actuated controls as a temp- traffic orary measure, for a period not ovem 6 months, at Gregory and Gregory $ 83 Main. Estimates of cost are about $1~000.00 President Schlaver also reported that the Highway offi- cials are willing to re-survey traffic at Lonnquist and 83 for foot traffic. October 27, 1964 1d Orchard President Schlaver announced that the Board meet- Country Club lng this evening incorporated a public hearing on pre- annexation agreements with 01d Orchard Country Club, intro- ducing Attorney Hofert, who explained that the issue is whether or not to enter into a pre-annexation agreement with the owners of Old Orchard Country Club. Attorney Hofert .outlined the terms and also mentioned issuance of liquor li- censer, one to take the place of that already held in the County, allowing entertainment and 2 o'clock closing hour on Saturday night and others to serve the complex of motel operations. Re dedication of Schoenbeck Road, Mr. Aldrich repeated that if it is necessary to dedicate this road they would be happy to work with the County and Village for its dedication. Mr. Hofert pointed out that tract of land (Exhibit C & F) is also being deed~4dto the Village to be used only as open space, its dedication for the purpose of enforcing the protective covenants reserving open space. Mr. E..F. Gegenwarth, 4 North Schoenbeck Road, Prospect Heights, and Mr. Blayne Carlson, 510 S. Albert, Mount Prospect, asked ~questions about the high rise and types of buildings, and possible forfeiture if plan is not completed - respectively. Dayid Chuboff, 3 Oxford Place, asked about water, how the lines would ~un, who would pay assessments. The reply to that was that there are mains running along 83 and around Old Orchard~ any abutting lot on Elmhurst and Camp McDonald Road might be served. Properties on Etmhurst Road (83) would pay a connection fee but no other properties in Wedgewood Terrace~ future water brought to Wedgewood Terrace would not be supplied from this trunk. Mr. Charles Kimball: Why has the ~oard of Trustees not gone along with the advioes of the Zoning Board, who recommended -- denial of this plan? Attorney Mofert replied that this is really a policy question before it is a zoning question~ Pres- ident Schlaver explained that the Board of Trustees is the final responsible authority~ taking into account other factors besides the zoning. George Sandford, 510 N. Emerson and his brother, Don Sandford, il0 S, Mt. Prospect Road, expressed opposition. Fir. Ray Johnston spoke in favor of this develop- ment, also Mr. Bell of l0 Glenbrook Drive, Prospect Heights; Walter Griffith, 510 Garwood~ Mr. William Paley~ who runs Memory Gardens Cemetery, and Mr. John Czereohowics of 309 Golf Lane. All the immediately foregoing gentlemen are close neighbors of 01d Orchard Country Club. Their consensus was that this development will ease the tax burden and be consi- derably more welcome than many sir~le family h~mes with children to send to school. Mr. Harold Ross of the Zoning Board expressed himself in opposition. Trustee Busse read the following opinion: My reasons for voting for the 01d Orchard Open Space Develop- ment: 1. From the reading I have do~e on the project and the meetings I have attended concerning it, I am convinced that it is a well-planned development designed for the ~-' future which maintains open space on extremely high cost land by the use of vertical buildings. 2. Safeguards and restrictions wmitten into the ordinances, even ~hough new and untried in Court, appear well thought out and sincere in their attempt to protect the Village's interest as to the preservation of the o~en space, as to density and ~ype of land use, and as to building setbacks. October 27, 1964 3. I am convinced that the Old Orchard Development will Old Orchard be built even if the Mt. Prospect Village Trustees Country Club turned it down. ~. Since I feel that the eventual construction of a part or the whole of the project is a certainty, I believe it should be in the Village of Mt. Prospect for the following reasons: A. IT will broaden the Real Estate Tax Base of the Village. B. Additional sales Tax, vehicle license fees~ and construction p~mits and fees will accrue to the Village. C. Local village control of liquor licenses and closing hours. D. Mt. Prospect police would havejurisdiction. E. Construction of all buildings will fall under our building codes, and would be directly enforced by our own building department. F. The Mt. Prospect Fire Department would be able to enforce fire prevention regulations and would be in command at all fires and not just called in to assist in case of a fire un'er existing mutual aid agreements be=ween suzm~ounding villages. 5. Finally, it is my personal opinion that the Old Orchard Open Space Development will complement the Randhurst Shopping Center due to its adjoining location and anti- cipated activities, uses and design. Only the future will Tell, but in the yeara to come, I believe that the citizens of Mt. Prospect w~ll take pride in these two quality developments. T~ustee Bruhl stated That he and some helpers took a small poll of 147 people regarding this .proposed development and found no one in opposition. Trustee Ek~en ~ead repomt and memo from the Zoning Eases 84-24 and Board as follows:~ . · 64-25 Old Orchard R E P O R T - October 24~ 1964 Country Club Re:Cases 64=24 and 64-25, 01d O~chard Country Club Heard June 8 and June 11, t964 This is a request to rezone from R-1 to the Open Space Zoning District known as ord. 992, contingent upon annex- ation. The vote was 5-1 to deny. M E M 0 R A N D U M - October 2~. ~g~4 As of August 25~ we have been requested to apply the Open Space Zoning District to the 61d Orchard property. As a result of trustee action on October 6, 19B4 the study was ac- celerated, and a directive for a report was asked for by October 24th. Accordingly, the Chairman of the Board of Appeals called for a meeting for October 21 for the stated purpose, and a vote. October 27, 1964 ld Orchard CC · The vote was $ not to recommend~ and t vote 'to Zoning recommend. Both actions refer to O~d. 992 as applied to the Old Orchard property and to the B-3 zoning of the out-lot. In the 2-hr. discussion, a continuing effort was exerted~ not entirely satisfactory~ to limit the discussion to The announced subject. E. F. Martin, Chairman Zoning Board of Appeals An attorney named Samuel Lawton appeared on behalf of Dan Congreve, who lives at Gregory and MacArthur~ listing certain objections to the legal set-up of the notice of hearing, contract, covenants, etc. Attorney Hofert said that each point would be replied to. Trustee Ekren, seconded by T~ustee Phillips~ moved to direct the Attorney to prepare The necessary documents for annexation of the Old Orchard tract in accordance with plans therein submitted. Upon ~oll call: Ayes: Busse Bruhl C~sterline Ekren Phillips President Schlavem Absent: Bergen Motion carried. It was now 10:45 P.M. Trustee Phillips, seconded by TI'ustee Ekren, moved Elk Grove Rural not to accept proposed contract from Elk Grove Rural Fire Fire Distr. P~otection Distmiot, as he did not think it a fair proposal, and moved further that the Village Manager be directed to so inforln the attorney representing the Fire Distmict. Upon roll call: Ayes: Bruhl Busse Phillips Ek~en Casterline Absent: Bergen Motion carried. T~ustee Phillips, seconded by Trustee Bruhl, moved to purchase from Gmeat Lakes Fire & Equipment Company brass Fire Dept. goods and 4000 feet of hose for $8,521.50. Upon ~oll call: Ayes: B~uhl Busse Phillips Ekren Casterline Absent: Bergen Motion carried. T~ustee Ekren, seconded by Trustee Bruhi, moved for Ord. 1003 Annexation the passage of OPd. 1003: Linneman property ANNEXING PROPERTY TO THE VILLAGE OF MOUNT PROSPECT LOCATED ON THE EAST SIDE OF CYPRESS DRIVE ACROSS FROM THE ROBERT FROST SCHOOL AND 533 ft.WEST OF LINNEMAN ROAD. This property is vacant, petitioners Arthum and Emma Linneman. Upon roll call: Ayes: Bruhl Busse Phillips Ekren Casterline Pres. Schlaver Absent: Bergen Motion carried. October 27~ 1964 Trustee Ekren read report re Zoning Case 64-16: Zoning Case 64-16 October 27, 1964 · Planned Manufacturing District - Scheduled fo~ hearing April 24, 1964, continued · On 'agenda for May 22, continued On agenda for June 26, continued On agenda for July 15, heard This case involves a proposal to create a planned industrial zoning district, identifying numbers or letters not having been made. The Board of Appeals acting as a Zoning Commission voted 4-0 to recommend its adoption as revised by general agreement. E. F. Martin, Chairman This report was referred to the Judiciary Committee. Trustee Casterline informed the Board that a Street Dept. leaf-collecting device is available on the market for about Leaf truck $3600-$3700, which will use a vacuum system to remove the leaves from wherever they might have settled, shreds them fine and blows them into a tmuck which holds quite a large amount of this compacted material. Trustee Bruhl, seconded by Tmustee Phillips, Village-owned moved to authorize 'purchasing of a glass case to preserve property historical items of interest to the Village. This motion carried by acclamation. It was thought that this case might be kept in the lobby, wired with a burglar alarm~in case of vandalism. Trustee Bruhl read the following letter from Insurance for R. E. Swenson~ Chairman of Citizens Advisory Committee on Village zn*urance: August 3, 1964 Mr. Harry Bruht, Trustee Dear Sir: With the Village authority, we have solicited quotations for an appraisal Of the Village of Mt. Prospect properties for the determination of current values and insurance purposes. -Our bid specifications to the bidders were as follows: The field portion of the appraisal Work must consist of an inspection and a detailed inven~ tory of the properties by thoroughly experienced appraisers, who shall make an investigation and a record of the extent, quality, character, con- diti°n and the Utility of each item or classifi- cation of building, showing reproduction or replacement value new, rate and amount of accrued depreciation, sound value, insurable value, and value of pmopertyexCluded from insurance cover- -age. The appraisers must not use anysquare foot or cubic foot or short form lump estimates in establishing values, This completed meport is to be ~typew~itten in detail and bound in suitable binders. October 27, 1964 Insurance We invited three reputable appraisal companies to bid this work and submit their proposals. 1. Coats ~ Burchard Company, Chicago, Ill. $1,875.00 2. Industrial Appraisal Company, Chicago,Ill. 1,440.00 8. Marshall and Stevens, Chicago, Ill. 1,050.00 -- We have reviewed all three proposals and feel that the low bid by Marshall and Stevens Company should receive youm serious consideration. Ail three appraisal firms have excellent reputations in the industry, and as each are pro- posing to do the same type of work, we feel in our opinion ~hat the job should be awarded to the 'low bidder, Marshall and Stevens Company. It is our further suggestion that no payment is to be made for this appraisal until the field notes have been approved by the Village Board or its duly appointed representa- tives. Respectfully submitted, R. E. Swenson, Citizens Advisory Committee Trustee Bruhl~ seconded ~y Tr-astee Phillips, moved that the Village authorize an appraisal by Marshall & Stevens in ac- cordance with recommendations made by R. E. Swenson. Upon ~oll call: Ayes: Bruhl Busse Casterline Ek~en Phillips Absent: Bergen Motion carried. Finance Trustee Bruhl repo~ted that auditoms Ernst & Ernst Auditors had given thei~ report to him and to the Board of Trustees, that requirements had been complied with. Following is a letter f~om E~nst & Ernst addressed to the Board of Tmustees: June 22, 1964 Attention~ Chaircnan of Finance Committee: Du~ing our examination of the financial statements of the Village of Mount Pmospect, Illinois fo~ the year ended April 30, 1964, we found the internal controls and accounting procedures to be generally well conceived, and the accounting records to be kept current in a proficient manner. The oper- ation of the Finance Department appear to serve the Village very creditably. We believe the volume of documents and invoices processed by the Village warrants the purchase of a document pemforator to cancel an enti~e sheaf of documents rather than using a paid stamp on invoices. Such $ machine would lessen the possibility of inadvertent or intentional reuse of in- voices and/or other related documents and could be used to mutilate any other documents which the Village has occasion to cancel such as paid bonds and interest coupons. Due to the recent c~ange in the court system, Vil- lage personnel are unable to verify that traffic fines are collected for all arrest tickets ~ssued and that all fines October 27, 1964 mposed are remitted by the Circuit Court of Cook County. This situation is caused by the absence of adequate detail in the reports of the Circuit Court as to which specific fines are being remitted. While we understand that the reporting function will be Lmproved in the near future, the Village should follow up to urge that the situation be cor- rected. Once coz~eoted, procedures should be adopted to as- sure that the Village is certain of the disposition of all arrest tickets issued. These procedures should also encom- pass follow-up on parking meter violation tickets. Purely as a matter of information we wish to point out that the control over signature plates continues to be as outlined in our letter of July 25, 1963. Our comments and suggestions are made solely in the interest of improvement of Village operations and inter- nal controls and are not intended to zeflect on the honesty or integrity of any officer or employee. We received full courtesy and co-operation from the employees in all depart- ments during the conduct of our examination. Ernst & Ernst Trustee Bruhl gave report from the Finance Com- Payroll mittee regarding possible hiring of personnel consultants to set pay rates. This report has been reproduced separately. Trustee Bruhl gave motion to authorize the Village Manager with assistance of department heads to draft specifications and give recommendations, presenting same to Village board for approval, then securing price quotations from auditors and other consultants for their performance. This motion was not seconded, but was withdrawn after the Village Manager quested meeting with the members of the Board first to see exactly what would be required. The Board members gave favor- able indication of this idea and agreed to discuss the question among themselves and with the Manager. Trustee Bruhl read the following letter from engi- neering firm of Greeley & Hanson: Bluett Sub. October 22, 1964 water Gentlemen: In accordance with instructions from Mr. King, we are proceeding with an appraisal study of the Fairview Water Company properties located approximately at Central Road and Wolf Road east of Mount Prospect. We suggest the compensation for this work at rates similar to those set for the previous appraisal studies, which are as follows: For Time of Partners - - - $200 per working day. For Time of Engineering Assistants - - - Actual salary x 2. Expenses - - - Actual cost to us. We understand that this work is to be completed by November 4, 1964. Please advise if our understanding of the proposed work is incorrect. Yours very truly, Carl W. Reh, Greeley & Hanson T~ustee Bruhl, seconded by Trustee Ekren, moved to accept terms shown in preceding offer. October 27, 1964 Upon mo%l.¢all: .Ayes: Bruhl Busse Casterline Ekren Phillips Absent:~ Bergen Motion ca~ried The B°amd agreed'to hg!d nO me,tin~ for thefoi. .--~ lowing Tuesday be~auseit falls o. e~e¢.tion day. .. :! Adjournment by acclamation at 11:32 P.M. .'.. Respectfully submitted, October 27, 1964