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HomeMy WebLinkAbout11/10/2009 COW minutes ii,/~;~~~~S_Sj~j.~~;:I" ' . . fA.'\. " /~i.<.' i L~-,I~"<JIIIfil\~ ~ '! " '~ . [ ~lill'gr ~f .!I~~.! lI'''''l'"'' . . . '~~'.. .../'-7'.~ . \;'r-:':'/" COMMITTEE OF THE WHOLE NOVEMBER 10, 2009 I. CALL TO ORDER The meeting was called to order at 7:10p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Wilks. Present at the meeting were: Trustees Arlene Juracek, John Korn, John Matuszak, Steven Polit and Michael Zade!. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director David Erb, Deputy Director Lynn Jarog, Police Chief John Dahlberg, Deputy Chief Semkiu, Commander Timothy Janowick, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm, Fire Marshall Paul Valentine, Public Works Director Glen Andler, Deputy Director Sean Dorsey and Human Services Director Nancy Morgan. II. ACCEPTANCE OF MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF OCTOBER 13. 2009. Motion made by Trustee Zadel seconded by Trustee Juracek to approve the minutes. Minutes were approved. III. CITIZENS TO BE HEARD Fred Steinmiller of the Mount Prospect Lions Club spoke. He wanted to provide a report on the 2009 Farmer's Market. He stated the revenue that the Market generated was approximately $16,000 with donations going to the Food Pantry in the amount of $8,000, Mount Prospect Park District $2,000, Public Works $1,000, plus grants of approximately $5,000 to various community groups in the Village. He stated the number of special event days proved very successful this past season and will look to duplicate those efforts next year. He also stated the Lions will be sponsoring the Holiday Walk in lieu of the Holiday Parade on December 5th from 5:00 to 7:00 p.m. and would invite all persons to participate. George Clowes - 604 S. Elm spoke, He stated he is concerned about misleading information that has been provided by the Cook County Assessor and wanted to advise the general public of this information with the recent dissemination of property tax bills. He also noted that the tax bill did not include a new homestead exemption which was overlooked by the County in many instances and if a tax payer feels theirs was removed in error they need to act immediately to resolve this situation. He said there are forms available by calling the Assessor's office to address this overlooked exemption. He also voiced concerns about Property Tax costs increasing as they relate to projected pension costs. Committee of the Whole Page 1 of 3 11/10/09 IV. 2010 BUDGET DISCUSSION Police Department Police Chief John Dahlberg provided an overview of the 2009 accomplishments and the 2010 objectives. He stated the start up of the Community Connections Center has been very successful and are able to reap immediate benefits from that operation. He also provided a summary of the Traffic Unit activities and the highlights of the Crime Free Housing program and benefits of that program. He stated the Crime Free Housing program has resulted in significantly fewer calls for service which was what the program intended. He also stated that he was able to reduce the 2009 expenditures by approximately $111,000 due to reduced overtime expenses. He stated the majority of his 2010 Budget is related to personnel benefit costs. He stated the CIP includes furniture replacement at the front desk and the purchase of wide screen monitors for video surveillance at the front desk area. He also stated there is a need to replace the Live Scan system due to its obsolescence. Fire Department Overview Fire Chief Michael Figolah proved a summary of the objectives and accomplishments for the Fire Department. He stated the department recently completed the ISO review and the Village remained a Class 2 although the overall score increased from 2006 in order to obtain the Class 2 rating. He stated the department undertakes significant training and highlighted a number of paramedic treatment improvements that have been implemented over the past several years through training. He also discussed the status of the Village's compliance with NIMS and the Emergency Action Plan development. He provided an overview of the status of the Phase I Construction Project and stated one of the major objectives for 2010 was to update the department's five year plan and to complete a tabletop disaster exercise and complete the remaining NIMS training to remain in compliance. He stated 93% of the Fire department Budget is personnel related. There was a general discussion regarding the School Emergency Plan and the ISO rating criteria and impact on homeowners' insurance rates. Villaqe Administration Overview Assistant Village David Strahl provided an overview of the Public Representation, Village Manager's Office, Human Resources, Public Information, TV Services and the Village Clerk division. He stated the budgets in all these areas show significant decreases except for minor and very minute increases in the Village Clerk and TV Services budget. Finance Department Overview Finance Director David Erb provided an overview of the department accomplishments and objectives. The new Budget includes a 4.1 % increase which is related to wages and insurance costs increases. He stated the community and civic services areas are seeing reductions in the 4th of July parade and holiday decorations. He stated that the health insurance cost is estimated at $12,682 per Committee of the Whole Page 2 of 3 11/10/09 employee. He also provided an overview of the pension impacts on the levy for the Police and Fire pensions. He stated the percentage of full funding for the Fire pension decreased to 69% from 78% and the Police pension decreased from 75% to 58%. These decreases represent significant investment income losses over the past year. He also stated that with these pension rate increases the property tax levy is anticipated to increase 10 % to absorb these increases. Vince Grochocinski Finance Chair of the Finance Commission provided the Finance Commission recommendations to the Village Board. He stated that the Commission was impressed with the leadership of the Village administration in addressing Budget issues and the fact that there is no recommendation for additional revenue. He stated the Commission is also suggesting consideration for reduced hours and furloughs instead of layoffs if necessary in the future. He stated the Commission also is suggesting the Board fund pension increases through available reserves. He stated the Commission supports the debt refinancing plan that was previously discussed with the Board. He also stated that there is a need to look at how to fund public safety pensions in the long term on a State wide basis. V. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis stated that he would consider bringing the Levy discussion forward as part of a Special Village Board meeting during the Committee of the Whole session on November 14 in addition to an update on the Phase I construction. VI. ANY OTHER BUSINESS Mayor Wilks stated that she is participating in a Veteran's Day program on November 11th at 10:30 a.m. at Lions park school. VII. ADJOURNMENT Meeting was adjourned at 10:32 p.m. ~w:5' /:;/j DA VI D STRAH L Assistant Village Manager Committee of the Whole Page 3 of 3 11/10/09