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HomeMy WebLinkAbout11/01/1994 CS minutes MAYOR GERALD L FARLEY TRUSTEES GEORGE A CLOWES TIMOTHY J CORCORAN ) RICHARD N HENDRICKS PAL.;,_ WM HOEFERT MICHAELE W SKOWRON IRVANA K. WILKS VILLAGE MANAGER MICHAEL E JANONIS VILLAGE CLERK CAROl A. FIELDS I?MI1I1 ~@@ 1ID&'ifrn2 - z.a ~ l Village of Mount Prospect 100 South Emerson Street Mount Prospect, illinoIs 60056 MINUTES EXECUTIVE SESSION NOVEMBER 1, 1994 Phone: 708 I 392-6000 Fax. 708 / 392-6022 TOO: 708 I 392-6064 The Executive Session was called to order at 10:27 p.m., in the conference room of the Senior Citizens Center, 50 South Emerson Street, for the purpose of discussing Release of Executive Session Minutes, Property Acquisition and Personnel. Present at the Executive Session were: Mayor Gerald Farley; Trustees George Clowes, Richard Hendricks, Paul Hoefert, Michaele Skowron and Irvana Wilks. Absent from the Executive Session was Trustee Timothy Corcoran. Also present were: Village Manager Michael Janonis and Assistant to the Village Manager David Strahl. Release of Executive Session Minutes The Village Board reviewed a memorandum from the Village Manager recapping various Village Board Executive Sessions for the last six months and also those which have previously been deemed necessary to remain confidential. After review of the various meetings, it was the consensus of the Board members present to release the following meeting Minutes: September 11, 1990 May 3, 1994 June 21, 1994 It was also noted that two Executive Sessions had been scheduled but due to the lateness of the regular Board meeting had not been conducted. These meeting dates included: July 12, 1994 August 2, 1994 Staff was directed to prepare the appropriate Resolution for presentation at the next regular Village Board meeting. Land Acquisition Village Board members reviewed a counter 'proposal from property owners along Linneman Road from which the Village was attempting to acquire right-of-way. This right- of-way acquisition was necessitated by the proposed reconstruction of Linneman Road. The counter proposal was based on $8.00 a square foot versus the Village's original offer of $5.25 a square foot. The counter offer was not accompanied by any substantiation from a certified appraisal. Mr. Janonis reviewed with Board members the communications which had taken place between the property owners and Village staff. Mr. Janonis pointed out that the Village's appraiser had met with the homeowners to explain the methodology of the appraisal and to answer any questions. The Village agreed to recalculate the area of the requested right-of-way dedication. The Village was taking the position that paved surface was not compensable as there was no actual taking. The recalcuation of the paved surface resulted in minor adjustments to the original offers. The appraiser also looked at a comparable sale in the area which the property owners felt was valid. Based on the appraiser's review of the property sale, he determined that it did not warrant a change to the Village's original offer of $5.25 a square foot. Based on discussion among Board members, it was the consensus that the Village should not make a counter offer based on the property owners' unsubstantiated $8.00 a square foot figure. The Village Board also agreed that staff should take the necessary steps to initiate condemnation proceedings. Personnel Village Board members reviewed the complaints lodged against Police Chief Ron Pavlock and Deputy Police Chief Tom Daley by Trustee Hendricks. Village Manager Michael Janonis provided copies of Trustee Hendricks' original complaint along with written responses from Pavlock and Daley. Mr. Janonis indicated that based on the information he had gathered, there was no basis to the complaint. Board members reviewed the documents. Trustee Hendricks indicated that he had not and would not read the responses from Pavlock and Daley during the Executive Session. Trustee Hendricks indicated that he was not informed that this would be an item of discussion at the Executive Session. Mr. Janonis responded that the specific subject matter was listed in a confidential memo sent to all Trustees which outlined the Rpecific topics for the Executive Session. Trustee Hendricks left the room for a short time complaining that the matter was not being given fair consideration. There was some discussion regarding appropriate staff response to Trustee requests. There was also discussion regarding the appropriate use of Police to document alleged incidents. During the discussion, Trustee Hendricks left the room but returned a short time later. There was some discussion to clarify the meaning of "amending" a Police Report. Trustee Hendricks said that by using the word "amend," he was simply adding supplemental reports. In Chief Pavlock's response, he indicated that he felt the amendment was an attempt to alter information contained in previous reports. Dave Strahl was excused from the room at 11 :03 p.m. Discussion continued regarding the appropriate handling of Personnel issues. Mr. Janonis indicated that under normal circumstances, such a complaint would not be discussed with the Board of Trustees, however, Trustee Hendricks had specifically notified the Board of his complaint. Therefore, he felt it was appropriate to have the Board informed of his finding. Trustee Hendricks left the room and did not return. There was further discussion regarding the need for Village staff to maintain the appropriate decorum and respect for Trustees and residents in dealing with their requests and complaints. There was some discussion among Board members about what constituted an overstepping of bounds by a Trustee in pursuing what could be considered personal matters of individual Trustees. At the end of the discussion, the consensus of the Board was to agree with the Village Manager's finding that the complaints were unfounded and that no further action be taken. The Executive Session was adjourned at 11 :30 p.m. The Board reconvened in regular Session. In regular session, the Board discussed briefly whether there would be enough Trustees present at the November 12 Coffee with Council to hold a joint meeting with the Solid Waste Commission to discuss commercial recycling. It was determined that three or four Trustees would be absent from the Coffee with Council and that it would not be productive to hold a joint meeting at this time. Staff was directed to notify the Solid Waste Commission and attempt to schedule a meeting for a later date. The meeting ended at 11 :30 p.m. M EJ/rcc