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HomeMy WebLinkAbout02/08/1994 CS minutes MAYOR GERALD L. FARLEY TRUSTEES GEORGE A. CLOWES TIMOTHY J. CORCORAN RICHARD N. HENDRICKS PAUL WM. HOEFERT MICHAELE W. SKOWRON IRVANA K. WILKS VILLAGE MANAGER MICHAEL E. JANONIS VILLAGE CLERK CAROL A. FIELDS _. ,~~~ Y::.~~e { Village of Mount; Prospect; 1 00 South Emerson Street Mount Prospect. Illinois 60056 MINUTES EXECUTIVE SESSION FEBRUARY 8, 1994 Phone: 708 / 392-6000 Fax: 708 / 392-6022 TOO: 708 / 392-6064 The Executive Session was called to order at 10:52 p.m. in the conference room of the Human Services Department, 50 South Emerson Street, for the purpose of discussing Property Acquisition and Personnel. Present at the Executive Session were: Mayor Gerald Farley; Trustees George Clowes, Timothy Corcoran, Richard Hendricks, Paul Hoefert, Michaele Skowron and Irvana Wilks. Also present were: Village Manager Michael Janonis and Assistant to the Village Manager David Strahl. Property Acquisition Assistant to the Village Manager David Strahl reviewed staff efforts to acquire the properties at One South Emerson and 202 West Central. Mr. Strahl reported that negotiations for One South Emerson had resulted in an offer for the property by the Village of $155,000 and a counter offer by the sellers of $165,000 plus all closing fees to be paid by the village. It was noted that while the property had been appraised at $170,000, the redevelopment potential for the site was extremely limited, without being bundled with other adjacent properties already owned by the Village. It was the consensus of the Board to authorize staff to make a counter offer of $160,000; all closing costs to be borne by the respective parties and that if the offer is not accepted for staff to break off further negotiations. Mr. Strahl reported that the property at 202 West Central was on the market for $134,500. At this time, staff has made no formal offer to purchase the property. Mr. Strahl has also contacted the Post Office in an effort to determine whether they are currently in a position to purchase the property and/or theirinterest in utilizing the property to improve the traffic and parking situation around the Post Office. Mr. Strahl reported that the Postmaster, Ms. Patricia Wehrs, indicated that she has made several requests to the central Post Office bureaucracy for permission to purchase the property. Unfortunately, she indicated that this was a low priority as was any long-term improvements for parking and traffic flow. Building improvements had higher priority. However, Ms. Wehrs did suggest a letter from the Mayor to the Post Office outlining the benefits of purchasing the property be forwarded to the Post Office in an attempt to improve the probability of obtaining the necessary funding. After brief discussion regarding frustrations with the ability to work in concert with the Post Office, it was determined that the Village should acquire the property at this time with the long-term goal of working with the Post Office to reconfigure the parking lot and improve the traffic flow around the facility. Members of the village Board also recommended Federally elected officials be contacted in an attempt to get the Post Office moving on the purchase. Staff was directed to negotiate the purchase of 202 West Central at a price below the current asking price. Personnel The Village Manager reviewed with Board members the dismissal and/or resignation of N ~ various Village employees which had taken place over the last six months. In each case, ~ Mr. Janonis reviewed the basis for termination, the subsequent proceedings and the fact \ -2D.o~ that none of the actions had resulted in litigation. Two of the termination cases did involve Workers' Compensation awards which were separate and apart from the resignations that were tendered by those employees. Mr. Janonis also discussed his plans to reorganize the Planning Department by deleting the position of Economic Development Coordinator,. redistributing those duties and creating in its place a staff Planner position which would concentrate on future planning issues. The Village Board concurred with the reorganization plan. Mayor Farley stated that per the Village Board's last review of the Village Manager, it was determined that subsequent reviews should take place in conjunction with the May 1 fiscal year. Mayor Farley indicated he would like the Village Board members to pull together their individual thoughts regarding the Manager's performance. A sample Review Form was distributed to serve as a guide in helping to express individual Board member's thoughts and comments. The Village Manager was asked to provide Board members with performance criteria as well as to undertake his own review of the Village Board. The Village Manager was also asked to identify three events/programs or activities that would assist the Village Manager in his own career development. At approximately 11 :50 p.m., the Village Manager and Assistant to the Village Manager were excused from the conference room. Minutes of the balance of the Executive Session were kept by Trustee Paul Hoefert. Mayor Farley continued discussion regarding the Manager's review and stated that in order to fairly review the Manager's performance, it was incumbent on the Board to define a clear set of performance standards especially as it related to handling Trustee requests for information, files and various actions. How should the Manager prioritize requests of one Trustee in relation to requests of other Trustees, the daily work flow of the Manager's office, and issues already in work-in-process. [!!!!I 0 ~..... ES~ L'J '~ dt"\\ LJ .0 @S d~ dP 2)~ ~@ Trustee Dick Hendricks left the meeting at 11 :53 p.m. Trustee Clowes questioned who should direct the Manager; Le., individual Trustees, the Mayor, the Board as a whole, etc.? The Trustees were generally concerned that the Manager could become overwhelmed with requests, taking time from the normal course of daily Village business. There were also concerns voiced that the Manager may find it difficult, for various reasons, to prioritize the requests. Without clear standards, it would be difficult to accurately judge whether the Manager was meeting expectations. Based on this discussion, it was agreed that all requests should be funnelled through the Manager, not through specific Department Heads, the Village Clerk or staff in general. Trustee Corcoran suggested that those requests could then be brought to the Board by the Manager for discussion, prioritization, and an action decision, if necessary. Trustee Skowron stated that this type of procedure would help the Manager in determining what the Board feels would be the best use of his time. Trustee Clowes emphasized that the Board determines policy and that the Manager carries out that policy. A letter will be drafted to convey this policy to the Department Heads and their staff. The Board reconvened into regular session at 12:13 a.m. and with no further business to come before them, adjourned. f \p( !" ~eSpectfUIIY submitted, /'r'> .~7\;.'. J ~?J1, M(e~A ~:.JAN~'IS Village anagey'" / rcc