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HomeMy WebLinkAbout06/15/2010 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 15, 2010 CALL TO ORDER Mayor Wilks called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel Absent: Trustee John Korn PLEDGE PLEDGE OF ALLEGIANCE Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Wilks gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held May 18, 2010. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. FINANCIAL REPORT FINANCIAL REPORT AND APPROVE BILLS & APPROVE BILLS Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Police Chief John Dahlberg and Sergeant Mike Eterno, Traffic Unit, presented the "Saved by the Safety Belt Award" to five (5) individuals involved in a head -on collision that occurred October 6 2009 near Prospect High School. Sergeant Eterno provided background information about the accident and the award. Sponsored by the Illinois Department of Transportation, the award recognizes Illinois residents who have survived serious crashes because they wore their seat belt. All five (5) individuals were wearing seat belts when the accident occurred. Prospect High School Students Anne Bolger Sam Kelly (not in attendance) Claire Reibel Anna Wegener Saly Joseph (driver of the first (1 vehicle hit) Sergeant Eterno also talked about he partnership between the Police Department, Prospect High School and Culver's restaurant to emphasize the importance of seat belts to local high school students. Chief Dahlberg shared the significant reduction in vehicle related deaths as a result of increased seat belt usage; especially among 15 - 24 year old age group. Minutes of the Regular Meeting Page 1 of 7 June 15, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect AMEND CHAPTER Mayor Wilks presented for a first (1 reading an ordinance amending Chapter 13 (Alcoholic 13 (ALCOHOLIC Liquors) of the Mount Prospect Village Code. This ordinance adds one (1) Class "F -2" liquor LIQUORS) OF THE license for Panzano's Pizza, Pasta and More, 106 West Northwest Highway, 106 West VILLAGE CODE Northwest Highway. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. Assistant Village Manager provided background information regarding the owner and restaurant. The applicant has met with Village Manager Michael Janonis and completed the application process. [The applicant was not in attendance.] Noting the applicant's experience, training and completion of the application process there was a consensus to move forward with the request. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5797: ORD 5797 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. MAYOR PRO TEM APPOINTMENT OF MAYOR PRO TEM Mayor Wilks stated, in accordance with the Village Code, the election of the new President/Mayor Pro Tem wound be conducted. Mayor Wilks provided background information and the procedure for the nomination of Mayor Pro Tem. Mayor Wilks nominated Trustee Steven Polit to serve as Mayor Pro Tem for the term to run July 1, 2010 — June 30, 2011, Trustee Hoefert seconded the nomination. Mayor Wilks then asked for other nominations; there were no other nominations. The nomination of Trustee Polit as Mayor Pro Tem effective July 1, 2010 — June 30, 2011 was approved by the following vote: Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Wilks, Zadel Nays: None Mayor Wilks recognized and thanked Trustee Juracek for serving as Mayor Pro Tem this past term. Trustee Juracek stated it was an honor to serve as Mayor Pro Tem and she gained insight into Mayor's responsibilities. Trustee Polit thanked the Village Board for the opportunity to serve as Mayor Pro Tem. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointments /reappointments for the Village Board's approval: Youth Commission Appointment Lindsay Boivin Term to expire June 2011 Michael Boivin Term to expire June 2011 Minutes of the Regular Meeting Page 2 of 7 June 15, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Jaclyn Stassen Term to expire June 2011 Reappointments Nora Galwik Term expires June 2011 Adam Kiel Term expires June 2011 Emily Lindfors Term expires June 2011 Rabia Memon Term expires June 2011 Alex Oplawski Term expires June 2011 Rachel Otte Term expires June 2011 Merrily Ruetsche Term expires June 2011 Delanie Steinweg Term expires June 2011 Trustee Zadel, seconded by Trustee Matuszak, moved to approve the appointment as listed above: Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Matuszak and Trustee Polit recognized the members of the Commission for their commitment and community involvement. Mayor Wilks thanked those individuals who serve as adult advisors for the Commission CITIZENS TO BE COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD HEARD Mayor Wilks introduced Tom LeClere and Michael Alexandrou from Boy Scout Troop #23. The Prospect High School students are working on their Citizenship in the Community Merit Badge. Trustee Hoefert recognized both Scouts for their leadership abilities. Trustee Juracek also recognized Mr. Alexandrou for his Eagle Scout project; installation of brick walk way and garden at the Historical Society. Mount Prospect Lions Club — 72 Annual 4 of July Festival Lions Club members Mr. Ron Habel, Mr. Rob Habel and Mr. Fred Steinmiller. Mr. Ron Habel, Vice President requested Village Board approval to waive the permit fee for the annual community event. Mr. Habel provided an overview of the fesitival including the Revolutionary War Re- Enactment scheduled for the 4 of July. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the waiving of all permit fees for the Lions Club 2010 Annual 4 of July Festival. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. The Village Board acknowledged and thanked the Lions Club for all the activities they conduct in support of the community. CONSENT AGENDA CONSENT AGENDA Trustee Juracek, seconded by Trustee Zadel, moved to approve the following business items: Minutes of the Regular Meeting Page 3 of 7 June 15, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect FINANCIAL REPORT 1. Monthly Financial Report — May 2010 & APPROVE BILLS 2. Bills dated May 13 to May 26, 2010 3. Bills dated May 27 to June 9, 2010 RES 26 -10 4. A RESOLUTION REQUESTING CLOSURE OF A PORTION OF CENTRAL ROAD IN ORDER TO CONDUCT A PARADE. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS PZ- 07 -10, 903 West Isabella Street, Shaun Cecala PZ- 07 -10, 903 W. ISABELLA Mayor Wilks presented for a first (1 reading an ordinance granting a Conditional Use permit for property located at 903 West Isabella Street. Community Development Director Bill Cooney provided background information. The petitioner, Shaun Cecala, is seeking approval of a Conditional Use to construct a circular driveway in the front yard at 903 West Isabella Street. The petitioner proposes to demolish the existing driveway and construct a circular driveway in the front yard. The circular portion of the driveway would measure twelve (12) feet wide in the front of the home and expand to fourteen (14) feet wide at the property line; connecting to a standard eighteen (18) foot wide driveway that leads to the attached garage. The proposed overall lot coverage for the property is approximately twenty -nine percent (29 %), which complies with the maximum overall 35% permitted lot coverage. Mr. Cooney stated the Planning and Zoning Commission recommended approval of the request by a 7 -0 vote. Mr. Russel Cecala was in attendance to respond to questions /comments from the Village Board. Village Board Discussion /Comments • Commended petitioner for going through the process to comply with Village standards to allow circular drive. • Circular drive blends with neighborhood and adds to beauty of home. Mr. Cecala stated he was able to comply with the Village standards by reducing the width and length of the driveway. Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Juracek moved to approve Ordinance No. 5798: ORD 5798 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 903 WEST ISABELLA STREET Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. Minutes of the Regular Meeting Page 4 of 7 June 15, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect AMEND CHAPTER Mayor Wilks present for a first (1 reading an ordinance amending Chapter 23 of the Village 23 (OFFENSES AND Code of Mount Prospect. This ordinance amends Chapter 23, Section 102 "Public MISCELLANEOUS Intoxication" of the Village Code in accordance with current state law; Illinois Compiled REGULATIONS) OF Statutes 20 ILCS 301/25 -15. THE VILLAGE CODE Assistant Village Manager Dave Strahl stated this was a "housekeeping" matter which amended the Village Code to reflect the current state law regarding Public Intoxication specific to Public Parks and Public Streets. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Juracek moved to approve Ordinance No. 5799: AN ORDINANCE AMENDING CHAPTER 23 (TRAFFIC) OF THE MOUNT ORD 5799 PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. PREVAILING WAGE Mayor Wilks presented for a first (1 reading an ordinance pertaining to a determination of RATE the prevailing wage rates. This ordinance required by the State of Illinois, adopts the prevailing wages established by the State of Illinois for public works projects provided by contractors. Trustee Matuszak, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Matuszak, moved to approve Ordinance No. 5800: AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING ORD 5800 WAGE RATES Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT MANAGER'S Assistant Village Manager Strahl stated there was a request for Village Board approval to REPORT accept State bid and purchase ruggedized laptops in an amount not to exceed $75,996. Information Technology (IT) Director, Joan Middleton provided background information RUGGEDIZED stating there are fourteen (14) ruggedized laptops scheduled for replacement in 2010; three LAPTOPS (3) for the Fire Department, ten (10) for the Police Department and one (1) for the Public Works Department; one (1) new additional ruggedized laptop is budgeted for Public Works. The ruggedized laptop models are needed to withstand the rigorous conditions of the outdoors, such as extreme temperatures and road vibration. Minutes of the Regular Meeting Page 5 of 7 June 15, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Ms. Middleton stated lease payments to the computer replacement fund were eliminated for the 2010 year during budget discussions. However, the purchases were not postponed and were recommended for purchase utilizing reserves within the computer replacement fund. Trustee Zadel, seconded by Trustee Matuszak, moved to approve request to accept State Bid and purchase ruggedized laptops in an amount not to exceed $75,996. In response to questions from the Village Board, Ms. Middleton and Assistant Village Manager Strahl provided the following. • What is driving the purchase of the laptops for this year. 1) Rapidly changing technology 2) Computers are five (5) years old — more maintenance required with older computers. 3) Northwest Central Dispatch scheduled upgrades are driving force for Police and Fire laptops; communication system. • Staff can provide a life cycle analysis on the computers scheduled for replacement. • Staff makes sure State bid is best price. • Police vehicles are first (1 priority; if laptop is not in car, car doesn't go on the street. • Will find out Northwest Central deadline for upgrades. Village Board Discussion /Comments • Questioned use of reserve funds for purchase; reserves are for emergencies. • Questioned need for computers at this time if they are working; age doesn't mean they are obsolete. • Requested information that clearly defines why purchases are needed now. • State bid price is not the concern; concern is should the Village replace the computers at this time. • Requested additional information on Northwest Dispatch time -line for implementation; what are other communities doing to meet requirements for planned upgrades. • Important for police to have information when they need it. • Cannot support purchase; not getting a clear indication Village needs to make this purchase. • Request end users to provide additional information. Assistant Village Manager Strahl indicated staff would provide additional information including a life cycle analysis of the computers and suggested deferral of this item until the next Village Board meeting. As there was a consensus to defer this item, Trustee Matuszak withdrew his second to the motion to approve the purchase of the ruggedized computers. [Motion died due to lack of second.] Trustee Hoefert, seconded by Trustee Polit, moved for approval to defer the request to accept State bid and purchase ruggedized laptops in an amount not to exceed $75,996 until the July 6, 2010 Village Board meeting. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. Assistant Village Manager Strahl announced the following community events: • Arts and Blues Fest — June 19 Village Greens Arts - 10:00 a.m. — 5:00 Blues - 2:00 p.m. — 10:30 p.m. • Car Show — June 19 Metra Lot 6:00 — 9:00 p.m. • Farmers' Market — Sundays, Metra Lot 8:00 a.m. — 1:00 p.m. Minutes of the Regular Meeting Page 6 of 7 June 15, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect OTHER BUSINESS OTHER BUSINESS • Trustee Hoefert shared information he had recently learned regarding copier hard drives. Since 2002 copier hard drives retain information of whatever copies were made. Trustee Hoefert stated as standard practice the hard drives from all Village copiers must be cleared before disposal of the machine. Assistant Village Manager Strahl stated staff will work with the leasing agent to ensure hard drives are cleared prior to returning the machines when the lease(s) expires. He added that with increased usage of the copier for faxing and scanning data, it was essential that the information be cleared. • Trustee Hoefert inquired about the status of the traffic light at Route 83 and Central. He indicated there has been no change with the timing of the lights since this matter was first discussed several weeks ago. Assistant Village Manager Strahl stated he would follow -up with staff. ADJOURN ADJOURN Mayor Wilks stated there was no need for Closed Session as listed on the Agenda; Personnel 5 ILCS 120/2 (c) (1). There being no further business for discussion, Mayor Wilks called for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Motion carried. The June 15, 2010 Village Board meeting adjourned at 8 :27 p.m. Minutes of the Regular Meeting Page 7 of 7 June 15, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect