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HomeMy WebLinkAboutRes 15-01 04/04/2001 RESOLUTION NO. ] 5 = 0 ] ' A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CH]LDRENS ADVOCACY CENTER WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Childrens Advocacy Center, shah provide immediate support and crisis inter~ention to child victims of abuse and their parents, for the residents of Mount Prospect located within the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Childrens Advocacy Center and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk di{ected to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Clayground, Inc, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Hoefert, Lohrstorfer, Prikkel, Wilks NAYS: None ABSENT: Corcoran, Skowron PASSED and APPROVED this 4 th d~ of Apr i 1, 2001. ATTEST: AGREEMENT This Agreement is entered into this 26 day of February 2001, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and Childrens Advocacy Center (hereinafter referred to as the "COMPANY") a not-for-profit company. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COMPANY for operation of a program to facilitate services to low- and moderate-income Mount Prospect children, many from the Boxwood neighborhood, as outline in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the CENTER up to a maximum of $1,150.00 and the CENTER agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section Iff next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the CENTER, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The CENTER agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the CENTER, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in connection with the CENTER performance under this Agreement. The CENTER agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the CENTER may employ attorneys of it's own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the CENTER. The CENTER, at its' option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The CENTER, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The CENTER agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both CENTER internal personnel practices and it's actions in the performance of this Agreement. The CENTER hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The CENTER agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the CENTER. C. Examination of Records. The CENTER will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit C. The CENTER may establish program income criteria below that noted in Exhibit C. D. Filing of Records. The CENTER shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the CENTER, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might othe~vise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the CENTER and uniform administrative requirements described in section 24 CFR 570.502. SECTION IV Compliance with Laws The CENTER, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the CENTER shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the CENTER materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable roles and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The CENTER shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except . that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI BillinR and Reoorting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the CENTER on the following basis: 1. The VILLAGE shall allocate the $1,150.00 contract amount for the services stipulated in this Agreement. The CENTER shall submit one invoice for work performed under the first six (6) months of this contract and one invoice covering the · remaining six (6) months. Each invoice will be for one-half (V2) of the contract amount. In addition to the invoices, the CENTER shall submit to the VILLAGE a monthly status report covering the activities of that month. The following information should also be included: a. Attendance sign-in sheets fi'om each meeting. b. Number of trips taken and number of children on each for the reporting period. 2. A final report shall accompany the CENTER final billing. This report will highlight the accomplishments of the program over the past twelve months, summarized for the fiscal year, from January 1, 2001 to December 31, 2001, the number of Mount Prospect Residents served, and include the completion of Exhibit "B" herein attached. This report shall be due no later than January 10, 2002. 3. The CENTER shall also have completed by the parents or guardians of each child an Application Form, using Exhibit C. This form may be part of the child's application for participating in the program. Said application shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits. Failure to submit a completed application to the Village for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL fi'om the VILLAGE. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than January 10, 2002. SECTION VII Length of Contract This Agreement shall be valid fi:om January 1, 2001 through December 31, 2001 and may be terminated by either party upon thirty- (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The CENTER shall not assign the Agreement or any part thereof and the CENTER shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the CENTER shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 o the COMPANY Marl( Parr Executive Director Childrens Advocacy Center 640 Illinois Boulevard Hoffman Estates, illinois 60194 THE VILLAGE OF MOUNT PROSJ~ECT CHILDRENS ADVOCACY CENTER BY: President ATTEST: Notary Public CHILDREN'S ADVOCACY CENTER OF NORTHWEST COOK COUNTY PROGRAMS AND SERVICES The Children's Advocacy Center (CAC) of Northwest Cook County was founded in 1988, as a grassroots effort of professionals and members of the community to assist child victims of sexual assault and their families. The CAC serves children residing in the north and northwest suburbs of Cook County who are suspected victims of sexual abuse and/or severe physical abuse. Since its inception, the Children's Advocacy Center has served more than 4,000 children and their families. The two primary programs of the Children's Advocacy Center of Northwest Cook County are the Coordination, Advocacy, and Sensitive Interviewing Program (C.A.S.I.) and the Family Support Services Program fi.S.S.). I. Coordination~ Advocacy~ and Sensitive Interviewing Program (C.A.S.I.) The C.A~S.I. Program is the primary service provided at the agency. This program is unique in that it works to bring members of local law enforcement agencies, investigators from the Illinois Department of Children and Family Services (DCFS), and the State's Attorney's Office together in a coordinated way to investigate allegations of sexual and severe physical abuse. The CAC staff arrange for the child's family and the professionals to come to the Center so that the investigators may observe an interview ora child who has made an allegation of abuse. These interviews are conducted by a specially trained interviewer and take place in a developmentally appropriate setting at the Children's Advocacy Center. This coordinated approach helps minimize the trauma of the investigative process and leads to better outcomes for the investigators, the child and his/her family. Prior to the development of this program, it was common for children disclosing abuse to be interviewed as many as five to ten times during the initial investigation alone. Often the interviews were conducted in police stations, child welfare offices, or hospital emergency rooms. As a result of this approach, children often gave inconsistent or unconvincing accounts of the alleged abuse and investigators were unable to hold offenders accountable for their actions. The child and his/her family were then left to "pick up the pieces" and search for needed follow-up services on their own. The C.A.S.I. Program provides front-line intervention for children and families during and after the investigation of the alleged abuse. Each family is assigned an advocate at the time of referral to the agency. The advocate has the difficult task of negotiating an often in_flexible system to meet the needs of very fragile families. Families depend on the advocate for support, guidance, and information, and because of this, the advocate is on- call 7 days a week, 24 hours a day. Professionals also depend on the advocate to help support the family during the investigation, prepare the child and family for the experience of court, and link the family to other services in the community. Children's Advocacy Center of Northwest Cook County Programs and Services Page 2 The Children's Advocacy Center remains actively involved with each family until their case has reached a formal resolution, whether or not the alleged offender is criminally charged. In all situations, the child victim and his/her needs remain the focus of the Center's services. Although the average case remains open for eight months, each child and family situation is unique. In cases where a criminal trial occurs, the Center may remain involved for over 2 years. C.A.S.I. Program Services include: *24-hour availability for referral and investigative response *coordination between family and mandated investigators *expert interviewing of alleged child victims of abuse *on-site medical evaluations *support services for children and families *crisis intervention *linkage to counseling and other community resources *court advocacy *services available in Spanish II. Family Support Services (F.S.S.) The Family Support Services Program is designed to complement the existing services of the Center by assessing, monitoring, and attempting to reduce risk situations in families where an allegation of abuse has been investigated and risk to the ehild(ren) is not sufficient to warrant protective placement or intact family services through the Department of Children and Family Services. The F.S.S. Program services are provided through intensive case planning, child abuse risk assessments, home visits, counseling, and community resource linkages. This program expands the existing advocacy services at the CAC by addressing the needs ora high-risk population, namely, families where an allegation of abuse was "unfounded" but clear issues of risk remain, and those families where an abuse allegation was "indicated" but DCFS is not offering follow-up services. The goal of the Family Support Services Program is to identify potential risks to the safety of children and find or provide services which address these risk factors, thus preventing additional abuse and re- involvement with the DCFS system. Services are completed within 1 year of the referral to the F.S.S. Program. The services are available in English and in Spanish and are provided to families free of charge. Children's Advocacy Center of Northwest Cook County Programs and Services Page 3 F.S.S. Program services include: *availability of social worker to accept referrals *case planning *crisis intervention *community linkage and referral *home visits *abuse assessments and evaluations *short term therapy *support groups for child victims and parents *case staffing *transportation CHILDREN'S ADVOCACY CENTER OF NORTHWEST COOK COUNTY Statement of Purpose Recognizing the right of all children to a safe childhood, the Children's Advocacy Center of Northwest Cook County continuously strives to reduce trauma and provide support to child victims of violence and their families. The Center serves as a community resource to facilitate the identification, intervention and prevention of child abuse. The Children's Advocacy Center serves the North and Northwest Suburbs of Cook County. EXHIBIT C FY 2000 HUD LOW-INCOME LIMITS Persons in Household Income Limits 1 ............................................. $35,150 2 ............................................. $40,150 3 ............................................. $45,200 4 ............................................. $50,200 5 ............................................. $54,200 6 ............................................. $58,250 7 ............................................. $62,250 8 ............................................. $66,250 Name of Program: Participant's Name: (Please Print) To participate in certain federally funded programs, participants must meet certain income qualifications. I certify that my family/residence meets the income criteria listed below. Signature of Head of Household No. ofPeopleinHousehold Maximum Household Income 1 $35,150 2 40,150 3 45,200 4 50,200 5 54,200 6 58,250 7 62,250 8 66,250 Single-Female Head of Household: Yes No VILLAGE OF MOUNT PROSPECT 100 SOUTH EMERSON STREET MOUNT PROSPECT, ILLINOIS 60056 Phone (847) 818-5328 PUBLIC SERVICE AGENCY MONTHLY STATUS REPORT FOR VILLAGE CDBG FUNDS FISCAL YEAR JANUARY 1, 2001 TO DECEMBER 31, 2001 Applicant Phone Address Contact Person Title Agency Fiscal Year PROGRAM CLIENT STATISTICS 1 Total number of clients served this month Mount Prospect portion only 2 Total number of units of service provided during this month Mount Prospect portion only 3 Define your "unit of service": 4 Describe all client fees for this month 5 Total amount actually received for this month from Village 6 Total amount actually used for this month 7 Describe any accomplishments achieved by clientele or program