HomeMy WebLinkAboutRes 09-10 03/16/2010
RESOLUTION NO. 09-10
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
BETWEEN THE VILLAGE OF MOUNT PROSPECT AND
THE COOK COUNTY EMERGENCY TELEPHONE SYSTEM BOARD
WHEREAS, the Village of Mount Prospect is eligible to receive $1,000 from the Cook County
Emergency Telephone System Board (ETSB)
WHEREAS, the ETSB funding is available through the Surcharge Reallocation Program, which
shares excess funds with fire departments that serve unincorporated areas of Cook County; and
WHEREAS, The Mount Prospect Fire Department is responsible for answering calls for service
that come through the Cook County 9-1-1 Center, which originate in the Forest River Fire
Protection District.
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have
determined it is in the best interests of the Village to authorize participation in the 9-1-1 Surcharge
Reallocation Program and enter into an Intergovernmental Agreement with The Cook County
Emergency Telephone System Board (ETSB); and
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF
THEIR HOME RULE POWERS:
SECTION ONE: That the Board of Trustees of the Village of Mount Prospect do hereby authorize
and direct the Village President to execute the Intergovernmental Agreement between the Village
of Mount Prospect and the The Cook County Emergency Telephone System Board for the funding
of a 9-1-1 Surcharge Reallocation, Fiscal Year 2010, a copy of which is attached and made a part
of as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its passage
and approval in the manner provided by law.
AYES: Hoefert, Juracek, Korn, Pol it, Zadel
NAYS: None
ABSENT: Matuszak
PASSED and APPROVED this 16th day of March, 2010.
~V~ K/If~
Irvana K. Wilks
Mayor
~f?J
M. [isa Angell f
Village Clerk '
H: \CLKO\WI N\RESOLUTION\Authorizecookcountyemergencytelephoneboardmarch 1620 1 o. doc
07/29/2010 04:38 8472944745 COOK COUNTY 911 ETSB PAGE 02
INTERGOVERNMENTAL AGREEMENT
BY AND.BEPWEEN
THE COOK COUNTY EMERGENCY TELEPHONE SYSTEM BOARD
AND THE
a of Mou Pr os ect, Illinois
MUNICIPALITY /AGENCY
FOR THE FUNDING OF A 9 -1-1 SURCHARGE REALLOCATION
FY 2010
Effective January 1, 2010 to November 30, 2010
•
DATED: March 16,2010
07/29/2010 04:38 8472944745
COOK COUNTY 911 ETSB PAGE 03
•
INTERGOVERNMENTAL AGREEMENT
BETWEEN THE COOK COUNTY EMERGENCY TELEPHONE SYSTEM BOARD
AND THE MUNICIPAL AGENCY KNOWN AS
__Villag of Mo unt Pr osyect , Illinoi
FOR THE FUNDING OF A 9 -1 -1 SURCHARGE REALLOCATION
This AGREEMENT is made and entered into on the 1„s day of January, 2010, by and
between the COOK COUNTY EMERGENCY TELEPHONE SYSTEM BOARD (hereafter
referred to as "ETSB ") and the MUNICIPAL AGENCY known
as Village of Mn+int T'rnler ent T)Hq.Oj
(hereafter referred to as "MUNICIPAL AGENCY ").
WHEREAS, the ETSB has created a Surcharge Reallocation program as outlined in
"Exhibit One ", attached hereto, and hereby incorporated by reference; and
WHEREAS, the MUNICIPAL AGENCY has agreed to participate in said Surcharge
Reallocation Program, and by doing so, has agreed to all of the terms and conditions as
outlined in said agreement; and
WHEREAS, the provisions of Article VII, Section 10 of the 1970 Illinois
Constitution and the provisions of the Intergovernmental Cooperation Act (5 ILCS 220/1 et
seq.) authorize and encourage intergovernmental cooperation;
NOW, THEREFORE, in consideration of the promises, covenants, terms and
conditions set forth in this AGREEMENT and the attached "Exhibit One," the
sufficiency of which are hereby acknowledged, the ETSB, and the MUNICIPAL
AGENCY agree as follows:
A. That the parties agree to be bound by each and every term and condition as set forth in
"Exhibit One" and that all such terms and conditions are hereby made a part of this
agreement as if here fully set forth in this INTERGOVERNMENTAL AGREEMENT.
B. That this Surcharge Reallocation is expressly given by the ETSB to the MUNICIPAL
AGENCY as a single Surcharge Reallocation for specific qualifying goods and /or
services in accordance with "Exhibit One ", and is not to be construed as a continuing
Surcharge Reallocation for this, or any other purpose,
2
07/29/2010 04:38 8472944745
•
COOK COUNTY 911 ETSB PAGE 04
c. That this Surcharge Reallocation is not a continuing Surcharge Reallocation but is limited
to a one time only agreement, unless the ETSB, at its sole discretion, determines diat
• additional Surcharge Reallocations or extensions are to be allowed.
•
D. The term of the Agreement will take effect as of January 1, 2010 and continue through
November 30, 2010.
•
E. The receiving agency acknowledges that all purchases made by it shall be legal, proper
and in accordance with the "Emergency Telephone System Act", 50 RCS 750.
F. That attached hereto, and hereby incorporated by refers as "Exhibit Two", is the
specific dollar amount dills Surcharge Reallocation as approved by the ETSB.
G. That attached hereto, and hereby inceeporated by reference as `Exhibit Three", is the
surcharge expenditure audit reporting form that shall be completed by the MUNICIPAL
AGENCY in accordance with `Exhibit One".
A. That attached hereto, and hereby incoipozated by reference as "Exhibit Four", is the
Contact Inf+onmation farad that shall be completed by the MUNI. CIPAL AGENCY and
• returned to the ETSB with this executed agreement.
1, MISCELLANEOUS
1. Nonliability: No party to this AGREEMENT shall be liable to any other party
for any loss, claim or damages as a result of any delay or failure: in the
performance deny obligation hereunder, direr or indirectly caused by or
resulting from acts of the other party, acts of the government, acts of God, acts
of third persons, stiles, embargoes, delays in the mail, transportation and
delivery, network or power faihums and shortages, fires, floods, epidemics and
unusually severe weather conditions, or other causes beyond the control of
such patty.
2. Binding effect: This AGREEMENT shall be binding upon and inure to the
benefit of the successors and assigns of the parties as if they too were parties.
3. Severability: The parties agree, that to the extent a court of competent •
Jurisdiction shall determine that any part or provision of this AGREEMENT is
unenforceable as a matter of law, such part or provision of the AGREEMENT
shall be deemed severable and the remainder of the AGREEMENT shall
survive.
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COOK COUNTY 911 ETSB PAGE 05
• 4. Notice: All notices required herein shall be in writing and be served personally
or by registered or certified mail, return receipt requested, upon the patties at
their principal administrative oflI es or as otherwise designated.
s. Governing law: This agreement shall be governed, interpreted and construed
according to the laws of the State of Illinois.
• 6. Amendment This AGREEMBNf and attached exhibits contains the entire
agreement of the parties and shall supersede any prior agreements or
understandings, written or oral, and may only be altered, modified or amended
by written consent of the parties.
•
7. Compliance with laws: The parties agree that they will each observe and
comply with all applicable federal, state and local laws that affect performance
under this AGREEMENT.
•
s. Indemnification: The MUNICIPAL AGENCY hereby bolds harmless tine
. ETSB for any claims, losses, damages and liabilities whatsoever relative to .
actions by third parties as a result of this Surekarge Reallocation and/or the
purchase of goods and services with the Surcharge Reallocation finds.
MUNICIPAL AGENCY agrees to hold harmless and defend the ETSB, its
• staff and Board members, from and againstany claims, losses, damages and
• liabilities, including costs, expenses, and attorney's feces.
•
9. The ETSB, or its designee, shall have the authority to audit services,
equipment= materials purchased through the 9.1.1 Sucharge Reallocation
Program to ensure that said services, equipment or Materials we being used in
accordance with the Emergency Telephone System Act and the 9-1 -1
Surcharge Reallocation Program Ouddelines. This audit authority shall remain
in effect for the life of the service, equipment or materials purchased through
the 9-1 -1 Surcharge Reallocation. Should the ETSB detemnine that the
service, eqiipment or materials are not being used in accordance with the
Emergency Telephone System Act and the 9-1-1 Surcharge Reallocation
Program Guidelines, then said service, equipment or materials shall be
removed and returned to the ETSB, at the expense of the agency, or the
agency shall be required to refund the financial assistance received fiom the
ET'SB. The ETSB shall have sole discretion in determining which method of
. recovery shall be followed by the agency.
•
07/29/2010 04:38 8472944745 COOK COUNTY 911 ETSB PAGE 06
10. Forfeiture: Any use of surcharge reallocation funds that is not in compliance
with the intergovernmental agreement, shall cause forfeiture of any
unexpended reallocation funds and cause fotfe'iture of any future rights under
this or any subsequent grant or surcharge reallocation program by the ETSB.
11. Term of Agreement: The term of said agreement will take affect as of January
1, 2010 and cons nue,tbrougb November 30, 2010. •
12. The agency shall pay all reasonable attorneys' ibes to the ETSB for any action
necessary to enforce any part of this agreement
5
,f
EXHIBIT ONE
COOK COUNTY
EMERGENCY TELEPHO~ SYSTEM BOARD
9-1-1 SURCHARGE REALLOCATION PROGRAM GUIDELINES
FY 2010
SECTION I-INTENT
The purpose of the Surcharge Reallocation Program is to provide assistance to Public Safety
agency users who are a part of the ETSB 9-1-1 system in maintaining and delivering high quality
9-1-1 emergency services. The Cook County Emergency Telephone System Board (ETSB)
recognizes that Municipal Agencies and Fire Protection Districts that are a part of the ETSB
system may require additions or enhancements to their communications centers in order to
provide 9-1-1 related services to their respective communities. The ETSB has approved the
funding of the Surcharge Reallocation Program to assist its participants in providing a
dependable and efficient emergency telephone system.
SECTION 2 - ELIGmILITY
To be eligible to receive surcharge reallocation the agency shall meet all of the following
criteria:
1) The agency must regularly receive 9-1-1 telephone call transfers from the Cook County
Sheriff's Police Communications Center. These 9-1-1 telephone call transfers shall not be
infrequent nor the result of emergency conditions.
2) The agency must have a communication center that dispatches police and/or fire and
emergency medical services responders within the jurisdictional boundaries of the ETSB.
3) The agency must have residents that both reside within the jurisdictional boundaries of
the ETSB and pay the ETSB 9-1-1 surcharge.
4) The agency must have hardwire 9-1-1 access lines within the juris~ctiona1 boundaries of
the ETSB.
Those agencies that dispatch for 9-1-1 systems that are not a part of the ETSB system shall not
be eligible.
SECTION 3 - AVAILABILITY OF FUNDS
The total amount of 9-1-1 Surcharge Reallocation to be distributed shall be determined by the
ETSB and is subject to availability of funding within the ETSB budget. The ETSB may
terminate, expand or amend the Surcharge Reallocation Program at its discretion. Any 9-1-1
Surcharge Reallocation funds delivered to and not used by the recipient after one year, from the
date of delivery, shall be retumC?d to the ETSB. Funds not yet delivered to the recipient after one
year following approval of the reallocation shall lapse.
1
SECTION 4 - BASIS OF DISTRIBUTION BY AGENCY
The total number of hardwire 9-1-1 access lines within the ETSB service area shall be
determined by AT&T and provided to the ETSB. The corresponding Emergency Service
Number (ESN) for each agency within the ETSB's jurisdiction shall further break down the total
AT&T access line count. The ETSB shall determine the amount ofsmcharge allocation per
hardwire access line. The total amount of surcharge to be reallocated to an agency shall be
determined by multiplying the number of hard wire access lines by the per access line amount
approved by the ETSB. In areas where the same ESN serves more than one agency the approved
surcharge reallocation amount per access line will be divided accordingly. The ETSB has
established, as policy, that no agency shall receive less than $1,000.00, regardless of its access
line count.
SECTION 5 - 9-1-1 SURCHARGE REALLOCATION FUNDING QUALIFYING
EXPENDITURES
The use of the 9-1-1 Surcharge Reallocation shall be limited to those expenditures specifically
identified within the scope of the Emergency Telephone System Act oflllinois; lllinois
Compiled Statutes, Chapter 50, Section 750/15.4/C.The following list identifies examples of
qualifying equipment and services. The list of examples is not intended" to be all-inclusive.
Salaries for Telecommunications Staff
Geographic Information Systems (GIS)
9-1-1 Telephone Customer Premise Equipment
9-1-1 Related Training
Radio Equipment and Console Furniture
Mobile Data Terminal .
Computer Hardware/Software used for Call Taking and/or Dispatching
Office Equipment used for Call Taking and/or Dispatching
Maintenance of Equipment used for Call Taking and/or Dispatching
Emergericy Bacmp Power Systems
Communications Center Infrastructure Upgrade
SECTION 6 - AGENCY EXPENDITURE REPORT
Every agency granted the 9-1-1 Surcharge Reallocation shall file an expenditure report using the
approved ETSB form (attached as Exhibit Three - Expenditure Audit Report) on or before
December 1, 2009. The report shall itemize the expenditures made from the surcharge funds
granted to the agency. In addition, proof of each purchase must be provided in the form of
copies of paid invoices, or in the case of personnel services copies of payroll records, and should
be attached to the expenditure report. The completed form shall be signed by the authorized
fiscal agent for the agency and attested to by the Mayor, President, or other Presiding Officer of
the agency.
2
SECTION 7 - ETSB RIGHT TO AUDIT
The ETSB, or its designee, shall have the authority to audit services, equipment or materials
purchased through the 9-1-1 Surcharge Reallocation Program to ensure that said services,
equipment or materials are being used in accordance with the Emergency Telephone System Act
and the 9-1-1 Surcharge Reallocation Program Guidelines. This audit authority shall remain in
effect for the life of the service, equipment or materials purchased through the 9-1-1 Surcharge
Reallocation. Should the ETSB determine that the service, equipment or materials are not being
used in accordance with the Emergency Telephone System Act and the 9-1-1 Surcharge
Reallocation Program Guidelines, then said service, equipment or materials shall be removed and
returned to the ETSB, at the expense of the agency, or the agency shall refund the financial
assistance received from the ETSB. The ETSB shall have sole discretion in determining which
method of recovery shall be followed by the agency. The ETSB shall exercise whatever legal
action it deems appropriate to recover any funds improperly used.
SECTION 8 - ETSB INDEMNIFICATION
Indemnification: The MUNICIPAL AGENCY hereby holds harmless the ETSB for any claims,
losses, damages and liabilities whatsoever relative to actions by third parties as a result of this
Surcharge Reallocation and/or the purchase of goods and services with the Surcharge
Reallocation funds. MUNICIPAL AGENCY agrees to hold harmless and defend the ETSB, its
staff and Board members, from and against any claims, losses, damages and liabilities, including
costs, expenses, and attorney's fees.
SECTION 9 - ETSB FORFEITURE
Any use of surcharge reallocation funds that is not in compliance with the intergovernmental
agreement attached hereto, shall cause forfeiture of any unexpended reallocation funds and cause
forfeiture of any future rights under this or any subsequent grant or surcharge reallocation
program by the ETSB.
SECTION 10 - PROGRAM TERM
The term of the Agreement will take effect as of January 1, 2010 and continue through
November 30,2010.
3
..- COOK COUNTY ETSB 2010 SURCHARGE REALLOCATION FUND
EXHIBIT TWO
Line Count Police Jurisdiction FirelEMS Jurisdiction Police Share FirelEMS Share
1224 DIXMOOR PO DIXMOOR FD $3,378.24 $3,378.24
935 FORD HEIGHTS PO FORD HEIGHTS FD $2,580.60 $2,580.60
301 ** GOLF 1661.52
7921 NORTH LAKE PO NORTHLAKE FD *** ***
717 PHOENIX PO PHOENIX FD $1,978.92 $1,978.92
1810 ROBBINS PO ROBBINS FD . $4,995.60 $4,995.60
1063 STONE PARK PO STONE PARK FD $2,933.88 $2,933.88
62840 CC SHERIFPS PO $173,438.40
936 CC FOREST PRESERVE PO $2,583.36
1055 OAK FOREST HOSP PO OAK FOREST HOSP FD $2,911.80 $2,911.80
1669 HINES HOSPITAL PO $4,606.44
52 ALSIP FD $1,000.00
740 BARRINGTON FD $2,042.40
1009 BARTLETT FPD $2,784.84
41 BLUE ISLAND FD $1,000.00
259 BRIDGEVIEW FD $1,000.00
5 BURNHAM FD $1,000.00
14 CALUMET CITY FD $1,000.00
2350 CENTRAL STICKNEY FD $6,486.00
156 CHICAGO HEIGHTS FD $1,000.00
7 CHICAGO RIDGE FD $1,000.00
80 COUNTRY CLUB HILLS FD $1,000.00
123 CRESTWOOD FD $1,000.00
84 DOLTON FD $1,000.00
27 EAST DUNDEE FPD $1,000.00
11695 ELKGROVE RURAL FPD $32,278.20
127 ELMHURST $1,000.00
38 EVERGREEN PARK FD $1,000.00
329 FLOSSMOOR FD $1,000.00
86 FOREST VIEW FD $1,000.00
4 FRANKLIN PARK FD $1,000.00
299 GARDEN HOMES FPD $1,000.00
631 GLENCOE FD $1,741.56
15984 GLENVIEW FD $44,115.84
216 GLENWOOD FIRE $1,000.00
1 HARVEY FD $1,000.00
4 HAZEL CREST FD $1,000.00
18 HILLSIDE FD $1,000.00
73 HOMEWOOD ACRES FPD $1,000.00
1 HOMEWOOD FD $1,000.00
261 LANSING FD $1,000.00
2477 LEMONT FPD $6,836.52
4199 LEYDEN FPD $11,589.24
502 LONG GROVE FD $1,385.52
352 L YNWOOD FD $1,000.00
58 LYONS FD $1,000.00
17 MARKHAM FD $1,000.00
Line Count
819
327
90
20
73
10
274
8
7602
95
1
2829
5
8119
435
117
261
23
2108
1510
2922
1106
1881
34
124
114
85
54
2
395
758
137
191
19
3
26
13
343
14
10
4
COOK COUNTY ETSB 2010 SURCHARGE REALLOCATION FUND
EXHIBIT TWO
Police Jurisdiction
Fire/EMS Jurisdiction
Police Share
FlreJEMS Share
MATTESON FD
MAYWOOD FD
MELROSE PARK
MERRIONETTE PARK FD
MIDLOTHIAN FD
MORTON GROVE FD
MOUNT PROSPECT FD
NILES FD
NORTH MAINE FD
NORTH PALOS FPD
NORTH RIVERSIDE FD
NORTH BROOK FD
NORTHFIELD FD
NORTHLAKE FPD
NORWOOD PARK FPD
NW HOMER FPD
OAK FOREST FD
OAKBROOK FD
ORLAND FPD
PALATINE RURAL FPD
PALOS FPD
PALOS HEIGHTS FPD
PLEASANT VIEW FD
POSEN FD
PROSPECT HEIGHTS FD
RICHTON PARK FD
RIVER FOREST FD
RIVERDALE FD
RIVERSIDE FD
ROBERTS PARK FIRE
ROSELLE FPD
SAUK VILLAGE FD
SCHAUMBURG FD
SOUTH CHICAGO HEIGHTS FD
SOUTH HOLLAND FD
STEGER FD
THORNTON FD
TINLEY PARK FD
WESTCHESTER FD
WESTERN SPRINGS FD
WILLOW SPRINGS
$2.260.44
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1.000.00
$1,000.00
$20.981.52
$1,000.00
$1.000.00
$7.808.04
$1,000.00
$22,408.44
$1.200.60
$1,000.00
$1.000.00
$1,000.00
$5,818.08
$4.167.60
$8,064.72
$3,052.56
$5,191.56
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1.090.20
$2.092.08
$1.000.00
$1,000.00
$1,000.00
$1.000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
EXHIBIT THREE
COOK COUNTY EMERGENCY TELEPHONE SYSTEM BOARD
9-1-1 SURCHARGE REALLOCATION PROGRAM
EXPENDITURE AUDIT REPORT
FY 2010
AGENCY NAME:
AGENCY CONTACT PERSON:
AGENCY CONTACT PHONE #:
AGENCY TYPE (pOLICE, FIRE, EMS, OTHER):
REPORT COMPLETED BY (NAME AND TITLE):
AMOUNT OF FUND A WARD:
UNLIQUIDATED BALANCE (IF APPLICABLE):
Attach all necessary documentation of reported expenditures.
Date of
EXDenditure
DescriDtion
Cost
Total Expenditures:
Unliquidated Balance:
Certification: I certify that to the best of my knowledge and belief that this report is correct and
complete and that all outlays and unliquidated obligations are for the purposes set forth in the
surcharge reallocation documents.
Signature of Authorized Certifying Official
Date
Attest
Date
EXHIBIT FOUR
COOK COUNTY EMERGENCY TELEPHONE SYSTEM BOARD (ETSB)
SURCHARGE REALLOCATION PROGRAM - FY 2010
CONTACT INFORMATION
MUNlCIPALITY/
AGENCY:
STREET ADDRESS:
CITY/STATE/ZIP:
PHONE:
FAX:
EMAIL:
POLICE CHIEF:
ADDRESS/PHONE:
(If different from above)
FIRE CIllEF:
ADDRESS/PHONE
(If different from above)
FISCAL AGENT/
TREASURER:
MA YORlELECTED
OFFICIAL:
Term Expires:
ADDmONAL CONTACT:
Send completed form to:
John J. Robberson, Executive Director
Cook County ETSB
9511 W. Harrison, Des Plaines, IL 60016