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HomeMy WebLinkAboutRes 17-01 04/04/2001 RBSOLUTION NO. 17 - 01 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CEDA NORTHWEST SELF-HELP CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has be~n determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the CEDA Northwest Self-Help Center shall provide a transitional living program and shall create an employment resource center to assist near homeless and homeless low and moderate income residents of the Village of Mount Prospect; and WHEREAS, the program and project proposed by the CEDA Northwest Self-Help Center and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate income persons. NOW, THEREFORE, BE 1T RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COLrNTY, ILLINOIS: SECTION ONE: That the Mayor is h~reby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the CEDA Northwest Self-Help Canter, for the provision of a Transitional Living Program, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That the Mayor is hereby authorized to sign and the Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and the CEDA Northwest Self-Help Center, for the creation of Employment Resource Center, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "B". SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Hoefert, Lohrstorfer, Prikkel, Wilks NAYS: None ABSENT: Corcoran, Skowron PASSED and APPROVED this 4 th day of April, 2001. ATTEST: ' / Vel[ha Lowe, Village ~lerk AGREEMENT This Agreement is entered into this 26 day of February 2001, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the CEDA Northwest Self-Help Center, Inc. (hereinafter referred to as the "CORPORATION") a not- for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the CORPORATION for operation of a program to assist near homeless and homeless low- and moderate-income residents of the Village of Mount Prospect as outline in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the CORPORATION up to a maximum of $8,250.00 for the Transitional Apartment Living Program, and the CORPORATION agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section 11I next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the CORPORATION, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The CORPORATION agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the CORPORATION, or those acting -1- under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the CORPORATION's performance under this Agreement. The CORPORATION agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the CORPORATION may employ attorneys of it's own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the CORPORATION. The CORPORATION, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The CORPORATION, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, tenuination, compensation, selection for ~a~'mg including apprenticeship. The CORPORATION agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-diseriminatory clause. This policy of non-dischmination and affirmative action shall be applicable with regard to both CORPORATION's internal personnel practices and it's actions in the performance of this Agreement. The CORPORATION hereby certifies that ][-9 forms are current and employment verification has been completed regarding all employees. The CORPORATION agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the CORPORATION. C. Examination of Records. The CORPORATION will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal lawl Said records shall include verification of honsehold income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit C. The CORPORATION may establish program income criteria below that noted in Exhibit C. D. Filing of Records. The CORPORATION shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. AvailabiliW of Law, Regulations and Orders. The VILLAGE shall, upon the request of the CORPORATION, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the CORPORATION and uniform administrative requirements described in section 24 CFR 570.502. -2- SECTION IV Compliance with Laws The CORPORATION, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government wkich may in any manner affect the performance of this Agreement, and the CORPORATION shall be required to perfonu all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the CORPORATION materially fails to comply with any term of the award in accordance with 24 CFK 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The CORPORATION shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the CORPORATION on the following basis: 1. The VILLAGE shall allocate the $8,250.00 contract amount for the services stipulated in this Agreement. The CORPORATION shall submit no more than one invoice every month for an amount equal to one-twelfth of the contract amount. Every month, the CORPORATION shall submit to the VILLAGE a Monthly Status Report. Said report shall include information on: -3- a. Each Mount Prospect resident provided housing and other services during the month, showing the client's CORPORATION number, client's address, and type(s) of service rendered. Services may also include the number of applications received and the number of applicants approved for the program fi.om Mount Prospect residents. 2. A final report shall accompany the CORPORATION's final billing and report no later than January I0, 2002. This report will highlight the accomplishments of the program over the past year, summarize for the fiscal year, from January 1, 2001 to December 31, 2001, the number of Mount Prospect Residents served by type of assistance, and include the completion of Exhibit B herein attached. SECTION VII Length of Contract This Agreement shall be valid fi.om January 1, 2001 through December 31, 2001 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The CORPORATION shall not assign the Agreement or any part thereof and the CORPORATION shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the CORPORATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE. -4- SECTION IX Notices and Communications Notices and commurfications under this Agreement shall be sent registered or certified mail postage prepared, to the respective pa~ies as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the CORPORATION Ron Jordon Executive Director CEDA Northwest Self-Help Center, Inc. 1300 W. Northwest Highway Mount Prospect, Illinois 60004 THE VILLAGE OF MOUNT PROSPECT Presidefit of the Village Boj}vI / ~ CEDA NORTHWEST SELF-HELP / Village Clerk ' CENTER, INC. ATTEST: BY: Director Notary Public -5- AGREEMENT This Agreement is entered into this 26 day of February 2001, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the CEDA Northwest Self-Help Center, Inc. (hereinafter referred to as the "CORPORATION") a not-for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the CORPORATION for creation of an employment resource center to assist near homeless and homeless low- and moderate-income residents of the Village of Mount Prospect as outline in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the CORPORATION up to a maximum of $20,000.00 for improvements to the facility located at 1300 W. Northwest Highway, Mount Prospect, specifically $20,000 to expand the footprint of the building to create an employment resource center. The CORPORATION agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section 11, to the actual amount invoiced by the CORPORATION, and only to the extent such an~ount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The CORPORATION agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses injuries, losses or -1- damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the CORPORATION, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any govern_mental authority, in connection with the CORPORATION's performance under this Agreement. The CORPORATION agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the CORPORATION may employ attorneys of it's own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the CORPORATION. The CORPORATION, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The CORPORATION, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The CORPORATION agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both CORPORATION's internal personnel practices and it's actions in the performance of this Agreement. The CORPORATION hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The CORPORATION agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the CORPORATION. C. Examination of Records. The CORPORATION will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit C. D. Filing of Records. The CORPORATION shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the CORPORATION, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the CORPORATION and uniform adm'mistrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The CORPORATION, shall obtain building permits from the Village of Mount Prospect and shall at all times observe and comply with ali laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the CORPORATION shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or tenrdnafion shall occur if the CORPORATION materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HLrD. The CORPORATION shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the CORPORATION on the following basis: 1. The VILLAGE shall allocate the $20,000.00 contract amount for the services stipulated in this Agreement. The CORPORATION shall submit invoices for work completed, inspected and approved by Village Inspectors. 2. A final report shall accompany the CORPORATION's final billing and report no later than January 10, 2002. This report will summarize the benefits of the project, financial summary of the project from January 1,2001 to December 31,2001. This report will be due upon completion of the project. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2001 through December 31, 2001 and may be terminated by either party upon thirty-(30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The CORPORATION shall not assign the Agreement or any part thereof and the CORPORATION shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the CORPORATION shall be deemed of no force or effect and shall not be binding upon the VILLAGE. -4- SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the CORPOP,_ATION Mr. Lyle Q. Foster Director CEDA Northwest Self-Help Center, Inc. 1300 W. Northwest Highway Mount Prospect, Illinois 60004 THE VILLA~GE OF MOUNT PROSBECT ~/~c~')J)/ ~ CEDA NORTHWEST SELF-HELP / Village Clerk CENTER, INC. ATTEST: BY: Director Notary Public CEDA Northwest Self-Help Center, Inc. Mission Statement To provide opportunities enabling persons and families to transition from poverty (levels) to self-sufficiency. This will be accomplished through comprehensive programs and services offered in communities throughout Northwest Cook County. Inherent to this mission is an explicit intention to foster: · ~o An adequate supply of low and moderate-cost housing; Increased job oppo~mities for the unemployed and underemployed; The development of economic resources to support at least a minimal level of public services in economically distressed communities. The development of community organizations with enough influence to change attitudes and policies affecting the allocation, coordination, and mobilization of anti-pOVerty resources; · :- The retention and development of small businesses and economic institutions that improve the economic stability and independence of the community and increase the income or its residents. EXHIBIT C FY 2000 HUD LOW-INCOME LIMITS Persons in Household Income Limits 1 ............................................. $35,150 2 ............................................. $40,150 3 ............................................. $45,200 4 ............................................. $50,200 5 ............................................. $54,200 6 ............................................. $58,250 7 ............................................. $62,250 8 ............................................. $66,250 Name of Program: Participant's Narnc: (Please Print) To participate in certain federally funded programs, participants must meet certain income qualifications. I certify that my family/residence meets the income criteria listed below. Signature of Head of Household No. of People in Household Maximum Household Income 1 $35,150 2 40,150 3 45,200 4 50,200 5 54,200 6 58,250 7 62,250 8 66,250 Single-Female Head of Household: Yes No VILLAGE OF MOUNT PROSPECT 100 SOUTH EMERSON STREET MOUNT PROSPECT, ILLINOIS 60056 Phone (847) 818-5328 PUBLIC SERVICE AGENCY MONTHLY STATUS REPORT FOR VILLAGE CDBG FUNDS FISCAL YEAR JANUARY 1, 2001 TO DECEMBER 31, 2001 Applicant Phone Address Contact Person Title Agency Fiscal Year PROGRAM CLIENT STATISTICS 1 Total number of clients served this month Mount Prospect portion only 2 Total number of units of service provided during this month Mount Prospect portion only 3 Define your "unit of service": 4 Describe all client fees for this month 5 Total amount actually received for this month from Village 6 Total amount actually used for this month 7 Describe any accomplishments achieved by clientele or program