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HomeMy WebLinkAboutRes 14-01 04/04/2001 RESOLUTION NO. -J~m_0_l_ A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC FOR THE ACCESS TO CARE PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that the Suburban Primary Health Care Council, Inc. shall provide a program to facilitate access to primary health care in the corporate limits of the Village of Mount Prospect; and WHEREAS, the program proposed by the Suburban Primary Health Care Council, Inc. and approved herein, complies with the reqmrements of the Department of Housing and Urban Development with respect to benefiting low and moderate income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to stgn and the Clerk directed to attest his s~gnamre on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Suburban Primary Health Care Council, [nc, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by the law. AYES: Hoefert, Lohrstorfer, Prikkel, Wilks NAYS: None ABSENT: Corcoran, Skowron PASSED and APPROVED this 4 th day of Apr il , 200 I. ATTEST: Velr{m Lowe, Village Clerk AGREEMENT This Agreement is entered into this 26 day of February 2001, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the Suburban Primary Health Care Council, (hereinafter referred to as the "COUNCIL"), a not-for- profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a program to facilitate access to primary health care for low-and moderate-income residents of the Village of Mount Prospect as outline in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $9,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section llI next The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section 11, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under it, to conform to the statues, ordinances or other regulations or requirements of any governmental authority, in -1- connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indenmity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COUNCIL may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COUNCIL. The COUNCIL, at its option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and it's actions in the performance of this Agreement. The COUNCIL hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COUNCIL. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall inclhde verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit C. The COUNCIL may establish program income criteria below that noted in Exhibit C. D. Filing of Records: The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might other,vise affect the performance of this Agreement. This agreement includes program income requirements set forth in section 24 CFR 570.504 (c), but is not applicable to the COUNCIL and uniform administrative requirements described in section 24 CFR 570.502. -2- SECTION IV Compliance with Laws The COUNCIL, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIl. shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. Suspension or termination shall occur if the COUNCIL materially fails to comply with any term of the award in accordance with 24 CFR 85.44. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising 15om the negligent acts of the VILLAGE or any of it's officers or employees. .SECTION VI Billing and Reportin~ Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate the $9,000.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit no more than one invoice per month for an amount equal to one-twelfth of the contract amount. Every month, the COUNCIL, shall submit to the VILLAGE a Monthly Performance report. Said report shall include available information on: -3- a. Each Mount Prospect client served during the month, showing the client's COUNCIL number, address, and type(s) of service rendered. Services may also include number of applications received and the number of applicants approved for the program. 2. A final repoxt shall accompany the COUNCIL's final billing and regular monthly report in January of 2002. This report will highlight the accomplishments of the program over the past year, summarize for the fiscal year, from January 1, 2001 to December 31, 2001, the number of Mount Prospect residents served by types of assistance, and include the completion of Exhibit B herein attached. The final report is due no later that January 10, 2002. SECTION VII Length of Contract This Agreement shall be valid from January 1, 2001 through December 31, 2001 and may be terminated by either party upon thirty (30) days written notice. All costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COUNCIL shall not assign the Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in part, or any interest therein shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Development Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL Mrs. Victoria Bigelow President Suburban Primary Health Care Council 2235 Enterprise Drive, Suite 2504 Westchester, Illinois 60154 THE VILL OF ~M~T, PR ECT ATTEST: ~ ~' "President of the V~llage Bo/a~ / ~,~.j j//,~...z SUBURBAN PRIMARY HEALTH CARE Village Clerk COUNCIL ATTEST: BY: Executive Director Notary Public SUBURBAN PRIMARY HEALTH CARE COUNCIL PROPOSAL TO THE VILLAGE OF MOUNT PROSPECT June 2, 2000 Statement of Purpose The mission of the Suburban Primary Health Care Council is to facilitate access to primary health care for suburban Cook County residents who lack access to such care because of financial barriers. Attachment SUBURBAN PRIMARY HEALTH CARE COUNCIL PROPOSAL TO THE VILLAGE OF MOUNT PROSPECT June 2, 2000 The Suburban Primary Health Care Council was created with, and remains dedicated to, a single purpose: to facilitate access to primary health care for suburban Cook County residents who lack access to such care because of financial barriers. Access to Care, the program developed by the Council, enables low income, uninsured residents to receive basic health care services in their communities. The program is open to persons with incomes less than twice the federal poverty level, who are uninsured by private or public programs for primary health care or who have an annual deductible of $500 or more. The Council estimates that there are over 156,000 persons in suburban Cook County meeting these guidelines. This proposal is for $10,500 to assist in supporting the program in Mount Prospect. A grant for $10,500 would allow 43 residents of Mount Prospect to be enrolled in Access to Care for one year. Access to Care enables services to be received which are unavailable through any other program in the northwest suburbs. The Council contracts with local providers throughout the area and pays them a discounted rate to provide services to persons enrolled in the program. Services include office visits to a primary care physician, routine lab and x-ray services, and prescription drugs. Funding from Mount Prospect is critical to maintaining service to as many Mount Prospect residents as possible. During the past year, 491 residents of the Village of Mount Prospect were served i'n the Access to Care program. Thirty-five of the total served in Mount Prospect were funded by Mount Prospect. The remaining 456 were funded through other sources. Current enrollment is 306. The Suburban Primary Health Care Council is a confederation of four health and social service organizations: the Community and Economic Development Association of Cook County, Inc.; Cook County Department of Public Health; Northwest Suburban Cook County Health Care Task Force; and Park Forest Health Department. EXHIBIT C FY 2000 HUD LOW-INCOME LIMITS Persons in Household Income Limits 1 .............................................. $35,150 2 .............................................. $40,150 3 .............................................. $45,200 4 .............................................. $50,200 5 .............................................. $54,200 6 .............................................. $58,250 7 .............................................. $62,250 8 .............................................. $66,250 Name of Program: Participant's Name: (Please Print) To participate in certain federally funded programs, participants must meet certain income qualifications. I certify that my family/residence meets the income criteria listed below. Signature of Head of Household No. ofPeopleinHousehold Ma~mumHouseholdlncome 1 $35,150 2 40,150 3 45,200 4 50,200 5 54,200 6 58,250 7 62,250 8 66,250 Single-Female Head of Household: Yes No VILLAGE OF MOUNT PROSPECT 100 SOUTH EMERSON STREET MOUNT PROSPECT, ILLINOIS 60056 Phone (847) 818-5328 PUBLIC SERVICE AGENCY MONTHLY STATUS REPORT FOR VILLAGE CDBG FUNDS FISCAL YEAR JANUARY 1, 2001 TO DECEMBER 31, 2001 Applicant Phone Address Contact Person Title Agency Fiscal Year PROGRAM CLIENT STATISTICS 1 Total number of clients served this month Mount Prospect portion only 2 Total number of units of service provided during this month Mount Prospect portion only 3 Define your "unit of service": 4 Descdbe all client fees for this month 5 Total amount actually received for this month from Village 6 Total amount actually used for this month 7 Describe any accomplishments achieved by clientele or program