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HomeMy WebLinkAboutCOW Agenda Packet 06/22/2010 a SSESS IS F W 9 0„„„„ ORDER OF BUSINESS TOUR OF RANDHURST VILLAGE CONSTRUCTION SITE Location: Date and Time: Mount Prospect Village Hall Tuesday 50 S. Emerson Street June 22, 2010 Randhurst Village Construction Site 6:30 P.M. Mount Prospect, Illinois 60056 PUBLIC MEETING NOTICE REGARDING JUNE 22, 2010 COMMITTEE OF THE WHOLE MEETING CANCELLED JUNE 22, 2010 REGULAR COMMITTEE OF THE WHOLE MEETING IN LIEU OF THE COMMITTEE OF THE WHOLE MEETING • VILLAGE BOARD WILL MEET AT VILLAGE HALL — 6:30 P.M. • PROCEED TO RANDHURST VILLAGE — TOUR CONSTRUCTION SITE ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392 -6000, TDD 847/392 -6064. Page 1 of 1 H: \CLKO \WIN\AGENDA 1\ COWCancellationrandhurstsitevisit .doc Mount Prospect MAYOR VILLAGE MANAGER lrvana K. Wilks Michael E. Janonis TRUSTEES VILLAGE CLERK Paul Wm. Hoefert M. Lisa Angell Arlene A.Juracek Village of Mount Prospect A. John Korn John J. Matuszak Community Development Department Phone: 847/818 -5328 Steven S. Polit Fax: 847/818 -5329 Michael A. Zadel 50 South Emerson Street Mount Prospect, Illinois 60056 TDD: 847/392 -6064 NOTICE THE THURSDAY, JUNE 24, 2010 MEETING OF THE PLANNING & ZONING COMMISSION HAS BEEN CANCELLED. THE NEXT REGULARLY SCHEDULED MEETING IS THURSDAY, JULY 22, 2010. Planning & Zoning Commission Meeting June 24, 2010 Page 1 of 1 MINUTES VILLAGE OF MOUNT PROSPECT COFFEE WITH COUNCIL SATURDAY, June 12, 2010 9:00 A.M. Village Hall Community Center The meeting convened at 9:00 a.m. Those present were Mayor lrvana Wilks, Trustees Arlene Juracek, John Matuszak and Steven Polit. Representing the Village were Village Manager Michael Janonis and Human Services Director Nancy Morgan. State Representative Elaine Nekritz was also in attendance. Residents in Attendance Louis Goodman School Street John Elenberger Redwood Drive Jim Chylik Locust Lane Thomas Tezky School Street Jan Kent Briarwood Drive Teri Markovitz Briarwood Drive Mal Holec Quince Lane Steve VanArsdale Candota Avenue Barbara VanArsdale Candota Avenue Carol Tortorello Elmhurst Avenue Sheldon Tabas Wheeling Road Ken Koeppen Linneman Road David Schein Na -Wa -Ta Avenue Larry Maurer Hi Lusi Louis Goodman, School Street — Mr. Goodman was concerned about the amount of money spent on the Lee DeWyze /American Idol events. The Village Manager estimates that after all donations and bills are accounted, the total will be around $5,000. A discussion took place. John Elenberger, Redwood Drive — Mr. Ellenberger inquired about the difference between an Ordinance and a Bulk Regulation. The Village Manager explained the difference. Jim Chylik, Locust Lane — Mr. Chylik was concerned about roofs being installed with out permits. The Village Manager will check into this. Mr. Chylik felt that Coffee with Council should be listed on the Village's web page. Mr. Chylik wanted to know about the part -time water reading meter employment opportunities listed on the Village's web page. Trustee Polit pointed out that only a Social Work Intern position is on the Village's web page. Thomas Tezky, School Street — Mr. Tezky discussed his concerns about traffic accidents and how motorists need to be careful. Jan Kent and Teri Markovitz, Briarwood Drive — Ms. Kent and Ms. Markovits discussed theft concerns about the Briarwood area sewer system. The Village Manager gave a brief history and stated that the situation is on the Village's high priority list. The Village will have more information once the survey is completed. Mal Holec, Quince Lane — Mr. Holec asked for an up date on Levee 37 for which there was a brief discussion. Mr. Holec asked for an update on Randhurst. The Village Manager highlighted the activities by discussing the theater, the prospective businesses and the underground activity taking place on the Randhurst site. Mr. Holec asked if there was coordination between the School District 214 CET trip to France and the Sevres Sister City tour. Mayor Wilks provided the update. Steve and Barbara VanArsdale, Candota Avenue — Mr. and Mrs. VanArsdale commented on the beauty of the downtown flower baskets. Carol Tortorello, Elmhurst Avenue — Ms. Tortorello asked about the red light cameras, and a discussion took place regarding this subject. The Village may pursue an ordinance in an attempt to prevent Cook County red light cameras from being installed within the Village limits. Sheldon Tabas, Wheeling Road — Mr. Tabas discussed the situation in the Boxwood area since the shooting. He appreciated the assistance by the police department personnel, naming Pat Lyons in particular. He is attempting to develop a greater sense of community responsibility among the Boxwood residents. Human Services personnel will contact Mr. Tabas regarding this matter. Ken Koeppen, Linneman Road — Mr. Koeppen's subject matter was the red light camera issue which he felt was thoroughly discussed. Illinois State Representative Elaine Nekritz — Ms. Nekritz stated that she attended the meeting to listen and learn. A discussion took place regarding a number of topics including the State's distribution of income tax monies to Mount Prospect. David Schein, Na -Wa -Ta Avenue — Mr. Schein did not have anything to bring to the group and was only in attendance to observe. Larry Maurer, Hi Lusi — Mr. Maurer discussed his experience as a bicyclist on the local roadways. Mayor Wilks encouraged Mr. Maurer to call 911 when he is involved with irresponsible drivers. A discussion took place regarding bicycles vs. cars. As there was no more business to address, the meeting was adjourned at 11:00 a.m. H:NLOUcoffeewithcouncil 6.12.10 VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, June 24, 2010 ** 6:00 p.m. ** Fire Station #14 2000 E. Kensington 2 °d Floor Training Room I Call to Order II Approval of Minutes — February 25, 2010 April 27, 2010 III Review of Proposed (2011 -2015) Capital Improvements Plan and Discussion on Departmental Issues — Internal and External A. Summary (Section A) B. Community Development (Section C) C. Human Services — Community Connections Center D. Administration (Section B) E. Fire Department (Section D) F. Police Department (Section E) G. Public Works Department (Section F) IV Chairman's Report V Finance Director's Report VI Other Business VII Next Meeting: July 22, 2010 NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392 -6000, ext. 5277, TDD (847) 392 -6064. FINANCE COMMISSION MINUTES OF THE MEETING FEBRUARY 25, 2010 EMERGENCY OPERATIONS CENTER I. CALL TO ORDER The meeting was called to order at 7:12 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Tom Pekras and Ann Smilanic. Also present were Fire Chief Mike Figolah, Finance Director David Erb and Finance Administrative Assistant Lisa Burkemper. Commissioner Don Ocwieja and Deputy Finance Director Lynn Jarog were absent. II. APPROVAL OF MINUTES Commissioner John Kellerhals motioned to approve the minutes of November 5, 2009 as submitted. Commissioner Tom Pekras seconded the motion. With all members in favor the minutes were approved as submitted. Commissioner Pam Bazan motioned to approve the minutes of January 28, 2010 as written. Commissioner Wayne Gardner seconded the motion. Chairman Vince Grochocinski and Commissioners Ann Smilanic were in favor and Commissioners John Kellerhals and Tom Pekras abstained. III. UPDATE ON FIRE STATION 14 AND COMPANION PROJECTS Fire Chief Mike Figolah welcomed the Finance Commission to the new Emergency Operations Center (EOC). Chief Figolah provided an update on the completion of the EOC. The building is substantially complete with all code related issues complete. The contractor is ready to turn the building over to the Village for the final finishing. The Village will complete the A/V systems, signage, shades for outside and interior door side windows and computer /software systems. Chief Figolah described the various rooms and what each room is designed to be used for. Chief Figolah advised Fire Station 14 would be turned over to the Village by the contractor by April 1. The end of March or early April the old Fire Station 14 is set to be torn down and landscaping of the area is set to begin. The tentative grand opening for Station 14 is scheduled for May 29 Chief Figolah advised the station should be completed at the Gold Level L.E.E.D. certification. Commissioner Ann Smilanic asked how much the Village has spent so far on the construction of the EOC. Chief Figolah handed out a financial update on the construction of Station 14 and the companion projects. Chief Figolah mentioned that the preliminary numbers on the Station 14 construction and companion projects shows they are under budget by a couple hundred thousand dollars. The members suggested maybe the June Capital Improvements Plan meeting could be held at the new Fire Station 14. Chief Figolah then gave the commission a tour of the entire EOC facility. Minutes of the Finance Commission Page 1 of 2 February 25, 2010 IV. OTHER BUSINESS There was nothing to report. V. CHAIRMAN'S REPORT There was nothing to report. VI. FINANCE DIRECTOR'S REPORT Finance Director David Erb provided an update on the ERP project. Kick off week began this week with approximately 60 staff members in attendance. Mr. Erb handed out the agenda for the kick off meeting and outlined the discovery week timelines. Commissioner Ann Smilanic asked if the cost of the ERP project was included in the 2010 budget. Mr. Erb stated the costs are included in the 2009, 2010 and 2011 budgets. Commissioner Ann Smilanic mentioned an article found in the newspaper related to the need for a second water tower. Ms. Smilanic asked how the Village would pay for such a project. Mr. Erb said a bond issue would not be an option and it would probably have to be a pay as you go project. Chairman Vince Grochocinski stated the commission has been part of all previous water and sewer projects and that they were not aware of this project until after it was brought up to the Village Board. Commissioner John Kellerhals asked if the project was already approved. Mr. Erb said it was not approved and was just up for discussion. If it was going to move forward as a potential project it would be brought to the Finance Commission at the CIP meeting. There was a discussion regarding the meeting scheduled for March 25, 2010. Commissioner Pam Bazan motioned to give Chairman Grochocinski the authority to cancel the March 25 meeting. Commissioner John Kellerhals seconded the motion and the motion carried. VII. Next Meeting: March 25, 2010 Commissioner Ann Smilanic motioned to adjourn which Commissioner Tom Pekras seconded. The meeting was adjourned at 9:47 p.m. The next meeting will be Thursday, March 25, 2010. Minutes of the Finance Commission Page 2 of 2 February 25, 2010 FINANCIAL PLANNING WORKSHOP MINUTES OF THE MEETING APRIL 27, 2010 VILLAGE HALL BUILDING I. CALL TO ORDER The meeting was called to order at 6:33 p.m. by Mayor Irvana Wilks. Village Board members present at the meeting were: Mayor Irvana Wilks and Trustees Paul Hoefert, Arlene Juracek, John Korn, John Matuszak, Steven Polit and Michael Zadel. Finance Commission members present at the meeting were Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Don Ocwieja, Tom Pekras and Ann Smilanic. Staff members present were: Village Manager Michael Janonis, Assistant Village Manager Dave Strahl, Finance Director David Erb, Deputy Finance Director Lynn Jarog, Administrative Assisant Lisa Burkemper, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abernathy, Chief of Police John Dahlberg, Deputy Chief of Administration Mike Semkiu, Operations Commander John Wagner, Sergeant Tim Griffin, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Acting Fire Marshall Brian Loomis, Director of Community Development Bill Cooney, Deputy Director of Community Development Brian Simmons, Director of Public Works Glen Andler and Deputy Director of Public Works Sean Dorsey. II. ROLL CALL Mayor Irvana Wilks asked that all meeting attendees please state their name and introduce themselves. III. FINANCIAL PLANNING WORKSHOP Village Manager Michael Janonis opened the meeting by stating how helpful it is to start out early in the new fiscal year to get an idea of where the Village is headed financially and to be able to plan for the upcoming budget. Finance Director Dave Erb started the financial portion of the meeting with an update of financial conditions and a review of the General Fund. Mr. Erb reported that the General Fund ended 2009 with an actual deficit of $2,341,343. The amended budget had projected a deficit of $1,647,493. Actual revenues in 2009 were under budget by $819,130; expenditures were under the amended budget by $125,380. Also part of the deficit was a planned transfer out for Phase I construction projects of $635,100. Fund balance as of 12/31/09 is 24.6 %. The current estimated deficit for 2010 is $554,430; the amended budget shows a deficit of $454,430. In addition, revenues are under budget by $100,000. Expenditures are being held at budgeted amounts. Estimated fund balance after a planned drawdown of $900,000 for the Phase I construction projects is 19.2% as of 12/31/10. Mr. Erb stated sales tax figures for January 2010 came in 3.4% above the same time last year. Estimated 2010 Food and Beverage tax figures have also been adjusted up since 2009 figures came in higher than anticipated. Mr. Erb also mentioned all vacant positions are currently being held open, departments are managing overtime well and investment income should begin to increase slightly as the economy betters itself. Financial Planning Workshop Page 1 of 3 April 27, 2010 Commissioner Ann Smilanic mentioned a recent article that stated receipts for property taxes will probably be delayed until January, 2011. Mr. Erb advised if this occurs in addition to the delays in state income tax receipts the Village will have to use reserves to cover bills. This type of situation is why having a healthy fund balance comes in handy. Trustee Zadel respectfully disagreed with the statement Mr. Erb made about the use of reserves. Mr. Zadel added reserves are not intended to make up for the State's inability to pay. Mayor Wilks mentioned the Governor has proposed a decrease in the per capita rate affecting the amount of state income tax the Village receives. As proposed, it would mean a $1.3 million decrease in the amount received by the Village. Discussion moved on to the 2011 forecast. Mr. Erb mentioned the estimated General Fund deficit is $2,749,755, which would drop fund balance to 12.6% if nothing was done to reduce that amount. Included in projections are an estimated 4.1% growth in revenues and a 9.4% growth in expenditures. The 9.4% increase in expenditures is due mostly to the reinstatement of vehicle lease payments, computer replacement payments and a full year of COLA increases. Mr. Erb added that revenue generated from Randhurst Village is not figured into the projections for the 2011 budget. Mr. Janonis stated staff will now begin working on gathering information to reduce the deficit. Wages and Benefits will be reviewed as well as cuts from other areas. Trustee Juracek mentioned looking at cost centers, scaling back on capital projects and redirecting the money to something else. Mr. Erb added there are restrictions on some funds as to what the money can be used for; however, Home Rule Sales tax is not restricted. Trustee Hoefert opined the Board increased the home rule sales tax for specific reasons; therefore, he would not want to change the purpose of the tax and redirect the money to pay for other things. Mr. Erb outlined several property tax levy scenarios for consideration for the 2010 levy. Currently, the 2011 forecast budget assumes a 3.5% increase to the general fund portion of the levy. For discussion purposes, Mr. Erb provided figures associated with increases from 5% to 8.36% to the total levy. At 7:50 p.m., Mayor Wilks called a 10 minute break. The meeting resumed at 8:00 p.m. There was a brief discussion on the 2011 -2015 CIP and a review of the five year forecast. Rough draft of the CIP totals $54.9 million in projects. Of the total, $52 million is attributed to Public Works projects. Mr. Erb provided information related to the current status of significant legislation being considered in Springield. In addition, there were changes made to the IMRF and other state pensions that take effect on January 1, 2011. Mr. Erb stated a summary of changes was included in the binder for review. Mr. Erb stated the immediate impact will be slight. Starting in 2011, there will be two different tiered plans: one plan for existing members of IMRF and one plan for members starting in 2011. Also mentioned was the pension fairness legislation that is currently being considered. This includes reform for police and fire pensions. There was a discussion regarding the need to draft letters to the area representatives to advise them of the Village's concerns related to the downstate pensions and the need for new legislation. There was a brief discussion on the responsibilities of the State to make the necessary decisions to move forward in their budget and how the State's decisions affect the Village. Financial Planning Workshop Page 2 of 3 April 27, 2010 Village Manager Mike Janonis mentioned the Committee of the Whole meeting scheduled for July 13, 2010 is planned to be an update and review of the April Financial Planning Workshop. Mr. Erb asked that the Board and the Finance Commission maintain their current binders and Finance would provide the additional inserts prior to the meeting on July 13, 2010. IV. ADJOURNMENT There was a motion to adjourn by Trustee Paul Hoefert and seconded by Trustee Steven Polit. With all in favor the meeting was adjourned at 8:24 p.m. Financial Planning Workshop Page 3 of 3 April 27, 2010