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Home My WebLink AboutRes 50-09 12/15/2009 RESOLUTION NO. 50-09 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have determined it is in the best interests of the Village to enter into a Local Agency/State Agreement with the Illinois Department of Transportation (IDOT); and WHEREAS, the Village of Mount Prospect has received approval for funding of the Linneman Road Resurfacing Project under the State of Illinois Emergency Repair Program (ERP); and WHEREAS, the state funds will be used to cover the entire cost to resurface Linneman Road from Dempster Street to Golf Road; and WHEREAS, pursuant to the requirements of the ERP the Village of Mount Prospect must enter into a Local Agency/State Agreement with the Illinois Department of Transportation, a copy of said Agreement is attached and made a part of this Resolution as Exhibit "A"; and NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That the Board of Trustees of the Village of Mount Prospect do hereby authorize and direct the Village President to execute the Local Agency/State Agreement between the Illinois Department of Transportation and the Village of Mount Prospect for the State of Illinois funded Emergency Repair Program, a copy of which is attached and made a part of as Exhibit "A". SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Hoefert, Juracek, Korn, Polit, Zadel NAYS: None ABSENT: Matuszak PASSED and APPROVED this1Sth day of December, 2009. ~P'~~~~ wana K. Wilks Mayor Zl~G M. t sa ;4.ngell Village Clerk H: \CLKO\WI N\RESOLUTION\Authorize I DOT ag reementemergencyrepa irprog ramdec2009. doc -, Local Agency Job Number - Construction Village of Mount Prospect Section 10-00155-00-RS Local Agency/State Agreement Job Number - Engineering/ROW This Agreement is made and entered into between the above local agency hereinafter referred to as "LA", and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as shown below. Location Local Name Linneman Road Resurfacing Length 0.8 milesi Route Termini From Dempster Road to Golf Road (Illinois Route 58) Current Jurisdiction Village of Mount Prospect (local) Project Description HMA Surface Removal, Leveling Binder (Machine Method), 1.5" HMA Surface Course, Curb and Gutter Replacement, HMA and PCC Driveway Repairs, PCC Sidewalk Replacement, Drainage Str. Repairs Division of Cost Type of Work Participating Construction Non-Participating Construction Preliminary Engineering Construction Engineering Right-ot-Way STATE 435,000 LA Total 435,000 o o o o o o $435,000 TOTAL $435,000 $ 0 $ 0 Note: Payment Method (check one): o Upon award of the project and request of payment from the LA, the STATE will pay the LA 100% its share of the project costs. I8l Upon execution of the construction contract and request of payment from the LA, the STATE will pay the LA 95% of its share of the project costs. The remaining 5% will be paid to the LA upon receipt of the final invoice. o The STATE will reimburse the LA for the STATE share of the project on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA Printed 12/4/2009 Page 1 ot 3 BLR 05323 (Rev. 07/21/09) Agreement Provisions 1. It is mutually agreed that the PROJECT will be processed, let and constructed in accordance with Motor Fuel Tax standards, policies and procedures. 2. The LA will certify to the STATE that all necessary right-of-way, temporary and permanent easements, and temporary use permits have been obtained or are not required, prior to the LA advertising for bids for the PROJECT. 3. The PROJECT will be let and awarded by the LA upon approval of the plans and specifications by the STATE. 4. The LA agrees to retain jurisdiction and to maintain or cause to be maintained the completed PROJECT in a manner satisfactory to the STATE unless otherwise specified by addendum. 5. Upon approval of the final plans and specifications by the STATE and the LA, the LA agrees to accept bids and award the contract to the lowest responsible bidder after receipt of a satisfactory bid and concurrence in the award has been received from the STATE. If necessary the LA agrees to provide, or cause to be provided, all of the initial funding necessary to complete the project subject to reimbursement by the STATE. 6. The LA shall maintain, for a minimum of 3 years after the completion of the project, adequate books, records, and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with this Agreement. All books, records, and supporting documents related to the project shall be available for review and audit by the Auditor General and the Department. The LA agrees to cooperate fully with any audit conducted by the Auditor General and the Department and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract of which adequate books, records, and supporting documentation are not available to support their purported disbursement. 7. To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). 8. Upon completion of this phase of the project, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the project. If a final invoice is not received within one year of completion of this phase of the project, the most recent invoice may be considered the final invoice and the obligation of funds closed. 9. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly fails to appropriate or otherwise make available funds for the work contemplated herein. 10. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et sea.) unless the provisions of that Act exempt its application. 11. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. ect Section 10-00155-00-RS Printed 12/4/2009 Page 2 of 3 BLR 05323 (Rev. 07/21/09) EXHIBITS NI Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Exhibit A - Location Map The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. Local Agency Section Village of Mount Prospect 10- 00155 -00 -RS • Printed 12/17/2009 Page 3 of 3 BLR 05323 (Rev. 07/21/09) :N ACRES LN )- w 3 Q o _ > > w V) 3 O w > ________ --�__ > < w Q Z GL Q 3LENN LN 3 ¢ v) Z u z TOWI GOLF RD ___r_-_-------,..___, > > ( 1-7------ \z -- cc- PALM DR / W o a w r- Q z m X 1 ca w w v, Q D o u X u < `-I Q Q 0 LO LJ a X_______ ,/ Z DEL AIRS z LOW LN LN = L..) — `J -- -- - - - -- ct L.L. ASH DR WILLOW LN 00 EVA LN Of. 0 7/ FROST OR co c o o o v> o Z. _ LU (X u Z. or z HUN f INGTON COMMONS RD w ------ OOO D (.0 1.1.°1\1 IDA CT H DEMPSTER ST a ., Exhibit A - Location Map Village of Mount Prospect Linneman Road (ERP Funding)