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HomeMy WebLinkAbout06/11/1963 VB minutes MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES HELD JUNE 11, 1963 President Schlaver called the meeting to order a~ 8:13 P.M. with the following members present: roll call Bergen B~uhl Bickley Casterline Ekren Phillips Trustee Bruhl, seconded by Trustee Phillips, moved for approval of the minutes of the previous meeting, June 5th, as submitted, minutes Upon roll call: Ayes: Bickley Bergen Bruhl Phillips Pass: Ekren Casterline Motion carried. Trustee Bruhl, seconded by T~ustee Phillips, moved for approval of paymen~ of bills as follows: bills General $ 33,536.2§ Parking System 1~124.20 Library 2,006.63 Motor Fuel Tax 4,531.12 Water Fund 71,402.61 Water Acquisition & Construction 28,290.45 $140,891.26 Upon roll call: Ayes: Bickley Bruhl Bergen Ekren Phillips Casterline Motion carried. President Schlaver gave the following statement: Water Improve- men~ Bonds "The selling of the S1,128,000 water improvement issue bonds ~o Halsy, 1963 Stuart & Company at a 3.3971 net interest cost has a number of points of significance to this village. "First, this is a very favorable rate of interest, a distinct advantage to the investors in our water and sewer utility~ who are our water users. By gaining an A rating from Moody's, which is a milestone in Mt. Prospect's history, finance experts say a saving of about 1/4% in interest rates, or about $45,000 has been effected. "This high rating, coupled with an AA rating from Standard & Poor's, was not accidental. It is the result of the continued efforts of members of this board who went to New York City to lay the ground work, the expert financial counsel secured from Paul Speer, the efforts of Village Attorney Ed Hofert and Finance Director James King, the promotional prospectus prepared~ and primarily~ perhaps, the refunding of the old water revenue bonds and the preparation of a new water and sewer bond ordinance which replaces the hodgepodge of previous ordinances which reflected the fact that our fine water system had grow~ like Topsy; had been s~rangled in expansion by some of the well-meaning provisions. Now it has come of age with a modern ordinance~ good financial reserves and above all, is armed with provisions which make possible a continuing program of servicing and expansion as the growth of water usage demands. "Refunding of former bond issues~ the pa~nnent of expense involved in the repair of Well#6~ the drilling of Well #7, which will be in service within June 11~ 1963 aterworks & Sewerage Bonds 1963 a few months, the purchase of the Cook County Water system for the servicing of our new residents of ~tlen Heights, the integration of that system with the present system for a new water supply, the con- nection of Well #7 with our reservoirs, the elimination of dead end mains - - all with a reserve fo~ futume service and expansion - - has been accomplished at no raise in water rates. "I repeat, this was not accidental. It involved the co-operation of Paul Spear, Finance Director James King, Engineer Art Lewis, Village Attorney Ed Hofert, Village Manager Harold Apple~y, Water Superintendent Dave Creamer, members of the Village Board and many others. "Fom all who have helped, I extend sincere appreciation. C. O. Schlaver" Trustee Bruhl, read the following letter from Paul D. Spear, Municipal Finance Consultant, dated June 11, 1963: Gentlemen: Bids were received today covering the $1,128,000 Village of Mount Prospect, Illinois, Waterworks and Sewerage Revenue Bonds, Series 1963. There were five bids received which are listed in this letter, with the signed bids attached hereto. Upon examination it is our opinion that the bid of Halsey, Stuart & Co., Inc. and Associates is the best bid received and it is further our opinion that it is favorable to the Village and should be accepted. We therefore recommend that the bonds be awarded To That bidder in accordance with ~h~ir bid, being au a net interest rate of 3.3971% per annum. Bidders Net Rate Halsey, Stuart & Co., Inc. Chicago 6 Assoc. 3.3971 % Ira Haupt & Co., New York & AssociaTes 3.4036692 % 8. J. Van Ingen & Co., Inc. New York & Assoc. 3.4210 % Kidder, Peabody & Co., Chicago, $ Associates 3.4529 % John Nuveen $ Co., C~i~ago, g Associates 3.4555 % Halsey, Stuart g Co., Inc. have requested that the American National Bank and Trust Company of Chicago be appointed as the paying agent for said bonds and we so recommend it. Yours truly, Paul D. Spear Trustee Bruhl read the following list of bidders with their bids: Ratings: Moody's Investors Service - - A Standard g Poor's Corp. - - AA $1,128,000 Waterwomks g Sewerage Revenue Bonds, Series 1963 DueSerially May 1, 1964-1987, Inclusive Sold: June 11, 19'63 ..... Net Coupon Interest Bidders Price Rates Rate Manager, Halsey, Stuart ¢ Co., Inc. Chgo, 1964-80 3.25% Harrisman Ripley & Co., Inc. Chgo 1981-8~ 3.40% Goldman, Sachs ¢ Co., Chgo 1985-87 3.50% AWARDED 99.5737 3.3971% Ira Haup~ & Co., New York, Mgr. 1964-76 3.00% J.C.Bradford & Co., Nashville,Tenn. 1977-81 3.25% ~ancis I. duPont 6 Co. Chicago 198~-87 3.50% Koenig, Keating ¢ Stead, Chicago 98.8941 3.4036692% June ll, 1963 Net Coupon Interest Bidders (cont'd) Price Rates Rate B.J.Van Ingen ~ Co. New York, Mgr. 1964-75 3.10% R.W. P~essprich $ Co. Chicago Shearson, Hammill & Co. Chicago 1976-81 3.25% Reinholdt & Gardner, St. Louis, Mo. 99.0295 1982-82 3.50% $.4210% Kidder, Peabody & Co. Chicago, Mgr. Stone & Webster Securities Corp.Chgo 1964-76 3.10% Hayden, Stone g Co., Chicago 1977-80 3.25% Walston & Co., Inc. Chicago 98.7239 1981-87 3.50% 3.4529% John Nuveen g Co., Chicago Mgr. Merrill Lynch Pierce, Fenner & Smith, Inc., New York 196g-78 3.25% Bache ~ Co., Chicago 1979-82 3.40% Chapman, Howe g Co., Chicago 99.1652 1983-87 3.50% 3.4555% Trustee Bruhl, seconded by T~ustee Phillips, moved for adoption of the following resolution~ No. 20-63: Res. 20-63 RESOLUTION DIRECTING THE OFFICIALS OF THE VILLAGE OF Waterworks MOUNT PROSPECT, ~OOK COUNTY, ILLINOIS, TO EXECUTE Bonds 1963 $1,128,000 WATERWORKS AND SEWERAGE REVENUE BONDS SERIES 1963 OF SAID VILLAGE, DESIGNATING THE PAYING AGENT THEREFOR, AND CONFIRMING SALE OF SAID BONDS TO THE PURCHASER THEREOF Upon roll call: Ayes: Bergen Bickley Bruhl Casterline Ekren Phillips Motion carried. Trustee Bruhl, seconded by Trustee Casterllne, moved that the deposit checks of all bidders be returned except that of the successful bidder and that the clerk be authorized to re~umn signed copy to Halsey- Stuart. This motion carried by acclamation. Trustee Bruhl, seconded by Trustee Casterline, moved for pas- garbage sage of ordinance regarding garbage and refuse. This motion was with- drawn for further amendments. Trustee Ekren presented a petition for annexation and rezoning Public from Public Service Company for their right-of-way area running north- Service C¢ ward and nomtheast from the toll road to Linneman Road, together with annexatio~ their substation at Golf and Busse Roads. Trustee Ekren, seconded by Trustee Phillips, moved that the Board of Appeals be directed to hold pre-annexation hearing on this zoning request and that annexation petition be held by the Village Clerk pending outcome of ~his hearing. Upon ro~l call: Ayes: Bergen Bickley Bruhl Casterline Ekren Phillips Motion carried. T~ustee Ekren read the following report and portions of memo from the Zoning Board re Case 63-11: Zoning Case 63-11 Re: Case 63-11, heard May 31, 1963, E. L. Trendel et al This case is a petition for rezoning to R-3, contingent upon annexation, of lots 11 to and including lot 20 and lots 45 to and in- cluding lot 58, located in the Lake Briarwood Subdivision. June 11, 1963 oning The Zoning Board of Appeals voted 5-0 to recommend that Case 63-11 this rezoning be denied. Trendel The Lake Briarwood Homeowner's AssoCiation presented an objection to the annexation and rezoning. From the memo: " proposed rezoning would endanger public health, safety -- and welfare in that: 1. A fire hazard exists in funneling all traffic into Algonquin Road via a narrow Two-way street, for ingress and egress into the subdivision. 2. Approximately 140 apartment units would be stacked behind single family residences, adding to the traffic congestion of Briarwood Drive. 3. Petitioner expressed no interest in providing additional ingress or egress to this subdivision. The Lake Briarwood Homeowners Association initiated suit for a rehearing to reverse zoning from County R-5 to single family zoning. The rehearing held, but no decision has yet been rendered. Petitioners now have County R-5 zoning, and with sewer and water available from private utilities can proceed with their projec= as planned. It seems evident that this petition is presented to protect the apartment zoning of the petitioners. E. F. Martin, Chairman Richard H. Monroe, Acting Sec'y This case was referred to the Judiciary ~ommittee. Trustee Ekren read the following report re Case 63-13, Emil J. Zoning and Florence Curtis: Case 63-13 Curtis Farm This case is a request for rezoning to R-4, contingent upon annexation, of property located south of Golf Road between Meier Road, Goebbert Road, Seegers Road and the Forest View High School. The Zoning Board of Appeals voted 4-1 to recommend that the rezoning be denied. There were no objectors present. E. F. Martin, Chalr~an Richard H. ~onroe~ Acting Sec'y This case was refer~ed to the Judiciary Committee. Trustee Ek~en read the following report from the Zoning Board Zoning Case 63-14 re Case 63-14, Walter Johnson: Walter Johnson This case is apetition for rezoning to B-3 contingent upon United Plaza annexation of property located 731 feet~southeasterly of Busse Road on the north side of Algonquin. ~-~ The petitioner agreed to amend the request for rezoning to B-2. The Board or'Appeals voted 5-0 to recommend that the rezoning be approved as amended. The Board of Appeals found that: 1. The property is located between a business development and an apartment development and would be in keeping with the character of the area. June 11, 1963 2.Traffic control in and around the property is considered adequate. 3.A definite need appears to exist in the general area for uses as planned. There were no objectors present. E. F. Martin, Chairman Richard H. Monroe, Acting Sec'y. This case was referred to the Judiciary Committee. Discussion was held regarding Zoning Case 63-10, Trendel's Zoning application for annexation and rezoning to R-4 of property south on Case 63-10 Busse Road (see minutes of May 7). T~ustee Bickley objected to allowing Trendel this R-4 zoning, reminding the Board that meetings had been held with adjacent towns and with Cook County regarding the. abundance of apartment zoning, pointing out that Mount Prospect could not very well allow more R-4 (390 apts.) in that a~ea after having objected to County-s allowance of similar zoning. Trustee Ekren replied that the die was cast with the Tally Ho apartments close by; that this area is abutted by Public Service right-of-way and by school bus parking area, with industrial across the street; it would not be suitable for single family residence. Trustee Phillips felt that in this case R-4 was suitable, inasmuch as previous development by Tally Ho hadestablished type of use. T~ustee Bickley thought that industrial zoning WOuld be more suitable. Mr. P. R. Batemann, 307 Manawa, arose and stated that he agreed with Trustee Bickley - - apartments increased the taxes~ did not pay their share of the load due to additional schools and services. He favored industry, not apartment zoning. Attorney Hofert pointed out that any annexation ordinance would have to have a vote of five out of seven, which includes the President. Trustee Ekren, seconded by Trustee Bergen, moved to concur with the opinion of the zonin~ board to grant this rezoning and annexa- tion in Case 63-10 and to authorize the Village Attorney to draft the necessary ordinances of annexation and rezoning. Upon roll call: Ayes: Bergen, Bruhl Ekren Phillips Nays: Bickley Casterline Motion declared carried byPresident Schlaver, who indicated that he did not favor this rezonlng. Trustee Phillips read the following letter from C. T. & A.: Waterworks 1963 President & Board of Trustees May 29, 1963 c/o Mr. Harold W. Appieby Village Manager Municipal Building Mt. Prospect, Illinois Gentlemen: Water Improvements - 1963 Division B - Water Mains We have canvassed all bids received and opened at the meeting of May 28, 1963, and have prepared a complete tabulation, several copies of which are enclosed. Corrected total base bids were substantially the same as read, and are as follows; Scully, Hunter & Scully $110,757.20 Rossetti Contracting Co., I.nc. 126,580.00 George D. Hardin, Inc. 136,775.00 Latrobe Engineering Co. 149~913.00 Santucci Construction Co. 149,889.00 June 11, 1963 Ail bids were in order, and responsive To the Advertisement for Bids. The low bidder, Scully, Hunter & Scully, is well known to us and has completed in excess of one million dollars worth of similar work under our supervision. We find Scully, Hunter and Scully ~o be the lowest responsible bidder. We enclose drafts of a resolution for tentative award~ and suggest it be checked by the~Attorney. A copy is being sent to him. Very truly yours, CONSOER, TOWNSEND & ASSOCIATES By Arthur H. Lewis Res. 21-63 Trustee Phillips, seconded by Trustee Bruhl, moved for the Waterworks adoption of Res. 21-63 awarding waterworks improvement contract to Improvemen~ Scully, Hunter & Scully as show~ in full copy with these minutes. Scully, Hunter Upon roll call: Ayes: Bickley Bruhl Bergen and Scully Ekren Casterline Phillips Motion carried. P~ESOLUTION NO. 21-63 WHEREAS, the President and Board of Trustees have heretofore approved plans and specifications for Water Works Improvements~ Division B, Water Mains, and WHEREAS, five bids for the said improvements were publicly opened and read aloud at a meeting of the President and Board of Trustees held on May 28, 1963, after advertisement therefor in accordance with law, and WHEREAS, the President and Board of Trustees have determined that Scully, Hunter and Scully, Inc., is the lowest responsible bidder, and WHEREAS, funds for the construction of the said improvemen~ will come from a sale of Water and Sewer Revenue Bonds~ the ordinance for which became effective on June 5, 1963, NOW THEREFORE, BE ET RESOLVED by the President and Board of T~ustees of the Village of Mount Prospect, that 1. The contract for the said Water Works Improvements, Division B, Water Mains, be awarded ~o Scully, Hunter $ Scully, Inc.~ 2. That such award be made conditional upon receipt by the Village of the proceeds from the sale of said Sewer~and Water Revenue Bonds~ 3. That the President and Clerk be authorized and directed to sign a contract for said improvements on behalf of ~-~ the Village, upon approval of the Performance Bond by the Village Attorney, and ~ 4. That the Clerk be directed to issue an order to commence construction to Scully, Hunter g Scully, Inc., upon completion of the sale of the said Sewer and Water Revenue Bonds. C. O. Schlaver, President Attest: Ruth C. Wilson, Clerk Dated this eleventh day of June, 1963. Ju~e 11, 1963 T~ustee Bickley, seconded by Trustee Bruhl, moved to accept Police the recommendation of the Police Committee to reduce the number of D~pt. hours in the work week of the Police Department from 48 hours to 44 hours. Upon roll call: Ayes: Bickley Bruht Bergen Ekren Casterline Phillips Motion carried. Tmustee Ca~erline read memo from Village Engineer Ben Hemmeter Engineer giving his recommendation for hiring an assistant. This matter was de- ferred for final decision until after the budge~ is passed. Trustee Casterline read the following memo from Manager Appleby: "To: Street Committee Manawa From: Village Manager Trail Subject: Manawa Trail Paving Paving June 7~ 1963 Mr. Iverson has been infommed of the Board's action on Special Assessments and of its desire to have a guarantee if it granted him a building permit prior to the confirmation of the Special Assessment. Mr. Iverson met with the Village Attorney~ Village Engineer and Village Manager and because a special assessment cannot assure him that a paved road will be available to his lot by October, he has suggested that: 1. He (Iverson) pay for the pavement in front of his lot and the lot west of him. 2. That the Park District pave the entire north side of Manawa Trail from Nawata to one lot east of Candota. 3. That this would leave the south half of Manawa Trail abutting the lots on either side of Candota to be included in the special assessment as well as the entire block between Nawata and See Gwun. That he is to present plans of his proposal, a contract To do the work at a given price and the money with which to pay for the construction, engineering and inspection. The Attorney has ~greed that this will solve his immediate problem of paved access to his lot and will let those willing to do the work on a voluntary basis do So." Mr. Appleby also read letter of intent from the Park District as follows: June 3, 1963 "Dear Mr. Appleby: The following is an excerpt from the Mt. Prospect Park District Adjourned Board meeting of May 27, 1963: "It was moved by Commissioner Boddy~ seconded by Commissioner Houchins that a letter of intent to the Village of Mount Prospect on the paving of Manawa Trail from that point of existing paving westward to Nawata on voluntary contri- bution, approximate amount $5,830.00, be api proved. Ayes:Commissioners rayne, Boddy, Glover~ and Houchins. Nays:None Motion carried". Yours very truly, Thomas W. Cooper, Supt. Secty Mt. Prospect Park District · June 11, 1963 Trustee Casterline, seconded by Trustee Bruhl, moved that building permit be granted Mr. Robert Iverson of Iver-Built Homes for Lot 12~ Block 26 Prospect Park Country Club Subdivi- ~sion, on whldh he wishes ~o build subject to the conditions shown in the foregoing memorandum. Upon roll call: Ayes: Bergen Bickley Bruhl Casterline Ekren Phillips Motioa carried. Mr. Iverson gave verbal agreemen~ to the conditions set down in foregoing memo. Mr. Appleby drew attention ~o County Zoning Dockets County Zoning 587, 588 and 589 at the southeast corner of Algonquin and Elmhurst Roads, asking for restaurant and cocktail lounge, general business and multi-family dwellings. The Board decided to consult with Des Plaines and United Airlines before giving direction to Village attorney to file combined objection. Mr. Appleby inforcaed the Board that the Village's share Taxes of sales tax monies for March of 1963 came to $26,216.04. Country Club Subject of refund of deposit to Country Club Terrace Terrace was referred to the Finance Committee. Trustee Bickley, seconded by Truetee Ekren, moved that House Bill 1359 the Village go on record with our representatives and senators in Springfield as opposing House Bill 1359 which authorizes borrowing from MFT funds for use in State School Fund. This motion carried by acclamation. Trustee Bickley, seconded by Trustee Bergen~ moved that Police Dept. old air conditioner no longer used by the Village be sold for SlS. This motion carried by acclamation. Finance President Sehlaver mentioned receipt of a letter from Attorney Clement Ward regarding sale of property along Maple Street to allow its widening; referred to the Finance Committee. President Schlaver read the following report signed by Library Mrs. Dorothy Kester, President of the Library Board: ANNUAL REPORT OF THE MT. PROSPECT PUBLIC LIBRARY Population: 22,945. Number of borrowers: 13,608 Non residents: Included in borrowers Leng{h of registration period: 3 years Loan period: 2 weeks (one renewal) Fee for non-residents: $7.50 Hours open: May-October - ~3 ' Nov.-April - 62,6 days per week Number of hours Of duty for staff members per week - 72 1/2 Materials added during Year Withdrawn Total now in Librar~ Books - - 3,757 637 29~264 Recordings- 23 17 250 Periodicals 12 90 Weekly periodicals kept 5 years. Monthly periodicals kept 5 years. June 11~ 1963 Circulation (Including Materials borrowed thru interlibrary loan Library interllbrary loans) Number Source Books 180,335 134 Illinois State Library Recordings 803 Ill~ St. 134 Note: Circulation figures do not Pamphlets g shownormal full year due to building ~'~ periodicals 6,622 addition,.short hours~ and one month : ctose~ period. '- Total 187,894 Programs Sponsored: Friends of the Library~ hostesses for special meetings. Book sale. Summer reading club. Public displays. School programs, classes Preschool story hour. FINANACIAL REPORT OF THE MT. PROSPECT PUBLIC LIBRARY RECEIPTS Amount from tax levy $54,671.94 Fees from non-residents 1,087.50 Fines, d~mages, lost books 6,166.45 Rental book collection 680.81 Gifts 703.66 Total receipts $63,310.36 Unexpended balance from previous year 11,051.84 Assessed valuation of city, village, town, township or county on which the tax was levied for fiscal year reported .... 68,196.686 Rate of tax levy for library which produced amount received for fiscal yea~ reported .0854 EXPENDITURES Salaries, librarian 6,000.00 Salaries ~ assistants 16,685.49 Janitor service 3,746,42 Books 12,480.02 Periodicals 381.35 Binding 487.81 Heat 783.99 Light, water 66.80 Insurance 467.12 Repairs and improvements 1,298.97 Furnitume and fixtures 8,603.65 Supplies 1,734.40 Telephone 213.96 Postage, freight, express 201.88 Printing 411.70 Other operating expense · 12,531.22 Total operating expense ..... Capital expense: Buildings, sites, additions, etc. $ 5,000.00 Balance on hand at end of fiscal year ..... _$.3a267.~2 June 11, 1963 Library June 2, 1963 Mount Prospect Village Board Mount Prospect, Illinois Gentlemen: Attached you wilt find a report of the Mount Prospect Public Library for the fiscal year May 1, 1963 to April 30, 1963. The building is now complete even to the air conditioning which is in operation, and is in such full use that we have already had to order and install two more tables and ten chairs. You will note that in spite of the library's being closed to the public for a month because of the building activities, and although it was not possible to conduct%h~' Summer Reading Club last year, there w~ still a circulation of almost 188,000 books to 13,608 borrowers. With increased shelf space we have' been able to increase the book collection by ordering 2,142 adult books, and 1,758 juvenile books - a total of 3,898. Plans for 1963-84 include a further ex- pansion of the book collection. Thgre are 90 magazines and period- icals regularly received at present. New subscriptions include several in the field of business, such as investment and advisory services. The contract with the Chicago Public Library has been re- newed for another year, under which we have a loan of some 1000 non-fiction books to supplement ou~ collection. This brings our book resources to more than 30,000 volumes. We are indebted to the Friends of the Library not only for material gifts but for conducting the pre-school story hour and 'for acting as hostesses at the opening reception, and for helping with Summer Reading Club records May public school classes - and parolchial school classes - have come with their teachers to become acquainted with the library. We have had 'several visiting groups f~om out-of-town who a~e planning their own new building. Remarks on the planning decor have been most complimentary. We are confident that the library and its services will be an asset to the Village for many years to come. Yours very truly~ Dorothy Kester (Mrs. L. W. Kester, President) President Schlaver President Sehlaver read the following proclamation: PROCLAMATION OF PRESIDENT SCHLAVER REGARDING THE FOURTH OF JULY WHEREAS, July 4th is a day dedicated to the independence of ou~ nation, a day which serves as a reminder to our elder residents of the many freedoms which we enjoy in the United States of America, AND WHEREAS the new generation, our youth, need perhaps physical reminders of what the flag of the United States means as a symbol of such independence and freedoms, I HEREBY, through the authority vested in me as Village President of Mount Prospect, Illinois, declare that this July ~ of 1983 shall be heralded with the universal display of flags on our June 11, lg63 esidences and businesses. To this end I ask the members of various civic, youth, veterans' and service organizations to appeal to their members to co-operate in such a showing of flags, as a fitting backdrop for the joint civic festival in which the Chamber of CommeNce, the Lions Club, the Park District and various other groups are joining. Such flag display should be accompanied by the Pinging of bells in the churches at 10 A.M. for a period of ten minutes as a further means of reminding our residents that this is a day truly set apart to p~oclaim our freedom, won by national indepen- dence. PROCLAIMED this llth day of JUNE, 1983. Clarence O. Schlaver, Village President President Schlaver commended the Street, Fire and Police Departments fop their fine work in the wake of storm that hi~ the Village over the previous week end, pointing out that the Street Department worked du~ing the night on Saturday removing fallen trees and dangerous limbs. President Schlaver reported that he had had talks with representatives of Arlington Heights and Des Plaines regarding in- terconnection of water systems through adjoining streets, to be used in emergencies only, as fop fire and public health. The Presi- dent requested Attorney Hofert to prepare suitable ordinance incor- porating these conditions. Attorney Hofert reported that mo~ of his time and that of his staff had been spent on the Waterworks bonds; that he is obtaining title to our Well 7 property in Meadows Park. Chief Whittenberg thanked Trustee Bickley and the Board for the 4-hour reduction in the Police Department work week. Adjournment at 10:28 P.M. by acclamation. Respectfully submitted, Ruth C. Wilson, Village Clerk June 11, 1963