HomeMy WebLinkAbout6. MANAGERS REPORT 06/15/2010 Mount Prospect
Village of Mount Prospect
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Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
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TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL
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FROM: IT DIRECTOR
DATE: MAY 24, 2010 410
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SUBJECT: REQUEST TO ACCEPT STATE BID AND PURCHASE RUGGEDIZED
LAPTOPS
There are fourteen ruggedized laptops scheduled for replacement in 2010, three for the Fire
Department, ten for the Police Department and one for Public Works. Additionally, one new
ruggedized laptop has been budgeted for Public Works. Staff is requesting that the bid process be
waived to purchase the fifteen Panasonic CF -31 laptops since they are offered from CDS Office
Technologies under the CMS Illinois state bid award.
The ruggedized laptop models are needed to withstand the rigorous conditions of the outdoors, such
as extreme temperatures and road vibration. Fire and Police mount the ruggedized laptops in their
public safety vehicles. Superintendents at Public Works use them for field applications. The
specifications for the ruggedized laptops vary slightly between the three departments. Public Works
needs port replicators to connect their laptops to the Village computer network when they bring them
into the office. Fire and Police use docking stations that mount into their vehicles. Police
requirements also include GPS and cellular modems. Specifications and costs for the laptops are
listed in the chart below.
Department Stouts) Price
3 Panasonic CF -31 Laptops — Core i5 -520M 2.4 GHz Processor w/ 4 Gb
Fire Department RAM, 160 Gb hard drive, touch screen, keyboard Tight, DVD drive, WiFi, $14,944
Bluetooth, vehicle mount and docking station
10 Panasonic CF -31 Laptops — Core i5 -520M 2.4 GHz Processor w/ 4 Gb
Police Department RAM, 160 Gb hard drive, touch screen, keyboard light, DVD drive, cellular $57,270
modem, GPS, WiFi, Bluetooth, vehicle docking station
2 Panasonic CF -31 Laptops — Core i5 -520M 2.4 GHz Processor w/ 4 Gb
Public Works Department RAM, 160 Gb hard drive, touch screen, keyboard Tight, DVD drive, WiFi, $8,782
Bluetooth, desktop port replicator
Total $75,996
Lease payments to the computer replacement fund were eliminated for the 2010 year during budget
discussions. However, the purchases were not postponed and these items are recommended for
purchase utilizing reserves within the computer replacement fund.
I recommend that the Village accept the state bid and purchase the fifteen Panasonic ruggedized
laptops from CDS Office Technologies for an amount not to exceed $75,996.
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I: \VB Request Memos\2010 Rug Laptop Requests.doc