HomeMy WebLinkAbout6. MANAGERS REPORT 07/20/2010 Mount Prospect
Village of Mount Prospect
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Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL afa • O
FROM: IT DIRECTOR
DATE: JULY 9, 2010 4 ----N REQUEST TO ACCEPT STATE BID AND PURCHASE OFFICE S {
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Microsoft Office 2007 (or later) is necessary to integrate with Logos.NET, the Village's New Wor =
Systems ERP software, to input/export data and to create reports. Village computers are currently
running Microsoft Office 2003, which is no longer supported by Microsoft. The Village has budgeted
to upgrade to the current version this year. Staff is requesting approval to purchase Microsoft Office
from CDW under the CMS Illinois state bid award.
The office suite upgrade has been on hold, waiting for availability of Office 2010, which is now
available. The license agreement will allow us to install Office 2007 now and upgrade to Office 2010
when we are ready without additional expense. Not all workstations need the full version. Office
Professional Plus includes Word, Excel, PowerPoint, Outlook, OneNote, Publisher, InfoPath and
Access. The Standard version, which includes everything except Access and InfoPath, will be
purchased for those that do not require Access.
CDW holds the Illinois state contract for Microsoft volume licensing, which makes their price more
than 30% less than other suppliers. Costs are shown in the chart below.
License Count Version Cost per License Extended Cost
160 Microsoft Office Professional Plus $316.41 $50,625.60
115 Microsoft Office Standard (without Access) $232.35 $26,720.25
Total $77,345.85
I recommend that the Village accept the state bid and purchase 160 Microsoft Office Professional
Plus licenses and 115 Microsoft Office Standard licenses from CDW for an amount not to exceed
$77,345.85. Funds are available for this purchase.
?
I: \VB Request Memos\2010 Office 2010.doc
Village of Mount Prospect Mount Prospect
Community Development Department
MEMORANDUM
TO MICHAEL E. JANONIS, VILLAGE MANAGER 67 tb• Pr/
FROM: CLARE O'SHEA, SENIOR PLANNER I 2L)
DATE: JULY 14, 2010 .
SUBJECT: COMPREIII:NSIVE BIKI: PLAN 4
RECOMMENDATION TO IIIRE CONSULTANT - $35,427.71 �►=:
BACKGROUND
The Village of Mount Prospect is seeking to complete a Comprehensive 13ike Plan tailored to the
specific needs of Mount Prospect. The completed plan will include bicycle - related goals for the town,
an inventory and evaluation of existing bicycle facilities and amenities, a proposed bicycle facility plan,
and a detailed implementation plan to achieve the goals. The bike plan will be funded through the
Department of Energy's Energy Efficiency and Conservation Block Grant Program. The Village of
Mount Prospect solicited interested contractors though a Request for Statement of Qualifications.
According to 501LCS 510 Local Government Professional Services Selection Act and Title 23, Chapter 1,
Subchapter 1, Paragraph 112(b)(2) of the United States Code, local governments must negotiate and
enter into contracts for architectural, engineering and land surveying services on the basis of
demonstrated competence and qualifications for the type of services required and at fair and
reasonable compensation. Awarding a contract to the lowest bidder through competitive bidding is
not allowed. The act requires local governments to rank a minimum of three firms in order of
preference and begin negotiations with only the top ranked firm. It is customary that a selection
committee ranks the firms.
RESULTS
A Statement of Qualifications was released publicly to planning and engineering firms. After
reviewing the qualifications, Staff interviewed the following consultant teams:
• Active Transportation Alliance, League of Illinois Bicyclists, Sam Schwartz Engineering
• Bonestroo and LYKAH
• T.Y. LIN
Based on the material submitted and the interview process, staff ranked the three consultants and
selected to negotiate an agreement with the first ranked consultant, Active Transportation Alliance.
The negotiation process produced a final scope and compensation for the required services.
Comprehensive Bike Plan Contract
July 20, 2010 Village Board Meeting
Page 2
DISCUSSION
The three top ranked consultant teams submitted documentation indicating their ability to perform the
necessary services, which included references from past projects. During the interview process, Staff
questioned the consultants and discussed:
• Similar project experience.
• Capacity to perform the work and key personnel committed to the project.
• Understanding of the project needs.
• Ability and methods used to interact with the public and solicit public feedback.
Based on our evaluation of the statements of qualifications, interviews, and negotiations with the first
ranked consultant, Active Transportation Alliance, Staff has determined that they are the most
preferred and can perform the necessary services within the budget limits for the project. Active
Transportation Alliance is currently working with the Northwest Municipal Conference on the
implementation plan for a regional bike plan.
RECOMMENDATION
Staff is recommending that the negotiated proposal submitted by Active Transportation Alliance be
accepted with a not to exceed amount of $35,427.71 at the July 20, 2010 Village Board Meeting. The
Village of Mount Prospect budgeted $40,000 for this project through the Energy Efficiency and
Conservation Block Grant Program.
H:\ PLAN\ Bicycle\ contractto V B_July2010.d oc
VILLAGE OF MOUNT PROSPECT
CONSULTANT AGREEMENT FOR A COMPREHENSIVE BICYCLE PLAN
This CONSULTANT Agreement For A Comprehensive Bicycle Plan (referred to as the "Agreement ") is
entered into on the EFFECTIVE DATE as hereinafter defined, by and between the Village of Mount
Prospect, an Illinois home rule municipal corporation (referred to as the "VILLAGE "), and Active
Transportation Alliance, an Illinois Not - for - Profit Corporation (referred to as the "CONSULTANT ")
(CONSULTANT and VILLAGE are sometimes referred to as "PARTY" and "PARTIES ").
WHEREAS, the VILLAGE is eligible to receive a grant of EECBG funds (referred to as "EECBG Funds ")
from the U.S. Department of Energy's (DOE) Energy Efficiency and Conservation Block Grant Program
(referred to as the "EECBG Program "), authorized under the Energy Independence and Security Act of
2007 (Title V, Subtitle E) and funded by the American Recovery and Reinvestment Act (ARRA) of 2009;
and
WHEREAS, the EECBG Program's three main objectives are: (1) reduce fossil fuel emissions; (2) reduce
total energy use; and (3) improve energy efficiency in the building, transportation, and other appropriate
sectors; and
WHEREAS, in 2007, the VILLAGE's Comprehensive Plan was updated and included a directive to study
public transportation, bike routes, and pedestrian amenities, and in 2008, the VILLAGE worked with the
Regional Transportation Authority (referred to as "RTA ") under the Community Planning Program to study
and evaluate the level of service for public transportation modes throughout the community, including
METRA Commuter Rail and PACE Suburban Bus Service of the RTA and bike routes, recommending a
more detailed analysis of the bike plan component (referred to as the "Bike Plan "); and
WHEREAS, the Bike Plan is funded by EECBG Funds; and
WHEREAS, the VILLAGE has determined that it is necessary to employ a qualified planning and
engineering consultant to create the Bike Plan (referred to as the "Services "); and
WHEREAS, the VILLAGE desires to retain CONSULTANT to provide the Services, as more fully
described below, and CONSULTANT desires to provide such Services.
NOW, THEREFORE, in consideration of the premises and the mutual covenants herein contained, and
other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
1. Incorporation of recitals. The Provisions stated in the preamble above are incorporated herein and
made operative provisions, as if fully set forth.
2. Services. The Services (sometimes referred to as "Work ") to be provided to VILLAGE by
CONSULTANT are set forth in Attachment 1, Scope of Work, which is attached hereto and
incorporated herein. All Work completed by the CONSULTANT, including, but not limited to, all GIS
Shape Files, research, related data, maps, and all of the deliverables identified in Attachment 2,
Project Scope, shall be the property of the VILLAGE.
3. Payment. The VILLAGE agrees to pay the CONSULTANT a total amount not to exceed thirty -five
thousand four hundred twenty -seven dollars and seventy -one cents ($35,427.71), in the specific
amounts upon completion of each phase (Task) of the Work, as described in Attachment 2 — Project
Scope, and approval and acceptance of such phases by the VILLAGE. Since Task 7 requires
Consultant to report to the Village on an ongoing basis over the term of the Agreement, costs
associated with Task 7 may be billed monthly as the activities are completed, rather than upon
completion of the entire Task.
All payments shall be made to the CONSULTANT by the VILLAGE pursuant to the provisions of the
Local Government Prompt Payment Act (50 ILCS 505/1 et seq.).
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4. Term of agreement; Termination. The Services shall be completed within 15 months after the
effective date as hereinafter defined.
5. Performance of Work. The Services performed or furnished by CONSULTANT under this Agreement
will be performed or furnished with the care and skill ordinarily used by members of CONSULTANT's
profession practicing under similar conditions at the same time and in the same locality.
6. Compliance with EECBG Program Requirements. CONSULTANT shall comply with the EECBG
Program Requirements, as amended from time to time, including, but not limited to, compliance with
the Buy American Act, 41 USC 10(a)- 10(d), the Davis Bacon Act, 40 USC 3141 et seq. (prevailing
wages), and the National Environmental Policy Act (NEPA), 42 USC § 4321 et seq., publication and
reporting requirements.
7. Infringement. CONSULTANT guarantees that all Work provided is original and shall not be subject to
any claims of infringement.
8. CONSULTANT advertisement or promotion. The CONSULTANT is specifically denied the right of
using in any form or medium the name of the VILLAGE of Mount Prospect for any advertising,
promotion or reference, unless express written permission is granted by the VILLAGE.
9. Designation of CONSULTANT's Personnel. The VILLAGE reserves the right to designate alternative
personnel of the CONSULTANT when the VILLAGE is dissatisfied with the performance of assigned
personnel after the Work commences.
10. Compliance With All Laws. All Work under the Agreement must be executed in accordance with all
applicable federal, state and local laws, ordinances, rules and regulations, including, to the extent
applicable:
a. The Illinois Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.);
b. The Americans with Disabilities Act;
c. The Illinois Drug Free Workplace Act (30 ILCS 580/1 et seq.);
d. The Federal Funding Opportunity Announcement, No. DE -FOA- 0000013; and
e. State and federal prevailing wage laws.
11. Equal Employment Opportunity. CONSULTANT, every contractor and subcontractor shall comply
with the Equal Employment Opportunity Clause, 44 ILL. Adm. Code 750, which is attached hereto
and incorporated herein in Attachment 3, and is incorporated by reference into every bid specification
and contract under the Agreement
12. Agreement Alterations. No amendment of the Agreement shall be valid unless made in writing and
signed by the Village President, Village Manager, or their authorized representative.
13. Non - Assignability. The CONSULTANT shall not assign the Agreement, or any part thereof, to any
other person, firm or corporation without the previous written consent of the VILLAGE. Such
assignment shall not relieve the CONSULTANT from its obligations or change the terms of the
Agreement.
14. Indemnity. The CONSULTANT shall indemnify and save harmless the VILLAGE, its officers,
employees, and agents (the "Indemnitees ") from any and all liability, losses or damages, including
attorneys fees and costs of defense, the lndemnitees may suffer as a result of claims, demands,
suits, actions or proceedings of any kind or nature, including workers' compensation claims, in any
way resulting from or arising out of the operations of the CONSULTANT under this Agreement,
including operations of CONSULTANT's subcontractors; and the CONSULTANT shall, at its own
expense, appear, defend, and pay all fees of attorneys and all costs and other expenses arising
therefrom or incurred in connection therewith; and, if any judgments shall be rendered against the
Indemnitees in any such action, the CONSULTANT shall, at its own expense, satisfy and discharge
same. The CONSULTANT expressly understands and agrees that any performance bond or
insurance protection required by the Agreement, or otherwise provided by the CONSULTANT, shall in
252751_4
no way limit the responsibility to indemnify, keep and save harmless and defend the Indemnitees as
herein provided.
15. Insurance. CONSULTANT shall obtain and maintain insurance coverage, inclusive of liability and
worker's compensation insurance, related to providing the Services hereunder in the following
minimum amounts:
Limit/ Limit/
Type of Insurance Ea. Occurrence Aggregate
General Liability
Bodily Injury $1,000,000 $3,000,000
Property Damage $1,000,000 $3,000,000
Contractual Ins. $1,000,000 $3,000,000
Automobile Liability
Bodily Injury $1,000,000 $1,000,000
Property Damage $1,000,000 $1,000,000
Workers Compensation
Employee Claims Statutory for Illinois
Employers Liability $1,000,000 per accident
Professional liability insurance with limits not less than $1,000,000 each claim with respect to
negligent acts, errors and omissions in connection with professional services to be provided
under the Agreement, with a deductible not -to- exceed $50,000 without prior written approval.
The Indemnitees, as defined in paragraph 13 of this Agreement, shall be named an "additional
insured" and "loss payee" status on all applicable insurance policies. Said policies will not be
cancelled unless the VILLAGE is provided a thirty (30) day written notice. Nothing contained in
the insurance requirement shall be construed as limiting the extent of the CONSULTANT's
responsibilities for payment of damages resulting from its operations under this Agreement.
The CONSULTANT shall not commence work under the Agreement until it has obtained all
insurance required hereunder and such insurance has been approved by the VILLAGE.
Certificates of such insurance shall be filed with the VILLAGE prior to commencing work.
16. Contract Documents. The Request for Statement of Qualifications, released by the Village on April
14, 2010 (referred to as the "Request "), Instructions to Bidders, and all other portions of the bid
documents, are incorporated herein by reference and shall constitute part of the legal contract
between the VILLAGE and the CONSULTANT. In the event of a conflict between any provision in the
Agreement and any of the bid documents, the Agreement provision shall govern to the extent of the
conflict.
17. Default. The VILLAGE may terminate the Agreement by written notice of default to the
CONSULTANT if the CONSULTANT:
a. Fails to make delivery or perform the services within the time frame specified in the
Agreement, or
b. Fails to make progress so as to endanger performance of the Agreement, or
c. Fails to provide or maintain in full force and effect, the liability and indemnification coverage
or performance bond as is required.
Termination shall be effective on the seventh (7 calendar day following CONSULTANT'S receipt
of a notice of default unless CONSULTANT has cured the default or, if the default is not able to
be cured in that time, CONSULTANT has undertaken reasonable steps, as determined by the
VILLAGE, to cure the default and thereafter proceeds diligently to cure the default.
If the VILLAGE terminates the Agreement, the VILLAGE may procure services similar to those so
terminated, and the CONSULTANT shall be liable to the VILLAGE for any excess costs
252751_4
reasonably incurred for similar services, unless the CONSULTANT provides acceptable evidence
that failure to perform the Agreement was due to causes beyond the control and without the fault
or negligence of the CONSULTANT.
18. Permits and Licenses. CONSULTANT shall obtain, at its own expense, all permits and licenses that
may be required to complete the Services under the Agreement (where applicable).
19. Notices and Communication. All notices and communications required hereunder shall be given in
writing and shall be sent registered or certified mail, postage prepaid to, or served personally upon,
the respective Parties as follows:
If to the VILLAGE: Village Manager
VILLAGE OF MOUNT PROSPECT
50 S. Emerson Street
Mount Prospect, Illinois 650056
With a copy to: George A. Wagner
Klein, Thorpe & Jenkins, Ltd.
20 North Wacker Drive, Suite 1660
Chicago, Illinois 60606 -2903
If to CONSULTANT: Melody Geraci
Active Transportation Alliance
9 West Hubbard Street, Suite 402
Chicago, IL 60654 -6545
or to such other address as any PARTY may from time to time designate in a written notice to the
other Party. Notice shall be effective upon the date of receipt by personal service or as evidenced
by a valid return receipt or refusal.
20. Amendment. This Agreement sets forth all the promises, inducements, agreements, conditions and
understandings between the CONSULTANT and the VILLAGE relative to the subject matter thereof,
and there are no promises, agreements, conditions or understandings, either oral or written, express
or implied, between them, other than are herein set forth. Except as herein otherwise provided, no
subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the
Parties hereto unless authorized in accordance with law and reduced in writing and signed by them.
21. Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which taken
together, shall constitute one and the same instrument.
22. Venue. The Parties hereto agree that for purposes of any lawsuit(s) between them concerning this
Agreement, its enforcement, or the subject matter thereof, venue shall be in Cook County, Illinois,
and the laws of the State of Illinois shall govern the cause of action.
23. Effective Date. This agreement shall become effective upon the date last signed by the parties.
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IN WITNESS WHEREOF, the Parties hereto have set their hands and seals to this Agreement on the day
and year set forth below.
VILLAGE OF MOUNT PROSPECT,
an Illinois home rule municipal corporation an Illinois Not - for - Profit Corporation
BY: BY:
Village Manager Executive Director
Date: Date:
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ATTACHMENT 1 - SCOPE OF WORK
This section outlines and describes the VILLAGE's requirements and expectations as it relates to the
Work. In addition, the requirements identified below are based on the DOE'S EECBG Program and any
work conducted by the CONSULTANT according to this section must meet the Program's requirements.
At a minimum, the CONSULTANT will provide professional consulting services for the following:
Plan Overview
The Bike Plan's first objective is to develop a comprehensive biking and walking network consisting of
marked on- street bikeways, signed routes, and multi -use trails where possible. A complete inventory
and evaluation of existing streets in Mount Prospect, including a bike level of service (LOS) analysis on
60% of the streets, will be included in the plan to justify the Consultant's recommendations for the
proposed bicycle facility plan. Research will include an assessment of existing conditions, planned
improvements, pedestrian routes, network gaps, and problem areas (through the use of accident data).
The Consultant will also review current policies and make policy recommendations to ensure that
Complete Streets policies are integral to walkable and bikeable communities. The Consultant will
determine problem areas by analyzing crash data. The Consultant will meet with transit partners to
assess existing and potential connections with bike and pedestrian transportation.
The second objective of the plan is to develop a safety and education program for the Village. The
program should discuss and recommend education, encouragement, and enforcement activities and
resources that may benefit motorists, cyclists, and pedestrians. Recommendations could include safety
programs like Safe Routes to Schools and Bicycling Ambassadors.
The final objective will be to market bicycling, walking, and transit as viable transportation options to
the community. The Consultant will develop a marketing strategy program to reach out to Mount
Prospect residents and businesses.
Scope of Work
Task 1. Mobilize Task Force:
Consultant will convene a Task Force of key stakeholders including staff from appropriate Village
departments, elected officials and residents. The Task Force will guide the planning process and involve
other community groups and residents. The Task Force will assist the Consultant team in defining goals,
introduce technical standards, providing feedback, assisting in the public process and reviewing the
project milestones throughout the length of the project.
Task 2. Conduct Comprehensive Bicycle Plan Public Meeting /Open House:
The open house /public meeting will provide residents and staff with the opportunity to identify bike -
specific goals, map out the best routes for biking and walking, and identify missing links and routes to
popular regional and local destinations. Stakeholders will identify key opportunities and priorities
through the planning workshop and will set the stage for an open, transparent planning process. The
Consultant will invite Mount Prospect residents to participate in the planning process through several
advertising mediums, including the Consultant's 40,000 - person database and social networking
techniques (Facebook, Google Calendar, etc.).
The Consultant will prepare the presentation and meeting facilitation materials. The presentation will
include the goals of the planning effort and components of the bike network. The Consultant will lead
the meeting attendees through the public input portion of the meeting and encourage feedback and
2527514
opinions. The Consultant is responsible for producing all handouts and visuals at all public and task force
meetings.
Task 3. Inventory Existing Conditions:
The project team will produce a complete inventory of on- and off - street bikeway network and facility
opportunities, pedestrian facility opportunities, and bicycle parking. The team will use a Bicycle Level of
Service (BLOS) to analyze at least 60% of Village streets and will geocode data into Geographical
Information Systems (GIS) for existing and potential network improvements and facilities. The
information will be illustrated through GIS maps utilized for developing and prioritizing a proposed
bikeway network. The GIS shapefile information will also have the potential to become attractive, high -
quality maps for public distribution. Attributes of the maps include bike, pedestrian, and transit access
and promote the use of those modes of transportation. The Consultant will provide all GIS shapefiles to
the Village upon the conclusion of the project.
The Consultant will conduct the necessary fieldwork to establish the cost and feasibility of developing
the proposed bicycle network. The Consultant will work closely with the task force members to use their
knowledge of current road network.
The Consultant will inventory the pedestrian infrastructure and identify any gaps or barriers to walking.
The Consultant will also work with the community to identify priority pedestrian routes and prepare an
itemized list of needed improvements that focus on safety. Additionally, the consultant will tailor
potential safety, education and encouragement programs based on the existing conditions for the
Village to adopt.
Finally, the Consultant will study current Village policies using Complete Streets standards to ensure that
all policies are consistent with a bike plan. The Consultant will make recommendations to Village policies
to ensure their compliance with Complete Streets policies.
Task 4. Energy Efficiency and Conservation Strategies
The Plan must incorporate specific energy efficiency and conservation strategies related to the bicycle
plan's implementation recommendations. To meet this requirement, energy efficiency and
conservation metrics must be developed and analyzed in respect to the Plan's recommendations. At a
minimum, such metrics much include energy savings (kWh), energy cost savings, and greenhouse gas
reductions. The Village encourages the Consultant to develop more than one metric for each energy
efficiency and conservation category. If any bicycle plan recommendations include renewable energy
components, the Plan must also provide an appropriate metric. The Consultant may use the U.S.
Department of Energy and other resources to help develop those metrics. Before the draft Plan is
reviewed by the Village Task Force, the Village must agree to the Consultant's methods for calculating
the metrics above. These metrics will be used by the Task Force, along with the other agreed to criteria,
to prioritize the Plan's recommendations.
Task 5. Analyze Existing Data & Recommend Facilities for Development:
The team will conduct a bikeway feasibility analysis using the data collected in the Task 3 and create a
bikeway feasibility map. The Consultant will identify potential opportunities and any barriers to bicycle
and pedestrian facilities. The team will work with the task force to provide recommendations for
transportation network signage, a pavement striping and maintenance plan, and a prioritized project list
(implementation schedule). The recommendations will be prioritized based on feedback from the task
252751_4
force. The Consultant shall prepare recommended bike treatments throughout town with justification
for the recommendations.
Task 6. Present Draft Plan to Public:
The Consultant will organize and conduct a bicycling and walking tour of the transportation network for
the task force and interested parties. Additionally, the Consultant will present initial findings and gather
input about opportunities, barriers and gaps within the proposed network at a subsequent public
meeting.
Task 7. Project Oversight
Throughout the project, management of goals and timelines is essential. The Consultant will clearly
report progress to the Village and will submit a timeline with expected deadlines for each task. Monthly
reports shall be prepared by the Consultant and comply with the Department of Energy's Energy
Efficiency and Conservation Block Grant Program to help track the project milestones and communicate
energy savings of the project.
Task 8. Final Comprehensive Bicycle Plan:
The Consultant will deliver a draft report to the task force that includes the following:
• Physical location of non - motorized transportation network, facilities, and bike parking with
illustrative map
• Short -term, mid -term, and Tong -term recommendations to make bicycling, walking, and transit use
easy and convenient for Mount Prospect residents and visitors
• Safety, education, encouragement and enforcement program recommendations
• Complete inventory of existing conditions with rationale for recommendations
• Bike- related goals and objectives determined through process.
• Complete Streets policy recommendations
• Implementation schedule with list of priorities
• Implementation strategies
• Energy cost savings (measured in kw /hr or greenhouse gas reduction for Department of Energy
report) for each recommendation
• Renewable energy capacity and generation for each recommendation
• Estimated costs
• Funding strategy
• Resource list
• Other recommendations
Upon review and agreement from the Task Force, the Consultant will deliver the final
Comprehensive Bicycle Plan.
252751_4
ATTACHMENT 2 - PROJECT SCOPE
Village of Mount Prospect Bike Plan
DATE OF PROPOSAL
July 14, 2010
RECIPIENT CONTRACTOR
Clare O'Shea Active Transportation Alliance
Village of Mount Prospect 9 W. Hubbard St. Suite 402
Planning Division Chicago, IL 60654
50 S. Emerson Street 312.427.3325 x227
Mount Prospect, IL 60056
847.818.5328
LABOR ESTIMATED HOURS FIXED ESTIMATED COST ESTIMATED TOTAL
RATE
Project Manager 115 90.56 $10,414.40
Suburban Coordinator 50 57.67 $2,883.50
Bicycle Planner 84 53.84 $4,522.56
Communications Director 9 52.95 $476.55
Graphic Design 10 44.57 $445.70
Transportation Engineer 74 150.00 $11,100.00
GIS Specialist 65 45.00 $2,925.00
I.IB Consultant 25 60.00 $1,500.00
— LABOR SUBTOTAL 34,267.71
DIRECT COSTS QtsTarsnaa Direct Cost Estimate for tismlxad List) ESTIMATED COST
Tr avel - - -- -- -- - - - - -- -- - 560.00
Reproduction 600.00
DIRECT COSTS TOTAL 1,160.00
SUBTOTAL. ESTIMATED PRICE 35,427.71
PROFIT 0 (01 due to not for profit status)
ESTIMATED TOTAL PRICE $ 35,427.71
252751_4
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DIRECT NON- SALARY COST ESTIMATE
( Includes only items that are not included in overhead )
Trawl
Transit Tiip 20 Trips x $8 per Tiip 160.00
Personal Auto 8 Trips x 50 miles x $0.505 mile 400.00
SUBTOTAL 560.00
Reproduction
Display Boards 6 Boards /plots x $100 per Board 600.00
SUBTOTAL 600.00
ESTIMATED TOTAL S 1.110.00
252751_4
ATTACHMENT 3 — EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
EQUAL EMPLOYMENT OPPORTUNITY
In the event of the contractor's non - compliance with the provisions of this Equal Employment Opportunity
Clause, the Act or the Rules and Regulations of the Department , the contractor may be declared
ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or
municipal corporations, and the contract may be cancelled or voided in whole or in part, and other
sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During
the performance of this contract, the contractor agrees as follows:
1. That he or she will not discriminate against any employee or applicant for employment because of
race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship
status, age, physical or mental disability unrelated to ability, sexual orientation, military status or
an unfavorable discharge from military service; and, further, that he or she will examine all job
classifications to determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any underutilization.
2. That, if he or she hires additional employees in order to perform this contract or any portion of this
contract, he or she will determine the availability (in accordance with the Department's Rules and
Regulations) of minorities and women in the areas from which he or she may reasonably recruit
and he or she will hire for each job classification for which employees are hired in a way that
minorities and women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by him or her or on his or her
behalf, he or she will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status, national
origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual
orientation, military status or an unfavorable discharge from military service.
4. That he or she will send to each labor organization or representative of workers with which he or
she has or is bound by a collective bargaining or other agreement or understanding, a notice
advising the labor organization or representative of the contractor's obligations under the Act and
the Department's Rules and Regulations. If any labor organization or representative fails or
refuses to cooperate with the contractor in his or her efforts to comply with the Act and Rules and
Regulations, the contractor will promptly notify the Department and the contracting agency and
will recruit employees from other sources when necessary to fulfill its obligations under the
contract.
5. That he or she will submit reports as required by the Department's Rules and Regulations, furnish
all relevant information as may from time to time be requested by the Department or the
contracting agency, and in all respects comply with the Act and the Department's Rules and
Regulations.
6. That he or she will permit access to all relevant books, records, accounts and work sites by
personnel of the contracting agency and the Department for purposes of investigation to ascertain
compliance with the Act and the Department's Rules and Regulations.
7. That he or she will include verbatim or by reference the provisions of this clause in every
subcontract awarded under which any portion of the contract obligations are undertaken or
assumed, so that the provisions will be binding upon the subcontractor. In the same manner as
with other provisions of this contract, the contractor will be liable for compliance with applicable
provisions of this clause by subcontractors; and further it will promptly notify the contracting
agency and the Department in the event any subcontractor fails or refuses to comply with the
provisions. In addition, the contractor will not utilize any subcontractor declared by the Illinois
Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois
or any of its political subdivisions or municipal corporations.
(Source: Amended at 32 III. Reg. 16484, effective September 23, 2008)
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